HomeMy WebLinkAbout10/20/1999 - STAFF REPORTS (11) DATE: October 20, 1999
TO: City Council
FROM: Assistant City Manager-Operations
AIRPORT TERMINAL GRAND OPENING EVENTS EXPENDITURES
RECOMMENDATION:
It is recommended that City Council approve and/or ratify purchases for a variety of Airport
Terminal Grand Opening expenditures.
BACKGROUND:
In 1989, the City and Airport took the initial planning steps, resulting in the Phase H-A
Terminal Expansion Project which will hold its grand openingNovember4, 1999,some ten
years later. This project has immense importance for the tourism economy as the new
millennium begins. In keeping with the importance of this addition to our economic base,
a week-long series of events has been and is being planned.
Wednesday-November 3, 1999 Airport Employee Orientation&Barbeque
Wednesday-November 3, 1999 Media Afternoon
Thursday-November 4, 1999 Dedication Celebration(invitation only)
Friday-November 5, 1999 Travel Industry Reception
Saturday-November 6, 1999 Public Open House
Monday-November 8, 1999 Airline Move in/Orientation
Thursday-November 9, 1999 Operations Begin
This year's Airport budget and the Bond Issuance anticipated such a series of events and the
costs related. Funds have been set aside for expenditures such as invitations, programs,
catering, equipment rentals, musicians, decorations, refreshments, pyrotechnics, buttons,
photography,uniforms, advertising and so on.
A Resolution is attached for City Council consideration which would approve and/or ratify
purchase orders for the needs of the celebration. Funds are available in Airport
Administration Contingency Account 415-600242690.
ALLEN F. SMOOT. —'
Assistant City M er-Operations
APPROVED
City Manaier
ATTACHMENT-Resolution /
I�
RESOLUTION NO. _.1967-8
OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, APPROVING AND/OR
RATIFYING PURCHASES RELATED TO THE GRAND
OPENING CEREMONIES OF THE TERMINAL
EXPANSION PROJECT OF THE PALM SPRINGS
INTERNATIONAL AIRPORT.
WHEREAS after ten years of work, beginning on November 3, 1999, the Airport will hold a series of
celebrations to commemorate the opening of its new second level boarding facility;and
WHEREAS in keeping with the importance of this project to the local tourism economy,funds have been
budgeted in the Airport fund to provide for the opening celebrations;and
WHEREAS the Procurement Manager received price quotes on all of the services requiring multiple
quotations(note that catering is provided by the Airport concessionaire by contract)to arrive at the least
expensive well-qualified provider of services,
NOW THEREFORE BE IT RESOLVED that the City Council hereby approves and/or ratifies the following
purchases related to the Airport Terminal Grand Opening celebrations:
°m Item Not to Exceed Co
1. Pyro Spectaculars Pyrotechnics $10,000.
2. Anton AirFoods Catering $25 500.
ADOPTED this 20th day of 0ctnhar . 1999.
AYES: Members Barnes, Hodges, Reller-Spurgin and Mayor Kleindienst
NOES: None
ABSENT: Member Oden
ATTEST: CITY OF PALM SPRINGS,CALIFORNIA
By
City Clerk City Manager
REVIEWED&APPROVED AS TO FORM
Allen Smoot
From: Harold Good
Sent: Friday, October 15, 1999 2:27 PM
To: Rob Parkins
cc: Allen Smoot
Subject: Results of Attempt to Get competition for Indoor Fireworks/Laser Light Show
Rob,
I discovered there were only four regional players in this game. They seem to all know each other and utilize the same
groups of subcontractors and coparticipantss. We received one quote in addition to the quote we already had.That quote
Is over$14,000 higher than the quote AI negotiated.
The two other firms discussed the project with me on the phone, but both have let the response deadline go by without
submitting. I sent them a project recap and quote form via Fax.
From a procurement point of view, I have completed what Is possible within the required timeline and recommend the
vendor and copartioipants listed on the staff report for award. They are very very highly respected in the industry.
Harold
i
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALJFORNL44 APPROVING AND/OR
RATIFYING PURCHASES RELATED TO THE GRAND
OPENING CEREMONIES OF THE TERMINAL
EXPANSION PROJECT OF THE PALM SPRINGS
INTERNATIONAL AIRPORT.
WIMREAS after tan years of work, beginning on November 3, 1999, the Airport will hold a series of
celebrations to commemorate the opening of its new second level boarding facility;and
WHEREAS in keeping with the importance of this project to the local tourism economy,funds have been
budgeted in the Airport fund to provide for the opening celebrations;and
WHEREAS the Procurement Manager received price quotes on all of the services requiring multiple
quotations(note that catering is provided by the Airport concessionaire by contract)to arrive at the least
expansive well-qualified provider of services,
NOW THEREFORE BE IT RESOLVED that the City Council hereby approves and/or ratifies the following
purchases related to the Airport Terminal Grand Opening celebrations:
Company I emir Not to Exceed Cost
1. Pyro Spectaculars Pyrotechnics $ 7,500.
2. Laser Media Laser program $10,000.
3. Show Trends Special effects lighting $ 7,500.
4. Anton AirFoods Catering $25,500.
ADOPTED this_day of 1999.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS,CALIFORNIA
By
City Clerk City Manager
REVIEWED&APPROVED AS TO FORM