HomeMy WebLinkAbout7/19/2000 - STAFF REPORTS (7) DATE: JULY 19 , 2000
TO: CITY COUNCIL
FROM: AIRPORT MAINTENANCE SUPERINTENDENT via DIRECTOR OF
AVIATION
APPROVE CONtRACTING FOR AIRPORT CARPET MAINTENANCE SERVICES
RECOMMENDATION:
That City Council approve contracting with DuPont Flooring Systems for
monthly carpet maintenance services, at the Airport in the amount of$2,653
per month;total annual expenditure of$31,836, resultant agreement to be in
a form approved by the City Attomey.
BACKGROUND:
In FY 1999-2000, funds were budgeted and approved for regular contracted
carpet cleaning of all newly installed Airport carpeting.In December,1999,staff
solicited bids, (IFB 00-04)for servicing the carpet in the Airport Main Terminal,
Phase2A Concourse and Hoklrooms. Bids specifications were based on the
carpet manufacturers' recommendations. Bids were solicited from 14 area
service providers in addition to being advertised in the Desert Sun. Three
contractors attended the walk though,however,only one(1)bid was received
and opened at the bid deadline of December 28, 1999.The bid,from Dupont
Flooring Systems,was priced at$76,943 per year,considerably higherthan the
City funds budgeted.
Staff investigated maintenance alternatives, including providing the services
with airport staff. Dupont Flooring Systems, the sole bidder, suggested an
alternative to the carpet manufacturers'standard method of maintenance.Staff
wanted to see how the program would work before recommending a long term
commitment. Negotiations resulted in implementation of a trial program over a
6 month period, on a month to month basis. The trial program has been
completed,and the service continues to be provided on a month to month basis
by DuPont Flooring Systems.Since DuPont is the provider of the carpet fibers,
staff feels comfortable following their recommended cleaning procedure.
The cleaning procedure consists of successive carpet treatments with
proprietary materials.The trial program has proven beneficial to the Airport in
terms of appearance and upkeep, cost and service reliability, and has been
judged by staff to be a success.In addition,the total cost which is less than half
of the original bid is within the amount budgeted by the Airport for carpet
maintenance services.
Because the trial program has been successful and the cost is within budget,
staff recommends that City Council authorize contracting with DuPont Flooring
Systems. The municipal code alknvs the city to negotiate with the low bidder
when the low bid exceeds the budgeted amount. The service agreement shall
be in a form acceptable to the city attorney.
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APPROVE CONTRACTING for AIRPORT CARPET MAINTENANCE
SERVICES
July, 19, 2000
Page Number 2
The total cost for this program is$31,836 per year, and funds are budgeted in
Airport Terminal Operations acxt. 415-6200-43200, Contractual Services. No
General Fund monies 'I be used.
CRAIG . TOMS
Airport Maintenance
Superintendent B
HAROLD GOOD
Procurement Manager
pK RI L.
Direct of A n
Approved:
MANAGER
Attachment (1) Minute Order
BEYIflSBYWEOFFW=
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MINUTE ORDER NO.
AUTHORIZING CONTRACTING WITH
DUPONT FLOORING SYSTEMS FOR
SCHEDULED CARPET MAINTENANCE
SERVICES AT PALM SPRINGS
INTERNATIONAL AIRPORT IN THE
AMOUNT OF$31,836.
I HEREBY CERTIFY that this Minute Order, authorizing the
contracting of carpet maintenance services with DuPont
Flooring Systems,fpr services to be performed at the Palm
Springs International Airport in the amount of$31,836,was
adopted by the City Council of the City of Palm Springs,
California, in a meeting thereof held on the 196 day of July,
2000.
PATRICIA A. SANDERS
City Clerk
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