HomeMy WebLinkAbout6/21/2000 - STAFF REPORTS (20) DATE: June 21, 2000
TO: City Council
FROM: Director, Department of Facilities
APPLICATION FOR TOURNAMENT FEE WAIVER FOR PALM SPRINGS YOUTH
CENTER ANNUAL GOLF TOURNAMENT
RECOMMENDATION:
That City Council consider waiving greens and cart fees for the Palm Springs
Youth Center Annual Golf Tournament at the Resort Course of Tahquitz Creek
Golf Resort on Monday, November 20.
BACKGROUND:
Staff at the Palm Springs Youth Center is requesting a waiver of greens and cart
fees for its golf tournament on Monday, November 20, at Tahquitz Creek Golf
Resort's Resort Course. Last year, the center netted $15,352 from its event. It is
anticipated that this year's tournament will generate approximately$17,500 forthe
center's operating fund.
The estimated unrealized revenue for the Resort Course on this scheduled date
is expected to be$10,500, based upon 150 players and an$70-per-round greens
fee rate. This request is in accordance with the City's Council's Tournament and
Group Play Policy adopted on November 3, 1999.
This matter was presented to the Parks and Recreation Commission at its June 21
meeting,and the City Council will be advised of the commission's recommendation
at this meeting.
4OTT MIKE ELL, Director
Department of Facilities
APPROVED:
City Manager 114
ATTACHMENTS:
1. Application for Tournament Fee Waiver
2. Minute Order
IEM1111 D Br DER OF FNIANCE
CITY OF PALM SPRINGS
TAHQUPPZ CREEK GOLF RESORT DEPARTMENT OF FACILITIES
1885 Golf Club Drive 401 S.Pavilion Way
Palm Springs,CA 92264 Palm Springs,CA 92262
Telephone: (760)328-1005 Telephone: (760)323-8265
APPLICATION FOR TOURNAMENT FEE WAIVER
IN ORDER TO BE CONSIDERED,THIS APPLICATION MUST BE COMPLETED IN ITS ENTIRETY.
I. Title,Sponsor,Purpose and Goal
• Title: Sr' Annual Pala+ Sio'"63 yeunv 09-101M yod rRNLW f yr
• Sponsors:
• Purpose: Tn R,4158 opERAr a4 FuNOS Fog "4f
%ku-rN 011A/T'C4
• Goal: f/ .000 NFr Ifo`ir 70 eEa1rLc-/V
H. Applicant Authorization
Attach a written communication from the organization in whose name the event will be advertised, which
authorizes you,the applicant,to submit this application on its or his/her behalf.
• Applicant's Name: -Tb N K A Y# L A
• Applicant's Title: e 1 4 t M — 6 o I-1 10u 4 N X rr%* JT'
• Address: boo S. A*0kRE4LL. Ngg &1K$ptiNOS qz"q
• Mailing Address: SAMC
• Affiliation: VO 10e*A '
"7b0
• Telephone: Daytime: 3ts0 A4g1 Evening: — Emergency �--
I /gnu
IIL Event Principals
• Name of person on site during setup, tournament, and takedown who is responsible for the event and is
authorized to make necessary decisions and changes:
vary Qvrl-A
On this page and on any needed attached sheets, list names,addresses,and telephone numbers of all the
principals involved in any way in the proposed tournament.Include professional event organizers,event
promoters,financial underwriters,commercial sponsors,contractors,charitable agencies forwhose benefit
the event is being produced,the organization or organizations in whose name the event is being advertised,
and all others administratively,financially,and organizationally involved as principals in the production
of the proposed tournament.
• Name: G 2E6 099--m5 cc u
• Organization/Business/Agency/Affiliation: Pa I M SAU NS5�O M
• Mailing Address: too QOY 953O 19AIw!=34J l :* QZZ(o3
• Daytime Phone: -1V0 - 3Z0 -W30 Evening Phone: 7`0'$33 5a(o(y
• Entity's Tax Identification No.: 7 s - ZZ -7/ -Z 4;,$
• Title and Functional Responsibility with Regard to the Tournament:
X6'60T1 Je- 1)1 (?-EGTO UTW I.EtJ7
• Name: =... ee c:-o KS
• Organization/Business/Agency/Affrliation 4>AA rK SK18C"",r-W Ce76)7Z'K.10
• Mailing Address. 75le$$ Q&4rp l.'lAe"Q &TT mw ery
• Daytime Phone:7(ap-7-7 -S?1/f0 Evening Phone:_760-32 - kZW
• Entity's Tax Identification No.: 9 - ZZ 7/ Z&2
• Title and Functional Responsibility with Regard to the Tournament:
-&A*D /�onnW5 t 09W 7-- !(1 T1A &A�ffR,
grr3
z 1
IV. Requested Tournament Components
(For multi-day tournaments,please attach complete schedules.) /
• Requested day and date(first choice): KOWO? JJOY ZO
• Alternate days and dates:
• Requested facilities: jZOR•t' e0J2S tr
Tournament date and time schedule for each of the following:
• Setup: from_k!L(gPM to �M Date: u•2D
• Start: finm 60
M to AM/PM Date: Il-to
• Finish: from_/_�_1 �/Alvl{t Iv to --- AM/PM Date:
• Post-Tournament C�
Activities: from.— AM/PM to AM/PM Date:
• Takedown: from �AM/PM to �AM/PM Date:
• Projected number of participants: 14 4 and spectators: 6•
• Past participant attendance: /44 and spectators:
• Name(s)of host hotel(s): NSA
• Projected number of room nights the tournament will bring to Palm Springs: JJ MIJOW N
1"q FIte�C�T�oN - 2$
V. Insurance
• Attach to this application either an insurance policy or a certificate of insurance, including the policy
number,amount,and the provision that the City of Palm Springs and Tahquitz Creek GolfResort are named
as additional insureds.(Note: Insurance requirements depend upon the risk level of the tournament.)
3 1loy
VI. Location Map
• If outside services or services not being supplied by Tahquitz Creek Golf Resort staffand manage ent are
being used,please check off below the items that are applicable to your tournament.Indicate ese items
on maps and attach. When possible,please provide a to-scale drawing.
A Entertainment or stage locations(grandstand operators should pro de you with a to-
scale drawing)
B Alcoholic beverage concession area
C Non-alcoholic beverage concession area
D Food concession areas
E General merchandise concession areas
F Portable toilet facilities(indicate num r):
G First aid facilities
H Event participant and/or spec for parking areas or parking plan
I Event organizer's co d post
J Fireworks or p t i ics ite(include launch site and fallout zone)
K Tables,encl etc.
L Tempo ent structures,such as scaffolding,stages,platforms,reviewing
stands, nd nds or bleachers constructed for the event
M Site f electrical wiring to be installed for the event
N ite of water or other utilities
O Trash containers(indicate number):
P Other. Please describe:
VIL Availabi of Food,Beverages and/or Entertainment
• If ere will be music,sound amplification or any other loud noise,please describe, including the hour .
4 X05000
V1I. Availability of Food,Beverages and/or Entertainment(continued)
• Are alcoholic beverages to be served? 0 Yes ❑ No If yes:
• Describe what system will be used to ensure that alcoholic beverages will be consumed only by those
persons 21 years of age and older.
.SMVEZ) T1/R06*1 =Z2& t l 7-2- CggEj�
• Describe how,where,when and by whom the alcoholic beverages will be served.
.SFG_ 4Rb%16'
• If a party,dance or live entertainment is part of your event, please describe.
• Please describe all activities of your event for which a license is required, i.e.,business license, land use
permit,parade permits, liquor license,health department permits,pyrotechnics permits,etc.
AI DnJ9
• Are food and/or non-alcoholic beverages to be served? B'Yes ❑ No If yes:
• Will it be provided by Tahquitz Creek Golf Resort:? Al Yes ❑ No If no:
• Describe sanitation measures, food handling procedures and the nature of the food (such as pre-
packaged foods,hot dogs,premixed sodas,unpeeled fruit,raw meats,vegetables,fish,or peeled and
cut fruit).
1!4LQ
NOTE.You may need to have a health permit from the Riverside County Department of Health Services
5 l 9/?&
VM. Security and Safety Procedures
• Describe your proposed procedures for setup,operation, internal security,and crowd control.
VOLUA)7£ERd — NFAM? TO AS7-
SfE�PS
U AA4n o A.) �
• If an event is to occur at night,describe how you are going to light the event area in order to increase the
safety of participants and spectators coming to and leaving the event.
N/a
• Describe your proposed plan for traffic control and parking (number of vehicles anticipated, parking
locations,effect on traffic on public streets,etc.).
Al�i4
• Give name, address and phone number of the agency or agencies that will provide first aid staff and
equipment.Attach additional sheets, if necessary.
Name of Agency:��Q
Name of Representative:
Address:
Phone Numbers:
• Indicate medical services that will be provided for the event.
Medical Service How Provided
Ambulance
Doctors
Nurses
Paramedics
IX. Vendors or Concessionaires
• Describe what vendors or concessionaires you will allow in conjunction with the event and the purpose or
purposes of these concessions.
NIA
• Describe how you intend to regulate, monitor and control the type, number and quality of vendors/
concessionaires whom you may permit to operate in conjunction with the event.
*A
X. Mitigation of the Community Impact
• Describe how you intend to reduce the impact of the tournament on businesses,churches,neighborhood,
motorists,mass transit users and others.Attach additional sheets, if necessary.
— A�d
XI. City Services/Equipment
• Describe City services and/or equipment requested for this event.This will be reviewed and approved or
denied by the Special Events Planning Team(S.E.P.T.).
NONF
XII. Other Pertinent Information
ly�8
XIII. General Information
The following information is important for permit approval. Il is requested so that the City will have
information regarding the dollars raised for charities,the estimated age groups of participants and spectators,
the fees charged or donations required,and the specific public benefits derived from each event.
• Please provide the following information based upon attendance,fees,and revenue and expenses.
LAST YEAR'S EVENT:
Attendance (players only)
REVENUE:
Tournament entry fee $ /arQ (per person)
Total entry fees paid $ /3=S
Admission revenue $ &-
Concession revenue $ a'
Sponsorship revenue $ 0/SOO _
Other revenue $ /J —
Total net tournament revenue
EXPENSES:
Administrative/professional expenses $ 3o e=
Rental expenses $ /3 3/e
Merchandise expenses $ 302N
Promotionalladvertising expenses $ /t I y
Food&beverage expenses $ /0 7 L
Equipment rental expenses $ e'
Other expenses $ 3$lr N
Total net tournament expenses $
8
XUL General Information(continued)
THIS YEAR'S EVENT:
Projected attendance (players only)
REVENUE:
Tournament entry fee $ /So (per person)
Total projected entry fees to be paid $ .20,600
Projected admission revenue $ 0-
Projected concession revenue $ B-
Projected sponsorship revenue $ J,000
Other projected revenue $ 11,000
*LESS merchandise&management fee ($_Z a 1(10%of entry fee)
Total projected net tournament revenue $ 39,o0o
'To be paid in advance to Tahquitz Creek Golf Resort
EXPENSES:
Projected administrativelprofessional expenses $ .8,000
Projected rental expenses $ 8.
Projected merchandise expenses $ 000 —
Projected promotional/advertising expenses $ /.S,00
Projected food&beverage expenses $ 000 "
Projected equipment rental expenses $
Other projected expenses $ Al,000
Total projected net tournament expenses $ 0
19#10
9
XUI. General Information(continued)
(NOTE: Applicant must guarantee that a minimum 50% of the proceeds designated to go to charity
must benefit that City ofPalm Springs or a Palm Springs charitable organization/foundation.)
• Name the charitable organizations that received monetary benefits from last year's event, if applicable.
Describe the amount paid,if any,to the charitable organization and give the number of volunteers provided
by that organization.
Number of
Unpaid Volunteers
Charitable Organization Amount Provided by
Benefici ''// Paid Charitable Organization
P,ucrn SPR/�/GS IryCl0m /too. 5/0
• Name the charitable organizations that will receive monetary benefits from this year's event.Describe the
amount guaranteed, if any,to the charitable organization and give the number of volunteers provided by
that organization.
Number of
Unpaid Volunteers
Charitable Organization Amount Provided by
Beneficiary Guaranteed Charitable Organization
OWNSAWAI!U Vbtrfl#t.E.t/T i2 /bo a-
10
XUL General Information(continued)
• Estimated percentage of age groups for participants and spectators:
ParticiRan Spgctators
Age 15 years and under A % 8— %
16 to 25 years L %
26 to 45 years _% %
46 to 60 years % 9
61 years and over _�o/, �
• Describe, as specifically as possible, the benefit to the Tahquitz Creek Golf Resort, the City of Palm
Springs,and the general public that will be derived from this tournament(such as guaranteed number of
times the City of Palm Springs and/or Tahquitz Creek Golf Resort will be mentioned during a broadcast).
(NOTE: Ali mediapromotion ofthe event must acknowledge the City offalin Springs and Taliquitz Creek
Golf Resort as event sponsors.)
6M7)RQ A)/!L-) W l" /aalLIOL' 0P4%02r C C l] TNF e rrt/
-J7M7T7w6 Qe'nIrW- 101cG ,BE AtBC.E 7V AW14x-
• How do you plan to promote the event?Please provide public relations plan,including advertising schedule
and promotion campaign,and attach a sample of all promotional literature.(NOTE:All promotional and
advertising materials must acknowledge the City of Palm Springs and Tahquitz Creek Golf Resort as event
sponsors. These materials must be submitted to the City's Director of Facilities for approval prior to
production.)
AYSS IBA3eS ATE ,4" Niel r nn 11.4, AEI/T i4OS
Jg f~-SVF7 ` Go/i MAla 7110EO ' "/OTJO4A f.6W3Y �'/�
4910 7:Mb a/,tAAM *41JP Tyro rn4g h ve s " CrUn4VO
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11
XHL General Information(continued)
• What decorations and promotional devices will be used:
At the site: JPOAISVR 499AI01C S AWD 7LrE-S/S1A/.f
At other locations: O*AJsOR Bi44$JC R.,f
• Event Committee
Name Elk Responsibilities Phone
ern &,,jes GO-CNA/A!., ns-tip//
lE L*61 15O0 WAD S
2IL4 f E E AuaTJor� 3Z3-7 97
17/A!A /�dex� A W,65 401-lo l pW-02,30
'2"/ AMMI S7XNI no
I hereby certify that the information provided in this Application for Tournament Fee Waiver is truthful and factual
to the best of my knowledge.
2U 4- f X-Z&—0 0
ignatu Date
rQ�lw s RMS
Name(Please P nt)
Title
We realize this application is lengthy, but we need adequate information to avoid misunderstandings
and help you make your tournament a success.
12
� UIS Il swat
0
a -
• ae five Gol ,, ' e+� .�°• �r,•�tr�;�•sv�a`'u �.F r,�,��Flyr .
a c+ , PERSONAL GOLF GOALS:•r+lf I had the o P�Y`�#� I;would;te:•nina:+
♦ + ly start working on my game. Right now+l lust'vy to,maintain gamg4n ' •goo4'eoiidition:t
4th Annual Palen Springs Youth C'ente>t She
to Iimberandpft: Iyto.. �""' u•
•may�r wy. a. . '_.bs+
R GOLF
TOURNAMENT'
® a '11/e'•r1 a good puaer,last suminer,ahe changed.to aosr handedMy.WhR _ t?
®�J— - J■.- r/1aIL�,■ ■H a_ that works.-1,saw the top phyers.;�?k:g k,.;sbbex, hr IR t •,r C4when
�E putting and so that(crossed hands)_ $itjeasiFil t �h:lgsnti
HelpUs Keep Kee Kids Off the Street so tar so pod."
TEACHINGI?HILOSOPHY: "BobTos�ti•reallygot ,-aruated7nieaehipg�golf.,�lymrk�d•with
\ him one wines in Ronda,and washed hbndo real vwnders- .•p}ople.*They'� !+alk.aw+Y arM•ehy's
t a • ic._ ba'. goH.swing:•.,Thaa
1TahgUltz Creek Resort Course' werefload�tnnef«taBth.•gramd. lfraihadto'b:o1C�do�;,.�irou4d-
• ♦ • ♦1 body has to be relaxed enough m,o0ow-d:R•
�' ♦ . a . — November 20, 1999 . fogowa the swinging club;which•;nakglt',�m�yyiQ,ssjO )tgood;, +�t ,y •„q :�S;;,k
" --�-1 ♦ ' doesn't take muchpoww..-it talons 1�p mobility •move.�l vxorkvn�th d�etr+ r-
�__�7J ' Sam Shotgun Start metrical desire w improve. I t tc `- - Gan,:`Lt t,_ -•+ ,!etj5;
Entry Fee $150 per golfer smooth turn.a«dentlonthrough�:dya�Ia nt :u♦• irol :
Lombatdi's were to football.;.'- ,•., -, -�-'"✓
� Entry fee Includes: .•,s�.:,1�; ��: :� t
• Friday Night Pairings Parry with S-:�; `�_� +'•'�
1 •� eS..... •. vMl
hosted bar & hors d'oeuvres
1 • Saturday Golf with cart & range balls ` - * �5
• Saturday Night Awards Party
��r�O�D ��
' : : ,tea .0 •�_ :...t.
• Tee Bag full of goodies
• $10,000 for Hole-in-One, Long _ J ; r.
�1-r
Drive & Closest-to-Pin Holes
• Raffle, Silent & Live Auctions
• Many more prizes B '. _
llldiVidUal Lessons
' s•• x.. x
Yearly &•6 ontha;f]:Q•`P.la"_P
Play Passes;.- :_..�' :s1&'•{10I
For more information contact n"° "tlt vier d� Placed �R �3
Tony 325-6847 or 345-8046 Woaien '
Tom 770-7672 760_ <
PAGE 10 . !'+- . . . �� _ ,'Yi,'-'-"5�•R""i�' #t4•!J,11: �`�,
HOLE SPONSOR
Palm Springs Youth Center 4th Annual Golf Tournament
Yes, We would like to be a Hole Sponsor for the Tournament on Saturday, Nov. 20.1999
Cost of Sponsorship: $200.00 (Tax Deductible)
Make checks payable to:
Palm Springs Youth Center Fund Raiser
P.O. Box 4350 Palm Springs, CA 92263-4350
NAME
COMPANY
ADDRESS
PHONE
Sign should sat:
The Pali: Springs Youth Center would like to thank you for your support and donation
The Palm Springs Youth Center invites Entry Fee Includes• Please type or print the following
you to join us in our Fourth Annual Friday Night Pairings information:
Patin Springs Youth Center Golf Party with Hosted Bar
Tournament. The Tournament will be & Hors d'oeuvres at: Name:
played at the Ted Robinson designed PS Youth Center Address:
Tahquitz Creek Championship Golf 3601 E. Mesquite City/St/Zip:
Course in Palm Springs. (next to Demuth Park) Phone:
6:30-9:30PM Handicap:
Date: Saturday Registration Deadline is
November 20, 1999 Tee Bag Full of Goodies Saturday, November 13,1999
Place: Palm Springs Saturday Shotgun — Golf Tournament $150.00 1
Tahquitz Creek Start at 8AM — Awards Barbecue for
Resort Format. Scramble non-player $15.00 donation
with Golf Cart and aftwon
Time: 8AM Range Balls Provided
Check in time: 7AM
Choose your own foursome:
Saturday Awards !)name
Shotgun Start & address
Entry Fee: $150.00 Fiesta Barbecue phone handicap
at:
_ PS Youth Center
6:OOPM-9:OOPM
2)name
address
phone handicap
For information Call:
Y PSYC 320-6430
y Tony Avila 325-6847 3)name
Tom Tramski 770-7672 address
phone handicap
Palm Springs Youth Center Golf Tournament
O Saturday, November 20, 1999
Corporate Sponsor Agreement
0
Cost of Corporate Sponsorship: $1,000.00
Sponsorship includes:
4 Playing spots in Golf Tournament
4 Tickets to Pairings Party
4 Tickets to the Awards Party
1 Tee Sponsor Sign
Yes, we would like to be a Corporate Sponsor for the Golf Tburnament!
Company Name.-
Address.
Phone: .y
MAKE CHECK PAYABLE TO PALM SPRINGS YOUTH CENTER
P.O.BOX 4350
1. name: P.S.CA.92263-4350
address:
phone: " .'A handicap
2. name:
address:
phone: ' handicap
5 .
t
3. name:
1914
address,
phone: handicap
MINUTE ORDER NO.
WAIVING GREENS AND CART FEES FOR THE PALM
SPRINGS YOUTH CENTER ANNUAL GOLF
TOURNAMENTAT THE RESORT COURSE OF TAHQUITZ
CREEK GOLF RESORT ON MONDAY, NOVEMBER 20,
2000.
I HEREBY CERTIFY that this Minute Order, waiving greens and cart fees for the Palm
Springs Youth Center Annual Golf Tournament at the Resort Course of Tahquitz Creek Golf
Resort on Monday,November 20,2000,was adopted by the City Council of the City of Palm
Springs, California, in a meeting thereof held on the 21"day of June, 2000.
BY: PATRICIA A. SANDERS
City Clerk
I� �