HomeMy WebLinkAbout6/21/2000 - STAFF REPORTS (19) DATE: June 21, 2000
TO: City Council
FROM: Director, Department of Facilities
APPLICATION FORTOURNAMENT FEE WAIVER FOR MIZELL SENIOR CENTER GOLF
OUTING 2001
RECOMMENDATION:
That City Council consider waiving greens and cart fees for the Mizell Senior
Center Golf Outing 2001 at the Resort Course of Tahquitz Creek Golf Resort on
Wednesday, February 21, 2001.
BACKGROUND:
Staff at the Mizell Senior Center is requesting a waiver of greens and cart fees for
its golf tournament on Wednesday, February 21, 2001, at Tahquitz Creek Golf
Resort's Resort Course. Last year, the center netted $6,583 from its event. It is'
anticipated that the 2001 tournament will generate between$10,000 and$15,000,
depending upon tournament proceeds; however, $10,000 is being guaranteed for
the center's Outreach Services program to senior citizens in the community, as
shown on the application.
The estimated unrealized revenue for the Resort Course on this scheduled date
is expected to be$12,000, based upon 150 players and an$80-per-round greens
fee rate. This request is in accordance with the City's Council's Tournament and
Group Play Policy adopted on November 3, 1999.
This matter was presented to the Parks and Recreation Commission at its June 21
meeting,and the City Council will be advised of the commission's recommendation
at this meeting.
COTT MIKESELL, Director
Department of Facilities
APPROVED: �A
e ity Manage
ATTACHMENTS:
1. Application for Tournament Fee Waiver KWO BY WE OF FW=
2. Minute Order
CITY OF PALM SPRINGS
TAHQUITZ CREEK GOLF RESORT DEPARTMENT OF FACILITIES
1885 Golf Club Drive 401 S.Pavilion Way
Palm Springs,CA 92264 Palm Springs,CA 92262
Telephone: (760)328-1005 Telephone: (760)323-8265
APPLICATION FOR TOURNAMENT FEE WAIVER
IN ORDER TO BE CONSIDERED,THIS APPLICATION MUST BE COMPLETED IN ITS ENTIRETY.
I. Title,Sponsor,Purpose and Goal
• Title: MtIUL C�l1l( Qv� �11tT
• Sponsors: rAk XCLL-
Q�t w. S Pa tH6s� z 1A 1126-z
• Purpose: �btN.°N W � �J N a S 'T 0 NO k io�
Sew+t�ti S�ntj.c16S
• coal: �{0 GCG L FF n S *OJ O 1 S FCA L W(--r 411 env ot
IL Applicant Authorization
Attach a written communication from the organization in whose name the event will be advertised, which
authorizes you,the applicant,to submit this application on its or his/her behalf.
• Applicant's Name: &ol
• Applicant's Title:
• Address: MO S .
for
• Mailing Address: « S(A'r(I i C R cI).,I-Io �-
• Affiliation: M( 1G LL C Eb 'ti-4t
• Telephone: Daytime, 3 3"Lt'� Evening: 3 tO Emergency 3 2C- 1 L9(°
I /���
III. Event Principals
• Name of person on site during setup,tournament,and takedown who is responsible for the event and is
authorized to make necessary decisions and changes:
In lre.'E•.
On this page and on any needed attached sheets, list names,addresses,and telephone numbers of all the
principals involved in any way in the proposed tournament. Include professional event organizers,event
promoters,financial underwriters,commercial sponsors,contractors,charitable agencies for whose benefit
the event is being produced,the organization or organizations in whose name the event is being advertised,
and all others administratively,financially,and organizationally involved as principals in the production
of the proposed tournament. k�t—, /
• Name:
/
• Organizalion/Business/Agency/Affiliation:
• Mailing Address:
• Daytime Phone: Evening Phone:
• Entity's Tax Identification No.:
• Title and Functional Responsibility with Regard to the Tournament:
• Name:
• OrganizationBusiness/Agency/Affiliation:
• Mailing Address:
• Daytime Phone: Evening Phone:
• Entity's Tax Identification No.:
• Title and Functional Responsibility with Regard to the Tournament:
2 / 903
IV. Requested Tournament Components
(For multi-day tournaments,please attach complete schedules.)
• Requested day and date(first choice):
• Alternate days and dates:
FCAWOtt7 -Z 2cCI
• Requested facilities: R�SCtt i Cl�i�iLS �
Tournament date and time schedule for each of the following:
• Setup: from \ O , iv PM to �a � AM/PM Date:
• Start: from utao AM/PM to �' AM/PM Date: Z--2 i - 6 t
• Finish: from 9 A J(po AWPM Date: 2—2- -Ql
• Post-Tournament p
Activities: from 4AM& 1�51��b AM/l� Date: Z C )
• Takedown: from io 1 AM& Date: Z -21 C�)i
• Projected number of participants : i and spectators:_
• Past participant attendance: and spectators: 1�
• Name(s)of host hotel(s): 1`y,` ` *T-T-
• Projected number of room nights the tournament will bring to Palm Springs:
V. Insurance
• Attach to this application either an insurance policy or a certificate of insurance, including the policy
number,amount,and the provision that the City of Palm Springs and Tahquitz Creek GolfResort are named
as additional insureds.(Note: Insurance requirements depend upon the risk level of the tournament)
3 / BAY
VL Location Map N-6' t (,4
• If outside services or services not being supplied by ahquitz Creek Golf Resort staff and management re
being used,please check off below the items that are applicable to your tournament. Indicate these items
on maps and attach. When possible,please provide a to-scale drawing.
A Entertainment or stage locations(grandstand operators should provide you with a to-
scale drawing)
B Alcoholic beverage concession area
C Non-alcoholic beverage concession area
D Food concession areas
E General merchandise concession areas
F Portable toilet facilities(indicate number):
G First aid facilities
H Event participant and/or spectator parking areas or parking plan
I Event organizer's command post
J Fireworks or pyrotechnics site(include launch site and fallout zone)
K Tables,enclosures,etc.
L Temporary or permanent structures,such as scaffolding,stages,platforms,reviewing
stands,grandstands or bleachers constructed for the event
M Site of electrical wiring to be installed for the event
N Site of water or other utilities
O Trash containers(indicate number):
P Other. Please describe:
VIQ. Availability of Food,Beverages and/or Entertainment
• If there will be music,sound amplification or any other loud noise,please describe, including the hours.
4 ��s
VII. Availability of Food,Beverages and/or Entertainment(continued)
• Are alcoholic beverages to be served? ❑ Yes f(No If yes:
• Describe what system will be used to ensure that alcoholic beverages will be consumed only by those
persons 21 years of age and older.
• Describe how,where,when and by whom the alcoholic beverages will be served.
• If a party,dance or live entertainment is part of your event,please describe.
• Please describe all activities of your event for which a license is required, i.e., business license, land use
permit, parade permits, liquor license,health department permits,pyrotechnics permits,etc.
• Are food and/or non-alcoholic beverages to be served? Yes ❑ No If yes:
• Will it be provided by Tahquitz Creek Golf Resort:? XYes ❑ No If no:
• Describe sanitation measures, food handling procedures and the nature of the food (such as pre-
packaged foods,hot dogs,premixed sodas,unpeeled fruit,raw meats,vegetables,fish,or peeled and
cut fruit).
NOTE*You may need to have a health permit from the Riverside County Department of Health Services
5 /80&
VIIL Security and Safety Procedures
• Describe your proposed procedures for setup,operation, internal security,and crowd control.
• If an event is to occur at night,describe how you are going to light the event area in order to increase the
safety of participants and spectators coming to and leaving the event.
• Describe your proposed plan for traffic control and parking (number of vehicles anticipated, parking
locations,effect on traffic on public streets,etc.).
• Give name, address and phone number of the agency or agencies that will provide first aid staff and
equipment.Attach additional sheets, if necessary.
Name of Agency: i
Name of Representative: A 1 h
Address:
Phone Numbers:
• Indicate medical services that will be provided for the event.
Medical Service How Provided
Ambulance
Doctors \1 1Vc
Nurses
Paramedics
6 /807
DL Vendors or Concessionaires
• Describe what vendors or concessionaires you will allow in conjunction with the event and the purpose or
purposes of these concessions.
• Describe how you intend to regulate, monitor and control the type, number and quality of vendors/
concessionaires whom you may permit to operate in conjunction with the event.
X. Mitigation of the Community Impact
• Describe how you intend to reduce the impact of the tournament on businesses,churches,neighborhood,
motorists,mass transit users and others.Attach additional sheets, if necessary.
k3 IN
XL City Services/Equipment
• Describe City services and/or equipment requested for this event.This will be reviewed and approved or
denied by the Special Events Planning Team(S.E.P.T.).
X M Other Pertinent Information
���
XIIL General Information
The following information is important for permit approval. It is requested so that the City will have
information regarding the dollars raised for charities,the estimated age groups of participants and spectators,
the fees charged or donations required,and the specific public benefits derived from each event.
• Please provide the following information based upon attendance,fees,and revenue and expenses.
LAST YEAR'S EVENT: s�
Attendance / (players only)
REVENUE: r
Tournament entry fee $ 17 C (per person)
Total entry fees paid $
Admission revenue $ 0
Concession revenue $
Sponsorship revenue $
Other revenue $ 30
p 0
Total net tournament revenue
EXPENSES:
Administrative/professional expenses $ ?3 q.q o
Rental expenses $ 3 Q51 q.00 (TA K'W ti t s C owe k)
Merchandise expenses $ l 53• V b
Promotionalladvertising expenses $
Food&beverage expenses $
Equipment rental expenses $
Other expenses $
Total net tournament expenses $ o.
8
( 6� 9'
XM. General Information(continued)
THIS YEAR'S EVENT:
Projected attendance (players only)
REVENUE: gricFy:
Tournament entry fee $ 5 (per person))(
r
Total projected entry fees to be paid
Projected admission revenue $
Projected concession revenue $ Pr
Projected sponsorship revenue $ �t rx a
Other projected revenue $ `�00 O
*LESS merchandise&management fee ($ )(10%of entry fee)
Total projected net tournament revenue $ Z Z, pOc�3
*To be paid in advance to Tahquitz Creek Golf Resort
EXPENSES:
Projected administrative/professional expenses
Projected rental expenses $ pp0 T141NZVATIL QL,"*
Projected merchandise expenses $_ 1 .000
Projected promotional/advertising expenses $
Projected food&beverage expenses $ ��
Projected equipment rental expenses $
Other projected expenses $
Total projected net tournament expenses 4
9
XM. General Information(continued)
(NOTE: Applicant must guarantee that a minimum 50% of the proceeds designated to go to charity
must benefit that City ofPalm Springs or Palm Springs charitable organizationtfoundation.)
• Name the charitable organizations that received monetary benefits from last year's event, if applicable.
Describe the amount paid,if any,to the charitable organization and give the number of volunteers provided
by that organization.
Number of
Unpaid Volunteers
Charitable Organization Amount Provided by
Beneficiary Paid Charitable Organization
�11ditL •art � #3
• Name the charitable organizations that will receive monetary benefits from this year's event.Describe the
amount guaranteed, if any,to the charitable organization and give the number of volunteers provided by
that organization.
Number of
Unpaid Volunteers
Charitable Organization Amount Provided by
e efici Guaranteed Charitable Organization
M t sett. s<tt.&, 4t 1 Ici
t
ISp Il
10
XIII. General Information(continued)
• Estimated percentage of age groups for participants and spectators:
Participants Spectators
Age 15 years and under % %
16 to 25 years ' % %
26 to 45 years V % %
46 to 60 years 30 % %
61 years and over �% %
• Describe, as specifically as possible, the benefit to the Tahquitz Creek Golf Resort, the City of Palm
Springs,and the general public that will be derived from this tournament(such as guaranteed number of
times the City of Palm Springs and/or Tahquitz Creek Golf Resort will be mentioned during a broadcast).
(NOTE: ALII media promotion ofthe event must acknowledge the City ofPalm Springs and TahquitzCreek
Golf Resort as event sponsors.)
I\?- 0 Src
• How do you plan to promote the event?Please provide public relations plan,including advertising schedule
and promotion campaign,and attach a sample of all promotional literature.(NOTE:All promotional and
advertising materials must acknowledge the City of Palm Springs and Tahquitz Creek Golf Resort as event
sponsors. These materials must be submitted to the City's Director of Facilities for approval prior to
production.)
S.ekk ;b Tcr
f c-sr-e, s tk
11e 11-e4.tAs6S
QbAnk0 + SfL(-cVk - PMO�1�+�5
18pt �
1.1
i
XUL General Information(continued)
• What decorations and promotional devices will be used: L K S
At the site: M`�'iALS bAl Wtfit'�� S t!Pklr
i a: lro.1 ea a--%4 C.. .44.
G l it-'- Btt&r - D pork r•c t 49+✓rS
At other locations: n1( k%L4,i_L
Y.S . N14ctt
P*Ar•t_NORTIwU Ct"A %I*-k eW $ S
Got- skk s
• Event Committee
Name Blk Responsibilities Phone. [G
G' ! �* �ll�. . A0tA-WSMMA Wh
( Sty C{eft- �CCk
I hereby certify that the information provided in this Application for Tournament Fee Waiver is truthful and factual
to the best of my knowledge.
k (j,�, 5— *,�� —o 0
Signature Date
Name(Please Print)
(.rtE VL TDrt
Title
We realize this application is lengthy. but we need adequate information to avoid misunderstandings
and help you make your tournament a success.
12
MINUTE ORDER NO.
WAIVING GREENS AND CART FEES FOR THE MIZELL
SENIOR CENTER GOLF OUTING 2001 AT THE RESORT
COURSE OF TAHQUITZ CREEK GOLF RESORT ON
WEDNESDAY, FEBRUARY 21, 2001.
I HEREBY CERTIFY that this Minute Order, waiving greens and cart fees for the Mizell
Senior Center Golf Outing 2001 at the Resort Course of Tahquitz Creek Goff Resort on
Wednesday, February 21, 2001, was adopted by the City Council of the City of Palm
Springs, California, in a meeting thereof held on the 21 11 day of June, 2000.
BY: PATRICIA A. SANDERS
City Clerk