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Home My WebLink About11/17/1999 - STAFF REPORTS (18) DATE: November 17, 1999 TO: City Council FROM: City Engineer APPROVAL OF CONTRACT SERVICES AGREEMENT WITH DKS ASSOC. FOR ENGINEERING SERVICES FOR THE INDIAN CANYON DR. TRAFFIC SIGNALS RECOMMENDATION: That the City Council approve a Contract Services Agreement with DKS Associates for professional engineering services, consisting of preparation of plans, specifications and estimates on new and upgraded traffic signals on Indian Canyon Drive between Bansto and Tamarisk, for an amount not to exceed $20,500.00, City Project No. 95-06. BACKGROUND: On February 17, 1999, the City Council approved Program Supplement No. 005-M to State Master Agreement No. 08-5282 for reimbursement of preliminary engineering costs for traffic signal interconnect, traffic signal construction and traffic signal modification on Tahquitz Canyon Way and Indian Canyon Drive. The Supplement Agreement provided 100% Federal funds in an amount of$130,000.00 to fund the preliminary engineering for this work. Simultaneously, CVAG has been proceeding with a project utilizing State and Federal funds to interconnect regional roadways within the Coachella Valley. Included in the CVAG project is Indian Canyon Drive. CVAG has hired DKS Associates as their Design Engineer for this interconnect project. In order to avoid overlapping of design tasks on this project, City staff has met with CVAG staff and Caltrans Local Assistance staff to work out a procedure where both projects could get accomplished without any work duplication. Caltcans has given approval for the City to utilize the services of the pre- approved CVAG consultant, DKS Associates, to design the traffic signals on Indian Canyon Drive. The interconnection of those signals, and the existing signals, is already included in the CVAG project. When the project goes to construction, the CVAG portion, and the City portion, will be combined into one construction contract with separate items identified so that the Federal funding sources of the City and CVAG are kept separate. The Tahquitz Canyon Way portion of the project will be designed and constructed separately, subsequent to the Indian Canyon Dr. work. &A I A a\ Contract Services Agreement with DKS Assoc. November 17, 1999 Page 2 of 2 DKS Associates has provided the City a proposal for the design services in the amount of$20,500. These costs are 100% reimbursable under the aforementioned Federal grant. Staff recommends that City Council approve a Contract Services Agreement with DKS Associates in the amount not to exceed $20,500. Funds are available in account number 261-4491-50159 . DAVID J. BARAKIAN City Engineer APPROVED: '` a city Manager �T7r�3 ATTACHBEUTS: 1. Minute Order 2. Contract Services Agreement with DKS Assoc. DIINUTE ORDER NO._6LO APPROVING CONTRACT SERVICES AGREEMENT WITH DKS ASSOC. FOR PROFESSIONAL ENGIN- EERING SERVICES CONSISTING OF PREPARATION OF PLANS, SPECIFICATIONS AND ESTIMATES ON NEW AND UPGRADED TRAFFIC SIGNALS ON INDIAN CANYON DRIVE BETWEEN BARISTO AND TAMARISK, FOR AN AMOUNT NOT TO EXCEED $20,500.00, CITY PROJECT NO. 95-06 I HEREBY CERTIFY that this Minute Order approving a Contract Services Agreement with DKS Associates far professional engmeering services, consisting of preparation of plans, specifications and estimates on new and upgraded traffic signals on Indian Canyon Drive between Baristo and Tamarisk, for an amount not to exceed $20,500.00, City Project No. 95-06. was adopted by the City Council of the City of Palm Springs, California,in a meeting thereof held on the 17th day of November 1999. PATRICIA A. SANDERS City Clerk 130,t.27 MEMORANDUM DATE: November 29, 1999 TO: Engineering-Margo FROM: Office of the City Clerk RE: Agreement#4167 - DKS Associates City Project No. 95-06 CC: Finance; File Attached are two copies of the above referenced agreement, regarding CP 95-06, Indian Canyon Drive Traffic Signal Design, approved by Council on November 17, 1999, by MO 6539, A4167. Please forward one copy to the contractor and retain one copy for your files. I have forwarded a copy to Finance and retained the necessary copies for our records. Should you have any questions, please let me know. Evelyn DKS Associates Indian Cnyn Traffic Signal Design CP95-06 AGREEMENT#4167 M06530,11-17-99 Related C11T OF PNM SPIUNGS -- ----- ----- - - -- Engineering Division CONTRACT SERVICES AGREEMENT FOR INDIAN CANYON DRIVE TRAFFIC SIGNAL DESIGN CITY PROJECT NO, 95-06 TAUS CONTRAC17SERVICES AGREEMENT(herein'Agrcement'),is made andentered into this I Clay of 19 by and between the CITY OF PALM SPRINGS,a municipal corporation, (herein ' ty') and DIGS ASSOCIATES, (herein 'Contractor•). (The term Contractor includes professionals performing in a consulting capacity.) The patties hereto agree as follows: LO SERVICES OF CONTRACTOR 1.1 Scone of Services. In compliance with all terms and conditions of this Agreement, the Contractor shall provide those cervices specified in the 'Scope of Services' attached hereto as Exhibit W and incorporated herein by this reference, which services may be referred to heroin as the 'services" or 'work' hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that Contractor is a provider of fist class work and services and Contractor is experienced in performing the work and services contemplated heroin and, in light of each stains and experience, Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be of good quality,fit for the propose intended. For purposes of this Agreement,the phrase'highest professional standards'shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances. 1.2 COntracter'SPMDceal. The Scope Of Service shall include the Contractor's proposal orbid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of dds Agreement shall govern. 1.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency having jurisdiction in effect at the time service is rendered. 1.4 Licenses. Permits. Fees and Assessments. Contractor shall obtain at its sole cost and expense such licenses,permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any few, assessments and taxes, plus applicable penalties and interest,which may be imposed by law and arise from or are necessary for the Contractor's performance of the services required by this Agreement,and shall indemnify,defend and hold harmless City against any such few,assessments, taxes peaaltiw or interest levied,asset or imposed against City hereunder. 1.5 Familiarity with Work fly executing this Contract,Contractor warrants that Contractor (a)has thoroughly investigated and considered the scope of services to be performed, (b)has carefully considered how the services should be performed,and(c)fully understands the facilities,difficulties and restrictions attending Performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, Prior to commencement of services hereunder. Should the Contractor discover any last or unknown conditions, which will materially affect the performance of the services hereunder,Contractor abaft immediately,inform the City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer. Wa7&Q PW1WQMd)!&Sbl4% Rerld:eMaler 1