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Home My WebLink About12/15/1999 - STAFF REPORTS (11) 0 DATE: December 15, 1999 TO: City Council FROM: Recreation Manager via Director, Department of Facilities TOUR DE PALM SPRINGS RECOMMENDATION: That City Council approve the expenditure of up to, but not to exceed, $5,000 to fund the cost of City-support services for the 2000 Tour de Palm Springs bicycle event and waive$751.25 in rental fees for the use of the Palm Springs Pavilion and Sunrise Plaza for its spaghetti dinner and auction, and approve appropriations therefor. BACKGROUND: In 1999, the Tour de Palm Springs was staged in Sunrise Plaza, both start and finish, and the spaghetti dinner and auction were held in the old K-Mart store at Palm Springs Mall. For the 2000 event,it will be using Palm Springs High School football stadium for the bike event and the Pavilion for the dinner and auction. The cost of City-support services forthe 1999 eventwas absorbed by the different City departments that were involved with the event The rental charge for the use of the park was$85. The Tour de Palm Springs event anticipates 4,000 cyclists will attend, 75%of whom will be from out of the area.Approximately 1,500 room nights will be used during this event. It is estimated that the total amount of revenue from Transient Occupancy Tax(T.O.T.) received by the City will be $11,239.50, based on the following formula of the Palm Springs Desert Resorts Convention & Visitors Bureau: 1,500 hotel rooms x$74.931hotel room=$112,395.00 x 10%_$11,239.50. It is anticipated that this event will raise approximately$140,000 for the benefit of 20 Coachella Valley nonprofit organizations. Tour de Palm Springs is asking for financial assistance to cover the cost of City-support services and equipment and to waive all rental fees for the 2000 event It is estimated that the City's hard costs will total $5,000 (Police: $3,700: Traffic Maintenance: $900; Fire: $400). Police, Traffic Maintenance and Fire staff are essential to provide a safe venue for the bike event and its participants. This event will require street closures, traffic delineation and detours, and police escorts,and the waiver of rental fees in the amount of$751.25. Funding for this event was not requested during the budget process. At Its November 17 meeting, the Parks and Recreation Commission unanimously(6/0)voted to recommend that City Council allocate the expenditure of up to, but not to exceed,$5,000 from the City'sfund balance to pay forCky-support services forthe2000Tourde Palm Springs bicycle event and waive$751.25 in rental fees for the use of the Palm Springs Pavilion and Sunrise Plaza for Its spaghettidinnerand auction.However,the Office of Management&Budget recommends thatfunds previously allocated forthe 2000 Senior Softball Works Series(SSWS)be used for this expenditure rather than drawing upon unallocated reserve funds.As of December 15,the SSWS account has a remaining available balance of$65,500. APPROVE el� zar VICKI OLTEAN, Recreation Manager PCOTT E L, Director n Recreation Division epartment of Facilities 8 now UL v AP�PRQVYED: S5- APO ixCity Manager ?�l�s" r ATTACHMENT: 1. Resolution 2. Budget Resolution(Choice of one of two) 8"a. :L DATE: December 15, 1999 TO: City Council FROM Office of Manageme nt and Budget(OMB) COMMUNITY PROMOTION FUND BUDGET Enclosed in the Council agenda of December 15, 1999,the Office of Management and Budget has recommended that funding be provided to both the Black History Parade and Tour de Palm Springs via a redirection of softball tournament appropriation. OMB would hike both events to be successful and supports the recommendation of the parks and recreation commission to hold the events. However,we respecMly request that the funding of these projects be done by the redirection of funds from the softball tournament appropriation. This action would be consistent with previous actions taken on both the Youth Center and Millennium Celebration. The Office of Management & Budget will provide council with an overview of the special events budget during the budget workshop,currently schedule for January 11, 1999, 4,4r Jckm Ra and D' of OMB RESOLUTION NO. 19704-A OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA,APPROVING THE EXPENDITURE OF UP TO, BUT NOT TO EXCEED, $5,000 TO FUND THE COST OF CITY- SUPPORT SERVICES FOR THE 2000 TOUR DE PALM SPRINGS BICYCLE EVENT AND WAIVING $751.25 IN RENTAL FEES FOR THE USE OF THE PALM SPRINGS PAVILION AND SUNRISE PLAZA FOR ITS SPAGHETTI DINNER AND AUCTION. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, California, as follows: Section 1. That the expenditure of up to, but not to exceed, $5,000 to fund the cost of City- support services for the 2000 Tour de Palm Springs is hereby approved. Section 2. That the rental fees in the amount of $751.25 for the use of the Palm Springs Pavilion and Sunrise Plaza for the Tour de Palm Springs' spaghetti dinner and auction are hereby waived. ADOPTED this 15"'day of December, 1999. AYES: Members Hodges, Jones, Oden, Reller-Spurgin, Mayor Kleindienst NOES: None ABSENT: None ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager REVIEWED&APPROVED AS TO FORM X� RESOLUTION NO. 19704 OF THE CITY COUNCIL OF THE CITY OF PALM o (_ SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 1999-00 FISCAL YEAR. WHEREAS Resolution 19541, approving the budget for the fiscal year 1999-00 was adopted on June 16, 1999; and WHEREAS the City Manager has recommended, and the City Council desires to approve, certain amendments to said budget; NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record inter-fund cash transfers as required in accordance with this Resolution, and that Resolution 19541, adopting the budget for the 1999-00 fiscal year is hereby amended as follows: SECTION 1. ADDITIONS FUND Activity Account Amount No. 112 2018 45500 $5,000 Title: Community Special Events Special Promotion Activities Purpose: To provide funds for the cost of services for the 2000 Tour de Palm Springs bicycle event SECTION 2. SOURCE Appropriation for the Amateur Softball Tournament was included in the FY 99-00 budget, but the event was not funded. FUND Activity Account Amount No. 112 2018 45615 $5,000 Title: Community Promotion Special Events Amateur Softball Tournament 1 Adopted this 15th day of December , 1999. AYES: Members Hodges, Jones, Oden, Reller-Spurgin, Mayor Kleindienst NOES: None ABSENT: None ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager REVIEWED AND APPROVED AS TO FORM • RESOLUTION NO. i OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 1999-00 FISCAL YEAR. WHEREAS Resolution 19541, approving the budget for the fiscal year 1999-00 was adopted on June 16, 1999; and WHEREAS the City Manager has recommended, and the City Council desires to approve, certain amendments to said budget; NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record inter-fund cash transfers as required in accordance with this Resolution, and that Resolution 19541, adopting the budget for the 1999-00 fiscal year is hereby amended as follows: SECTION 1. ADDITIONS FUND Activity Account Amount No. 112 2018 45500 $5,000 Title: Community Special Events Special Activities Promotion Purpose: To provide funds for the cost of services for the 2000 Tour de Palm Springs bicycle event. SECTION 2. SOURCE FUND Activity Account Amount No. 112 29301 $5,000 Title: Community Promotion Fund Balance Adopted this day of , 1999. AYES: NOES: ABSENT: ATTEST: CITY OF PALM SPRINGS, CALIFORNIA By City Clerk City Manager REVIEWED AND APPROVED AS TO FORM Res o 4