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Home My WebLink About10/20/1999 - STAFF REPORTS (17) i DATE: October 20, 1999 TO: City Council FROM: Chief of Police AUTHORIZE PURCHASE OF ONE(1)FULLY EQUIPPED HARLEY DAVIDSON POLICE MOTORCYCLE RECOMMENDATION: It is recommended that the City Council auffiorize the purchase of one fully equipped Harley Davidson motorcycle for the Palm Springs Police Department from Harley Davidson of Palm Springs at a cost of $17,221.92. BACKGROUND: ffi 1996 Palm Springs Police Department was forced to reduce the number of motor officer positions due to shortages in the Patrol Division. It is anticipated that the Patrol Division will reach comfortable staffing level by January 2000, and that motor officer positions will be filled necessitating purchase of this additional motorcycle. The Police Department currently has three 1997 Harley Davidson police equipped motorcycles. The Harley Davidson police motorcycle has proven to be very efficient and effective for traffic enforcement and used during all special events which are street related in the City of Palm Springs. Harley Davidson police motorcycles have a proven track record for holding their value more than any other police equipped motorcycle on the market,and it is manufactured here in the United States. Replacement cost will be minimal,as trade-in value will be close to the original purchase price after approximately three years. In the past with other manufacturer's police motorcycles such as Kawasake,the resale value was very low in comparison,and the maintenance costs were much higher. The total cost of$17,221.92 includes: Cost of Vehicle $11,892.50 Accessories 2,900.00 Installation of Accessories 660.00 Extended Warranty 623.00 State.@ Local Taxes 1,146.42 TOTAL COST: $17,221.92 In Fiscal Year 2000/2001 the Patin Springs Police Department will betradmg=m three 1997 Harley Davidson police motorcycles to Palm Springs Harley Davidson for approximately the same cash value we paid for them in the 1997/1998 Fiscal Year. This item was advertised and bid in June 1999. No bids were received at that time. The Procurement Ordinance allows staff to negotiate a price when no bids have been received. The three existing Harley Davidson cycles were purchased through a competitive bid process from Harley Davidson of Pahn Springs in 1997. The current negotiated price represents a 9%increase over the price paid at that time. (An average of 3%per model year.) Funds are available—Account No.510-5475-50020, Motor Vehicle Replacement Reserves. C.L— EE WEIC MIKE KEMP Il Chief of Police Fleet Operations Supervisor APPROVED: APPROVED: ' City Manager HAROLD E.GOOD Procurement Manager J a' Attachment:Minute Order v�f Q PROOF OF PUBLICATION Tms is Spam far County Clerk!;Filing sump (2015.5.C.C.P) STATE OF CALIFORNIA County of Riverside 1 am a citizen of the United States sad a reddest of Proof of Publication of the County aforesaid;I am over the age of eighteen years,and not a party to or Interested In the above-entitled matter.I am the principal clerk of a No.1421 printer of the,DESERT SUN PUBLISHING -NOTICE INVITING BIDS COMPANY a newspaper of general circulation, Cm OF PALM SPRINGS,ggaa-- CAUPORNIA tinted and published In the d of Palm rig NOTICE IS HEREBY OIVEN that the sealed Sets P P city SP gs, WIN be received at the Once of the Procunmem County of Riverside,and which newspaper has been Manager, 3M East Tahquitc Canyon wav� Palm adjudged a newspaper of eneral circulation b the Spnrgs, CA until Tu.eday May 25, 1 3d10 L Y P.M.,looal tans,at whmh data and tun°they will Superior Court of the County of Riverside,State of be publicly ro ned end ad in the Procurmant California under the date of March 24,19Itg,Case More °� �aoviding the following. Flsnhl�and aa�nr ore(t)new Ponce Motorcy- Number 191236;that the ootice,of which the saeN�tav ate annexed is a printed copy(set In type not smaller Md1t7p1O' squat than non pariel,has been published in each regular a [ions and Bid documents m be *b- and entire issue of said newspaper and not to any p 2�997a°aeq«u forapecmo Office °`m�s`tou bb° supplement thereof on the foilowiog dates,to wit: marled out must be addressed to the Pm urwrrem Meneasea Offrca, P.O. Box 2749, Palm Spoons, CA eTleS-2743, No Bid Spa be rules° May 1 Ith It is made on nw bid form trurib�the City. Any Manufecturees names, trade names, brand name°, model or catalog number, used in the dnoare for the purpose of descnbmg — anaas era not intandad lto`etb°'ty IrosbiebvaBWswia Coeds the�`apecNlmtlfor�p,s brand such which dnl 1Z All in lute year 1999 brand name and number and include detailed Ilbations. Cori may require bidder to supply 1 cetttfy(or declare)under penally of a that the ° a'onal downy ve nutenal. perjury The Car of Pads reserves me right to ra- foregoing is true and correct. t any or an bets as1=0 waive anyinformality or 12th ey not etechnical lime defect ifiim bidcamm�°naxt1 iheaC� Dotal at Palm Springs,California this day delivery time Ine. Ala}. n a tM respponsi�bllry of the bidder to see that any ben/aemreeewad by one PrProe�i cement Om uffialent�of----— -- ,i999 to b. pb bid op°unrhggpatn4n°. fate bids will ne retuned to tM The a governing 6me m the Pa daemon Office von be t_ ra Bova nd ty_ ins for acceptability will of b of bids. Signature TaaagraP so and+etaPtronuo bids will not be snaps /sflurofd E Good CPPO Dq"ata* 1m PUB: Mery 11 lgaa 8y - NOTICE INVITING BIDS CITY OF PALM SPRINGS,CALIFORNIA IFB 99-13 NOTICE IS HEREBY GIVEN that the sealed Bids will be received at the Office of the Procurement Manager,3200 Bast Tahquitz Canyon Way,Palm Springs,CA,until Tuesday,May 25,1999,3:00 P.M., local time,at which date and time they will be publicly opened and read in the Procurement Manager's Office for providing the following: Furnish and deliver one(1)new Police Motorcycle, 1999 Harley-Davidson Ehxtroglide Mdl FLHTPI,or equal. Specifications and Bid documents may be obtained from the Procurement Office or by calling (760) 322-8374. Requests for specifications to be mailed out must be addressed to the Procurement Manager's Office,P.O.Box 2743, Palm Wags,CA 92263-2743. No Bid will be considered unless it is made on the bid forms famished by the City. Any Manufacture's manes,trade names,brand names,model or catalog numbers used iwthe specifications are for the purpose of describing and establishing general quality levels.. Such references are not intended to be restrictive. Bids will be considered for any brand,which meets or exceeds the specifications listed;such bid shall state brand name and number and include detailed specifications. City may require bidder to supply additional descriptive material. The City of Palm Springs reserves the right to reject any or all bids and to waive any informality or technical defect in a bid.The City may reject a bid not containing a firm commitment to meet the City delivery time line. It is the responsibility of the bidder to see that any bid sent through the mail shall have sufficient time to be received by the Procurement Office prior to bid opening time. Late bids will be retuned to the bidder unopened. The receiving time in the Procurement Office will be the governing time for acceptability of bids. Telegraphic and telephonic bids will not be accepted. HAROLD B.GOOD,CPPO Procurement Manager Date: May 7, 1999 Date Published in Desert Sun: May 11, 1999 2 s�o � Q S-c7-95r MINUTE ORDER NO. AUTHORIZING PURCHASE OF ONE (1) FULLY EQUIPPED HARLEY DAVIDSON MOTORCYCLE FROM PALM SPRINGS HARLEY DAVIDSON FOR THE PALM SPRINGS POLICE DEPARTMENT AT A COST OF$17,221.92. ---------------- I HEREBY CERTIFY that this Minute Order authorizing the purchase of one(1)fully equipped Harley Davidson motorcycle from Palm Springs Harley Davidson for the Palm Springs Police Department at a cost of$17,221.92 was adopted by the City Council of the City of Palm Springs,California,in a meeting held thereof on the twentieth day of October 1999. PATRICIA A.SANDERS City Clerk 1