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Home My WebLink About9/1/1999 - STAFF REPORTS (8) DATE: September 1, 1999 TO: City Council FROM: Assistant City Manager-Operations AIRPORT TERMINAL ARCHITECT WORK DIRECTIVE RECOMMENDATION: It is recommended that City Council approve Work Directive No. 27 with Gensler for additional Task 3 review and oversight work on the Airport Terminal Expansion Project. BACKGROUND: Gensler, the Airport Terminal Architect, has requested additional compensation related to Task 3 of their contract, construction oversight. The attached letter details the additional work from preparation of bulletins for expanding project scope, to extra job site meetings and extra submittal reviews. The existing architectural contract allows for increases related to the items requested. The extra hours for excessive submittal reviews will be submitted to the various trade contractors as back-charges. The total requested increase is$48,000. Funds are available in Airport Expansion Account 415-6326-43245. ,A,Minute Order is attached for City Council review. ALLEN F. SMOOT,AAE Assistant City M er-O ration APPROVED l�C anger ATTACHM``ENTS: 1. Minute Order 2. Letter Request Gensler&Assoc. �ork Auth#27 WORK A U T H O R I Z,I O N cketing Expansion AGREEMENT#2781 Work iYMorizalion Number Dab M06473,9-1-99 related 27 — W27M— -- Project Location — — — — - Pro(sct Project Number Palm Strings International Airport,Phase HA 05 0009 026 GNnt 3400 E.Tabtluitz Canyon Way,Palm Springs,California City of Palm Springs,Department of Transportation Authorization is eo4ftrmed jarGauler to perform thefollowing services: Additional Construction Administration services for scope change bulletins and extraordinary submittal review. See attached Gensler letter dated 8/20/99. Reconciliation of the Basic Fee: Original Fee- Added Fee-Previously Added Fee-Work Revised Fee-After Work Authorization 22 Authorized Authorization 27 Work Authorization 27 Task 1: $305,450(LS) $37,950 0 Task 1: $343.300(LS) Task 2: $ 46,600(IS) 0 0 Task 2: $ 46,600(LS) Task 3: $466,540(LS) 0 $48 800 Task 3• $515 340(LS) Total. $818,590 $37.950 $48,800 Total: $905,240 Orlginat or MasterAgmement(yany),deed- Archiwetural Agreement dated January 25, 1991 Other References: Work Authorization 22 dated 7/21/97,PO 806098 Work Authorization 23,dated 10l21/97,PO 806098 CO 1 Work Authorization 24„dated 11/14/97,PO 806098 CO 2 Work Authorization 26,dated 6/12/98,PO 806098 C05 Services not included(this list is not exhaustive): All other services not specifically included in this work authmization. Fee and Basis 0 Phu Reimbursable Expenses Add$48 800 L tunp Sum. O Plus Consultants which are not listed as included in fee Date services to begin. Services projected to be Previously performed completed no later pleat the following.V indicated- immediately after WorkAuthonzation approval Date: Working days after Work Authoritarian approvaL- Services authorized by: Date ofAuthorinadom Allen Street Date Prepared by: hate Signed• Rea S[eiuert 8/27/99 On f f Andrew P.Cohen. a 'erg Principal of the Los Angeles Regional Office,California Registration Number C12855 aw ateuwai, zpt„raama eco arras.. Clio ut110 ' Date gned.- le o as.aoo9.o aam _,m,�, VM BY n*C" 2500 roadway BY NO.IT D �4i y=��/�y y Cane 30D Fax 310.449.5850 Soma Monica California 90404 Fax,310.449.5850 Architecture,Design d Plenning werldmide Gensler August 20, 19" Mr.Allen Smoot Assistant City Manager Operations City of Palm Springs 32M E.Tahquitz Canyon Way Palm Springs,CA 92262 Re: Request for Additional Pees Palm Springs International Airport 05.0009.026 Dear Al: Pursuant to my conversation with Mike Williams,and your subsequent telephone message,Gensler is writing to submit a request for additional compensation for Task 3 of the Expansion of Palm Springs International Airport,Phase 2A. Attached is the list of tasks performed by Gensler,outlining additional scope of work over and above that originally agreed upon for Task 3 of the project. Listed bulletins were issued at the Owner's request,expanding the original scope of work. Requested additional compensation for submittal review is time spent over and above the customary and usual review time,due to the poor quality of the submittals. Listed submittals required multiple reviews—over two reviews included at the original scope of work. Also,Gensler was requested to participate at additional site coordination meetings with vendors and Turner,requiring extra trips to Palm Springs over and above the trips agreed to in the original scope of work. The landscape architect,LRM,Ltd.,has asked Gensler for additional compensation for work performed for Task 3 of the project. The$1,000 is additional compensation for preparation of Bulletin#24. This compensation was already agreed to by the Airport. LRM's attached letter dated August 12, 1999,is requesting further compensation of$1,300 for site visits. Genslees and LRM's combined request for additional fee for Task 3 of the project is$48,800. If agreed,this additional fee will enable Gensler to staff the project for its duration,and provide an additional two or three days per week of site visits to enable smooth completion of the project. zsoo Broadway Swre 300 Santa Monica CalifOmia 9 0 4 0 4 Tel-310 449 5600 Allen Smoot • • August 20, 1999 Page 2 Gensler If you concur with this request,even though formal approval will not occur until September,a letter indicating tentative approval will allow us to increase our CA efforts immediately. Gensler hopes you will favorably support our request for additional fees. If you have any questions,please call me at 310-449-5762. Sin ly, rank Associate PC:bg Enclosures c: Ron Steinert Ellen Wright ..wssoo9 ox6bxu�mlwmi�raalcn:.looma>�ex z5oo Broadway $nice;oo &II&I Moniro California 9 0 4 o q lel: 310 499. 5600 Fix 10 . a Qcr LIST OF ADDITIONAL WORK NOT INCLUDED IN GENSLER,S ORIGINAL SCOPE OF WORK Gensler's and LRM time only, Bulletin # 25 16 Hr Submittal Sadleback Waterproofing 16 Hr Review time 16 Hr 2 Trips Bulletin # 24 A 4 Hr Submittal Birdair Tensile roof 32 Hr Review time 24 Hr 3 Trips Bulletin # 24 40 Hr Submittal EPDM waterproofing 16 Hr Review time Bulletin # 23 A 16 Hr Submittal Ant.Holdrm.Door 18 Hr Meetings& 16 Hr 2 Trips Bulletin # 22 6 Hr Submittal GPRC 16 Hr Review tine sub. canceled Bulletin # 20 4 Hr Submittal Jetway 16 Hr Review time 8 Hr 1 Trip Bulletin # 19 8 Hr Submittal Carpet seams exist terminal 18 Hr Review time gen. by Bulletin#12 Bulletin # 18 24 Hr TOTAL 196 Hr Bulletin # 14 8 Hr Bulletin # 13A 4 W Bulletin # 13 8 Hr Bulletin # 12 A 6 Hr Bulletin # 12 16 Hr Bulletin # 11 16 Hr TOTAL 176 Hr Total 176+196-372 Hr Q 125 Total Fee for additional services by Gensler requested is S 46 5W Add additional agreed Fee to LRM for Bulletin#24 $ 1 000 LRM letter dated August 11,1999 is requesting additional compensation for Task 3.services of(see attached copy of LRM letter) $ 1300 TOTAL $ 48 800 Requested amount for additional services will adequately support project to the end and will enable me to spend Mays Q week on site. August 19,1999 = MAY-08-99 THU 08402 AM MP PRINGS AIRPORT w .__FAX N0��760 4308 va>ooisa •is:to �Al U o �i.R Y ft9 + B 61041 • taMtal>s u�• m elo�seoaNm�leN s f `7do Q� OV Gaaekr $pFee�paiis(31Q)449�•,5854 �� _ 2500B nbAV,Sai0e3W ®adU.&MA SsagaMona�.Ca�Eom�:9090A• A FseakCZllld f�b �gq ' Hw PALM GWADCF'MPHAWU& to DeaeFmole Smmid wt be Malawi ID tW&- aar*wib s V f mmpocft ahe added a &ma ph= roposedbY&Cypoog�i>}MGSmoaCaktEerofApc816,plmseatddtBMm Qwfieefa x isl�g8,sdt (pbamuingsad olt) LAW116ACE 7UammacdwOatItl8Ct�1 `91A� bC ,tT.n.R�eW�j'1��1ED�le Bl 'muNg f(IG!> eda0�w�llNliPO di[ffiC90geetipl9@QijICCQ$I11�psa�....�• A�:C0�0� SM2anqumaedfarcanuuea=ca tedmit a� A Y l a•% 1•.SaaiE'AA'C�d�OlAAP1�. 1.AARIN$ LUL pa"rot Kate 76" g TO l • Brfolttte,FA3IA Y a~ Atg ff�o�- 214.51111.1 vM1xale•e0s•tsle u e1HIbI eM a a e.D A I VC e.r ITY.r y■I as M I•.*a 1111 • • •LANDSCAPE•ARCHTtECTURE LRM•LTO E RCEIVED LICENSE•117. �` AUS 1210 August 11, 1999 GENSLER Gensler By facsimile(310)449-5600 2500 Broadway,Suite 306 and US Mail Santa Monica,CA 90404 Attention: Frank Chlad Re: PALM SPRINGS AIRPORT-PHASE IIA 05.009.026 Dear Frank. I am writing in regards to the anticipated start of the landscape installation(approximately two weeks from now)- Over the past year, the $2,200 fee allocated for Task 3 (construction contract administration) in our August 1997 proposal, has been expended in our in-office L A W R E N C E support of the project, and nursery visits. (Labor charge for actual hours spent amounts to $2,690.89.) REED•MOLINE The proposal indicates a commitment of three site visits, which I estimate will consume 15 hours of on-site time, and 2 hours in-office time. It is our request that consideration be given to an additional fee request of$1,300 for Task 3. D A V I 0 • K A Labor and Expense Analysis of expended labor is provided for review and justification. L A R K I N S Yours truly, 4ident LRK wrence R. oline,FASLA , LRM:tli cc:accounting enclosure:Labor and Expense Analysis-Summary 310 . 568 . 8900 FAX 310 670 1418 LRN, LTD. 5807 yplyder Way Culver City, CA 9080 (310) 568-8900, Labor and Expense Analysis - Summary Page: 1 .................................... Time: 02:28 PH Print Date: 08/11/99 Report Date: 08/11/99 1536 : Pats Sprites Airport - Phase IIA Reactivation of Project (1977) GA : Genstar 25M Broad W Suite 300 Santa Nonics, CA 90404-3062 310/449-5600 Project Nwger: Lawrence R. Moline Profit Canter: Contract Typo: 4 Phased Fixed Fee Project Type: AIRPORT Contract Amount: 5400.00 Reporting Period: 07/05/99 to 08/01/99 Year-To-Date: 01/01/99 to 06/01/99 Project-To-Dete: 08/14/97 to 08/01/99 Potential Bittabls --------------------------------------------------------------------------------------------------------------------- LABOR Reporting Period Year-To-Date Project-To-Date -------- -------------------- -------------'------ -------------------- Houvt Charge Hours Charge Haws Charge Des Dwlpmt/Constr Docote Niacallanaous 0.00 0.00 0.00 0.00 2.25 201.75 Ntgs-Clisnt/ArcAitect 0.00 0.00 0.00 0.00 1.50 180.00 Correspo denea/Tetephome 0.00 0.00 0.00 0.00 2.75 284.50 Drafting 0.00 0.qO 0.00 0.00 16.00 960.00 Designing 0.00 0.00 0.00 0.00 8.25 773.89 Irrigation 0.00 0.00 0.00 0.00 5.00 372.50 Specifications 0.00 0.00 0.00 0.00 3.25 242.13 In-Office Design Hastings 0.00 0.00 0.00 0.00 2.75 270.00 Prins/Submittals Shipping 0.00 0.00 0.00 0.00 2.25 142.25 In-Office No Rw(ew 0.00 0.00 0.00 0.00 10.25 922.88 Researeh/Anatysis 0.00 0.00 0.00 0.00 3.00 246.25 Labor and Expense Analysis - Summar• • Page: 2 1336 i Palm Spring$ Airport - Phase IIA 08/11/99 Reactivation of Project (1977) LABOR Reporting Period Year-To-Date Project-TO-Date -------- -------------------- ...........'-------- --.-..._------------ %ours Charge Hours Charge Hours Charge -------- ---------- ........ -'-------- ........ ---------- CAD Drafting 0.00 0.00 0.00 0.00 1.50 72.00 -------- ------'--- ........ ---------- -------- ---------- Des Devtpmt/Constr DoaRs 0.00 0.00 0.00 0.00 58.75 4668.14 Constr. Administration Hiseellensous 0.00 0.00 0.00 0.00 0.25 20.00 Correspondence/Telaphane 1.75 139.38 8.OD 678.13 12.25 1078.13 Nursery Visits 0.00 0.00 3.00 240.00 4.75 380.00 In-Office Design Hastings 0.00 0.00 0.75 61.75 0.75 61.75 Pmts/Sibmittats Shipping 0.00 0.00 7.00 579.88 12.25 999.88 In-Office Dwg Review 0.00 0.00 0.00 0.00 0.50 40.00 Resarch/Anslysis 0.00 0.00 1.75 111.13 1.75 111.13 -------- ---------- -------- ---------- -------- ---------- Constr. Administration 1.75 139.36 20.50 1670.89 32.50 2690.89 s� �CYYCY¢ vra�vs Y6�CYIIs Totat 1.75 139.38 20.50 1670.89 91.25 7359.03 ---•----------------------------------------------------------------------------------------------------------------- EHPENSE Reporting Period Year-To-Date Project-To-Date -------- -------------------- -----•-------------- -------------------- Charge Charge Charge ---------- ---------- ---------- Retetmeseble Expanses Not Applicable 0.00 52.50 428.05 E46YTP tCYCtf� YYYYY Total 0.00 52.50 426.05 --------------------------------------------------------------------------------------------------------------------- SUN ARY Reporting Period Year-To-Date Project-To-Date -------- ------------------'- -------------------- -------------------- Hours Charge Hours Charge Hours Charge ........ .......... ........ .......... -------- ---------- Labor 1.75 139.38 20.50 1670.89 91.25 7359.03 Expense 0.00 52.50 428.05 Total 1.75 139.38 20.50 1723.39 91.25 7787.08 ________________________________________________^__-__-.^.-_._._-.___-_-_-._--_--__.------------------------------- MEMORANDUM �'��"�`�Q DATE: September 10, 19" TO: Assistant City Manager-Operations-AI Smoot FROM: Office of the City Clerk RE: Work Authorization,Airport Terminal Expansion,Gensler- A2781 CC: File Attached please find two copies of Work Authorization for Gensler for Task 3 of the Expansio of the Airport Terminal Expansion,Phase 2A,A2781 approved by the City ger on September 1, 1999 per M06473. We have retained our necessary copies. Gr VA)C4, Evelyn cc: Finance MINUTE ORDER NO. APPROVING WORK DIRECTIVE NO. 27 WITH AIRPORT ARCHITECT GENSLER FOR ADDITIONAL TASK 3 REVIEW ACTIVITIES IN AN AMOUNT OF$48,000, AGREEMENT#A2781. I HEREBY CERTIFY that this Minute Oder, approving Work Directive No. 27 with Airport Architect Gensler for additional Task 3 review activities in an amount of $48,000, Agreement#A2781, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 1"day of September, 1999. PATRICIA A. SANDERS City Clerk