HomeMy WebLinkAbout11/17/1999 - STAFF REPORTS (9) DATE: November 17, 1999
TO: City Council
FROM: City Clerk
ZONING ORDINANCE(MUNICIPAL CODE CODIFICATION
RECOMMENDATION:
That the Council award and authorize Book Publishing Company to codify,
format and maintain Internet access to the Municipal Code and Zoning
Ordinance, amending the budget in the amount of $8,000, for a total of
$20,000.
BACKGROUND:
In the 1999-00 budget Council approved $12,000 to recodify the Zoning
Ordinance. Book Publishing, the City's current codifier, has submitted a price
of$7,550 to create the index, reformat the Code and provide 100 copies.
Additionally, the purchase of CodeMaster will allow the necessary City
Departments the ability to search, retrieve, edit, and by importing or exporting
text, the ability to directly draft code amendments. This cost is $3,150, and
will include 10 worksite licenses.
There is no additional cost to format the Zoning Ordinance for the Internet
once it has been formatted for CodeMaster. The cost for the Internet service is
$600, which includes a one time set-up fee of$100 and annual maintenance and
storage fee of$500.
The Planning Department has approved the new formatting of the Zoning
Ordinance.
The Municipal Code was codified in its present format over 25 years ago. In
order to update, recodify and format for the Internet an additional $8,000 is
needed.
The attached Resolution authorizes Book Publishing Company to recodify the
Municipal Code, codify the Zoning Ordinance and allow Internet access for
both Ordinances. Book Publishing Company is a leader in the Industry, and is
the sole source provider to fulfill the requirements.
This expenditure was discussed at the October 27, 1999, Council Budget
Workshop. Council appeared to give direction to staff to move forward on this
project even if others needed to have further discussion.
Funds are available in account 001-10-115043200 for $12,000. A Budget
Amendment is needed to provide the additional $8,000 and would be obtained
from_Reserve
'�---._Contingency.
PATRICIA A. SANDERS
City Clerk
C AI
APPROVED 6�)`
ONTLi-
Attachment:r1uQio: aua
p' Yger "Jpr4Order
MINUTE ORDER NO. (!/ 5
AWARDING AND AUTHORIZING BOOK
PUBLISHING COMPANY TO CODIFY
AND FORMAT THE PALM SPRINGS
MUNICIPAL CODE AND ZONING
ORDINANCE AND MAINTAIN INTERNET
ACCESS FOR BOTH CODES, FOR AN
AMOUNT NOT TO EXCEED$20,000.
I HEREBY CERTIFY that this Minute Order, awarding and authorizing Book
Publishing Company to codify and format the Patin Springs Municipal Code and Zoning
Ordinance and maintain Internet access for both Codes, for an amount not to exceed
$20,000, was adopted by the City Council of the City of Palm Springs, California, in a
meeting thereof held on the 17th day of November, 1999.
PATRICIA A. SANDERS
City Clerk
(PS
d
RESOLUTION NO. 19686
OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR
THE 1999-00 FISCAL YEAR.
WHEREAS Resolution 19541, approving the budget for the fiscal year
1999-00 was adopted on June 16, 1999; and
WHEREAS the City Manager has recommended, and the City Council
desires to approve, certain amendments to said budget;
NOW THEREFORE BE IT RESOLVED that the Director of Finance is
authorized to record inter-fund cash transfers as required in
accordance with this Resolution, and that Resolution 19541,
adopting the budget for the 1999-00 fiscal year is hereby amended
as follows:
SECTION 1. ADDITIONS
FUND Activity Account Amount
No.
001 1150 43200 $8,000
Title:
General Fund City Clerk Contractual Servic s
Purpose:
To provide funding for City Municipal Code to be placed on the Internet.
SECTION 2. SOURCE
FUND Activity Account Amount
No.
001 20349 - $8,000
Title:
General Fund 'Reserve for Contingency
Adopted this 17th day of Nnvamhar , 1999.
AYES: Members Barnes, Hodges, Oden, Reller-Spurgin and Mayor Kleindienst
NOES: None
ABSENT: None
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager ��
REVIEWED AND APPROVED AS TO FORM