The URL can be used to link to this page

Home My WebLink About12/15/1999 - STAFF REPORTS (21) DATE: December 15, 1999 TO: City Council FROM: Director, Department of Facilities, and Director of Aviation AWARD TO MOVE 32 PALM TREES RECOMMENDATION: That City Council approve award to Prices Nursery&Garden Supply,Inc.of Cathedral City to move 32 palm trees from various locations to the airport due to growth-created conflict with Edison power lines for a total cost not to exceed$33,000. BACKGROUND: Edison crews top palm trees when their growth interferes with the maintenance of their power lines. In the case of the 32 trees in question,this would either render the trees aesthetically unacceptable or destroy the trees.The airport will be able to use the trees in its landscaping efforts,resulting in saving the trees at a cost less than the price of securing and planting comparable palm trees. Formal bids were solicited for this service and no bids were received by the bid deadline. The Municipal Code provides the ability for staff to negotiate pricing in this type of circumstance.Prices Nursery has successfully performed this service for the City in the past The prices quoted are in line with market rates. The following is a breakdown of the trees that will be moved and the cost 18 single Washingtonia filifers palms $1,000 each Total: $18,000 4 double Washingtonia filifera palms $1,250 each Total: $ 5,000 10 Washingtonla robusta palms $1,000 each Total: $10,000 Funds are available in Airport Account No.415-6500-50111. 4 a 9,1*r1d94 SCOTT MIKESELL, Director JERI R DLE, Director Department of Facilities Aviation Department APPR�O_VqED: . �ity Manager HAROLD GOOD, CPPO Procurement Manager ATTACHM NT: 1. Minute Order 'ItA�. eF 's i I� m�✓ 1�"�,r 00A CITY OF PALM SPRINGS,CALIFORNIA INVITATION FOR BIDS IFB#00-02 FOR REMOVAL OF 32 PALM TREES FROM VARIOUS LOCATIONS AND REPLANTING ON PALM SPRINGS INTERNATIONAL AIRPORT PROPERTY N-1 NOTICE IS HEREBY GIVEN that sealed bids for removing 32 palm trees from various locations and replanting at the Palm Springs International Airport will be received at the Office of the Procurement Manager of the City of Palm Springs,California until 3:00 P.M.Local Time.Thorsday.September 30,1999,at which time they will be opened and read aloud N-2 DESCRIPTION OF THE WORK:The work comprises of removing thirty-two(32)palm trees,22 Washingtonian Filifera palms,and 10 Washingtonian Robusta Palms and replanting at the Pahn Springs International Airport. The contractor shall furnish all labor,material,equipment and supervision necessary for moving the paten trees from their current locations and replanting at designated locations at the Palm Springs International Airport The contractor will be responsible for furnishing a crane for the setting of the palm trees. The crane must have sufficient rapacity to set and maintain stability of the palms in a desirable perpendicular position. N-3 LOCATION OF THE WORK:The palm woes will be moved from the following locations and replanted at the Palm Springs International Airport property located at 3400 Bast Tahquitz Canyon Way- s Washingtonian Filifera Patens from East Palm Canyon&Cherokee Parkway 14 Washingtonian Filifera Palms from Ramon Road&Co ipadre Parkway 3 Washingtonian Robusta Patens from Ramon Road&Compadte Parkway(includes one damaged tree) 7 Washingtonian Robust&Palms from Juanita Drive&Mein Parkway N4 AWARD OF CONTRACT:The City reserves the night after opening bids to reject any or all bids,to waive any informality(non-responsiveness)in a bid,or to make award to the lowest responsive,responsible bidder and reject all other bids,as it may best save the interest of the City. As a condition of award,the successful bidder will be required to submit payment and performance bonds and proof of insurance. N-5 BID SECURITY:Each bid shall be accompanied by a certified or cashier's check or Bid Bond in the amount of 10 percent of the total bid price,payable to the City of Palm Springs. N-6 BIDS TO REMAIN OPEN:Ile bidder shall guarantee the total bid price for a period of 60 calendar days from the date of bid opening. N-7 CONTRACTOR'S LICENSE CLASSIFICATION: The successful Contractor shall possess a valid Class C-27 Contractor's license at the time of submitting bids. N-g PREVAILING WAGE RATES NOT APPLICABLE:Funding for the work is with all local funds and,as provided under City Charter,will NOT require compliance with the prevailing wage requirements of the State of California N-9 RETAINAGE FROM PAYMENTS:The Contractor may elect to receive 100 percent of payment due under the Contract documents from time to time,without retention of any potion of the payments by the City,by depositing securities of equivalent value with the City in accordance with the provisions of Section 22300 of the Public Contract Code. N-10 OBTAINING OR INSPECTION OF CONTRACT DOCUMENTS: (a)Contract documents may be inspected without charge at the office of the Procurement Manager,3200 East Tahquitz Canyon Way,Palm Springs, /77 CA 92262; (b)Complete sets of said Contract Documents are available at no charge upon request by calling the Procurement Manager at(760)323-8239. Contract documents will be mailed upon request without charge. N-11 MANDATORY PRE-BH)WALK THROUGH OF WORK SITE:Prospective Bidders are required to attend a pro-bid walk-through of the proposed work site and existing facilities which will be conducted by the City at 10:00 A.M..on Thursday.September 16.1999. Failure to uartkivate in the ore-bid walk-through may disouslifv a bidder as non-responsive. Prospective bidders will meet in the Procurement Manager's Office,at City Hall,3200 East Tahquitz Canyon Way,Palm Springs,CA 92262. N-12 ADDRESS AND MARKING OF BIDS:The envelope enclosing a Bid shall be sealed and addressed to the City of Palm Springs,and shall be delivered or mailed to the Procurement Manager,as follows: STREET ADDRESS MARMG ADDRESS City of Palm Springs City of Palm Springs Office of Procurement Manager Office of Procurement Manager 3200 East Tahquitz Canyon Way P.O.Box 2743 Palm Springs,CA 92262 Palm Springs,CA 92263 2743 The envelope shall be plainly marked in the upper left hand coma with the name and address of the Bidder and shall bear the words"Bid#ffB00-02",followed by the title of the Project and the date and hour of opening bids. The certified or cashiees check or Bid Bond shall be enclosed in the same envelope with the Bid. It is the Proposees sole responsibility to assure that the submittal is received by the opening dace and time specified in the IFB document BY ORDER OF THE CITY OF PALM SPRINGS CITY OF PALM SPRINGS HAROLD E GOOD,CPPO Procurement Manager PUBLISH IN DESERT SUN ON THE FOLLOWING DATES: Sunday.September 5,1999 and Sunday.September 12,1999 F MINUTE ORDER NO. �� R APPROVING AWARD TO PRICES NURSERY&GARDEN SUPPLY, INC. OF CATHEDRAL CITY TO MOVE 32 PALM TREES FROM VARIOUS LOCATIONS TO THE AIRPORT DUE TO GROWTH-CREATED CONFLICT WITH EDISON POWER LINES FOR A TOTAL COST NOT TO EXCEED$33,000. I HEREBY CERTIFY that this Minute Order, approving award to Prices Nursery&Garden Supply, Inc. of Cathedral City to move 32 palm trees from various locations to the airport due to growth-created conflict with Edison power lines for a total cost not to exceed$33,000,was adopted by the City Council of the City of Palm Springs, Califomia, in a meeting thereof held on the 15"day of December, 1999. BY: PATRICIA A. SANDERS City Clerk a b - �