HomeMy WebLinkAbout2/2/2000 - STAFF REPORTS (8) DATE: February 2, 2000
TO: City Council
FROM: City Engineer and Police Chief
FIFTH AMENDMENT TO CONTRACT SERVICES AGREEMENT WITH INTERACTIVE
DESIGN CORP.
RECOMMENDATION:
That the City Council approve the Fifth Amendment to Contract Services Agreement No.
4089 with Interactive Design Corp., in an amount not to exceed$15,900, for architectural
design services for remodeling the Police Dept. basement.
BACKGROUND:
This contract amendment is structured in phases starting with evaluating the needs,
preparing preliminary and final designs,contract specifications,and providing professional
assistance through the bidding and construction portions of the projects.
Last April, the City of Palm Springs was granted $50,000 by the Agua Caliente Band of
Cahuilla Indians to expand our offices. The expansion was intended to accommodate the
Palm Springs Narcotics Task Force (PSNTF). Before the project was completed, and as
a result of working with the other Task Forces in the Coachella Valley, the idea of co-
locating all narcotics units was suggested. Both the Coachella Valley Narcotics Task Force
(CVNTF), and the Sheriffs Special Investigations Bureau (SIB) East, have expressed
interest in sharing the space. The additional officers to be housed in the expansion area
create the need for additional office space.
The Coachella Valley Narcotics Task Force has committed $77,000 to help fund the
expansion. There is a need to move the Major Narcotics Task Force because we have
already exceeded the capacity of our existing office space. Although we have applied for
additional grant funds to finish the expansion, we will be asking the City Council to pay
the remaining $60,000.
Under the terms of the Council approved City/Architect Agreement, a proposal was
requested and obtained from Interactive Design Corp.
Funds are available in account number 261-3200-52000 (Police Dept Cap Improvmnt).
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.• �� APPROVED: ���� �- �' �ty„�-:fU�
DAVID I. BARAKIAN fcP— C. LEE WEIGEL
City Engineer Police Chief
APPROVED:
City Manager
er
ATTACHMENTS:
1. Minute Order
2. Amendment No. 5 to Contract Services Agreement
With Interactive Design Corp.
.MEMORANDUM
DATE: February '14, 2000
To: Engineering-Margo.
FROM: Office of the City Clerk
RE: Amendment #5, A4089
CC: File
Attached please find two copies of Amendment #5 for contract
services with Interactive Design , for the Police Department
Basement remodel design, approved by the City Council on February
2, 2000 by Minute Order 6565. Please forward one copy to the
contractor.
I have retained one copy for our files. and forwarded a copy to
Finance.
Trisha
cc: Finance
Interactive Design
Architectural Services -AMEND#5
AGREEMENT#4089
M06565, 2-2-00 related
AMENDMENT NO. 5 TO AGREEMENT NO. 4089
TO INTERACTIVE DESIGN CORPORATION FOR
THE POLICE DEPT. BASEMENT REMODEL
Agreement No. 4089 is hereby amended to read as follows:
EXHIBIT A - SCOPE OF SERVICES, is hereby amended to add the following:
Preparation of plans, specifications and cost estimate for the remodel of the unfinished
basement shell of the Police Dept, for the Palm Springs Narcotics Task Force, and the
multi-agency task forces. Details of the Project Scope are as follows:
• Remodel lower level of Palm Springs Police Dept.
1. Build out unimproved area north of court yard:
(1) Add three supervisors offices
(2) Add bull-pen for 15 - 20 officers
(3) Add interview room
(4) Add reception area
(5) Add waiting area for informants
(6) Add small kitchen/break room
(7) Add evidence vault
(8) Add equipment room
(9) Add conference room for up to 40 people
2. Code issues to be researched:
(a) Type of construction
(b) Exiting requirements from basement
(c) Elevator lobby "safe refuge"
(d) Occupant load (overall area and Conference Room)
(e) ADA requirements
3. Unimproved area is defined by the following:
(a) North: exterior wall at grid line "A"
(b) East: existing exit corridor between grid lines "5" and "6"
(c) South: grid line "D" from west wall to east wall of courtyard then
south to grid line "E"
(d) West: exterior wall at grid line "3"
4. Unimproved area currently contains/includes:
(a) Floor: poured in place concrete slab floor, steel floor deck with
poured in place concrete deck on the ceiling
(b) Walls (north and west): poured in place concrete exterior/retaining
(c) Walls (east): drywall over metal studs (fire resistive construction not
Known
MINUTE ORDER NO. `
APPROVING THE FIFTH AMENDMENT TO CONTRACT
SERVICES AGREEMENT WITH INTERACTIVE DESIGN
CORP., IN AN AMOUNT NOT TO EXCEED $15,900, FOR
ARCHITECTURAL DESIGN SERVICES FOR REMODELING
THE POLICE DEPT. BASEMENT
I HEREBY CERTIFY that this Minute Order approving the Fifth Amendment to Contract
Services Agreement with Interactive Design Corp., in an amount not to exceed $15,900,
for architectural design services for Remodeling the Police Dept. Basement, adopted by
the City Council of the City of Palm Springs, California, in a meeting thereof held on the
2nd day of February, 2000.
PATRICIA A. SANDERS
City Clerk