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HomeMy WebLinkAbout7/19/2000 - STAFF REPORTS (11) DATE: July 19, 2000 TO: City Council FROM: City Engineer CONTRACT FOR TENNIS COURT AND BASKETBALL COURT RESURFACING IMPROVEMENTS RECOMMENDATION: That the City Council award contract to Courtmaster Sports, Inc., in the amount of $39,826.00, Schedules A, B, C and D, for the Tennis Court and Basketball Court Resurfacing Improvements, City Project 00-09. BACKGROUND: This project provides for the resurfacing of the existing tennis courts at the Palm Springs Tennis Center, as well as the existing basketball courts at Sunrise Park, Baristo Park,and Ruth Hardy Park. The tennis court resurfacing improvements are improvements that the City is obligated to perform as a result of City Council's approval by Minute Order 6575 of a lease with Collas Enterprise, Inc., for the operation of the Palm Springs Tennis Center at its February 16, 2000, meeting. Staff coordinated with various vendors of tennis and basketball court resurfacing products, and prepared specifications for the required resurfacing improvements. On June 11 and 18,2000,the project was advertised for bids,and at 2:00 P.M. on June 27, 2000, the Procurement Division received bids from the following contractors: Sch.A Sch.8 Sch.0 Sch.D TOTAL 1. Courtmester Sports, Inc., Palm Springs 31,470 1.976 2.496 3.725 39,826 2. Love 40 Tennis Courts, Palm Springs 36,638 1.216 2.467 3.896 44,207' 3. PS Tennis Courts, Cathedral City 40.947 1,450 2,600 4.900 49,797" 4. Taylor Tennis Courts, Mission Viejo 44.648 3,400 5,420 6.100 53,738 'These bids are Invalid. Schedule A is the Tennis Center, B is the Sunrise Park basketball court, C is Baristo Park basketball court and D is Ruth Hardy Park basketball court. The Engineer's estimate was $33,520.00. The low bid was submitted by Courtmaster Sports, Inc., however, their bid was submitted with an irregularity. An addendum for repair of expansion joints was Issued by the City during the bidding process, which specified additional work to be completed as part of the resurfacing improvements. The cost of the additional work was to be included in the bid item price provided in the Bid Schedules for resurfacing,which is listed as a bid item price per square foot The bid irregularity was caused when the low bidder listed an additional bid item and amount in the Bid Schedules for the work required by the Addendum. The appropriate procedure is to strike any original bid price listed prior to issuance of the Addendum and revising the price accordingly to allow for the additional work, 1 V Tennis& Basketball Courts Resurfacing, CP#00-09 July 19, 2000 Page 2 such that all required resurfacing improvements are compensated on a square foot basis as indicated in the Bid Schedules. Modifying the Bid Schedules is not allowed by the project specifications, and is cause for rejection of the bid. However, this irregularity may be waived, as the intent of the low bidder to revise his bid to reflect the additional work required by the Addendum is clear. Despite the irregularity and the additional amounts added to the Bid Schedules,the bid submitted by Courtmaster Sports, Inc., remains the lowest bid submitted to the City. However, if the low bid is rejected, the second lowest bid, submitted by Love 40 Tennis Courts, is invalid due to the failure of the bidder to provide bid security as required by the project specifications. Additionally, the apparent third lowest bid, submitted by Palm Springs Tennis Courts,submitted a bid of$49,797.00;however, this bid failed to provide bid Rem prices on a square foot basis, rendering the bid invalid. Rejection of the low bidder will require award to the fourth and highest bid. Sufficient funds are available in account no. 261-2493-51515 (Tennis Center Improvement), 001-2451-43200 (Parks Maintenance-Contractual). CQ*C ' DAVID J. BARAKIAN KESELL City Engineer Director of Facilities APPROVED: Ci anager ATTACHMENTS: KW=ByWEOF 1. Minute Omer 0 d ' OF PALM S �-t � U City of Palm Springs � in * boo `yi Office of the City Clerk RPORpTEO 3200 Tahquia Canyon Way• Palm Springs,California 92262 Cq(�FO RN" TEL:(760)323-8204 •TDD (760)864-9527 September 22, 2000 Courtmaster Sports, Inc. P.O. Box 795 64777 Dillon Rd. North Palm Springs, CA 92258 TENNIS & BASKETBALL COURT RESURFACING IMPROVEMENTS, CP00-09, A4246 Enclosed is your Bid Bond issued from Union Insurance Corporation, in the sum of ten percent of the total amount of the bid. Your copy of the executed contract is also included. Sincerely, PATRICIA A. SANDERS City Clerk Enclosure cc: Engineering Tom Cartwright Finance Procurement Post Office Box 2743 0 Palm Springs, California 92263-2743 BID BOND KNOW ALL MPN BY THESE PRESENTS, That OUR FASTER SPO-1L� ae Principal, and UNION INSURANCE CORP . , 250 H ST. , BLAINE, WA 98230 as Surety, are held and firmly bound unto the City of Palm Springs, hereinafter called the "City" in the sum of: TEN PERCENT OF BID AMOUNT ( 10`a OF BID) dollars (not—less. than 10 percent of the total amount of the bid) for the payment of which sum, Well and truly to he made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS, said Principal has submitted a Bid to said City to perform the Work required under the Bid Scheduie(s) of the City's Contract Documents entitled; TENNIS COURT & BASKETBALL COURT RESURFACING IMPROVEMENTS CITY PROJECT NO. 00-09 NOW THEREFORE, if said Principal is awarded a Contract by said City, and within the time end in the manner required In the "Notice Inviting Bids" and the "Instructions to Bidders" entom into a written Agreement on the Form of Agreement bound with said Contract Documents, furnishes the required Certificates of Insurance, and furnishes She required Performance Bond and Poymtent Bond, then this obligation shall be nuli and void, otherwise it shall remain in full force and effect. In the event suit is brought upon this Bond by said City, and City prevails, said Surety shall pay all costs incurrad by said City In such suit, including a reaaoneble attorney's fee to be fixed by the court. SIGNED AND SEALED, this —23rd day of TTiNE �,2000 CONTRACTOR: SURETY; _ ANION INSURANCE C-QRPORATION Knack � � one: individual, J�partnefealp, '� carpnrdtlon) By 13Y i xp"ntu,. (N©TARIZEDI Title .SANDRA L... RUGGERLa_ ATTY—IN—FACT Print Name and Title; (SEAL AND NOT05FIA1 Ar.KNnWI EDGMENT OF SURETY) ay . .- .. NOTARY: DATE: V wana�,n COMMISSION EXPIRES: 9 (NOTARIZED) Prins Name and Title: t� PAULA J. LEPKA Notary Public-S"of ftti r MARICOPACOUNTY (Corrar.t o"requlyd two Fpnolurta:end tram VKh 0 the following grovq;A.Crilrmio W aoud,PrniWmt or any vice Fred9ent:AND a. Aesletarq S.araoy,Tra.wr.,,AMeUPht Troe.ww,o, CMd F..hd.i tifficer). TENNIS COURT S BASKETUALL COURT RESURFACING CITY PROJECT NO.aaos RID BOND(BID SECURITY FORM) 67100 Dip FORMS-PACE 9 UNION INSURANCE CORPORATION POWER OF ATTORNEY Bond No. dxozq o,�-)_� Know all men by these Presents,that Union Insurance Corporation,2"d Level, Marcole Plaza,Halifax Street Road, Kingston,Vincent And The Grenadines, does hereby make, constitute and appoint Sandra L. Ruggeri true and lawful Attomey-in-Fact to make,execute,sign, seal and deliver for and on its behalf as surety and as its act and deed(without power of redelegation)any and all bonds and undertakings and other writings obligatory in the nature thereof provided the amount of no one bond or undertaking exceeds Nine Million Five Hundred Thousand Dollars($9,500,000.00). The execution of such bonds and undertakings shall be as binding upon said Union Insurance Corporation, as fully and to all intents and purposes as if the same had been duly executed and acknowledged by its regularly elected officers. This Power of Attorney is granted under and by authority of the following resolution adopted by the Directors of Union Insurance Corporation on the 22"d day of June 1999. "Resolved,that the Directors and the Attorney-in-Fact, in conjunction with the Secretary or any Assistant Secretary, be and they are hereby authorized and empowered to appoint Attorney-in-Fact of the Company, in its name and as its acts to execute and acknowledgefor and on its behalf as Surety any and all bonds, recognizes contracts of indemnity and all other writings obligatory in the nature thereof with power to attach thereto the seal of the Company any such writing so executed by such Attorney-in-Fact shall be binding upon the company as if they had been duly acknowledged by the regularly elected Officers of the Company in their own proper persons." "Now Therefore,the signatures of such officers and the seal of the Company may be affixed to any such Power of Attorney by a facsimile, and any such Power of Attorney bearing such facsimile signatures or seal shall be be valid and binding upon the Company." In Witness Whereof, the Union Insurance Corporation has caused these presents to be signed by its Authorized Officer this 22nd day of June 1999. Union Insurance Corporatio } Dire r I HEREBY CERTIFY that the above named LLOYD THOMPSON appeare before me on this twenty-second (22nd)day of June 1999 and,being known to me acknowledge the above signature to be his and that they have freely and voluntarily executed this instrument and understood its c tents.� {--. _, My commission e p' 3�v �Y 1'UOLIC STATE GF AHILUNA Notary is Madcopa County DON VAN WORMER, JR. My Appointment Expires 7/31/gg 07/24/2000 16:48 FAX 760 322 8332 Palm Springs City Clerk fa001 :N.:6�:H:F�rF ffi:k:k W:B:f:1:x:k a:6:6 okffi *s:a: TX REPORT a:•x.: TRANSMISSION OK TX/RX NO 0075 CONNECTION TEL 97784731 CONNECTION ID DESERT SUN ST. TIME 07/24 16:47 USAGE T 01,19 PGS. SENT 1 RESULT OK Fax ���""1.��....,,..,,iaRrM�,r^iiii�,�i'�v NoMof Pd92g Todais re Yifne 4 �Fn 4 W Dept Charge lFax'#n __Te .. lephonek,-n_..,..,,— .............F I.n........ ...... ._,...,, i0iapwRion: ❑De>troY �fietum �Callforpickpp i +( __�_aPos4 V MINUTE ORDER NO. 6655 AWARDING CONTRACT TO COURTMASTER SPORTS, INC., IN THE AMOUNT OF $39,826-00, SCHEDULES A, B. C AND D, FOR THE TENNIS COURT AND BASKETBALL COURT RE- SURFACING IMPROVEMENTS, CITY PROJECT NO. 00-09. ------------------ I HEREBY CERTIFY that this Minute Order, awarding contract to Courtmaster Sports, Inc., in the amount of $39,826.00, Schedules A, B, C and D, for the Tennis Court and Basketball Court Resurfacing Improvements, City Project No- 00-09, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the I9fh day of July, 2000- PATRICIA A. SANDERS City Clerk PUBLIC WORKS CONTRACTS BID RESULT CHECK LIST FINDAPP CLERK OFFICE: OUNTCity Project No: /v�_ DATE :Z/'Dates Published: _ �// a' 1g�G�a E Y EITI ❑ Bid Date & Time: � ') PROJECT: G3�C�a=G�/C�✓ *SUCCESSFUL: 1. ///JLee� 6. viv 2 7. 8. 4. � iCa/(i /2��1d dZe,2� 9. 5. 10, INCOMPLETE BIDS: Won-responsive) CONTRACTOR BACKGROUND CHECK: Iffff.iptkYt2t5;?iVbk;lAiPh C3fk+# Required? Y ❑ N El (ATTACH IF REQUIRED) Affidavit of Non-Collusion Signed & Notarized? Y f� N ❑ Information required of bidder page completed? Y EP N ❑ Type & Amount of Insurance Required: [ATTACH AMOUNTS ARE SPECFICUI a 4 n Contractors License No. Np �J Typ s) J� y/? Status .y� No. of days to complete work 3 orki g Calendar Estimated Start Date: t ".! stimated Completion Date: i `✓ No. of days in which to execute c6ntract after Notice of Award (date City Clark transmits contracts for execution): Davis-Bacon Exhibits (Specify Exhibits to be completed by Contractor?) Any Addenda? Y N ❑ No. Addenda / Signed by Contractor? Y,®N ❑ BONDS: PERFORMANCE BOND % PAYMENT BOND !� % CORRECTION REPAIR BOND % BID BONDS: BLANK BID SPECS. Successful Bidder: CASHIER'S CHECK? Y ❑ N ❑ DEPOSITED IN T & A? Y ❑ N ❑ Five (5) extra sets Of bid Unsuccessful Bidders: I specifications for contract execution CASHIER'S CHECKS? Y ❑ N ❑ DEPOSITED IN T & A? Y ❑ N ❑ Attached: Y ❑ N ❑ Which Contractor(s): ❑ Provided Previously DO SPECS & AGREEMENT FORM REFERENCE: Public Contracts Government Code Sec. 22300 Y {G' N ❑ Labor Code 1777.5 Y qJ N ❑ Labor Code 1776 Y N ❑ California Standard Specifications EDITION Standard Specifications for Public Works Construction EDITION DATE: DEPT: STATE OF CALIFORNIA—DEPARTMENT OF INDUSTRIAL RELATIONS DIVISION OF.APPRENTICESHIP STANDARDS TO: California Department of Industrial Relations Division of Apprenticeship Standards P. O. fox 603 San Francisco, California 94101 EXTRACT OF FROM: AWARDING AGENCY PUBLIC WORKS CONTRACT AWARD 832480000 CITY OF PALM SPRINGS OFFICE OF CITY CLERK POST OFFICE BOX 2743 PALM SPRINGS, CA 92263- 2743 A CONTRACT TO PERFORM PUBLIC WORKS UNDER LABOR CODE SEC. 1777.5 HAS BEEN AWARDED TO: 2. Name o1 General Contractor 3. Contractor's License Number Courtmaster Sports, Inc. 748731 4. Mail Address(street Number or P.O. Box) 5. City North Palm Springs _ P.O. Boa 795 6. Zip Code 7. Telephone Number 92258 ( 760 ) 251-5201 9. Address or Location of Public Works Site (Include city and/or county) P.S. Tennis Ctr, Baristo Park, dr Sunrise Park 9. Contract or Project Number 10. Dollar Amount of Contract Award CP00-09, A4246 $ 39,826.00 11. Starting Date (Estimated or Actual) 12. Completion Date(Estimated or Actual) 13. Number of working Days MONTH DAY YEAR IuSE NUMBERS) MONTH OAY YEAR (UeC NUMBERS) 08 / 07 / 00 / 10 / 30 / 00 / 30 14. Type of Construction (Highway,school,hospital,etc.) 15. Tennis & Basketball Court Resurfacing O NEW CONSTRUCTION ® ALTERATIONS 16. Classification or Type of Workman (Carpenter,plumber,etc.) Resurfacing, painting ti 17. Is language included in the Contract Award to effectuate the provisions of Section 1777.5, as required by the Labor Code? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ® YES El NO Is language included in the Contract Award to effectuate the provisions of Section 1776, as required by the Labor Code? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . ... . . . . . ® YES E] NO 16. Signature 19. Title - 20. Date City Clerk 7-25-00 21. Printed or Typed Name 22. Telephone Number PATRICIA A. SANDERS (760 ) 373-9705 Duplication of this form is permIS5lble. DAS 13 (RV.7/55) EXTRACT OF PUBLIC WORKS CONTRACT AWARD License Detail wysiwyg://18/http:/hvww2.cslb.ca.goN,/iXp...SLB_Library/CSLB+Book/License+Detad.DM. C:A I,IFCRMA CONFRACZORf STAT£I l:6iA1PSC DOAPr) ., License Detail Contractor License # 748731 .Mill €j DISCLAIMER The license status information shown below iepresenls inforration taken from the CSLB licensing database at the time of your inquiry.It will not jeflecl pending updates which are being reviewed for subsequent data base updating.The available information may not reflect any civil or criminal judgments or actions that have not been reported to the CSLB.If them are disclosable complaints(legal actions)on the contractor's license,that infannation wilt be provided.If you intend to pursue any kind of legal action,insure you get a"Verified Certificate"which is a certified license history covering a specific time period prior to taking any action. Extract Date: July 06, 2000 * * * BUSINESS INFORMATION COURTMASTER SPORTS INC P O BOX 795 N PALM SPRINGS, CA 92258 Business Phone Number: (760) 320-8034 Entity: Corporation Issue Date: 04/30/1998 Expire Date: 04/30/2002 * * * LICENSE STATUS This license is current and active. * * * CLASSIFICATIONS A GENERAL ENGINEERING CONTRACTOR D47 TENNIS COURT SURFACING, PLAYGROUND SURFACING * * * CONTRACTOR BONDING INFORMATION This license has bond number SA6005122 in the amount of$7,500 with the bonding company STAR INSURANCE COMPANY . Effective Date: 04/01/1998 * * * WORKERS COMPENSATION INFORMATION This license has workers compensation insurance with the STATE COMPENSATION INSURANCE FUND. Policy Number: 044-0019877 Effective Date: 06/01/2000 Expire Date: 10/01/2000 Personnel on this license are on other licenses. -S Personnel List Other Licenses .... .........................................._......................._. ._..._................._........................__._.......................... ..........................................................................._.... License Number Request I 11contractor Name Request Personnel Name Request Salesperson Request I Salesperson Name Requestl 1 of2 7/6/00 1:19 PM License Detail wysiwyg://64/http://www2.cslb.ca,gov/iXp...SLB_Library/CSLB+Book/License+Detail.DM �,y„ � � :ra,i^cFarauA�e:�rs'aacre� a�7 i�uicrtasrnraara License Detail �� Contractor License # 748731 M .I ` ............... _« DISCLAIMER The license status information shown below represents information taken from the CSLB licensing data base at the lime of your inquiry.It will not i eflect pending updates which are being reviewed for subsequent data base updating.The available infornadion may not reflect any civil or criminal judgmans or actions that have not been reported to the CSLB.If there are disclosable complaints(legal actions)on the contractor's license,that information will be provided.If you intend to pursue any kind of legal action,insure you get a"Verified Certificate"which is a certified license history covering a specific time period prior to taking any action. Extract Date: July 05,2000 * * * BUSINESS INFORMATION COURTMASTER SPORTS INC P0 BOX 795 N PALM SPRINGS, CA 92258 Business Phone Number: (760) 320-803zl Et'J g"yet t_ Entity: Corporation '�"`� 11�t 1 Issue Date: D4/3%`J 1998 Expire- Date: 04/30/2002 ' * * * LICENSE STATUS (fLicense active and tinder suspension for the following reasons: suspended for failure to comply with an outstanding civil judgment.* * * CLASSIFICATION * *AL ENGLNEEIt1NU WNTRACT� D47 TENNIS COURT SURFACING, PLAYGROUND SURFACING * * * CONTRACTOR BONDING INFORMATION This license has bond number SA6005122 in the amount of$7,500 with the bonding company STAR INSURANCE COMPANY. Effective Date: 04/01/1998 * * * WORKERS COMPENSATION INFORMATION This license has workers compensation insurance with the STATE COMPENSATION INSURANCE FUND. Policy Number:044-0019877 Effective Date: 06/01/2000 Expire Date: 10/01/2000 Personnel on this license are on other licenses. :Personnel List Other Licenses License Number Request Contractor�Name Request J Personnel Name Request Salesperson Request Salesperson Name Request I of 2 7/5/00 12:3I PM VENDORS &AMOUNTS BID VENDORS & AMOUNTS BID BID ABSTRACT �7 DUE �'� BID : �f OC7- C'JY DATE: (-lg74:0o hp� ( •� J��' BIDDING TO: `�J ,(3 4 V 4r c TNNls /J/`FSv PY RL CGV RY` \\� '.h ,, � '4 v L QUANTITY COMMODITY ITEM# / V q76 `u lCL/) If 706 � 3,8`f6 °� 317a5 or�sL �53, 738`0", 7g7-0f4, ao-7",RSL 6 MINUTE ORDER NO. AWARDING CONTRACT TO COURTMASTER SPORTS, INC., IN THE AMOUNT OF$39,826.00,SCHEDULES A, B. C AND D, FOR THE TENNIS COURT AND BASKETBALL COURT RESURFACING IMPROVEMENTS, CITY PROJECT NO. 00-09. I HEREBY CERTIFY that this Minute Order awarding contract to Courtmaster Sports, Inc., in the amount of $39,826.00, Schedules A, B, C and D, for the Tennis Court and Basketball Court Resurfacing Improvements, City Project No. 00-09,was approved by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 190 day of July, 2000. PATRICIA A. SANDERS City Clerk 944