HomeMy WebLinkAbout7/19/2000 - STAFF REPORTS (14) 9
DATE: July 19, 2000
TO: City Council
FROM: Director, Department of Facilities
APPLICATION FOR TOURNAMENT FEE WAIVER FOR PALM SPRINGS POLICE
OFFICERS ASSOCIATION ANNUAL GOLF TOURNAMENT
RECOMMENDATION:
That City Council consider waiving greens and cart fees for the Palm Springs
Police Officers Association• Annual Golf Tournament at the Resort Course of
Tahquitz Creek Golf Resort on Monday, December 4.
BACKGROUND:
The Palm Springs Police Officers Association is requesting a waiver of greens and
cart fees for its golf tournament on Monday, December 4, at Tahquitz Creek Golf
Resort's Resort Course. Last year, according to the application, the association
netted $8,000 from its event. It is anticipated that this year's tournament will
generate approximately$10,000 for the association.
The estimated unrealized revenue for the Resort Course on this scheduled date
is expected to be$10,080, based upon 144 players and an$70-per-round greens
fee rate. This request is in accordance with the City's Council's Tournament and
Group Play Policy adopted on November 3, 1999.
This matter was presented to the Parks and Recreation Commission at its July 19
meeting,and the City Council will be advised of the commission's recommendation
at this meeting.
OTT MIRESELL, Di ctor
Department of Facilities
APPROVED:
City Manager KOM BY WE OFRAW
ATTACHMENTS:
1. Application for Tournament Fee Waiver
2. Minute Order
//ll
w:. ;i'.. .•1.�' ;�" ;i, •-T:+?' '•f •�+♦,•l ",. .i „ "•GI'':11.;. .. •11 _ . +� '•'•
..f.•tit.i .:?7 Cl •.yr,P:,T'' ..4/..lJ.(I,hO./ y •:y i�•r' •5 ,5 . 1. .l ;5 ^'
U • � N 'b,''M..; t N�,• : ui ••' T��.�Sy� ■/'�1eK�7�.�� ' '• "' ',
,� ... 1:I- yr _ I. •.,yltr.i ,4:..',: •,� .11: ly� ;CREE
s?y i . = ;"�. r r � ,.•-sl:;;,�;+ ,,�: ,,, :!`,,,,,,•,�,r-:PA`�.•�.Vh •'S;P'RI•NCr.S ;j•�r '�
'" Ik. • ' ,ll5t y� '' i'. "•5• +: •f. .' _ {'r '.?vM':' :a.;
.I CqJ. '' r.,:,ft};"";;;;:• :''1:,,a ;.;, 5 1, .IA:Gdf Resort
A(IFO���,. 'L.:L.;� •;;:":• ,��;'�'�'+• ' , Y•,>:;'Y';`L,,;. •rt,5;" '^i . ... .,•.t: u,
li.; l;y. .��.- t'J;•;;, ".i% �Jh�' ' t•.•1�'�_ L�:l'! iY,, 'f': .`Y. '\.i. AA";r{,"rn;.1�ve ��` ' � :�t'.'r� i' ,Y•,
., _ i;r :.. ..1 . 4" IYy,y' ^`" '" .y, , _ _.' :'• ly:'.{. .`fi' :•4}•..;. ''@ ,e .�s'
j,'..0 : .uj�>,:•.•a,,:w. '''•y'.1•'^' ..1'., f ,.,r:,t Y:'i•i' .. .1, '''." ',� yY"•;'y, � ia., ,(^•'••%.�f,•, '.j 1-.tI• �L.,,
��. "p, � ytik„'-: . r, ,t ...tC- .j. "" �"�1".:. .I. � • . k'a.F(Y v.'':,, � _ � I. �n
+ +7' t :=�•V:r:•l'.•',t, ::t,("y ' •;•.G•,. y;•;•• '"': •:'" _ .),; ..^ n, �Y;'.},: .t' .7'2� n:, ;n' 1r
`-y ,.: i' :.a!Uv,r.;,k't w •a�,.a yl�,A./S�-7.:a .p•_\'� �.1,�✓...1:rr:, :�, :•d:i y'S1�++. r" ]?�;., -•f .i
,,;:5?a.r Y':_r5r L ..6 q, -'d:pr' _yy- •. 7'. ::
` :i:,L,•1+.4s,...,^,r -:,.ny .�';-x �i..•4Y' .tcd,�-:r•. :'I4-a.:: .r::F,�•'�'_rti•j�f{'� 'j.. L. ♦i •�, : ..it ;•'
.1 •9' .�Y'r.MiY Ir':r�' t,tif--.pda,Y_-1 •'Y) i` �;, '.x,a '.1y.a :y..va,. �. i'_ !S iq..}T.Y'j'.:'rlri'h�t i• ..S;:.i.n _ jl"',+.' t.
,,• "f •!'n Y I t.,!6p l;ti.�'_ •yj, �r �' 'l , 'J J,e . ,.r,. 4 �•'F..,rl,:,�;.i,. y.i+ •,'a.f" ' i ';:,. :4,�: �, .F� vnr•
•Y •' '1 r "• •' l �i Y�.d,r,,� 4 %"- �'I.Y. 4i :•
.. `u(r ':j•.:I ^.a •.+.L ♦' ' ' rl'i•:y l' 4!r'. .n •'h'. .( .y.{,1,.•^c' n:!. ''t. t ,f• v "'+t;'nr r
'Y,ti`,V:X�;' ! n f p'•�t�RC•4' 11, `^ Y IV�Sa �•S- ,r'....;•ri •• r C,. +:4r?w MY '.jK:. y�..-. •' :\i�.. .,�j.
. l ':n lr" '� wt I �• 'CC" 51:�:�:'C.,41T;j;:�',5.p,h7. . (.:.'_ .aa, ,�+ .4,' ,,.5 { : ,,!••- s''.L„ w
' 'a' `{•,str.•i! 45'• 12:�• } '},, 5 �'V,;;!re. 1 '� .�•.: *,._." (Y Y.;yV, n 1*= .,.
:r?' •:fir. . '' !'iY1 •;�:::,p. �T 'Y•.? 4 ., . Y � •v'{ i' X 1+Y 1�..: p� .y.' "v
�.4::�.1. ,5r 'is "� 4L, ,:,;t .t� 5-5�X vA?:"• STc y N,• ,.T!'�iV.•, Y�.,.�.:M'. FI .. kr 1 y1� -qC,?. ''''<�Ic
4. ' :1 ny .7Y .n'yi':'•;*( 57 :.N`�':L•'' ''{!: •l::.;r -F(7�Y: '.a. IA.`,•e..•_::':. ',y.... I:r;. c;,_., , t-`
•:Y k'� ',-tl J,I hb.;; .�j aF: i•l•riyd,, ,•�jia"j f:�.r{::•:�'�aJ: :ka '. Ij"'. • ' rl•..,.., 'l vr..,; :M:'f s\. Y"..1'' .+: 1i.•:�.ft.• :d' _
J Imo` ':f •i'l•.'.✓.a i.. i.A'I ll• ;,a.+Y'
V.
t `'1" ' �r- 5"::.,:'r.. i, •�I•p: vy l:
ltlld ♦ } o•. 11 Ik ' r Y..!,'..,. "r'7,..
: 11' IQ.UI/T Ci2ELF:
Y.. • 4 ' tf,, •ll `:'L(,'N.. iili}bl rli.A''Y Yam" • :l,Y ` ' . '• :M!/i+i• J.:-•'
'",.; •;. y..,5• I I. ::d:,Y" -• ,• ;.,"I,r;i?!';f:-a�zr,,C;.1."fir"s.;. ra.,-.•-:.,: r., f-I,l':.,..,yCl'r c� � :1,u5t;),•''•t ' -
y,,;l', .-'S'd Ii'.'V,"'r i{^,�_' t'11+3. �•P: -f .(.r.. ,Y„1':,�,I,!t,.",.., r .a•.,� ,M1i > ,,"i} .t• Y '!, i
';!.' S i•, '•{ 5 p`.ih .r. %`.i .J n w+,i-d_ '1. 1v4 .t •.i�.: ,t::...9•'t..�.. ,t.l ••1,�, 3 �i',
,.r i " •{ . ." j,r <•,. : f':4�'f\t 1 F.,'e: 6 4'I,�' �a>";':vv".1.�. •y, .. .. '' pU. �,n
I%..,'. ,-.,.{ '�ri' ::^,( /,,I M.y`,t t•'"•'1'CS,, .:'I • ."i `:j`4''.::•:i'\'A..j CF:;:�•.�.•y+. '�' " '', •}. ..r
C . 40,
FX{ .F •' . ., r•I' "/ �� .,
.�� fr:;;,: •;. . 1. w• l „ -'l:;.lr'i' .. ,x:i:.:".
;M1...r�,•:, '+}• '�i ;il• r■/Y`.•,•: '; R�CI .:2.1 �,}�'11 i.j'� '' .I'ai+7..r:♦ ` _
''I: . 1'+`',...$.,4.I e'+Y 5' '�•: r " •V�. . W ,•�i -�,• Mn. :7ti + .;yi.l', .4 ^v ! •:\1.1ry:
•,� '•i�� ';h5'",'D.rYw/,Cw'):Sri+:.f:7^' .i� .•Ir(,fc. ,y,,,;. ,�e .�:} ,i.:
• S�.• ..t. -.t• µ 'W�• �{ M1:v d•.• 1.,;! i... ,a. •fw; .5 - .''<
•.'y^.?"'+,V.••1" � ^;c`,!- '.Ai 1!�5.:•: 41 ,,Wy,;'-:'1,• ,, ii♦:�;,..y ( , nl'v<+1�F:.•.;.",� �a''': : s,1ji ' ':5:<+- { '+
y 'I�,'.IJ 4 .a�� •wi. . +V;.�,,,;•.%Q: I •'('15. i' 'v^-.:'i'.1�.'n ♦,1::.,,,t,-.♦,,'/I"''•+A.._A.Y'(• •^'it p -v •'.J!, k . •5 I .i�.•.. _
. I1 y,{t'+•q.^l•�ney''.t(: +' •'f .4 f.l l
'1•^ , •. :'fp n,4f,4f "�'� RM!j. '.fYN {:` 51;. r T ..y:' :,:i.P.a .1 ,r}.,,,/,', l (:�-`L.n. .,tr , +•'1^. '':': •,Y t ..,
.,i;.;ni lr.•�'l i''y. •1'v :/ �i 1;5; .M1"+ .vtti nvli "i.=��i� , ":.•ia•1'' d ,�.•j:,•H".. Ylk:. ' 'a:' '�•'.ilr` •'..�•'
v , a • ,,,1 ' '.% ^•.r.. i � ,1' ,. !'a`" I'0 -
°Lp•,�';', '�. i' r� •A'.I^.';rt,:''•' ..j. '.i'�: +.':J a'•.4 V S .vyt;i a ,tvV •/,ial a ..�.', "r�. f;.#.:.*i�' '••-t.
'I', •Y Si; (i,t:..;yN•.i•y.,. :.5. .aa•L i '7•. 1r.! ,4':f;:il'. .•-" i
'' ::Y+. •,^{.1 * .y r" Ns -
IV .rr ••'r'.; M. '' ' t`atlr . y••'!V�
�•.t"� ; y. , \4: .' fM1f-'+"';.'Ir; .P rx:a., •'p ! .
i;i 11 j'b4,ltl t , ♦ Tv,./y�� li, ♦¢.;' , l" i�i '�i,�.r,,.5 ,1 ,`
' ' •., 'i ,�6,+'L•/•:.,iU•�I ,7 ? �r� �i�I•:'„Uf;:\' i!,.J.?'!'..P {.. r�r ::,V...,.5.r,,
`I' '�"'�" r{nr_ n�•!) .ls 4,�,,; )I fi.i,�'✓• f•- ,; S } +, r• ,�c, �,,,s'." .. "5d ,. j, �4r to
r 4'Y! ./ L.n.i;dt, �;i41 '' ,•i.'ld,. .Y' N l:.t'p '''•, -; ,'•".i`i,Lsy'd .\•Y iy is ••;.vl',•t/'.: :•4. ,i•,�• 'r5: :•�:'iM�I`�.
+?4M1, ••i'. ',•G�%.i.,} "1 r, ._ + � ;' � 7 �k+rlti yy t.., .: �r�.�_•i•C,;,"•v I'+'•+ L. '�.. ./1'r. _ Y:' 'l +I' �.t.t �.C• f r' ''�i I Fi,r•'.- - Ii',�e�:, +•'
D d',:' , L.a';ie4'.r . .Ir.
;1. dt,=. '•5." 5r P•~t.fi!'ror• �9♦•:. ••i•1�J•�7(,�\J M'I'„ jj''', 47 �.;` •'mot 1, a. .{,5".; it 1'_' Sn• ,:•i try: l:.!`ii,,
r •{:'.,.... •lt':'.�C7.M1P�r�.7.4"ii'1:�, 1 ','v:�a• �:iy'S.••... ,,.x.:Yi%�yY .:i'f y.r.'
y�, l a •%•'Y'. - �:' -�•'•�' .:Gy.ti .{ r •AI\
�y f V ]] n�d Nq!
'"(. ;, :5, ,y�•wr... �;tir.i �.' •C'yY�iYye{r,\�yp��/� [`tjd�'J9 lgi':}rf1(:"^:iu
..••i'S:y �:rl',w r •"",\r{r":7 :I: a .? S, % ;f,;jp.q ,. )• y •" '+: .:}�'." fir,
• ,n: /..T I '.C. -tb^.t'l}• t; `4" o;:i P�yYrr:`•itl",'•/ .`,+- u5'-r." .1Y,• \7_!. .a,r w?" �, "/
y.! ra^!y;u„' w SI;;• �.a 4 I .ti-, " -
,'Si:.,51n:7*. '"",U 5;,,- ,Y .1:':v ,a, +•r,�,,,..
I 4..: r i .�;1. :� •'/ ' !•.•„I�..,.. i't.0":1'+ t t': fi•,�r'. , y! ..fly... 4
'!;• N.
y \C N,.,,,,;Q '.1, ,a t. .•yr.. ♦ _ • :, +,�`,'�
- 6k: '�i •5'S�l,,�:'�''�^I ",;. .�.�f'.V�^„?ll 1.`��Y,; •1;! I'�1•.i�,j' •.}F., Sr..
'I'!'`'''r '"•' :,:'�N •+I' �� .:y: ,'I; ti:.rit^,7:J;/L
-•y'> .}; .r."y.. .i"q' • .j.'; . i. •:PLi•,} •5.y•m:d ,, .yy .I Y. a Y ' •'•4� i 7 "-1'.. '1' .1.:'. t�.
.c y;:r' ,dr'tti.• :3Y,Ij•• 'y,•'��h 1; ♦,;Y 5. ,!yI"!,; , .1':�5b::: :''yAj, :ti',.:.'S':,^(;,�"_i-1 _li•• •:>;Cr,I•.
fl:; ., . . •�,. 4'L''tS'�'v :• ••\:'` ,' 4.. +. ,a:I: 1• '•1:j..,l::. '`•+".�,•• ,, ;.I+, ,�l:..t,:. f . :b::
e. .1': " ;1 ..,i: '' '.:,.: "•, .•:k.O'i'l:.}N lla ., .+• ;,. ,S•Y .t*.
•'" .l s cj;'.Ii.'{:. ••.' 'a., } L'tr ..:�:a�:':.�:' •1'• ''7'It."' �M1• ,., :t ',uc-f5 ...t- L;• ,�./f , '.,i. . .
•Jr _� . I .t n+_.,,A,to,i.,..1' ''}'�• , .;4%'•( •i'i�: .:,I." r'• ,.hp •r•.I..• .,. ':i• ,1y,4;,:..ti'. ..�.:
,f• ,, ;:p • ;i5 .,`, : •'� ' .'.(.•'"t 'U .tip %. ' 1. :•s -'i'` �3.+ .,'f• , .Tl'''• . 1,,
t,'„;�i C.. :\'��t,' Ins I {&'. -'f`,\: .aY♦'-l. , 1..1�5'S�7'�+ •+:"'� ',r' ';imr ""A; !!.\.;.till�, .. .
r•,.f' :.5 , 3•x,{.t.i:•.,j it :.L. ^Y••' '?3e :•�'z.+j;n,1:x•. .....: • :Pa}.: •• :•.11•,•i;;:. ./r. .!:•. ;I_Y
.1 '•/'1'IY• l'(: .'•a.'i'L
7r ,. (,:• ..L i!•i��. J,�,� II 4 .',�•�;.('JM;.I . ,,,.. r" :... ,.+1 wr'�
L}'•F'. . .r': �'.(n,. :1 ,Sn'S's '. •�b.
.gt. ,ti•nq;ll. .'�.5>•'::r:C:p{•. ' '+';'kJ �•. •'�' :7•„:;�•'i h�T•;.. ,.;t .;',.; _.•�nt:'�.;i♦.' •,121Y:�•5":,.,�y,. t.•, h�l.;:y ' . , _
,n' }+lty';a.: i.'.R ••,; 1 ! 'r! f , r.z ty ISIS! a!y ' 't } +: '•-j;!'T�•,+• .'" 1 .
{ �.I• :'/��/. A •I'F'��.i, t"it f'�I•,%, 1� 1 " , :•, I' '" : .y, .i, -.
J',, :�'S}�n( \f,.•"4: y' � ..!. �'..i,yl,I ,., J ;�pp W' .�+y.T}+ �':if y v,..ffy.'.I t +i.. L:; / ' '' •\ n'• ./i
•'`` :":+•,'A,.hl•".rYi...'j,; 11 'r .,II'";-rv'y:.. plty.7n,•\ r'J,I'..,:="•..,In t. I•! .F,,;S: J: . ,,, ti.
i 2y,! '{�y,J y.yvd{yi•.�11 A"+.) 7",,".M1•r ,, Y.Y,+'.•S a i
`iJ::XI,• I ':•)7. �;yr'•. '�, . :!;+a' .f;"' t' Y:h.}5';` r..CS" 'q, •, � ;•5," •v�;-!: .L.;.t�. ,t.}'�'.v J.
' i:. •ifs ^,�: '�'' nt,;. •',j•t`r' , r . : •' i 'i-t'I.`. .,r ' - }Yif •,,, • ,
. �, `di,;•; .'. ,�w. . d;.'y :r•:'' •p' ."'•,; :,.'•,;.�•.,:•v:.,' ltr. i.y'o•"' ..,'•' "'-,•! (Ir..O 5 .z.,•:' :� .•:,� i.♦Y'', =_L �.,.
5:y'a7'�K IIIei$P(11'.,, �,' n' ,•.,. 1 , I;' ., •.�:,.' ,l> '": •!,•r•:,. '•'`: `;•,•5 LK' t••,,4• ! '�Ne'it fifich
;•. 1r •DiiectQF. 1it.ofFao i}°�p..Y, i y', y :.:;e .,.,t.; 5 ',,, .
•,, p '! I I.S .ly • �T ;i ..., !, y fiI i5,. ;`J', •''r' S- '1'^.�r.,
.ofPalP►5P]m8s , ;:'•',:••%'.:' L ',;; `r`:..y :' "> y,7 = �laliquitcCr AGolf.R&O
r i tl-i. ,t •"i,. ., ,t `$.•- :1 '.ft .i,,.
Payih"bntVi�ay..`7,.ti1: • p.l.. ;.;" ;.,. t^=.;.L',\" ' ;�: ;. . !; 1885'GolfPlub 1?civo. ?,
PAm
soil*
hoq ; Y':3 23,=8265 > .'•�;'`. i.''sy' S ;;;•:;: + . A2E: 4'92262 . ` , , 'P�Sprg
(760)328-1556,Tela 7GQ) �4
TAHQUITZ CREEK GOLF RESORT
RESORT COURSE
TOURNAMENT AND GROUP PLAY POLICY
An intricate part of the revenue-generated program at Tahquitz Creek Golf Resort is booking tournaments
and group business.The primary objective is to book these events atthe maximum dollar-per-round amount,
determined by the time of year(season)and market conditions.
AM Tournament and Group Play
Tahquitz Creek Golf Resort encourages tournament and group play activity at the golf course as is
evidenced through the annual support of a number of charitable events. Additionally, both the City of
Palm Springs and the Tahquitz Creek Golf Resort management team are highly supportive of the
economic impact these events have on the local community through their promotional and revenue-
generating value.
In return for this support oftournament and group play activity,Talquitz Creek Golf Resort requires that
ten percent(10%)ofeach player's tournament entry fee be allocated towards the purchase of merchandise
at Tahquitz Creek Golf Resort in support of the event itself. This requirement is intended to assist in
offsetting the administrative costs associated with conducting the event and for ongoing support of retail
operations at the Tahquitz Creek pro shop.This fee must be paid a minimum of two(2)weeks in advance
ofthe scheduled tournament play dale and will be based upon the maximum number ofattendees expected
to participate in the tournament.
Paid Fee Tournament and Group Play
In this highly competitive market,there are situations when discounting is necessary to secure events.The
management staff at Tahquitz Creek is responsible for the negotiations and contract development for fee
tournament and group play.
All proposals shall be presented directly to the general manager, head golf professional or the staff
tournament director at Tahquitz Creek Golf Resort for annual review and action.
Waived Fee Tournaments and Group PGry
Only Applications for Tournament Fee Waiver submitted by nonprofit organizations will be
considered.
In the case of a request for waived tournament fees,the following procedure shall be implemented:
An Application for Tournament Fee Waiver must be completed and submitted for review to the City's
Director of Facilities.The application must be submitted twenty(20)weeks prior to the commencement
oftournament promotion and/or public notification.This is because the application must first be reviewed
by the Parks and Recreation Commission and then submitted to City Council with a recommended action
from the commission.
The application must be presented to City Council at least twelve(12)weeks in advance of when the
tournament promotion and/or public notification is to begin.
No tournament shall advertise Tahquitz Creek Golf Resort as the tournament site until approval has been
given by the City Council and an agreement has been signed by the promoter and Tahquitz Creek Golf
Resort operations staff.Upon approval,the City of Palm Springs and Tahquitz Creek Golf Resort shall
be acknowledged in all tournament promotions and advertising as event sponsors. All advertising shall
be subject to the review and approval of the City's Director of Facilities prior to production of such
material.
Requests for the full waiver of greens fees will only be considered if requesting a weekday(Monday
through Thursday) tournament date. All requests for weekend (Friday through Sunday) and holiday
tournament dates will be considered at the prevailing Resident Discount rate for each participant.
If the tournament is a Pro Am or other similar celebrity/amateur event,celebrities and other dignitaries
may receive full waiver of greens fees at the discretion of the City Manager or his designee;however,the
total number of celebrity players receiving full fee waivers in this manner shall not exceed twenty-five
percent(25%)ofthe total number of participating tournament players.These waivers will only be granted
during the approved tournament dates.
Tahquitz Creek staff and City of Palm Springs staff will review and critique the application and request
additional information or clarification if necessary.
Staff will then submit the application to the City of Palm Springs Parks and Recreation Commission for
its review and critique.The commission's responsibility will be to examine the application and to make
a formal recommendation to the City Council as to whether or not the tournament should be produced and
the fees waived.
If the Parks and Recreation Commission does not recommend approval of the tournament,the applicant
has the option of appealing the commission's recommendation to the City Council for its consideration.
ii
If the commission recommends approval,a tournament agreement will be developed for City Council's
approval and will be put on the next available regularly scheduled City Council meeting agenda for
consideration.This agreement may be written to include up to three(3)successive annual events;after
the third(31)event,a new application must be submitted for approval.However,no tournament shall be
approved to operate under a multiple-year agreement if less than one hundred(100)players participate
in any single year's event.If this occurs,the applicant must resubmit an application and again complete
the application process.
All conditions and terms of the tournament production will be documented in the agreement,including,
but not limited to,greens fees,cart fees,merchandise fees,use of driving range,concessions,banquets,
beverages,and staff support.
Upon conclusion of each event,the applicant must submit a financial statement,including all income and
expenses for the tournament.This must be submitted to the City's Director of Facilities within sixty(60)
days after the conclusion of each event to validate the remaining term of the tournament's three(3)-year
agreement or any subsequent agreement.
It is the responsibility of the applicant to provide the necessary documentation that demonstrates that the
following criteria has been met:
• Proof of current nonprofit status, such as IRS Sec. 501(c) status, most be submitted with the
application.
• Evidence that the event specifically provides marketing/promotional value to the City of Palm Springs
and/or Tahquitz Creek Golf Resort that greatly exceeds the loss of revenue and operating expenses for
both the City of Palm Springs and Tahquitz Creek Golf Resort.
• Documentation that the tournament presented will be operated and promoted by a reputable entity and
appropriate references are provided for background check purposes.
• Guarantee that a minimum 50%of the proceeds designated to go to charity must benefit the City of
Palm Springs or a Palm Springs charitable organization/foundation.
• Agreements for production coverage,celebrity participation/endorsement and sponsor involvement
must be provided if these activities are to be considered as promotional value to the City of Palm
Springs and/or to Tahquitz Creek Golf Resort.
It �4y
CITY OF PALM SPRINGS
TARQUITL CREEK GOLF RESORT DEPARTMENT OF FACILITIES
1885 Golf Club Drive 401 S.Pavilion Way
Palm Springs,CA 92264 Palm Springs,CA 92262
Telephone: (760)328-1005 Telephone: (760)323-8265
APPLICATION FOR TOURNAMENT FEE WAIVER
IN ORDER TO BE CONSIDERED,TRIS APPLICATION MUST BE COMPLETED IN ITS ENTIRETY.
I. Title,Sponsor,Purpose and Goal
• Title: ��Y\ SP21aX>> �0�1(x U�hCtYS Ik1�1)CirYi7c�1 Li IF "RD-��'
• Sponsors: FM
S?Z,. 6�,
c> t—%.
• Purpose:
• Goal:
IL Applicant Authorization
Attach a written communication from the organization in whose name the event will be advertised, which
authorizes you,the applicant,to submit this application on its or his/her behalf.
• Applicant's Name: .NA\3 RGS
• Applicant's Title: S9X-AAA
• Address: o26-A S C 1 L JS
• Mailing Address: �Cr�bf. 1 �3 V I�S GI 2-2 l-, 2
c
• Affiliation:
• Telephone: Daytime: � 511s Evening 2*9a-111 �o ems: Ciga -S51 K
�-U
*J> N r
w�(
I
III. Event Principals
• Name of person on site during setup,tournament,and takedown who is responsible for the event and is
authorized to make necessary decisions and changes:
c,k� 2(", 4- , 101� S-VU^e,T SA
On this page and on any needed attached sheets, list names,addresses,and telephone numbers of all the
principals involved in any way in the proposed tournament.Include professional event organizers,event
promoters,financial underwriters,commercial sponsors,contractors,charitable agencies for whose benefit
the event is being produced,the organization or organizations in whose name the event is being advertised,
and all others administratively,financially,and organizationally involved as principals in the production
of the proposed tournament.
• Name: �o�
• Organization/Business/Agency/Affiliation:
• Mailing Address: R� `� ���j Ulu n2Z �
• Daytime Phone: Evening Phone:
• Entity's Tax Identification No.:
• Title and Functional Responsibility with Regard to the Tournament:
• Name:
• Organ izationBusiness/Agency/Affiliation:
• Mailing Address:
• Daytime Phone: Evening Phone:
• Entity's Tax Identification No.:
• Title and Functional Responsibility with Regard to the Tournament:
2
IV. Requested Tournament Components
(For multi-day tournaments,please attach complete schedules.)
• Requested day and date(first choice):
• Alternate days and dates:
• Requested facilities:
i
Tournament date and time schedule for each of the following:3U
}i �c /
M +� 4
• Setup: from_�A �M to � IAI�PM Date:
4 t:
• Start: fromA I�/ M to AM/PM Date:
• Finish: from �r AM(l�o AM/PM Date:
• Post-Tournament 1�� �r 7_4
Activities: fromL2 3OA0 2,m/Pi0
� AM Date:
• Takedown: from AM/PM to AM/PM Date:
• Projected number of participants: and spectators:
• Past participant attendance: 160) and spectators:
• Name(s)of host hotel(s):
• Projected number of room nights the tournament will bring to Palm Springs: (15' _M SC
V. Insurance
• Attach to this application either an insurance policy or a certificate of insurance, including the policy
number,amount,and the provision that the City ofPalm Springs and Tahquitz Creek GolfResort are named
as additional insureds.(Note: Insurance requirements depend upon the risk level of the tournament.)
3
VI. Location Map
• If outside services or services not being supplied by Tahquitz Creek Golf Resort staff and management are
being used, please check off below the items that are applicable to your tournament. Indicate these items
on maps and attach. When possible,please provide a to-scale drawing.
A Entertainment or stage locations(grandstand operators should provide you with a to-
scale drawing)
B Alcoholic beverage concession area
C Non-alcoholic beverage concession area
D Food concession areas
E General merchandise concession areas
F Portable toilet facilities(indicate number):
G First aid facilities
H Event participant and/or spectator parking areas or parking plan
I Event organizer's command post
J Fireworks or pyrotechnics site(include launch site and fallout zone)
K Tables,enclosures,etc.
L Temporary or permanent structures,such as scaffolding,stages,platforms, reviewing
stands,grandstands or bleachers constructed for the event
M Site of electrical wiring to be installed for the event
N Site of water or other utilities
O Trash containers(indicate number):
P Other.Please describe:
VIL Availability of Food,Beverages and/or Entertainment
• If there will be music,sound amplification or any other loud noise, please describe, including the hours.
4 Q
��f� v
VU. Availability of Food,Beverages and/or Entertainment(continued)
• Are alcoholic beverages to be served? Yes ❑ No Ifyes: ?oac.16-j<st:J err �w+2 tat
• Describe what system will be used to ensure that alcoholic beverages will be consumed only by those
persons 21 years of age and older.
• Describe how,where,when and by whom the alcoholic beverages will be served.
n� c LU95� C rA? I-
aZ -�
• If a party,dance or live entertainment is part of your event,please describe.
• Please describe all activities of your event for which a license is required, i.e.,business license, land use
permit,parade permits, liquor license,health department permits, pyrotechnics permits,etc.
• Are food and/or non-alcoholic beverages to be served? )!�Yes ❑ No If yes:
• Will it be provided by Tahquitz Creek Golf Resort:? k Yes ❑ No If no:
• Describe sanitation measures, food handling procedures and the nature of the food (such as pre-
packaged foods,hot dogs,premixed sodas,unpeeled fruit,raw meats,vegetables,fish,or peeled and
cut fruit).
NOTE- You may need to have a health permit from the Riverside County Department of Health Services
5
NR 9
VUL Security and Safety Procedures
• Describe your proposed procedures for setup,operation, internal security,and crowd control.
r
• If an event is to occur at night,describe how you are going to light the event area in order to increase the
safety of participants and spectators coming to and leaving the event.
• Describe your proposed plan for traffic control and parking (number of vehicles anticipated, parking
locations,effect on traffic on public streets,etc.).
F
• Give name, address and phone number of the agency or agencies that will provide first aid staff and
equipment.Attach additional sheets, if necessary.
Name of Agency:
Name of Representative:
Address:
Phone Numbers:
• Indicate medical services that will be provided for the event.
Medical Service How Provided
Ambulance
Doctors
Nurses
Paramedics
6
R Aito
M Vendors or Concessionaires
• Describe what vendors or concessionaires you will allow in conjunction with the event and the purpose or
purposes of these concessions.
IJ�
• Describe how you intend to regulate, monitor and control the type, number and quality of vendors/
concessionaires whom you may permit to operate in conjunction with the event.
X. Mitigation of the Community Impact
• Describe how you intend to reduce the impact of the tournament on businesses,churches,neighborhood,
motorists,mass transit users and others.Attach additional sheets, if necessary.
V-4
X4 City Services/Equipment
• Describe City services and/or equipment requested for this event.This will be reviewed and approved or
denied by the Special Events Planning Team(S.E.P.T.).
VVU
XM Other Pertinent Information
7
XIII. General Information
The following information is important for permit approval. it is requested so that the City will have
information regarding the dollars raised for charities,the estimated age groups of participants and spectators,
the fees charged or donations required,and the specific public benefits derived from each event.
• Please provide the following information based upon attendance,fees,and revenue and expenses.
LAST YEAR'S EVENT:
Attendance (players only)
REV NTJ
Tournament entry fee $ 5 (per person)
Total entry fees paid $ }j
Admission revenue $ (]
Concession revenue $
Sponsorship revenue $ Q
Other revenue $
Total net tournament revenue $
EXPENSES:
Administrative/professional expenses $
Rental expenses $
Merchandise expenses $
Promotional/advertising expenses $
Food&beverage expenses $
Equipment rental expenses $
Other expenses $
Total net tournament expenses $
8
//19 /;6
XHI. General Information(continued)
THIS YEAR'S EVENT:
Projected attendance WI-1 (players only)
REVENUE:
Tournament entry fee $ $o (per person)
Total projected entry fees to be paid $ , Z
Projected admission revenue $ 5 a Li
Projected concession revenue $ V
Projected sponsorship revenue $ (7�
Other projected revenue $
*LESS merchandise&management fee ($ 1(10%of entry fee)
Total projected net tournament revenue $ 7J J
*To be paid in advance to Tahquitz Creek Golf Resort
EXPENSES:
Projected administrative/professional expenses $ _
Projected rental expenses $
Projected merchandise expenses $ {'ASS V
Projected promotional/advertising expenses $
Projected food&beverage expenses $
Projected equipment rental expenses $
Other projected expenses $ 1
Total projected net tournament expenses $
9
//*4/3
XIIL General Information(continued)
(NOTE: Applicant must guarantee that a minimum 50% of the proceeds designated to go to charity
must benefit that City of Palm Springs or a Palm Springs charitable organization/foundation.)
• Name the charitable organizations that received monetary benefits from last year's event, if applicable.
Describe the amount paid,if any,to the charitable organization and givethe numberof volunteers provided
by that organization.
Number of
Unpaid Volunteers
Charitable Organization Amount Provided by
Beneficiary Paid Charitable Organization
Qs�b� ��►oz .pi � a
�-
�Nw-1Dr�3 ,
• Name the charitable organizations that will receive monetary benefits from this year's event.Describe the
amount guaranteed, if any,to the charitable organization and give the number of volunteers provided by
that organization.
Number of
Unpaid Volunteers
Charitable Organization Amount Provided by
Beneficiary uaranteed Charitable QWnization
10
XIIII. General Information(continued)
• Estimated percentage of age groups for participants and spectators:
artici ants tat rs
Age 15 years and under
16 to 25 years
26 to 45 years -2-5 %
46 to 60 years %
61 years and over
• Describe, as specifically as possible, the benefit to the Tahquitz Creek Golf Resort, the City of Palm
Springs,and the general public that will be derived from this tournament(such as guaranteed number of
times the City of Palm Springs and/or Tahquitz Creek Golf Resort will be mentioned during a broadcast).
(NOTE: All media promotion ofthe event must acknowledge the City ofPalm Springs and Tahquitz Creek
Golf Resort as event sponsors.)
'i .mot-f-�,�-s �Q�i � � L,•l�-C �. �S
• How do you plan to promote the event?Please provide public relations plan,including advertising schedule
and promotion campaign,and attach a sample of all promotional literature.(NOTE: All promotional and
advertising materials must acknowledge the City of Palm Springs and Tahquitz Creek Golf Resortas event
sponsors. These materials must be submitied to the City's Director of Facilities for approval prior to
production.)
ll
XM. General Information(continued)
• What decorations and promotional devices will be used:
At the site: (; r—>
At other locations: `E
• Event Committee
Name Title Responsibilities Phone CE1
r _
I hereby certify that the information provided in this Application for Tournament Fee Waiver is truthful and factual
to the best of owl
C - 2(� A)
Signature Date
a )
Name(ease Print) )
Title
We realize this application is lengthy, but we need adequate information to avoid misunderstandings
and help you make your tournament a success.
12 w
MINUTE ORDER NO.
WAIVING GREENS AND CART FEES FOR THE PALM
SPRINGS POLICE OFFICERS ASSOCIATION ANNUAL
GOLF TOURNAMENT AT THE RESORT COURSE OF
TAHQUITZ CREEK GOLF RESORT ON MONDAY,
DECEMBER 4, 2000.
I HEREBY CERTIFY that this Minute Order, waiving greens and cart fees for the Palm
Springs Police Officers Association Annual Golf Tournament at the Resort Course of
Tahquitz Creek Golf Resort on Monday, December 4, 2000, was adopted by the City
Council of the City of Palm Springs, California, in a meeting thereof held on the 191day of
July, 2000.
BY: PATRICIA A. SANDERS
City Clerk