HomeMy WebLinkAbout6/21/2000 - STAFF REPORTS (7) DATE: June 21, 2000
TO: City Council
FROM: Assistant City Manager-Special Projects via Director of Aviation
ARFF STATION EXPANSION ARCHITECTURAL CONTRACT
RECOMMENDATION:
The Airport Commission recommends City Council approval of a professional services
agreementwith John R.Trueblood,Architect,for architectural design services related to the
ARFF Facility Expansion in an amount not to exceed $66,000.
BACKGROUND:
This year's Airport Improvement Program(AIP)entitlement dollars have been proposed for
a Master Plan update, a new ARFF truck, and an expansion of the ARFF facilityto house
the new truck.
The Airport conducted a public solicitation for architects to design the ARFF expansion and
received only one response from John R. Trueblood. The limited response is typical of
design professional RFP responses at this time as they are all too busy to take on time-
sensitive design work.
A standard form professional services agreement has been negotiated with Mr.Trueblood.
The total design and field oversight fee is$60,215,plus a reimbursable allowance of$5785,
bringing the total contact to $66,000. The estimated facility expansion budget is set at
$430,000.
The AIP grants to cover 90%of the cost are expected in the next 60 days and the Airport's
10% is budgeted in this year's budget.
A Minute Order is attached for City Council consideration.
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ALLEN F. SMOOT, AAE JER . RIDDLE
Assistant City Mane r-Specal Pro cts Director of Aviation
APPROVED
ity Manager
ATTACHMENTS: '4040fl
1. Minute Order
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CITY OF PALM SPRINGS
CONTRACT SERVICES AGREEMENT FOR
PALM SPRINGS INTERNATIONAL AIRPORT
ARFF Station Expansion
Architectural Services
THIS CONTRACT SERVICES AGREEMENT(herein "Agreement") is made and entered into
this_day of , 2000, by and between the CITY OF PALM SPRINGS, a municipal corporation
(herein "City") and JOHN R. TRUEBLOOD, ARCHITECT and CHRISTOPHER S. MU.I.S,
ARCHITECT, a Joint Venture (herein "Contractor"). (The term Contractor includes professionals
performing in a consulting capacity).
NOW, THEREFORE, the parties hereto agree as follows:
1.0 SERVICES OF CONTRACTOR
1.1 Scope of Services. In compliance with all of the terms and conditions of this
Agreement, the Contractor shall perform the work or services set forth in the "Scope of Services and
Special Conditions" attached hereto as Exhibit "A" and incorporated herein by reference. Contractor
warrants that all work and services set forth in the Scope of Services will be performed in a competent,
professional and satisfactory manner.
1.2 CCQ pliai a With Law. All work and services rendered hereunder shall be
provided in accordance with all ordinances,resolutions,statutes,rules,and regulations of the City and any
Federal, State or local governmental agency of competent jurisdiction.
1.3 Licenses, Permits_Rem and Assessments. Contractor shall obtain at its Sole cost
and expense such licenses, permits and approvals as may be required by law for the performance of the
services required by this Agreement.
2.0 COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement, Contractor
shall be compensated in accordance with the "Schedule of Compensation&Performance" attached hereto
as Exhibit"B"and incorporated herein by this reference,but not exceeding the maximum contract amount
of Sixty Six Thousand Dollars($66,000).
2.2 Method of Payment. Provided that Contractor is not in default under the terms of
this Agreement, Contractor shall be paid as outlined in Exhibit "B", Schedule of Compensation.
3.0 COORDINATION OF WORK
3.1 Rgpresentative of Contractor. John R. Trueblood and Chrs her
S. Mills are hereby designated as being the principal and representatives of Contractor authorized to act
in its behalf with respect to the work and services specified herein and make all decisions in connection
therewith.
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EXHBIT "A'
SCOPE OF SERVICES&SPECIAL REQUIREMENTS
Contractor to provide full range of services necessary to complete bid documents for the expansion of the Palm
Springs International Airport ARFF Building expansion project. The Airport Fire Station is need of expansion to its
apparatus bays to accommodate new and larger aircraft rescue firefighting equipment. The expansion of the bays will
be approximately 56' x 45' divided into four bays with roll-up doors. One bay s 1 be equipped with a
mainterime/inspection ph. The doorways,as well as the roof structure,must be able to accommodate apparatus 14'
tall and I I' wide.
For Scope, see attached John R. Trueblood proposal dated April 28, 2000, and the following:
Plan approval must be received from Planning Commission, Airport Commission and the Federal Aviation
Administration. Approval processing, including all required submittal drawings,is within Scope of Services.
TITLE VI ASSURANCES
A. The Architect further agrees that:
During the performance of this contract, the Architect, for itself, its assignees and successors in
interest(hereinafter referred to as the"Architect')agrees as follows:
1. Compliance with Regulations. The Architect shall comply with the Regulations relative
to nondiscrimination in federally assisted programs of the Department of Transportation
(hereinafter, 'DOT') Title 49, Code of Federal Regulations, Part 21, as they may be
amended from time to time(hereinafter referred to as the Regulations)which are herein
incorporated by reference and made a part of this contract.
2. Nondiscrimination. The Architect, with regard to the work performed by it during the
contract, shall not discriminate on the grounds of race, color, or national origin in the
selection and retention of subcontractors,including procurement of materials and leases of
nuipment. The Architect shall not participate either directly or indirectly in the
discrimination prohibited by section 21.5 of the Regulations, including employment
practices when the contract covers a program set forth in Appendix B of the Regulations.
3. Solicitation for Subcontracts,including Procurement of Materials and Equip ment. In all
solicitations,either by competitive bidding or negotiations made by the Architect for work
to be performed under a subcenhact, including procurement of materials or leases of
equipment,each potential subcontractor or leer shall be notified by the Architect of the
Architect's obligations under this contract and the Regulations relative to nondiscrimination
on the grounds of race, color,or national origin.
4. Information and Reports The Architect shall provide all information and reports required
by the regulations or directives issued pursuant thereto and shall permit access to its books,
records,accounts,other sources of information and its facilities as may be determined by
the City or the Federal Aviation Administration (FAA) to be to ascertain
compliance with such Regulations, orders, and instructors. Where eaan information
required of a contractor is in the exclusive possession of another who fails or refuses to
furnish this information, the Architect shall so certify to the City or the FAA, as
appropriate, and shall set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance. In the event of the Architect's noncompliance with the
nondiscrimination revisions of this Comm,the City shall impose such contract sanctions
as it or the FAA may determine to be appropriate, including, but riot limited to:
a. withholding of payments to the Architect under the contract until the Architect
complies, and/or
b. cancellation, termination, or suspension of the contract, in whole or in part.
6. Incorporation of Provisions. The Architect shall include the provisions of paragraphs 1
through 5 inevery subcontract including procurement of materials and leases of equipment,
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unless exempt by the Regulations or directives issued pursuant thereto. The Architect shall
take such action with respect to any subcontract or procurement as the City or the FAA
may direct as a means of enforcing such provisions including sanctions for noncompliance.
Provided, however that in the event a contractor becomes involved in, or is threatened
with,litigation with a subcontractor or su hers as a result of such direction,the Architect
may reQaest the City to enter into such 14hgation to protect the interests of the City and,
in addition, the Architect may request the United States to enter into such litigation to
protect the interests of the United States.
B. Disadvantaged Business Enterprise(DBE)Assurances
1. Policy. It is the policy of the Depaztment of Transportation(DOT) that disadvantaged
business enterprises as defined in 9 CPR Part 23 shall have the maximum oppo to
participate in the performance of contracts financed in whole or in part whh federal funds
under this agreement. Consequently, the DBE requirements of 49 CFR Part 23 apply to
this agreement.
2. DBEIWBE Obligation. The Architect agrees to ensure that minority business enterprises
as defined in 49 CPR Part 23 have the maximum opporumity to participate in the
performance of contracts and subcontracts fma=in whole or in part with federal funds
provided under this agreement. In this regard all contractors shall take all necessary and
reasonable steps in accordance with 49 CFR to ensure that minority business enterprises
have the maximum to compete for and perform contracts. Contractors shall
not discriminate on the bee is of to national origin,or sex in the award and performance
of DOT-assisted contracts.
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13MIBIT "B"
SCHEDULE OF COMPENSATION&PERFORMANCE
Contractor shall be compensated monthly based upon the percentage of work completed in each of the areas(total
contract not to exceed$60,215, listed on the attached"Proposed Fee Tabulation"matrix,plus reimbursables at cost
plus 10% not to exceed$5785.
The Contractor shall meet the following schedule: (all days are calendar and approvals referenced are from the
Contract Administrator)
Item Aes48 le 1
1. 14 days following Notice to Proceed
2. Schematic Design 18 days following acceptance of Project Schedule
3. Design Development 24 days following approval of Schedule Design
4. Construction Documents 40 days following approval of Design Development
5. Bid Support 21 days following approval of Bid Documents +
6. Construction Phase 161 days following award of Construction Contract +
*City control of bid,award and construction p may result in these activities taking longer and both
parties hereby acknowledge the possible for oar an extended work period.
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PROPOSED FEE TABULATION
PHASE OF SERVICE
PRE-DESIGN SCHEMATIC DESIGN CONSTRUCTION BID CONSTRUCTION
SERVICES DESIGN DEVELOPMENT DOCUMENTS SUPPORT PHASE TOTALS
PROJECT MANAGEMENT 1,330 1,940 1,945 2,550 620 2,800 11.186
John R.Trueblood Architect
ARCHITECTURE 1.600 3,980 6,220 9,980 590 3,430 25,780
John R. Trueblood Architect
Christopher S. Mills Architect
STRUCTURAL ENGINEERING 200 2,200 4,400 1,680 8,480
K. B. Leung&Associates Inc.
MECHANICAL ENGINEERING
&PLUMBING DESIGN 300 2,880 3,120 820 7,120
Eller&Associates
ELECTRICAL ENGINEERING 220 440 3,120 120 925 4,825
MRC Associates
CIVIL ENGINEERING 550 1,835 440 2,825
Consolidated Services
TOTALS 2,9301 6,6401 14,235 24 985 1,330 10,095 60,215
AIRPORT FIRE TATION EXPANSION PALM SPRINGS INTERNATIONAL AIRPORT APRIL 28, 2000
MINUTE ORDER NO.
APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH JOHN R. TRUEBLOOD
FOR ARCHITECTURAL DESIGN SERVICES
RELATED TO THE ARFF FACILITY
EXPANSION IN AN AMOUNT NOT TO
EXCEED$66,000.
I HEREBY CERTIFY that this Minute Order, approving a
Professional Services Agreement with John R. Trueblood for
Architectural Design Services related to the ARFF Facility
Expansion in an amount not to exceed$66,000,was adopted
by the City Council of the City of Palm Springs, California, in a
meeting thereof held on the 2111 day of June 2000.
PATRICIA A. SANDERS
City Clerk
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