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HomeMy WebLinkAbout10/6/1999 - STAFF REPORTS (6) i DATE: October 6, 1999 TO: City Council FROM: Director, Department of Facilities APPLICATION FOR TOURNAMENT FEE WAIVER FOR MIZELL SENIOR CENTER GOLF OUTING 2000 RECOMMENDATION: That City Council waive greens and cart fees forthe Mizell Senior Center Golf Outing 2000 at the Resort Course of Tahqukz Creek Golf Resort on Wednesday, January 12, 2000. BACKGROUND: Staff at the Mizell Senior Center is requesting a waiver of greens and cart fees for its golf tournament on Wednesday, January 12, 2000, at Tahquitz Creek Golf Resort's Resort Course. It is anticipated that this tournament will generate approximately$10,000 for the center's Outreach Services program to senior citizens in the community. The estimated unrealized revenue for the Resort Course on this scheduled date is expected to be$11,520, based upon 144 players and an$80-per-round greens fee rate. This estimate was provided by staff of Arnold Palmer Goff Management. At its September 15 meeting,the Parks and Recreation Commission unanimously (5/0) voted to recommend that City Council waive greens and cart fees for the Mizell Senior Center Golf Outing 2000 with the provision that the City be Identifled as a sponsor of the event In all publicity and advertising. S YT MIMSeff, Director ADepartment of Facilities flu APPROVED: ;" ;r r,cr6 City Manager A?;'cC'`r � �`" OECLn*%•' ATTACHMENTS: 1. Application for Tournament Fee Waiver 2. Minute Order I CITY OF PALM SPRINGS TAHQUITZ CREEK GOLF RESORT PARKS,RECREATION&GOLF DIVISION IM Golf Club Drive 401 S.Pavilion Way Film Springs,CA 92264 Palm Springs,CA 92262 Telephone: (760)328-1005 Telephone: (760)323-8265 APPLICATION FOR TOURNAMENT FEE WAIVER L Title,Sponsor,Purpose and Goal: A, Title: Mizell's Golf Oifting 2000 B. Sponsors- Mizell Senior Center 480 South Sunrise Way Palm Springs, CA 92262 C. purpose. To generate funds for the Mizell Senior Center's Outreach Services. D. Goal: Raise $10,000 IL Applicant Anthoriration: Attach a written communication from the organization in whose name the event will be adverdsed which authorizes you,the applicant,m submit this application on its or hWber behalf. Applicant's Name: Ban Green Applicant's Title: Executive Director Addrm: 480 South Sunrise Way, Palm Springs. CA 92262 Mailing Address: Same Affiliation: Mizell Senior Center Telephone: Daydme 323-5689 E 320-1296 gay 413-3270 III, Event Principals. A. Name of person on site during scarp,tournament and takedown who is responsible forthe event and is awborized to make necessary decisions and changes: Ban Green B. On this page and on any needed attached sheets,list names,addresses and telephone numbers of all the principals involved in any way in the proposed tournament. Include professional event organizers,event promoters,financial underwriters,commercial sponsors,contractors,charitable agencies for whose benefit rbe event is being produced,the organization or organira0ions in whose name and event is being advertised,and all others administratively,financially and organizationally involved as principals in the production of the proposed tournament Name- Ben Graea Orpaizadon/Business/Agency/Affiliation: Mizell Senior Center Mailing Address 480 South Sunrise Way, Palm Springs, CA 92262 Daytime Phone: 323-1689 Evening phone. 320-1296 Title and Functional Responsibility with Regard to the Tournament Producer of the event. Name• OrganhwiortBusiness/Agency/Affiliation Mailing Address: Daytime Phone: Evening Phone- Title and Functional Responsibility with Regard to the Toumameac � -a•y IV. Requested Tournament Components: (tor multi-day tournaments,please attach complete schedules.) A- Requested day and date(fuss choice): Wednesday, January 12, 2000 8: Alternate days and dates: None C. Requested facilities: D. Tournament date and time schedule for each of the following; Setup: from z_sAM/PM to-AM/PM Date: sty Ihm S:OO-a AM/PM to GPM Date:January 12, 2000 Finish: from __,___sAM/PM to________AM/PM Date: Post,Tournament Activities: from AM/PM to______ AM/PM Date Takedown: from AM/pM to_______ AM/PM DM- F. Projected number of participants: and spectators: Past participant attendance: and spectators- F. Projected number of room nights the tournament will bring to Palm Springs: V. Insurance. Attach to this application either an insurance policy or a certificate of insurame including the policy utunber, amount and the provision that the City of Palm Springs and Tahquitz Creek Golf Resort are included as additional insureds.(Please note that insurance requirements depend upon the risk level of the roumament.) VL Location Map: Check off below the items that apply to your tournament Indicate these items on maps and attach.When possible,please provide a to-scale drawing. A Entertainment or stage locations(grandstand operators should provide you with a to-scale drawing) B. Alcoholic beverage concession area C. Non-alcoholic beverage concession area D. Food concession areas F. General merchandise concession areas F. Portable toilet facilities(indicate number): 0. First aid facilities IL Event participant and/or spectator perking areas or parking plan I. Event organizer's command post J. Fireworks or pyrotechnics site(include launch site and fallout zone) K Tables,enclosures,etc. L. Temporary or permanent structures such as scaffolding,stages,plaeorms,reviewing stands, grandsrands or bleachers coustrueted for the event M. Site of electrical wiring to be installed for the event N. Site of water or other utilities O. Trash containers(indicate number): .JL,P. Other.Please describe. A BBQ provided by Tahquitz Creek is only additional VIL Availability of Food,Beverages and/or Entertainment: A. If there will be music,sound amplification or any other loud noise,please describe,jneiuding the 110111 None B. Alcoholic beverages to be served? Q Yes o No If yes: Only through conceaaionair i Describe what system will be used to ensure that alcoholic beverages will be consumed only by those persons 21 years of age and older. ii. Describe how,where,when and by whom the alcoholic beverages will be served. C. If a party,dance or live entertainment is part of your event,please describe. None D. Please describe all activities of your event for which a license is required,Le,business license,land use permit,parade permits,liquor license,health department permits,pyrotechnics permits,am. None E. Food and/or non-alcoholic beverages to be served? a Yes a No If yes. Will it be provided by Tahquitz Creek Golf Resort? at Yes o No If no: i. Describe sanitation measures,food handling procedures and the nature of the food(such as pre-pwicaged&ot%hot dogs,pre-mired sodas,unpeeled fruit,raw meats,vegetables,flab, or peeled and out fruit) Only through Tahquitz Creek Note: You May need to have a health permit from the Riverside Courtly Deparunem of HesIC, Services. VM Security and Safety Procedures: A. Describe your proposed procedures for setup,operation,internal security and crowd control. None B. Ifan event is to occur at night,describe how you are going to light the event area in order to increase the safety of participants and spectators coming to and leaving the event. Nona C. Describe your proposed plan for traffic control and parking(number of vehicles anticipated,parking locations,effect on traffic on public streets,etc.) None D. Give name,address and phone numbers ofthe agency or agencies that will provide first aid staffand equipment.Attach additional sheets if necessary. Name of Agency. None Name of Representative. Address. Phone Numbers .E. Indicate medical services that will be provided for the event Nona Medical Service Hm Emdded Ambulance Doctors Nurses paramedics IX. Vendors or Concessionaires: A. Describe what vendors or concessionaires you will allow in conjunction with the event and the purpose or purposes of These concessions. None B. Describe how you intend to regulate, monitor and control the type, number and quality of vendors/coneessionaires whom you may permit to operate in conjunction with the event. N/A X. Mitigation of the Community Impact- Describe how you intend to reduce the impact of the tournament on businesses, churches, neighbors, motorists,mass transit users and others. Attach additional sheets,if necessary. N/A XL City Services/Equipment: Describe City services and/or equipment requested for this event.This will be reviewed and approved or denied by the Special Events Planning Team(SEPT). None XII. Other Pertinent Information: The event is a simple outing with a BBQ following. X= General Information: The following informadan is important for Permit approval.It is requested so that the City will have data, in the fatuM of the dollars raised for charities,the estimated age groups of particip a s and specmoora,the fees charged or donations required,and the specific public benefits derived from each event A. Please name the charitable organizations That will receive monetary benefits From this event Describe the amount guaranteed, if any, to the charitable organization and give the number of Volunteers provided by that organization. Charitable Organization Amount Number of Unpaid Vouunteas Eknefici Guaranteed Pm aded by Qw=hle Ch'saemtion Mizell Senior Center 10,000 0 B. Estimated percentage of age groups for participants and spectators: Pat4fillanffi S None Age 15 years and under 16 to 25 years 26 to 45 years 46 to 60 years 61 years and over C. Projected Revenues for the Event Attendance: $ 15,000 Concessions: $ 0 Sponsorr. L 0 other: $ 0 D. Describe as specifically as possible the benefit to the Tahquitz Creek Golf Resort,the City of Palm Springs and the general public that will be derived form this tournament(such as guaranteed number of times the City of Palm Springs and/or Tahquitz Creek Golf Resort will be mentioned during a broadcast). Continuation of Outreach Services to senior citizens E. Event Committee: HUM Title &4psn tWities Pima None F. How do you plan to promote the evert?Please provide public relations plan,including advertising schedule and promotional campaign. News Releases, Radio Spots, Electzonic Sign, Web Site, Personal Contact, Board Members G- What decorations or promotional devices w71 be used: At the site None At other locations: Note We realize this application is lengthy,but we need adequate information to avoid misunderstandings and help you make your tournament a success. i MINUTE ORDER NO. WAIVING GREENS AND CART FEES FOR THE MIZELL SENIOR CENTER GOLF OUTING 2000 AT THE RESORT COURSE OF TAHQUITZ CREEK GOLF RESORT ON WEDNESDAY, JANUARY 12, 2000. I HEREBY CERTIFY that this Minute Order, walving greens and cart fees for the Mizell Senior Center Golf Outing 2000 at the Resort Course of Tahquitz Creek Goff Resort on Wednesday, January 12, 2000, was adopted by the City Council of the City of Palm Springs, Cal'domia, In a meeting thereof held on the 6ei day of October, 1999. BY. PATRICIA A. SANDERS City Clerk r.