HomeMy WebLinkAbout7/19/2000 - STAFF REPORTS (22) DATE: July 19, 2000
TO: City Council
FROM: Procurement Manager and Director of Facilities
APPROVE PURCHASES TO SUPPORT HOLIDAY LIGHTING PROGRAM FOR 2000-2001
SEASON
RECOMMENDATION:
That City Council approve purchases to support the Downtown/Uptown holiday lighting
program for 2000-2001 season in an amount not to exceed $53,760, consisting of
$9,400,for re-installation,removal and secure storage of all existing decor,$39,220 for
106 additional silhouette shooting stars (installed on palm trees); and $5,140 for 16
additional custom 5-point stars (installed on decorative light fixtures); also approve
purchase of and installation of decorations for City Hall in an amount not to exceed
$15,000,total combined purchases for Downtown/Uptown and City Hall not to exceed
$68,760; all purchases to be from Harrington Decorating Company, Inc.
BACKGROUND:
On November 6, 1996 (MO5834)- City Council approved selection of Harrington
Decorating Company, Inc., as the City's provider of a theme holiday season lighting
program in the Downtown/Uptown area.
The system is to be installed by the day before Thanksgiving and be maintained through
the end of the Palm Springs International Film Festival. The relationship created with
Harrington was for a period of five years. Off season secure storage of the City-owned
light fixtures is included in the contract.
The program was begun with the idea that as funding permitted the amount of lighting
and/or the area included would increase each year for five years. The first years'
expenditure was $24,357. Last years' allocation was$30,000.
The"miniature light tree wraps"used around the palm trees on Palm Canyon Drive and
the"light netting*used for small trees and bushes, have been the objects of substantial
vandalism each year.
This year the Downtown Development Director proposes to eliminate the high
maintenance and replacement costs associated with these items, replacing them with
more permanent fixtures which: (1) are not susceptible to vandalism; and (2) have a
higher visual impact per fixture location.
The new (106) silhouette shooting stars are all proposed on Palm Canyon Drive, with
seventy located in Uptown between Vista Chino and Alejo, and the remainder of thirty-
six located between Baristo and Ramon. These are areas previously dominated by the
use of tree wraps and netting. This plan should significantly reduce costs paid for loss
and reinstallation due to vandalism..
There will be additional costs associated with extending the program to Vista Chino.
Thirty-nine Robusta Palm trees will need to be "skinned"to accommodate installation
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cost. This one-time cost is being anticipated in the allocation of funds within the
proposed account.
It should also be noted that additional expansion of the lighting program in future years
will require expansion or upgrading of the electrical support system as the program
expands into areas which have not been "wired"to accommodate holiday lighting.
Additionally,Facilities Maintenance staff is requesting that a new tree be purchased for
the Tahquitz Canyon Drive frontage at City Hall in an amount not to exceed $15,000.
This specially designed tree at 26' in total height will be illuminated both during the
daylight hours and the evening due to the special style of garland being considered.
Funds for the Downtown/Uptown lighting are available in Account#112-2016-45620,
Christmas/Lights Festival. If Council approves the program the tree skinning will be
°quoted"and the Account#2451-43065,Palm Tree Maintenance, will be utilized to pay
these costs. Because the amount estimated to be required for the skinning is below the
threshold requiring City Council approval, it is not anticipated that that amount will be
brought back to City Council. Funds for the City Hall decorations are available in
Account#520-5641-43200, Facilities Maintenance-Contractual Services.
APPROVED:
HAROLD E. GOOD, CPPO
Procurement Manager 1-4-tA 6"V)
JER Y O 6M 1N
ire or, wntown development
APPRO
5
S OTT MIKE ELL
;rector of Facilities
APPROVED: Ae
it pager
Attachment: (1) Minute Order
BYWEOF
MINUTE ORDER NO.
APPROVING PURCHASES TO SUPPORT THE
DOWNTOWN/UPTOWN AND CITY HALL HOLIDAY
LIGHTING PROGRAM FOR 2000-2001 SEASON IN
AN AMOUNT NOT TO EXCEED $68,760, FROM
HARRINGTON DECORATING COMPANY, INC.
I HEREBY CERTIFY thatthis Minute Orderapproving purchases to support the Downtown/Uptown
and City Hall holiday lighting program for 2000-2001 season in an amount not to exceed$68,760,
from Harrington Decorating Company, Inc., was approved by the City Council of the City of Palm
Springs, California, in a meeting thereof held on the 1 V day of July 2000.
PATRICIA A. SANDERS
City Clerk