HomeMy WebLinkAbout1/5/2000 - STAFF REPORTS (4) DATE: JANUARY 5, 2000
TO: CITY COUNCIL
FROM: CITY CLERK
DELIVERY OF AGENDA
Council directed this matter be placed on the Agenda for January 5, 2000, for discussion and
possible action regarding timing and delivery of City Council Agendas.
BACKGROUND:
City Council Rules of Procedures states that the Agendas shall ordinarily be delivered to
Councilmembers each Friday preceding the Wednesday meeting to which it pertains.
Based on the Policy, staff has been directed by the City Manager to have all staff reports to the
City Clerk by noon, the Friday preceding the week before the upcoming City Council meeting.
Typically, however, agenda reports are being received, proofread, and corrected as needed,
right up to the following Tuesday afternoon, some even Wednesday and Thursday mornings.
During this process the report must be reviewed by the City Attorney, Office of Budget and
Management and the Assistant City Manager. Following review by the Departments, the
report is then forwarded to the City Manager for approval. Once the City Manager has
reviewed and signed the report, the Office of the City Clerk reviews the report for correct
policy procedures, such as advertising for public hearing, verifying data related to previous
Council actions, and the like.
Closed Session agendas are received the Thursday morning preceding the Friday delivery date
based on needs identified at the previous night's closed session and are included with the
Council action agenda.
The Agenda is typically prepared and numbered on Wednesday. The Print Shop receives the
agenda materials on Thursday for printing. Friday, generally around 1 p.m., the agenda is
delivered to the Office of the City Clerk for distribution.
The Council packets leave City Hall about 4:00 p.m., Friday, for delivery to the
Councilmembers.
PATRICIA A. SANDERS
City Clerk
Sun Mon Tues Wed Thurs Fri Sat
1 2 3 4 5 6
�u•��' SI�'
flRsa1� Clue-6L
file V't
AhtQl��1t1
7 8 9 10 11 12 J 13
P�=d a To y�
u1 � eel fly
LD fl „ S1+6C pI�
Cu�r e 1 o nS ����.Cere� Cou rtcl
Z14 15 16 17 18 19 20
r�Fr r.esoe�
wmw,my ___--