HomeMy WebLinkAbout7/19/2000 - STAFF REPORTS (21) DATE: July 19, 2000
TO: City Council
FROM: Communications Technician via Director of Information Technology
APPROVE THE PURCHASE OF ONE (1) TRINITY VIDEO PRODUCTION SYSTEM FROM
CONSOLIDATED MEDIA SYSTEMS
RECOMMENDATION:
That City Council approve the purchase of one (1) Trinity Video Production System,
from Consolidated Media Systems, San Diego, California,fora total cost of$17,190.85,
including tax.
BACKGROUND:
The Trinity Video Production System addresses several needs of PSC TV. It replaces
the current inadequate and failing graphics computer which is used to display on screen
the meeting title, names of staff and Board, Commission or City Council members, date
of meeting and other important information.
Trinity has more input sources available so that all cameras are available all of the time.
Currently whenever we have a Power Point or Video Tape playback presentation, we
must loose one of the cameras in order to get the video feed onto the switcher so it can
be seen on the air.
The need for still photos to be available at will has become increasingly important,
especially during Planning and Public Art Commission meetings where numerous
displays, diagrams and photos are routinely used. Trinity can store hundreds of stills
with a recall time of% second.
An Invitation for Bid was advertised in the Desert Sun on July 8, 2000 with a closing
date of July 19, 2000, at 11:30 A.M. The Invitation for Bid was mailed to nine
authorized dealers of Trinity Systems in Southern California. There are no authorized
dealers for this equipment in the Coachella Valley. By the closing date and time seven
(7) bids were received as follows:
VENDOR AMOUNT BID
(Incl. Tax)
CONSOLIDATED MEDIA SYSTEMS, San Diego $17,190.85
DIGITAL PRODUCTION RESOURCE, Santa Monica $17,302.00
CENTURY COMPUTER SYSTEMS, La Habra $17,676.85
A-VIDD ELECTRONICS, Long Beach $17,803.65
AUDIO VIDEO SUPPLY, San Diego** $18,465.10**
STUDIO TV COM, Irvine $19,,105.37
STUDIO SPECTRUM, INC., Burbank $19,659.36
**The Bid submitted by Audio Video Supply was incomplete and considered non-responsive.
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APPROVE PURCHASE OF TRINITY VIDEO PRODUCTION SYSTEM
PSCTV-Channel 17 is often the first contact visitors to the City have with local
government. The image we portray on our channel should reflect our pride and
professionalism in every government broadcast we deliver. Trinity Video Production
System will provide a broadcast quality product into the cable system for viewing by
nearly every home, hotel and business in the City
Staff recommends that the Bid be awarded to Consolidated Media Systems as the
lowest responsible, responsive bidder.
Funds are available in Account No. 261-1395-54003, Capital Improvement Fund.
RICK LEE AMES W. RUNGE
Communications Technician ID1
rector of Information Technology
APPROVED: � � APPROVED:
City Ma nagelF7 HAROLD E. GOOD
1 Procurement Manager
Attachment: (1) Minute Order REVIEWED By DEPT.OF FINANCE
_r n
MINUTE ORDER NO.
APPROVING PURCHASE OF ONE (1)TRINITY
VIDEO PRODUCTION SYSTEM FROM
CONSOLIDATED MEDIA SYSTEMS, SAN
DIEGO, CALIFORNIA, AT A COST OF
$17,190.85, INCLUDING TAX.
I HEREBY CERTIFY that this Minute Order approving purchase of one (1) Trinity Video
Production System from Consolidated Media Systems, San Diego, California, at a cost of
$17,190,85, including tax , was approved by the City Council of the City of Palm Springs,
California in a meeting thereof held on the 19`h day of July, 2000.
PATRICIA A. SANDERS
City Clerk