HomeMy WebLinkAbout7/19/2000 - STAFF REPORTS (31) DATE: July 19, 2000
TO: City Council
FROM: Director of Finance&Treasurer
BUDGET AMENDMENTS FOR POLICE& FIRE OVERTIME
RECOMMENDATION:
It is recommended that the City Council amend the Fiscal Year 1999-00 budget to
appropriate an additional$206,000 for Police overtime and an additional$183,000
for Fire overtime costs.
BACKGROUND:
At the first quarter budget review for Fiscal Year 1999-2000, it became
apparent that the amounts budgeted for Police and Fire Department overtime
costs, $400,000 and$317,042 respectively, were likely to be insufficient
Council directed that the costs be monitored, kept in control as much as
possible, and that the budget be adjusted before the fiscal year was closed out
Including the year end accrued expenses, Police overtime costs for FY 99-00
will be about$875,000 and Fire overtime will be about$592,000.
There are a number of factors that have contributed to the increase in overtime
costs. The Police Department is staffing the Downtown Experience office; 8
new police officer positions were added with COPS grants, which cover wages
and benefits only;the Airport police security is now provided by the Police
Department, demands for services have increased as the number of visitors to
Palm Springs has gone up; and special events, such as parades and the New
Year's Eve/Year 2000 celebration, have multiplied.
In addition to the general increase in demands for service, the Fire Department
has also experienced an unusually high number of injuries and long term sick
leave,which necessitated minimum manning coverage with overtime.
The Police overtime will be partially covered by higher than expected revenue in
Special Police Department Services. The estimated revenue for this account for
FY 99-00 should be$600,000, exceeding the original budget estimate of
$430,000 by$170,000. Savings in other Police Department line item
expenditures should cover an additional$100,000 of the overtime costs.
The Fire Department overtime will be partially covered by higher than expected
revenue in Smoke Detector Inspection. The estimated revenue for this account
for FY 99-00 should be$70,000, exceeding the original budget estimate of
$40,000 by$30,000. Savings in other Fire Department line item expenditures
should cover an additional$50,000 of the overtime costs. Other budget
adjustments, such as reimbursements from other government agencies, offset
about$12,700 of overtime costs.
Taking into account the above adjustments, the additional overtime
appropriation requested for the Police Department is $205,000, and for the Fire
Department, $183,000.
Operating Fund revenues have come in considerably higher than budgeted for
FY 99-00. Even with the above recommended budget amendments, we believe
that when the books are closed, the Operating Funds will have a surplus for the
year. Also, there may be some savings in other City departments that keep the
overall spending in the General Fund within budget
For FY 00-01, Police overtime is budgeted at$650,000 and Fire overtime at
$475,000. The Police Chief and Fire Chief expect some of the circumstances 'A
Jw o`
July 19,2000
Page 2
driving overtime usage, such as higher than normal vacant positions, to be
resolved.
For FY 99-00, the Police and Fire overtime accounts had not been budgeted
realistically. The recommended action corrects the situation, and hopefully,
results in more accurate forecasting of costs in the future.
Submitted by
Approved
omas W Kanarr
Director of Finance&Treasurer
Ready
anager
ary A. qreet
Fire Chief
Lee eige
olice Chief
Attachment
Budget Resolution
30#1
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR
THE 1999-00 FISCAL YEAR.
WHEREAS Resolution 19541 approving the budget for the fiscal year 1999-00 was
adopted on June 16, 1999; and
WHEREAS the City Manager has recommended,and the City Council desires to approve,
certain amendments to said budget;
NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record
Inter-fund cash transfers as required in accordance with this Resolution, and that
Resolution 19541, adopting the budget for the 1999-00 fiscal year is hereby amended as
follows:
SECTION 1. ADDITIONS
FUND Activity Account Amount
No- 001 3010 40800 $205,000
Police Overtime
Title: General 3520 40800 $183,000
Fire Overtime
Purpose: Additional appropriation to cover overtime costs.
SECTION 2. SOURCE
FUND Activity Account Amount
No. 001 29349 $ 388,000
Title: General Reserve for
Contingencies
Resolution No.
Page 2
Adopted this day of , 2000,
AYES:
NOES:
ABSENT.
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
ey
City Clerk City Manager
REVIEWED AND APPROVED AS TO FORM
W,61