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HomeMy WebLinkAbout1/19/2000 - STAFF REPORTS (10) DATE: January 19, 2000 TO: City Council FROM: Recreation Manager via Director, Department of Facilities "CONCERTS WITH A CAUSE" RECOMMENDATION That City Council consider approving City sponsorship of"Concerts With A Cause,"waiving the current policy regarding no concerts in Palm Springs Stadium, and adopting a Resolution suspending certain regulatory ordinances during the 2000 event. BACKGROUND: On April 5, 1995, City Council approved Minute Order 5540, thereby approving a policy prohibiting band concerts in Palm Springs Stadium with the exception of concerts to be approved in advance associated with approved sporting events and/or the July 4'h celebration.City Council adopted this policy based on information relative to a number of issues,such as the historic adverse impact on the community evidenced bythe history of citizen complaints, potential for community disruption, and the questionable financial benefit to the community as a whole resulting from prior concerts being allowed in the stadium. The popularity of the City of Palm Springs continues to grow as the entertainment leader of the Coachella Valley. With this, staff is periodically approached about the use of City facilities to host entertainment productions From time to time, a truly outstanding event is proposed. Representatives of"Concerts With A Cause" contacted staff regarding their desire to stage a high-quality concert in Palm Springs Stadium. Given the legendary stature of the proposed performers scheduled to appear,staff has been working with the promoter to develop the event in the hopes of continuing to provide world-class entertainment to the local community. "Concerts With A Cause" is a private organization that raises money for research for those in need in the hopes that one day a cure will be found for life-threatening diseases, such as heart disease, cancer, AIDS, multiple sclerosis, Parkinson's disease, and muscular dystrophy.A portion of the proceeds generated from this musical event will be donated to the National Parkinson's Foundation. City sponsorship of the"Concerts With A Cause"will enable the producerto hang banners downtown,display posters, and otherwise promote the event The producer will plan, organize and stage the event and is requesting no funds from the City. The musical groups Santana and Earth, Wind and Fire will be performing forthis event.There will also be two additional supporting acts. Paul Rodriguez, a professional actor and comedian, will host the show. The concert will be held on Saturday, April 22,from 3 00 p.m.to 9.00 p.m. in Palm Springs Stadium. In addition to the fees paid for the rental of Palm Springs Stadium,"Concerts With A Cause'will be donating an additional$3,000 to the Palm Springs Parks and Recreation Divisions. If the event sells out,it will donate an additional$5,000. On October 5, 1988,the City Council adopted Ordinance#1310,which authorizes temporary suspension of regulatory ordinances to facilitate sponsored or sanctioned events. If this event becomes a City-sponsored event,a Resolution is attached for City Council consideration that temporarily suspends the Noise Ordinance, Sign Ordinance, and Zoning Ordinance on Saturday,April 22, for the event venue. At its January 19 meeting, the Parks and Recreation Commission reviewed the "Concerts With A Cause" proposal.The results will be presented at this City Council meeting. APPROVED:MCK ) Recreation Oon Division Recreation Manager eOTT ent of aril Director Recreation Division Department of Facilities APPROVED: Xw � Interim City Manager i,l�r ;'L''�����) fW ATTACHMENTS: 1. Proposal 2. Minute Order(2) 3. Resolution Concerts with a cause is private organization that raises money for research for those in need in the hopes that they will one day find a cure for these life threatening diseases such as Heart disease, Cancer, Aids, Multiple Sclerosis, Parkinson's disease, and Muscular Dystrophy. A portion of the proceeds generated from this musical event will be donated to the National Parkinson's Foundation. Ticket sales: 15,000 tickets will be sold for this event through all Ticketron Agencies and local businesses in the Coachella Valley. Seating: We will use the grandstands for 5,700 persons and the grass area for an additional 9,300 persons, for a total of 15,000 in attendance. Entertainment: The musical groups Santana and Earth Wind and Fire will be performing for this event. There will also be 2 additional supporting acts. Paul Rodriguez, a professional actor and comedian will host the show. Box office: we will need access to the stadium box office at least 14 days prior to the concert for advance ticket sales between the hours of 9:00 A.M. and 4:00 P.M. Date of event: The concert will be held on Saturday April 22"d 2,000 Time of event: the concert will be held from 3:00 P.M. to 9:00 P.M. Access: We will need to enter the stadium at least 1 week before the event for setup. Electricity: Ample power must be provided for the event. Fees: In addition to the fees paid for the rental of the Palm Springs stadium our company will be donating an additional ($3,000.00) Three Thousand dollars to the Palm Springs Parks and Recreation department. If the event sells out we will donate an additional $5,000.00 Five Thousand dollars which will be paid after calculating the total ticket sales. F)4y Security: In addition to the security needed for this event we will be providing 20 extra private security guards for all the back stage areas and to protect the musical performers. Parldng: We will provide shuttle service for long distance parking for the attending guest. Concessions: We will be contracting all food and drink vendors for this event. Sponsors: Anheiser Busch and Pepsi Cola will be CO-sponsor's of this event. Clean up: We will be responsible and provide for all clean up of the stadium and surrounding park grounds after the concert. Sanitation: We will furnish enough porta-toilets to accommodate the guest attending the concert. Insurance: We will be responsible for any and all insurance and bonds needed for the event. Promotion: We will be responsible for all advertising and promotion as well as all cost incurred for the concert. Equipment: We will provide and pay for all equipment rentals including sound systems, lighting systems, staging, and V.I.P facilities. IS DAVID BARTON JOHNSON 16 January 2000 City Council Palm Springs, California I would like to register my opposition to the idea of allowing any open air concerts to be near residential and retirement living areas. It is my belief that noise and parking problems associated with them would far outweigh the benefits. Sincerely, 01� D. B rton Jo, so 1261 Tiffany Circle South • Palm Springs, California 92262 MINUTE ORDER NO. WAIVING THE CURRENT POLICY REGARDING NO CONCERTS IN PALM SPRINGS STADIUM FOR THE 2000"CONCERTS WITH A CAUSE" I HEREBY CERTIFY that this Minute Order,waiving the current policy regarding no concerts in Palm Springs Stadium for the 2000"Concerts With A Cause,' was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the f 9'h day of January, 2000. BY: PATRICIA A. SANDERS City Clerk MINUTE ORDER NO. APPROVING CITY SPONSORSHIP OF"CONCERTS WITH A CAUSE." I HEREBY CERTIFY that this Minute Order, approving City sponsorship of"Concerts With A Cause,"was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 191h day of January,2000. BY: PATRICIA A. SANDERS City Clerk ,%C000 ! 4 RESOLUTION NO. OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, TEMPORARILY SUSPENDING CERTAIN REGULATORY ORDINANCES TO FACILITATE THE 2000"CONCERTS WITH A CAUSE" EVENT. WHEREAS the City of Palm Springs designated "Concerts With A Cause'as a City-sponsored event; and WHEREAS the City Council desires to facilitate the staging of the City-sponsored event to maximize revenue production; and WHEREAS the City Council finds that certain regulatory ordinances, which are generally deemed desirable and necessary, may, nonetheless, impede the conduct of events; and WHEREAS the City Council finds that in holding events,the public interest and the benefits derived therefrom outweigh the temporary public inconvenience; and WHEREAS the City Council has enacted Ordinance#1310 authorizing temporary suspension of regulatory ordinances. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, California, as follows: Section 1. A. That "Concerts With A Cause" is an event beneficial to the community and its visitor-oriented economy. B. That the date of the 2000"Concerts With A Cause" is April 22. C. That "Concerts With A Cause" is the event promoter, along with its construction and concession personnel, staff and film critics. D. That the venue for the"Concerts With A Cause"event is Palm Springs Stadium. Section 2. That the following ordinances are hereby temporarily suspended for the special event designated in Section 1 above: Sign Ordinance, Zoning Ordinance, and Noise Ordinance. Section 3. That the regulatory ordinances designated in Section 2 above shall remain in full force and effect except as to the event, dates, and persons or organizations as designated in Section 1 above. ADOPTED this 191h day of January, 2000. AYES: NOES: ABSENT: ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By: City Clerk Interim City Manager REVIEWED&APPROVED AS TO FORM I��'