HomeMy WebLinkAbout9/1/1999 - STAFF REPORTS (15) DATE: September 1, 1999
TO: City Council
FROM: City Engineer
FIRST AMENDMENT TO CONTRACT SERVICES AGREEMENT NO. 4109 WITH
EARTH SYSTEMS CONSULTANTS SOUTHWEST
RECOMMENDATION:
That the City Council ratify the Acting City Manager's approval of the First
Amendment to Contract Services Agreement No. 4109 with Earth Systems
Consultants Southwest in the amount of $7,116.00, for the Palm Canyon
Rehabilitation Project, City Project No. 99-02.
BACKGROUND:
On June 14, 1999, the City Manager approved Agreement No. 4109 with Earth
Systems Consultants Southwest, in the amount of $3,700.00, for pavement
evaluation and testing of Palm Canyon Drive between Alejo Road and Ramon
Road. The services were required to determine the existing pavement thickness of
Palm Canyon Drive and to provide additional testing of the underlying soils.
On July 7, 1999, the City Council awarded a contract to Granite Construction
Company for the construction of the Palm Canyon Drive Rehabilitation Project,
City Project No. 99-02.
The scope of services of Agreement No. 4109 is proposed to be amended to
provide the City with materials sampling and testing of the asphalt concrete
overlays and with inspection of the Granite Construction Company's batch plant.
These services will allow for quality control and evaluation of the materials used
by Granite Construction Company in the reconstruction of Palm Canyon Drive.
As provided by code (state and municipal), Acting City Manager Smoot
determined that the public interest and protection of public property would be best
protected by authorizing this amendment as an emergency. The code requires this
action be submitted to the City Council at its next regular meeting (September 1,
1999) for ratification.
The total cost for the services included in the agreement is$10,816.00. Sufficient
funds to cover this First Amendment to Agreement No.4109 are available in Local
Measure A account number 134-4498-50161 (N.Palm Canyon Rehabilitation/local
match).
APPROVED:
DAVID J. BARAKIAN City Manager
City Engineer
ATTACHMENTS: f'' -
1. Minute Order
v , i yli:i.Jl•7 v71
2. First Amendment to Agreement No. 4109
134
AMENDMENT NO.1 TO AGREEMENT NO. 4109 for
Pavement Evaluation- Palm Canyon Drive Rehabilitation
CITY PROJECT NO. 99-02
The following articles of Agreement No. 1 are hereby amended to read as follows:
1. SECTION 2.19 Contract Sum, is hereby amended to provide a maximum
contract amount of$10,816.00.
2. SECTION 5.1, Term, is hereby amended to read:
Unless earlier terminated in accordance with Section 5.2 below, this
Agreement shall continue in full force and effect until December 1,
1999.
3. EXHIBIT "A", Scope of Services, Is hereby amended by adding the following:
Contractor shall provide material testing and sampling and batch plant
Inspection of Asphalt Rubber Hot 11Hx (ARM.
Contractor shall provide continuous inspection during the batching of the
ARHM at the Granite Construction plant located in Indio, California, including
sampling from the cold feed and gradation analyses of the samples (6 samples/
gradations). Contractor shall also conduct on-site sampling during construction
of the ARHM overlay (14 samples) and provide extraction/gradation testing of
the samples obtained during construction (14 tests).
4. EXHIBIT "B", Schedule of Compensation, is hereby amended by adding the
following:
ARHM Plant Inspection/Sampling: $19656.00
Cold Feed Gradations: $390.00
On-Site Sampling: $812.00
Extraction & Gradations of On-Site: $29170.00
Hazardous Waste Handling Charge: $1,120.00
Mileage: $336.00
Mix Design Review: $200.00
Project Management: $432.00
Contractor shall notify the City of any change in the Scope of Services prior to
executing any changes.
a
Amendment No. 1 to
Earth Systems Consultants Southwest Agreement No. 4109
Page 2 of 2
Except as specifically amended by this Amendment No. 1, all terms and provisions of
Agreement No. 4109 approved by the City Manager on June 14, 1999, shall remain in
full force and effect.
DATED this Day of , 1999.
ATTEST: CITY OF PALM SPRINGS
A municipal corporation
City Clerk City Manager
APPROVED AS TO FORM:
City Attorney
CONTRACTOR: EARTH SYSTEMS
CONSULTANTS SOUTHWEST
Check one: _Individual_Partnership
_ Corporaflon
(Corporations require two signatures: By:
One from each of the following: A. Signature (Notarized)
A. Chairman of Board,President,
any wcaPresident:AND B. Secretary, Print Name &Title
Assistant secretary,Treasurer,Assistant
Treasurer,or Chief Financial Officer). By:
B. Signature (Notarized)
Print Name&Title
Mailing Address:
13 -�9. 3
qlo
MEMORANDUM
DATE: September % 1999
TO: Engineering-Margo
FROM: Office of the City Clerk
RE: Earth Systems Consultants Southwest, A4109:
CC: File
Attached please find two executed copies of the above referenced agreement,
between the City of Palm Springs and Earth Systems Consultants Southwest for
pavement evaluation-Palm Canyon Drive Rehabilitation, CP99-02, A4109,
approved by the City Manager, on September 1, 1999. Please forward one copy
to Earth Systems Consultants Southwest, and retain a copy for your files. A
copy has been forwarded to Finance, and we have retained our necessary
copies.
Should you have any questions, please give me a call at 8206.
LEvel2y
Earth Systems Consultants Southwest
Pavement Evaluation-Palm Canyon
AGREEMENT 4109,AMEND#1
M06477, 9-1-99 Related
AMENDMENT NOA TO AGREEMENT NO. 4109 for
Pavement Evaluation- Palm Canyon Drive Rehabilitation
CITY PROJECT NO. 99-02
The following articles of Agreement No. 1 are hereby amended to read as follows:
1. SECTION 2.1, Contract Sum, is hereby amended to provide a maximum
contract amount of$10,816.00.
2. SECTION 5.1, Term, is hereby amended to read:
Unless earlier terminated in accordance with Section 5.2 below, this
Agreement shall continue in full force and effect until December 1,
1999.
3. EXHIBIT "A", Scope of Services, is hereby amended by adding the following:
Contractor shall provide material testing and sampling and batch plant
inspection of Asphalt Rubber Hot Mix (ARB".
Contractor shall provide continuous inspection during the hatching of the
ARHM at the Granite Construction plant located in Indio, California, including -
sampling from the cold feed and gradation analyses of the samples (6 samples /
gradations). Contractor shall also conduct on-site sampling during construction
of the ARHM overlay (14 samples) and provide extraction/gradation testing of
the samples obtained during construction (14 tests).
4. EXHIBIT "Be, Schedule of Compensation, is hereby amended by adding the
following:
AREM Plant Inspection/Sampling: $1,656.00
Cold Feed Gradations: $390.00
On-Site Sampling: $812.00
Extraction & Gradations of On-Site: $2,170.00
Hazardous Waste Handling Charge: $19120.00
Mileage: $336.00
Mix Design Review: $200.00
Project Management: $432.00
Contractor shall notify the City of any change in the Scope of Services prior to
executing any changes.
Amendment No. 1 to
Earth Systems Consultants Southwest Agreement No. 4109
Page 2 of 2
Except as specifically amended by this Amendment No. 1, all terms and provisions of
Agreement No. 4109 approved by the City Manager on June 14, 1999, shall remain in
full force and effect.
DATED this 422L-D ay of j& , 1999.
T: Y OF PALM SP
A
City erk City et
APPROVED AS TO FORM:
ity Attorney
CONTRACTOR: EARTH SYSTEMS
CONSULTANTS SOUTHWEST
Check one: Individual Partnership
Corporation
(Corpndow require two sigwtores: By:
One from each of the following: A. Signature(Notarized)
A.Chairman of Board,President, Sc oT— S-toW,rr0 LI. 40
any Vice-President: AND B.Secretary, An ame&Title
Assistant Secretary,Treasurer,Assistant
Traeurer,or Clief Financial Officer). By:B. Signature (Notarized)
wzoz, 17 Bo-otL/v U=0
Print Name&Title
Mailing Address:
APPROVED BY THE CITY COIfNCII
BY NO. & 11
MINUTE ORDER NO.
RATIFYING THE ACTING CITY MANAGER'S
APPROVAL OF THE FIRST AMENDMENT TO
CONTRACT SERVICES AGREEMENT NO. 4109 WITH
EARTH SYSTEMS CONSULTANTS SOUTHWEST,FOR
MATERIALS SAMPLING, TESTING AND BATCH
PLANT INSPECTION, IN THE AMOUNT OF$7,116.00
FOR A TOTAL CONTRACT AMOUNT OF $10,816.00,
FOR PALM CANYON DRIVE REHABILITATION,CITY
PROJECT NO. 99-02.
I HEREBY CERTIFY that this Minute Order ratifying the Acting City Manager's
approval of the First Amendment to Contract Services Agreement No. 4109 with
Earth Systems Consultants Southwest, for materials sampling, testing and batch
plant inspection, in the amount of $7,116.00 for a total contract amount of
$10,816.00, for Palm Canyon Drive Rehabilitation, City Project No. 99-02, was
adopted by the City Council of the City of Palm Springs, California, in a meeting
thereof held on the 1st day of September, 1999.
PATRICIA A. SANDERS
City Clerk
13