HomeMy WebLinkAbout7/5/2000 - STAFF REPORTS (7) DATE: July 5, 2000
TO: City Council
FROM: Procurement Manager and Director, Department of Facilities
AWARD OF BID IFB 01-01 FOR PALM TREE TRIMMING AT VARIOUS LOCATIONS IN
THE CITY OF PALM SPRINGS
RECOMMENDATION:
That City Council award Bid(IFB)01-01 for palm tree trimming at various locations
in the City of Palm Springs to Desert View Arborists of Palm Desert,California,on
a unit price basis of$16 per tree for removal of seed pods and $16 per tree for
removal of seeds pods and fronds, for a projected total cost of$46,960.
BACKGROUND:
IFB No.01-01 for palm tree trimming was advertised inThe Desert Sun on June 8,
2000 and concurrently mailed to or picked up by 56 firms.Four bids were received,
opened and read publicly by the Procurement Office at the bid opening time and
date of 3:00 p.m. on June 22, 2000. Results of this IFB are as follows:
Per-Tree Rates
Contractor Pod Pod/Frond Projected
Removal Removal Total
Desert View Arborists $16.00 $16.00 $46,960.00
Tru-Green LandCare 13.75 19.00 47,727.25
Mowbray Tree Co. 28.97 39.63 99,993.59
West Coast Arborists 35.00 55.00 130,805.00
The palm trees to be trimmed are located at various sites throughout the City, including the
Palm Springs International Airport, parkways, convention center, parks, downtown, and
surrounding government buildings.
The Contractor will remove seed pods from approximately 1,531 trees and both seed pods
and fronds from approximately 1,409 trees.The request to award on the basis of unit price
is made to facilitate adjustments, which are normally required while work is in progress.
In previous years, members of the public have observed that they have palm trees trimmed
at home for as little as$10 per tree, raising the question of why it costs the City more.Only
licensed contractors able to meet the City's insurance requirement for general liability,
vehicle and workers' compensation are eligible for award of contract. The successful
contractor is required to provide traffic control and safety equipment to protect the public and
the contractor's employees. The fronds and seed pods must be removed to a destination
acceptable to the City and in keeping with the City's policies for handling green waste.The ��
contractor is also required to provide bonds as required by the City and California Public
Contract Code.
AWARD OF BID IFB 01-01 FOR PALM TREE TRIMMING
July 5, 2000
Page Two.
Funds are available for the work to be performed in Account Nos. 001-2451-43240, Parks
Maintenance - Contractual Services; 001-2451-43065, Parks Maintenance - Palm Tree
Maintenance; and 415-6175-43065, Airport Grounds Maintenance - Palm Tree
Maintenance..
HAROLD E. GOOD, CPPO Sg#rr MIKESELL, Director
Procurement Manager Dbpartment of Facilities
APPRO i4
City Manager
ATTACHMENT:
1. Minute Order
1lEVI =BYWE OF RW=
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MINUTE ORDER NO.
AWARDING IFB 01-01 FOR PALM TREE TRIMMING AT
VARIOUS LOCATIONS IN THE CITY OF PALM SPRINGS TO
DESERT VIEW ARBORISTS ON A UNIT PRICE BASIS OF $16
PER TREE FOR REMOVAL OF SEED PODS AND$16 PER TREE
FOR REMOVAL OF SEED PODS AND FRONDS, FOR A
PROJECTED TOTAL COST OF$46,960.
I HEREBY CERTIFY that this Minute Order awarding IFB 01-01 for palm tree trimming at
various locations in the City of Palm Springs to Desert View Arborists on a unit price basis
of$16 per tree for removal of seed pods and $16 per tree for removal of seed pods and
fronds, for a projected total cost of$46,960, was approved by the City Council of the City
of Palm Springs, California, in a meeting thereof held on the 5"day of July, 2000.
BY: PATRICIA A. SANDERS
City Clerk
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