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Home My WebLink About7/5/2000 - STAFF REPORTS It DATE: July 5, 2000 TO: City Council FROM: Air Service Development and Public Relations Coordinator via Director of Aviation ANNUAL AIRPORT ADVERTISING PROGRAM RECOMMENDATION: It is recommended that the City Council approve an advertising space contract with Palm Springs Life magazine for advertising in the Palm Springs Desert Resorts Group Destination Planner 00/01 in an amount not to exceed $12,000.00. BACKGROUND: In order to increase awareness of the Palm Springs International Airport and promote the types of commercial airline service available to the Coachella Valley, the Airport is planning to place an advertisement in the annual Palm Springs Desert Resorts Group Destination Planner 00/01,produced by Palm Springs Life magazine on behalf of the Palm Springs Desert Resorts Convention and Visitors Authority (PSDRCVA). This particular publication is distributed to meeting and convention planners nationwide. It is a tool used by the Palm Springs Convention Center, PSDRCVA, and many hotels in the Coachella Valley to promote their facilities. The destination planner provides accommodation information on everything from small meetings to large-scale conventions. In addition, each of the participating cities is highlighted in the front of the planner. A key element in selecting a meeting site Is air transportation accessibility. This will mark the seventh consecutive year that the Airport has advertised and participated in this nationally distributed publication. A completely new Airport advertisement showcasing the recently completed terminal expansion and renovation will grace the outside back cover for the fourth year in a row. The cost for this advertising opportunity is$12,000.00, unchanged from last year. Sufficient funds are available in the Airport's Public Relations account number 415-6002- 45520. There are no general fund monies associated with this contract. This item was scheduled to be considered by the Airport Commission at its regularly scheduled meeting of July 5, 2000. /11 `�/r°;,z• ^ff7 � ' °=�`-t.1s APPROV - s ---- BRYd9 T L. F ANCIS ,, j`� E Air Service Development and '� Di or f Aviation Public Relations Coordinator APPROVED: anager Attachments: 1. Minute Order 2. Palm Springs Life Advertising Space Contract REMOByo1 tFr/q /` A;� Spdngs PuWM,rday � DESERT PUBLICATIONS INC Palm 303 North Indian Canyon Drive P.O.Boa 2724 Palm Springs,California 92263.2724 CALIFORNIA'S PRESTIGE MAGAZINE Telephone:760-325-2333 Fax:760325-7008 TERMS OF CONTRACT ADVERTISING SPACE CONTRACT A Contracts must be completed within one year from DATE June 5, 2000 19 date of first insertion. B. Cancellations or changes in orders not accepted af- ADVERTISER Palm .SrinaS Tntematj,pgal Aftpott ter closing dates ADDRESS 3400 E. TdhWitZ Cel►YOn Wily C. All agreements are subject to strikes, accidents, fires, acts of God,or other contingencies beyond the CITY Palm Springs STATE CA ZIP 92263 publishers control 760-323-8161 D All advertisements are accepted and published by PHONE publisher on the representation that the advertiser AiI and/or advertising agency are properly authorised to PRODUCT publish the entire contents and subject matter thereof When advertisements containing the names, pictures AGENCY and/or testimonials of Irving persons are submitted for Bil ]� publication. the order or request for the publication ADpitES S�t P.O. BOX 2743 thereof shall be deemed to be a representation by the advertiser and/or advertising agency that they have ob- CITY Palm Syri= STATES ZIP 92263 tained written consent of the use in the advertisement of the name, picture and/or testimonial of any Irving PHONE person which is contained thereon.It is understood that the advertiser and/or advertising agency will indemnify MS. Jeri Riddle and save the publisher harmless from and against any CONTACT loss,expense or other liability resulting from any claims or suits for libel,violation of right of privacy,plagiar- CIRCLE MONTH IN WHICH ADVERTISING STARTS. ism, copyright infringement and any other claims or suits thatmayanse out of the publication ofsuchadver- )AN FEB MAR APR MAY JUN tisement.All copy.text and illustrations are subject to the publishers approval before execution of the order, Sae&Color and the right is reserved to reject or exclude copy which is unethical, misleading, extravagant, challenging, questionable in character,in bad taste,detrimental to Section public health or interest.otherwise inappropriate or m, compatible with the character of the publication,or that does not meet with the approval of the Federal Trade Commission,whetherornotthesamehasalready Rare been accepted and/or published In the event of such cancellation or rejection by the publisher. the advep using already run shall be paid for or billed at the rate JUL AUG SEFOO OCT NOV DEC provided for in the order BP 4-C E. Orders and schedules are accepted for the adver- Size&Color Using of a specific product or line of products only,and these orders and schedules may not be diverted to other products or to subsidiary companies without the con. Section kaW Dest. sent of the publisher. F. When change of copy is not received by the closing Rate date,copy run in previous issue will be inserted $12 r 009 G. Publisher reserves the right to change the rates at any NUMBER OF INSERTIONS(Cird4 1) 2 3 4 5 6 7 8 9 10 Il 12 time. H. The publisher's liability for any error will note* PSL( X) GUIDE( I RATE CARD NO.• ceed the cost of the space occupied by the error. COPY AND ART INSTRUCTIONS:It is agr4ed that unless material is received camemiady,all 1. If either parry is required to file suit to enforce the production including color separations, stripping and sales tax, if applicable,will be billed at terms of this contract the prevailing party shall be en- Publisher's cost titled to reasonable attorneys!fees,court costs and rea- TEARSHEETS TO•.with i= to atima P_Q_ Ynr aeMnesa sonable actual costs, to be determined by a court of competent jurisdiction Actual costs shall be such Advertisingspacewillbebilleduponpublication.1/rernittanceisnotreceivedwithin60 additional expenses reasonably necessary for the prep. days of billing data contract will be cancelled and advertiser will be billed for short rate aration and conduct of any litigation, including to nearest frequency. In the event of a failure to pay all sums due herein when due, accountants'See,investigators'charges,long distance interest shallbe payable at the rate of114%per month from the due data including any telephone call tires.travel and 1 ing. interest awarded by a court of competent jurisdiction. PALM S LIFE ADVERTISER Palm Sprimis international Ai BY Fg- - - -&50 ez ,3 yne Jeri Riddle Director of Avi $n WMeQ>orbAeWMntlbwCmrbAa,agpgRaC[q bApNGNMdaiedCagbAoexaai MINUTE ORDER NO. APPROVING AN ADVERTISING SPACE CONTRACT AGREEMENT WITH PALM SPRINGS LIFE MAGAZINE FOR AN ADVERTISEMENT IN THE PALM SPRINGS DESERT RESORTS GROUP DESTINATION PLANNER 00/01 IN AN AMOUNT NOT TO EXCEED $12,000.00. -------------------- I HEREBY CERTIFY that this Minute Order approving an advertising space contract agreement with Palm Springs Life Magazine for an advertisement in the Palm Springs Desert Resorts Group Destination Planner 00/01 in an amount not to exceed$12,000.00 was adopted by the Council of the City of Palm Springs, California in a meeting thereof held on the 5th day of July, 2000. TRISHA SANDERS City clerk I