HomeMy WebLinkAbout12/15/1999 - STAFF REPORTS (15) DATE: December 15, 1999
TO: City Council
FROM Recycling Coordinator via Director of Economic Development
APPROVAL OF CONTRACT WITH CURBSIDE,INC. FOR AIPLEMENTATION OF
THREE DOOR-TO-DOOR HOUSEHOLD HAZARDOUS WASTE COLLECTION
PROGRAMS
RECOMMENDATION:
It is recommended that the City Council approve a contract with Curbside,Inc.to implement
three Door-to-Door Household Hazardous Waste Collection programs for Palm Springs
residents.
BACKGROUND:
On December 17, 1997,City Council approved a resolution authorizing the City to apply to
the California Integrated Waste Management Board(CIWMB)for a Household Hazardous
Waste(BRW)opportunity grant. The City applied unsuccessfully for such a grant in 1998.
In January 1999,the City applied for a$15,000 grant to be used solely for a one-time-only,
door-to-door collection from seniors and disabled residents, which was awarded in July.
This will be used to supplement our Senior Home Repair Program and the Single-Family
Rehabilitation Program. Seniors and disabled residents are likely to have larger stockpiles
of Household Hazardous Waste in their homes for several reasons, and therefore,present a
somewhat greater risk than the population at large. Seniors accounted for over 25%of the
population in Palm Springs(1990 Census data)with many living below the poverty level and
over 1,000 residents in Palm Springs over the age of 85.
We are also requesting approval for this contract to include a"pay as you throw" program
for all citizens ofPalm Springs,wherein they would pay for the collection service,as needed.
The cost for this service would be$75 per collection,if recyclable materials are included. If
not, the cost would be$150 per collection. Recyclable materials include: Used motor oil,
antifreeze, oil filters, latex or water-based paints, used automotive batteries, pesticides,
herbicides, gasoline and other fuels, solvents, thinners, disinfectants, aerosols and other
approved materials.
On both ofthese programs,the resident would call a toll-free munber,give their information
and set up a collection pick up time. Curbside would then send a special HHW kit to the
resident prior to their designated day.
The third HHW collection program we are requesting approval for involves small businesses
that generate not more than 220 pounds or about 27 gallons of hazardous waste per month.
These entities are referred to as Conditionally Exempt Small Quantity Generators or
CESQG's. Some CESQG's are one-time generators or very infrequent generators. A few
examples might be the apartment owner who paints his building every ten years and has five
gallons of paint left over. Another is a warehouse operator who has one fork lift, and
changes the oil a few times per year leaving him with a five-gallon can of used oil; or a film
developing studio disposing photographic waste. Most of these businesses are for-profit,
which means they must pay the entire cost of transportation and disposal of the waste they
generate. However, as a participant in this program, the cost is quite reasonable, because
they are based on household hazardous waste disposal pricing and community sponsorship.
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Council Report
1q,(4 or io
Household Hazardous Waste
12/15/99
Also, it is not necessary in most states to prepare a uniform hazardous waste manifest with
an EPA ID number for a CESQG, lowering the cost over a commercial firm.
Palm Springs' program would be the first of its type in the Inland Empire, and one of a few
(but growing number) in California. This, however, is the way the collection of HHW is
heading because it is the most cost-effective strategy.
The Scope of Work(Exhibit"A"of the Contract)describes how the program would operate
in Palm Springs. There is no request for City funds for any of these programs. The"Pay As
You Throw" and the CES s of require resident/business direct payment.
'itjfn
ATT ELAINE WEDEKIND
mic Development Recycling Coordinator
APPROVED:
City Manager (ii1 L3
U D7FUMM
ATTACMENTS:
1. Minute Order
2. Contract
Curbside,Inc.
Household Hazardous Waste
Collection Program
AGREEMENT#4182
M06546, 12-15-99 Related
-- -- --- --- - ----- - -- - - -
COIVTRACT
to Create and Mawr& a Door-to-Door
Household Hazardous Waste Co lection Prou n
THIS CONTRACT SERVICES AGREEMENT(herein"Agreement'),is made and entered into this
day of Ce-, . 1999, by and between the City OF PALM SPRINGS, (herein
"(Sty),amamicipal corporadonand Curbside,Inc.,(herein"Contractor") a California Corporation.
The parties hereto agree as follows:
1.0 SERVICES OF CONTRACTOR
1.1 ScmofSen+ices. In compliance with all term and conditions ofthisAgreement,the
Contractor shall provide those services specified in the"Scope of Services"attached hereto as Exbililt
"A"andiceorpor Whereinbythisrefeaence,which services maybe referredto herein asthe"services"
or "work" hereunder. Contractor warrants that all services will be performed in a oompetent,
professional and satisfactory manner in accordance with the standards prevalent in the industry,and all
materialswillbeofgood quality,fit forthepurposeintended. The services ofthe Contractorarelimited
to the work deem'bed in Exhibit"A"by Section 9.6.
1.2 Contractor's Prop. The Scope of Services shall include the Contractor's proposal
which shall be incorporated herein by this reference as though fully set forth herein. In the event of any
inconsistency between the teens of such proposal and this Agreement,the terms ofthis Agreement shall
govern.
1.3 CompliancewithLaw. All services rendered herermidershallbepromdedinaccordance
with all ordinances, resolutions, statutes, rules, and regulations ofthe City and any Federal, State or
local governmental agency having jurisdiction in effect at the time service is rendered.
IA Licenses.Permits.Fees and Assessments. Contractor shall obtain at its sole cost and
expense such licenses, permits and approvals as may be required by law for the performance of the
services required by this Agreement. Contractor shall have the sole obligation to pay for any Sees,
assesmmo and taxes,plus applicable penalties and interest,which may be imposed by law and arise
from or are necessary for the Contracta'sperfomnance ofthe services required by this Agreement,and
shall indemnify,defend and hold hamiless City against any such fees, assessments,taxes penalties or
interest levied,assessed or imposed against City hereunder.
1.5 Familiarity with Work By executing this Contract, Contractor warrants that
Contractor(a)has thoroughly im estigsted and considered the scope of services to be performed,(b)
has carefully considered how the services should be performed,and(c)fully understands the fitci ities,
difficulties and restrictions attending perfomrance ofthe services under this Agreement. Ifthe services
involve work upon any site,Contractor warrants that Contractor has orwill investigate the site and is
or will be filly acquainted with the conditions there existing, prior to commencernerit of services
hereunder. Should the Contractor discover any huent or unknown conditions,which will materially
affect the performance ofthe services hereunder,Contractor shall immediately inform the City of such
r
OF PALM SA
W City of Palm Springs
' * Office of the City Clerk
' 3200 7lhquin Canyon Way•Palm Spnnga,Cnldome 92262
C911 rOIR \ TEL (760)323.8204•TDD (760)SM-9527
December 29, 1999
William B.Anderson,President
Curbside,Inc.
1845 Orangewood Avenue, Suite 320
Orange,Ca 92868
Dear Mr.Anderson:
Attached is one executed copy of the agreement for contractual services to create and manage a
door-to-door household Hazardous Waste Collection Program between Curbside,Inc. and the
City of Palm Springs, approved by City Council on December 15, 1999,by M06546,agreement
A4182.
Certificates of Insurance should be provided naming the City of Palm Springs as an additional
insured,for General Liability for$500,000 CSL;Automobile Liability for$500,000 CSL;and
Worker Compensation in California Statutory requirements. Further,the cancellation clause
shall state as follows: Should any of the above-described policies be canceled before the
expiration date thereof,the issuing company will mail 30 days written notice to the certificate
holder named to the left.
Should you have any question,please let me know.
(!3
PATRICIA A. SANDERS
City Clerk
cc: Recycling Coordinator w/agreement
Finance w/agreement
Post Office Box 2743 0 Palm Springs, California 92263-2743
MINUTE ORDER NO.
APPROVING A CONTRACT WITH CURBSIDE,
INC. OF ORANGE, CALIFORNIA FOR THE
IMPLEMENTATION OF THREE
DOOR-TO-DOOR HOUSEHOLD HAZARDOUS WASTE
COLLECTION PROGRAMS IN PALM SPRINGS
I HEREBY CERTIFY that this Minute Order, approving a contract with Curbside,Inc. of
Orange, California to create a free Hazardous Household Waste collection program for seniors or
disabled residents, a`Tay as You Throw"Door-to-Door Household Hazardous Waste collection
program and a Conditionally Exempt Small Quantity Generator Collection in Patin Springs, was
adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on
the 15th day of December 1999.
PATRICIA A. SANDERS
City Clerk
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