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Home My WebLink About10/6/1999 - STAFF REPORTS (11) DATE: October 8, 1989 TO: City Council FROM Recreation Manager via Director, Department of Facilities AMERICAN YOUTH SOCCER ORGANIZATION AGREEMENT RECOMMENDATION: That the City Council approve a three-year agreement between the City of Palm Springs and the American Youth Soccer Organization(AYSO)for use of DeMuth Park for its youth soccer program. BACKGROUND: On June 21, 1995, City Council approved a three-year agreement with AYSO to promote and provide soccer for the youth of Palm Springs, That agreement expired on June 21, 1998. Since April, 1998, staff has been working with AYSO representatives and the Parks and Recreation Commission to reach a new agreement. The proposed agreement content is consistent with past agreements the City has had with AYSO. The only substantial change In the proposed agreement Is the compensation for use of City facilities,In the previous agreement,AYSO paid the City a tiatfes,which graduated over the three- yeerterm,topping off at$10,000,Due to the decrease in registrations since Cathedral City formed its own program,AYSO's compensation to the City over the next three years will be based on a percentage of registration fees.The compensation schedule is as follows: Year 1: 15.0%of registration fees-due October 1, 1999 Year 2: 18.5%of registration fees-due October 1,2000 Year 3: 18.0%of registration fees-due October 1,2001 The proposed three-yearagreement Includes as$1,000-per-yew psyment to the City from concession stand proceeds,to be used exclusively for capital Improvements relating to the concession stand. At Its September 15 meeting,the Parks and Recreation Commission unanimously(510)voted to recommend that City Council approve this three year agreement. APPROVED: 101A_ — I- VICKI OLTEAN, Recreation Manager 4pc)a&mnt , Dtredor Recreation Divisro Facilities APPROVED: �� e< ATTACHMENTS: I. Agreement 2, Minute Order American Youth Soccer Org Demuth Park Facility Use AGREEMENT#4153 AGREEMENT M06499, 10-6-99 Related This A me ereinafter referred to as "Agreement," made and entered into this day of , 1999, between the City of Palm Springs, California, hereinafter referred to as "City," and the American Youth Soccer Organization, hereinafter referred to as "AYSO." Whereas the City and AYSO are mutually interested in providing quality recreational activities for the youth of Palm Springs. and Whereas the City and AYSO desire to undertake an effort through fulfillment of these goals; and Whereas it is recognized that through a cooperative agreement between the City and AYSO, the community will be afforded the fulfillment of a major recreational goal for youth. Now, therefore, the City and AYSO do hereby mutually agree as follows: 1 INTENT OF AGREEMENT_ 1.1 It is the intent of this agreement to describe the responsibilities of the City and AYSO in their cooperative effort to effectively promote and provide soccer for the youth of Palm Springs. 2. 2.1 Field Use and Scheduling 2.1.1 The City shall make available to AYSO seven (7) soccer fields located at DeMuth Park(collectively"City Facilities") from the last week in August through February from 3:00 p.m. to 10:00 p.m., Monday through Friday, and 7:00 a.m.. to 5:00 p.m. on Saturday. 2.1.2 Off-season use shall be requested on a separate Facility Use Application and submitted to the City's Recreation Manager one (1) month prior to use. 2.1.3 AYSO must inform the City if it intends to operate the concession at DeMuth Park or if it will have a concessionaire operate the facility for it. The concessionaire most be approved by the City and must have a City business license. AYSO will pay a concession fee of One Thousand Dollars ($1,000) per year to the City, due and payable on October 1 of each year. This concession payment will be spent on improvements to the concession stand. Improvements will be mutually agreed upon by City and AYSO in advance of any expenditure commitment. I AGREEMENT . City and AYSO required herein, except as otherwise set forth herein. Ciry shall have no voice in the selection, discharge, supervision or control of AYSO's employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. AYSO shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. AYSO shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of AYSO in its business or otherwise or a joint venturer or a member of any joint enterprise with AYSO. 9. TERM 9.1 Unless earlier terminated in accordance with Section 5.7 of this Agreement, this Agreement shall continue in full force and effect for a period not exceeding three (3) years from the date hereof. except as otherwise provided. IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. ATTEST: CITY OF PALM SPRINGS, a municipal corporation B By:� City Clerk City Manager APPROVED AS TO FORM: PALM S 1GS O RUTAN& TUCKER By: B Member By: 1 City A Board 1 !ember By: APPROVED BY THE CITY COUNM BY)K` NO. A �153MV 151bM� r 12 MINUTE ORDER NO. (/ ` 1af APPROVING A THREE-YEAR AGREEMENT BETWEEN THE CITY OF PALM SPRINGS AND THE AMERICAN YOUTH SOCCER ORGANIZATION FOR USE OF DEMUTH PARK FOR ITS YOUTH SOCCER PROGRAM. I HEREBY CERTIFY that this Minute Order, approving a three-year agreement bo ween the City of Palm Springs and the American Youth Soccer Organization for use of DeMuth Park for its youth soccer program, was adopted by the City Council of the City of Palm Springs,California,m a meeting thereof held on the e day of October, 1999. BY; PATRICIA A.SANDERS City Clerk / a . b