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HomeMy WebLinkAbout6/21/2000 - STAFF REPORTS (12) DATE: June 21, 2000 TO: City Council FROM: Special Districts and Grants Manager ANNUAL MAINTENANCE DISTRICTS-RESOLUTIONS OF INTENTION FOR YEAR 2000/01 RECOMMENDATION: That City Council approve the Engineers Reports and Resolutions of Intention setting date for Public Hearings forJuly 19,2000 for4 Lighting Maintenance Districts and 6 Parkways Maintenance Districts for fiscal year 2000/01 BACKGROUND: Each June annually,City Council reviews and approves the Engineers Reports and approves the Resolutions of Intention, setting the Public Hearing date for the following annual maintenance districts; 1. Street Lighting Maintenance District No. 1 (Belardo Area-166 Properties)* 2. Street Lighting Maintenance District No. 2 (McManus Drive-25 Properties)* 3. Street Lighting Maintenance District No. 3 (Crossley Tract-75 Properties) 4. Street Lighting Maintenance District No. 4 (Eagle Way Area-43 Properties) 5. Parkways Maintenance District No. 6A(Chia Rd. Area-24 Properties) 6. Parkways Maintenance District No. 6B("Parkside Estates'-93 Properties) 7. Parkways Maintenance District No. 6C("Park Sonora"Tract-30 Properties) 8. Parkways Maintenance District No. 7 (°Sunrise Norte"Tract-53 Properties) 9. Parkways Maintenance District No. 8 ("Vintage Palms"Tract-63 Properties) 10. Parkways Maintenance District No. 9('The Springs"Tract-77 Properties) Eight(8)of the districts listed above, are under the"Landscaping and Lighting Act of 1972"which requires Public Hearings every year.*Lighting Districts No.1 &2 are under the"Street Lighting Act of 1931,"which require public hearings every five(5) years, the last being in July, 1996. Public hearings for Lighting Districts No. 1 &2 (are not required this year), but required next in year 2001.There are a total of 649 Palm Springs properties within the 10 maintenance districts. Attached are the Engineers Reports for fiscal year 2000/01 for the ten (10) Maintenance Districts listed above. Note: Effective July 1, 2000 "The Groundskeeper", dba, Thousand Palms, CA 92276, a Division of Environmental Earthscapes, Inc. will take over the maintenance contract previously handled by Landscape West, Inc. Any cost increases indicated in the Engineers Reports for 2000/01 still do not exceed previously approved ma)dmum assessment limits established by Public Hearings in prior years 10? Proposed assessments for all ten maintenance districts are detailed in the Engineer's Reports and summarized as follows: SLMD No.1 (Belardo Area): Assess$7,280 ($43.59 average cost per 166 lots) SLMD No.2 (McManus Dr.):Assess$4,250 ($170 average cost per 25 lots ) SLMD No.3 (Crossley Tract):Assess$2,217 ($29.56 average cost per 75 lots) SLMD No.4(Eagle Way Area):Assess $1,129 ($26.26 average cost per 43 lots) PMD No.6A(Fairport Development):Assess$4,012 ($167.17 average per 24 lots) PMD No.66 (Parkside Estates):Assess $1,818($19.55 average cost per 93 lots) PMD No. 6C (Park Sonora Tract): Assess$8,262 ($275.40 average cost 30 lots) PMD No.7 (Sunrise Norte Tract):Assess$23,747 ($448.06 average cost 53 lots) PMD No.8 Vintage Palms Tract):Assess$7,976 ($126.60 average cost 63 lots) PMD No.9(The Springs Tract):Assess $0. ($0 Developer has not yet completed) The reports are prepared pursuant to the Landscaping and Lighting Act of 1972, (except for SLMD 1 & 2-which are under the Street Lighting Act of 1931) and all under Article XIIID, Section 4 of the California Constitution (Proposition 218). City account numbers for tracking the ten (10) maintenance districts: SLMD Acoounts: 001-4301-(43600)(43610)(43620)(43630)(1,2,3,4 Respecdvely) PMD's=001-2451-(43530)(43540)(43550)(43560)(43570)(43580)(6A,6B,6C, 7,8, 9) Note: • All Districts above were formed at the request of the property owners • All costs are balanced annually by comparing previous assessments to actual costs • No assessments exceed limits previously established by past public hearings • All assessments are placed annually on the property owner tax rolls • All costs are absorbed by districts and no expenditures are from the General Fund Attached for City Council consideration are the Engineers Reports and Resolutions of Intention setting the date of Public Hearings for the Annual Maintenance Districts for Fiscal Year 2000/01 for July 19, 2000. ROBERT L. MOHLER Special Districts and Grants Manager APPROVED: City Manager ATTACHMENTS: 1. Resolutions(6 each) 2. Engineers Reports(8 each) 3. Background Memorandum and Map(4 pgs.) 4. Location Maps(9 each) H:\DibXDocun=L%AMDia dctsYewMI b21-M.CRwpd MEMORANDUM DATE: June 9, 2000 TO: City Manager&City Council via Allen Smoot, Assistant City Manager-Special Projects .G!^'• FROM: Robert L. Mohler, Grants&Special Districts Manager SUBJECT: ANNUAL MAINTENANCE DISTRICTS-Formation and Background-3 Pages (Regarding July 19, 2000 Public Hearings). DISTRICT PROPERTIES YEAR REASON FOR FORMED FORMATION 1. Lighting District 166 1967 Neighborhood lighting No. I (Belardo Area) petitioned for by area residents 1931 Act). 2. Lighting District No. 2 25 1967 Neighborhood lighting (McManus Dr.) petitioned for by area residents 1931 Act 3. Lighting District No. 3 75 1983 Lighting installed by county (Crossley Tract) grant, AD formed to cover armual electrical costs (1972 Act). 4. Lighting District No. 4 43 1986 Neighborhood lighting (Eagle Way Area) petitioned for by area residents due to crime concerns 1972 Act . 5. Parkways District 6A 24 1980 "Fairport Development" site (Chia Rd. Area) landscape installed by developer, maintained by district 1972 Act). 6. Parkway District 6B 93 1980 "Parkside Estates Tract" site (Parkside Estates Tract) landscape installed on Mesquite Ave. & Perimeter frontage by El Placer Rd•Area developer maintained by district 1972 Act). 7. Parkways District 6C 30 1980 "Park Sonora Tract" (Park Sonora Tract) landscape installed by El Cielo Rd&Sonora developer, maintained by Rd. Area district(El Cielo Rd. fronts only) 1972 Act). /003 DISTRICT PROPERTIES YEAR REASON FOR FORMED FORMATION S. Parkways District 7 53 1990 "Sunrise Norte Tract", (Sunrise Norte Tract) existing landscape on San Sunrise Way&San Rafael and 6 internal street Rafael Dr. Area safety lights taken over by maintenance district, petitioned for by property owners. 11972 Act 9. Parkways District 8 63 1990 "San Rafael Partnership (Vintage Palms Tract) Tract" developer installed San Rafael Dr. & Ave. landscaping on San Rafael Caballeros and Avenida Caballeros, petitioned for by owners. 1972 Act 10. Parkways District 9 77 1997 "The Springs" Tract (The Springs Tract) landscape buffer strip will Sunrise Way-Via be developer installed on Escuela to Rac.Club Surise Way at Via Escuela, petioned by the property owners 1972 Act TOTAL PROPERTIES 649 Additional Information: jig Maintenance Districts The Neighborhood Street Lights are maintained by the Southern California Edison CO.(SCE)- (facilities maintenance crews, managed by local SCE office). Most of the annual costs (about 80%) are the basic SCE monthly electrical charges. In many cases the street lights were requested by property owners as a crime deterrent. Most of the general public, however, seem to prefer the dark desert sky atmosphere and do not wish neighborhood street lighting promoted by the City. The lighting districts are only in areas where more than 60%of the given area residents had petitioned the City to have the street lights installed. There are 309 properties in Palm Springs within the 4 lighting district boundaries. Parkways Maintenance Districts The parkways districts are primarily developer oriented projects that installed off-site landscaping along the public right-of-way perimeters of subdivisions as a condition-of-approval requirement of the Planning Commission.The landscaping is an enhancement to the project and neighborhood. These are typically single-family property ownerships that are net within a condominium type situation to handle the costs by association dues. Their chosen option is to form the maintenance district to spread the costs annually on the tax rolls since there is no other practical method to -2- /0#+Y collect and pay for the annual maintenance costs . There are 340 properties in the 6 parkway maintenance districts City-wide, (see attached location map). Previously "Landscape West, Inc." was the contractor maintaining the parkways for the City. Their contract commenced in 1995 and runs until June 30,2000. The new Parkways Maintenance contract is with "The Groundskeeper", dba, Thousand Patens, CA 92276, a division of Environmental Barthscapes,Inc. Scott Mikesell,Facilities Manager,administers and oversees the annual maintenance contracts,now with The Groundskeeper,which becomes effective on July 1, 2000. With the exception of Lighting Districts Nos. 1 and 2,most of the maintenance districts were formed under the California "Lands&2W and UgbfgQ Act of 1972". The exceptions are Lighting District No. I (Belardo area)and Lighting District No.2(McManus),which were formed under the California "Street Ligb ft Act of 1931". The 1931 Act only requires a public hearing once every five years, whereas the 1972 Act requires public hearings every year. The annual assessments(Fixed Charges Reporting Forms)must be submitted to the County Tax Collector by the 3rd. week of August annually. We therefore schedule to approve the Engineers Reports and adopt the Resolutions of httentions each June and hold the Public Hearings each July in order to make the County Clerk deadline annually in August. According to the City Clerk, there have been no protests to date for any of the districts listed above, including the earlier districts dating back to 1967. There is no net cost to the City for the am ial maintenance districts as all maintenance and administrative costs are assessed to the property owners. RLM cc: Dallas Flicek, Assistant City Manager-Administration Trisha Sanders, City Clerk Tom Kanarr, Finance Director/City Treasurer David Barakian, City Engineer Scott Mikesell, Facilities Manager Richard Strickland-Office of Management&Budget Harold Good, Procurement Manager Attachment: Location Map H:Dar&%DockAnnua nr.ims"mmary-2om_r,.m-ao.nm.wpd -3- 335 .36 j i! PMD N0.8 PMD NO.7 "San Rafael• "Sunrise Norte" CITY OF PALM SPRINGS PMD NO. 9 ' 1- "The Springs" 0 1 PMD 6-A• 1 ,i •Chia" i ypyji �� 7 1 r to it I 6BSLMD NO.2 % ` i D NO. _ v wji Mc Manus I J 6A ,6C E\48 rani U-. AwroRt SLMD No.1 'Belardo• WL i PMD B T 22 _ •Mesquite" 2.0 a r PMD 6-C 1 I "Sonora" SLMD.N0.4 SLMD NO, gle Way" "Crossley Tr.• 1 27 , ' 1 2 Annual Maintenance Districts SLMD- Street Lighting Maintenance District PMD = Parkways Maintenoe District Ads 10 NOTE All under "Landscaping 8 Lighting Act of 1972 •, 4 except SLMD NO.182 m "Street Lighting Act of 1931" DATE: Jmhe 7, 2000 AGENCY: City Council, City of Palm Springs PROJECT: Street Lighting Maintenance District No.l (Belardo Rd.Area) FISCAL YEAR: July 1,2000 through Am 30, 2001 FROM: David J. Barakian,City Engineer (Prepared by Robert L. Mohler, Special Districts Mgr.) ENGINEER'S REPORT LIGHTING DISTRICT NO. 1 (BE.ARDO RD. AREA) A. Type of Maintenance(by Southern Calif. Edison Co.): Repair or replace any of the installed lighting facilities as necessary within this lighting district. (Estimate based on 98/99 actual costa +5%)= 7,280 B. **AcaW Costs vs.Assessments Summary: Account(Deficit)on 6/30/98(Actual vs.Assessed costa since 89/90)= **($3,740) Assessment in 98/99= 4,117 Actual Costs in 98/99= (6,933) Deficit as of 6/30/99= ($6,022) Assessment in 99/00= $6,497 Projected Actual Costs in 99/00= 35,925) Projected Account(Deficit)as of 6/30/00= ($5,450) C. Assessment for fiscal year 2000/O1 (99/99 Actual Costs + 5% Inflation)= $7,280 **NOTE: Single highest year revised from last years report. (Use$3,740 deficit based on 1989/90 to current year rather then$10,739 deficit in 1991/92 to current year.) (Single highest year now$9,027 rather than$6,497 based on above). D. "Actual Cost"History(Previous Closed Out 5 Years): 94/95= $6263 95/96= $6336 96/97= $6213 97/98= $6215 98/99= $6,933 E. Number of parcels- 167(Size of parcels vary) F. Cost per parcel in 2000/01(Average=$43.59/Year) (Varies due to variety of parcel sizes-see SLMD No.1 Fixed Charges Report for 2000/O1) (Comparison: 99100 Average was$38.90/Year) G. Budget(Expenditure Detail)-see Account No. 001-4301-43600 This report has been prepared pursuant to the Streit Lighting Act of 1931 (Division 14, Part 2 of the Streets and Highways Code and Article XIIID, Section 4 of the California Constitution(Proposition 218). Dated: / & J ffi fi, DAVID J.BARAKiAN,P.E. RCE No. 28931 City Engineer nvr usni Wab rnnM a I ei«rryrwty N m rrw I..y m wM1Nw,r/rrNrr qN w�F/I.w/r r.Ir.... INYWN I/INN w.11N w/Iwlrt Y r.M1 Y.YI �w.IItINa w/INa r wlNtwwt N/Im1 ur1/.Ir rIrI11/r.+W.I n.r uw --arnlrcs Ir✓wdev ^•. IIN M Y Frn•YYIY M.IT M.M1rwaY M rN Ir rnlN`Mw Irw now Yrlm YII M1 Iwl.MIYIr1 Mr/MN tlw YNM W✓Ir/./rr Y.rr.rw. 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I(L[I I•/IOC' .11 W/rW N tY NIW N�OrNN.11Nwr N/u.N1 PI/ In N O • 1' T Olirll MC CA/.,LUA/ G.P/l�E I _ s i ® 1 1 � Aexw It t t JE •2 �: :i •i �� � 2 • itai : tFA :R `y. : ` :2 /•I osa • ® ._ S 2 { J2 z : alx WI Eta .,...., ® �e : L� = 7' 2�• � a it i O /I.• IY•Ni mN t I � • V O 17 J- L 4 .tnwr —•- --- AR _NAS ROAD t .eowo nY1 Y m Iff W.1 IY nn nN+ru M w »� (Note:$LM1-1 sum assessment approved 8[",027.00 In 19"/91) Pn`IrK STREET LIGHTING DISTRICT NO.1 I -W Ywr cll•MN Y/w/r/ryN m IYIN Y�Y MI dwll w W IM.NNII,r wn111 N Ir Ir w tY IY//rry/1 sHGGT CC 1 N OF «Fry Mt NIrWY MIN w pr W N N MN 2 wwn INnw+11Y ww�r nll M«n�i«N Y 1«NIW.�1 fi 1miYNr«r1 il+I�i..•N N «Y tIN r.IY W N N •Y^I/I/.« • wr.m.l nI�N ryll mwW N IM�IY/IIIrIWM�ml1 /r I.�WI N rrlr IN 1 MAM r.0.MIN N 1.V P«.wtW Wttw�«yIw �I1Y.M"fin I_g_t�OO IYMY IMKM (11.<IrN .r.l_�._IIwL I ryaOy 107 PROPFRTM FORMED 107 ar Y•_P q FI wlrr•arr IYr• nIN NII In N „ter M tlr P in S-MET LIGHTING AM OF 1031 rwN~�� � ��}} m I.IN NII«/�rwryt 1 rw .SY9VLL N1OO1111 MNh OWII.1Ny q ,OtC .•••�.r+.Y.r..r•/111/r/ O?M. 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NN{l N.tM YM IMM A Wr�N,-ON I fiNf f.M' ARENAS ROAD- aowo , L 1r 'Tyy • � ba � "� 7' e/N..p 4 w I .7 xS MM ; S O.� ; I. �. \Z • e P \ - ,� B � �•I Q � I a � ` .,I�NI Z® � t Y I ;Ir.w, { k N Ht.07 I L � . ..r I � n •i. m.w � 0 � w ' �$ — — .si.eH eu:»>• 8 rN-.•. 0u . — ; Hs-«t rr w.- mil_ _ .s w i IMS ■ k — 6 — — i A i .s It Is' I, L .H ..f •ivr.� NPwseN —,n» yy c3 p w ; —M �e-�- i •t© :I ' � — � — L " �� i ® ® �f C � r n, N.• .l L Y i w L © � I I I i O -yI �'-I I /N•ea j — 9 n,-sH � r Nf•nt ■�C I �3 �R I : � L � . � I ■ fie ! 2I a ap la LH'xa a nel,, e It BARISTb ROAD .eowo ® � , R , , ® 8r�' a • tin w _QED NOW aNAH ; I • Hr.N 'Hx IIV N!H, .,r •,• rq.w WN, J A t ® I -1 - 1 i ® � OHfAC7 , ONwAa! � Nr•W F •_ - 1 1 I • •• PI•µl lit STREET LIGHTING DISTRICT NO. 1 . a' x ; = 000�00®00 00700 SHEET 2 OF 2 DATE: June 7,2000 AGENCY: City Council,City of Palm Springs PROJECT: Street Lighting Maintenance District No.2(Mc Manua Drive) FISCAL YEAR: July 1, 2000 through June 30,2001 FROM: David J. Baral ian City Engineer (Prepared by Robert L.Mohler, Special Districts, Mgr.) ENGINEER'S REPORT LIGHTING DISTRICT NO. 2(Mc MANUS DRIVE) A. Type of Maintenance(by Southern Calif. Edison Co.): Repair or replace any of the installed lighting facilities as necessary within this lighting district. Continue to provide power to all fixtures. $4,250 B. Actual Costs vs. Assessments Summary: Account(Deficit)on 6/30/98(from 99/00 Engineer's Report)= ($5,048) Assessment in 98/99= 2,412 Actual Costa in 98/99= (3,675) Account Deficit as of 6/30/99= ($6,311) Assessment in 99/00= 4,250 Projected Actual Costs in 99/00= (3,681) Projected Account(Deficit)as of 6/30/00= ($5,742) Co Net Assessment in 2000101 ($4,250 is max. approved in 91192)condmie to lower deficit= $4,250 D. Number of parcels in district = 25 E. Cost per parcel in 2000/01= $170.00 per parcel(same as 1999/00) F. "Actual Cost"History(Previous Closed Out 5 Years): 94/95= $2,512 95/96= $3,115 96/97= $5,599 97/98= $3,255 98/99= $3,675 G. Budget(Expenditure Detail)-see Account No.001-4301-43610 This report has been prepared pursuant to the 'Landscaping&Lighting Act of 1972' (Division. 15, Part 2 of the Streets and Highways Code and Article 3M, Section 4 of three California Constitution(Proposition 218). Dated: 'd I t`L a- DAVID J. BARAIUAN, P.E. RCE No. 28931 MAJO City EngineerH:IDATA�-2gn_60M.ER.wpd (Note:SLMD-2 max.assessment approved at S4,2W.00 in 1991/92) 4,, r L.J I.47- 3L* ,Q_ Or1TMRT ddLWOM/1 /(lrrdle![RYd tYRI.YY i J- �� I O.i<RVP OIXWO.I,f/\ , I t 0 - } _ zr> - ..:i .:.� r i i ��• JD } ODO.ON 030-o17 i•.� .-. OtC-dq . S t .D dDt•O!6 01t-dn , Ode-O/L' 4 ^:: ^Jt = •Q .. S - , Otde/O du-003 OGO.00d� at6•a0}'; 1?! u• rPf , , It xi .'s . y NO, Y O N C '• ^/Ji ff �r. .= J ti•N �:.ii� u DR t - r '� Ste •---- , �.�- ORIV__ - `I n O _ID r• ymn wJ: = IB~ ® ^ Zna 'Z j i u© ®i r- O r `V" �'•'' I �� _;;,yd .t w u! .� W at a• �' 4 - //d I/I ., i t /B 4- } I Q dd6-00/ dd4.00t i ODf•OOa I O/f-00¢ 0$4.005 - OJi•006 Oda-Oey}I1 () I 000-001 Od3.002 .I etf- s0; .006.006� O¢J•006 I (yl{ -- - -__..ea-_-__---_- --.--� �-- _-- - --__— - -_ __ w� •r=sue+-' ___.._-__1 I MC MANUS DRIVES $, , ,. STREET LIGHTING MAINTENANCE _ 713M G ACT OF 1931 *v: �� DISTRICT NO.2