HomeMy WebLinkAbout11/3/1999 - STAFF REPORTS (5) f
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DATE: November 3, 1999
TO: City Council
FROM: Deputy Director of Aviation-Administration via Director of Aviation
SPECIAL EVENTS PROPOSAL FROM SSC RACING FOR A THREE DAY"EXTREME PROKART
EVENT" TO BE HELD ON ABANDONED TAXIWAY "A" LOCATED AT PALM SPRINGS
INTERNATIONAL AIRPORT.
RECOMMENDATION:
It is recommended that the City Council approve a three day"Extreme ProkartEvent"special events
proposal from SSC Racing,3101 E.Alejo Road,Palm Springs,California to allow a timed go cart
racing event on abandoned taxiway"A"located outside the secured area on landside property at Palm
Springs International Airport for invited participants to be held on November 18-20, 1999 from 8
a.m.-5 p.m.
BACKGROUND:
On October 8, 1999, SSC Racing submitted a written request to the Palm Springs International
Airport to lease abandoned taxiway"A"for a three day"Extreme Prokart Event" using race karts
manufactured in Palm Springs in an effort to promote their products and services to the travel and
hospitality industries in the valley. Plans have been made to advertise this event in an upcoming
Convention Services Guide&Membership Directory as a full page ad distributed by the CVB.
SSC's future goals are geared toward maintaining an active track which can be marketed for
corporate outings,possibly on a daily basis. Participants would race against the clock on a track
whichwould beset up and disassembled at the end ofeach event. Participants would not race against
each other.
SSC submitted the City's standard special events application/permit requesting permission for the
event to occur on November 18-20, 1999 between the hours of 8 am.-5 p.m. Airport staff has
concerns regarding the possibility of creating a noise nuisance to local residents near the old taxiway
and discussed land use issues related to this concern with the Planning Department. SSC has
indicated they will be utilizing a modified kart with a smaller engine using noise suppressing mufflers
for this event. It has been recommended that the Airport get approval from the Council to waive the
noise ordinanceforthis special event with a clause written into the permitwhich would allowAirport
staff the ability to terminate the event if a noise nuisance problem occurs.
The Airport will receive $500 a day for this special event. Liability & Workers Compensation
Insurance Coverage naming the City as an additional insured,and indemnification endholdharmless
agreements have been executed by SSC Racing and have been approved by Risk Management. All
other operational concerns (i.e. parking, escorts and security) regarding this event have been
coordinated with Airport staff. Future requests forthis type ofactivity,barring any other difficulties,
will be addressed on a individual basis. Based on the success ofthis event,future activities may need
to be addressed in a more permanent manner such as an operating agreement.
Additional staff if necessary, will be charged in accordance with the City's comprehensive fee
schedule. No general fund monies will be expended
tW ffm .RIDDLE
Deputy r of Aviation- dministration Director of Aviation
Approved: /►
Manager
Attachment: (1)Minute Order
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MINUTE ORDER NO. �� "
APPROVING THREE DAY"EXTREME PROKART EV ENT"SPECIAL
EVENTS PROPOSAL FROM SSC RACING , 3101 E. ALEJO ROAD,
PALM SPRINGS, CALIFORNIA TO ALLOW A TIMED GO CART
RACING EVENT ON ABANDONED TAXIWAY "A" AT PALM
SPRINGS INTERNATIONAL AIRPORT FOR INVITED
PARTICIPANTS TO BE HELD ON NOVEMBER 18-20, 1999 FROM 8
A.M.-5 P.M.
I HEREBY CERTIFY that this Minute Order approving a three day"Extreme Prokart Event"special events
proposal from SSC Racing,3101 E. Alejo Road,Palm Springs,California to allow a timed go cart racing
event on abandoned taxiway"A"at Palm Springs International Airport to be held on November 18-20,1999
from 8 am.-5 p.m.was adopted by the City Council of the City of Palm Springs,California,in a meeting
thereof held on the 3rd of November, 1999.
Patricia A. Sanders
City Clerk
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