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Home My WebLink About12/15/1999 - STAFF REPORTS (12) r4- DATE: December 15, 1999 TO: City Council FROM: Recreation Manager via Director, Department of Facilities BLACK HISTORY PARADE AND TOWN FAIRE RECOMMENDATION: That City Council authorize the expenditure of up to,but not to exceed,$6,726 to fund the cost of City-support services for the 2000 Black History Parade and Town Faire and approve appropriations therefor. BACKGROUND: For the past 11 years,the Black History Parade Committee has held Its annual parade and town faire in the community of Desert Highland/Gateway Estates. The committee has deckled to expand its events to involve the whole community for the 2000 event and has requested to have the parade on Palm Canyon Drive,with the town faire taking place at Ruth Hardy Park,on Saturday, February 26. The committee has gone before the Mainstreet Committee and the Special Events Planning Team, both of which support the move to the downtown area. Paredes of Palm Springs will assist the committee with this year's parade. The Black History Parade Committee is asking for financial assistance to cover the cost of City- support services and equipment It is estimated that the City's hard costs will total$6,726(Police: $3,410; Traffic Maintenance: $2,700; Fire: $400: Parks Maintenance: $216). Police, Traffic Maintenance and Fire staff are essential to provide a safe venue for the parade and Its participants. This event will require street closures,traffic delineation and detours, and police escorts. Funding for this event was requested during the budget process, but funds were not approved at that time. At the request of the Parks and Recreation Commissioners,this matter was brought before them at their November 17 meeting. During that presentation, staff advised the commissioners that no funds had been appropriated for the requested expenditure.After discussion,a motion was made, seconded and passed unanimously(6/0)to recommend that City Council allocate funds from the City's fund balance to ever the cost of City-support services for this event However,the Office of Management&Budget recommends that funds previously allocated for the 2000 Senior Softball Works Series(SSWS)be used for this expenditure rather than drawing upon unallocated reserve funds.As of December 16,the SSWS account has a remaining available balance of$65,500. APPROVED: za:gt7 VICKI OLTEAN, Recreation Manager OTT MkEOEIZ, Director Recreation Division epartment of Facilities APP I iR �A Pt-.11101� ZG��City Manager g1oJ�:ff� ATTACHMENT: w 1. Minute Order s 2. Budget Resolution(Choice of one of two) DATE: December 15, 1999 / TO: City Council FROM: Office ofManagement and Budget(OMB) COMMUNITY PROMOTION FUND BUDGET Enclosed in the Council agenda of December 15, 1999,the Office of Management and Budget has recommended that funding be provided to both the Black History Parade and Tour de Palm Springs via a redirection of softball tournament appropriation. OMB would like both events to be successful and supports the recommendation of the parks and recreation commission to hold the events. However,we respectfully request that the funding of these projects be done by the redirection of funds from the softball tournament appropriation. This action would be consistent with previous actions taken on both the Youth Center and Millennium Celebration. The Office of Management & Budget will provide council with an overview of the special events budget during the budget workshop,currently schedule for Jamrary 11, 1999. 4N y J Ra and Di t of OMB A"414 MINUTE ORDER NO. AUTHORIZING THE EXPENDITURE OF UP TO,BUT NOTTO EXCEED,$6,726 TO FUND THE COST OF CITY-SUPPORT SERVICES FOR THE 2000 BLACK HISTORY PARADE AND TOWN FAIRE. I HEREBY CERTIFY that this Minute Order,authorizing the expenditure of up to, but not to exceed,$6,726 to fund the cost of City-support services for the 2000 Black History Parade and Town Faire,was adopted by the City Council of the City of Palm Springs,California,in a meeting thereof held on the 151 day of December, 1999. BY: PATRICIA A. SANDERS City Clerk � b J RESOLUTION NO. 19705 OF THE CITY COUNCIL OF THE CITY OF PALM qc- SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 1999-00 FISCAL YEAR. WHEREAS Resolution 19541, approving the budget for the fiscal year 1999-00 was adopted on June 16, 1999; and WHEREAS the City Manager has recommended, and the City Council desires to approve, certain amendments to said budget; NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record inter-fund cash transfers as required in accordance with 'this Resolution, and that Resolution 19541, adopting the budget for the 1999-00 fiscal year is hereby amended as follows: SECTION 1. ADDITIONS FUND Activity Account Amount No. 112 2018 45500 $6,726 Title: Community Special Events Special Promotion Activities Purpose: To provide funds for the cost of services for the 2000 Black History Parade and Town Fair SECTION 2. SOURCE Appropriation for the Amateur Softball Tournament was included in the FY 99-00 budget, but the event was not funded. FUND Activity Account Amount No. 112 2018 45615 $6,726 Title: Community Promotion Special Events Amateur Softball Tournament Adopted this 15th day of December , 1999. AYES: Members Hodges, Jones, Oden, Reller-Spurgin, Mayor Kleindienst NOES: None ABSENT: None ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager REVIEWED AND APPROVED AS TO FORM des a $ RESOLUTION NO. OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 1999-00 FISCAL YEAR. WHEREAS Resolution 19541, approving the budget for the fiscal year 1999-00 was adopted on June 16, 1999; and WHEREAS the City Manager has recommended, and the City Council desires to approve, certain amendments to said budget; NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record inter-fund cash transfers as required in accordance with this Resolution, and that Resolution 19541, adopting the budget for the 1999-00 fiscal year is hereby amended as follows: SECTION 1. ADDITIONS FUND Activity Account Amount No. 112 2018 45500 $6,726 Title: Community Special Events Special Activities Promotion Purpose: To provide funds for the cost of services for the 2000 Black History Parade and Town Fair. SECTION 2. SOURCE FUND Activity Account Amount No. 112 29301 $6,726 Title: Community Fund Balance Promotion Adopted this- day of , 1999. AYES: NOES: ABSENT: ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk C ty Manager REVIEWED AND APPROVED AS TO FORM Z 4 q00V Iv