HomeMy WebLinkAbout9/15/1999 - STAFF REPORTS (18) . I
DAM September 15, 1999
TO: City Council
i
FROM: City Engineer
1998M ANNUAL CRACKFILLING PROMAX
RECOMMENDATION.
That tie City Council award eontraot to Rubberized CracMilling Sealant, Inc.,
in the amount of$77,418.00, for the 1998M Annual CwkMing Program,
City Project No. 99-09
BACKGROUND:
The 199 M Capital Improvement Program includes funds for annual
apdrfiging of City streets. This program m precee-s our Annual Slurry Seal and
is proposed for streets within Sections 10, 119 15, 229 23 and 24.
The plans and specifications were prepared by Engineering staff. On August 14
and 210 1999, the project was advertised for bids and, at 2:30 p.m. on August
31, 1999, the Procurement Division received one bid from the following
contractor:
1. Rubberized Crack011ing Sealant, Inc., Fullerton, CA $77,418.00 I
The Engineer's estimate was$71,250.00.
The only bid was submitted by Rubberized CmckMng Seahmt, Inc., from
Fullerton, CA. The Company is a corporation and the principals of the firm are
Greg Wahl, President, and Ron Bieber, Vice-President.
Sufficient funds are available in Measure A soc aunt number 134-4498-50147
(Crackfilling)•
DAVID 7. BA APPROVED
City Engineer GF.�r.tNrn
I
APPROVED:
City Manager
ATTACHMENT:
1. Mrnute Order
Rubberized Crackfiller Sealing,hW. .
t 995199 Annual CTW*fdling Program
�-�GREEMHNT#4140,CP99-09
M06485,9-15-99 Related
606 f►&-R- q=Fc.s �o,Z
�^AAGRREEEMENT 00A�191- � ao pc,
THIS AGREEMENT made thisd�day of eg:R T7 MB in the year l9ta, by and between t
the City of Pakn Sprigs,a charter city,organized and existing in the County,of Riverside,under and by virtue of the laws of the
State of California,hereinafter designated as the City,and
Rubberized Crackfiller Sealant, Inc.
hereinafter designated as the Contractor.
The City and the Contractor,in consideration of the mutual covenants hereinafter set forth,agree as follows:
ARTICLE 1 —THE WORK
The Contractor shall complete the Work as specified or indicated under the Bid Schedule(s) of the Chv s Contract Documents
entitled:
1998/99 ANNUAL CRACKFVJAG PROGRAM
CITY PROJECT NO.99-09
The Work is generally described as follows:
Prepare. clean. and instal hot rubber-ssphaft sae ant material in transverse, locgiard'nal. block, or
rellsc8ve cracks greater than W in width; prepare, nurser, and Instal ssphalt eoticrate in trensverse,
longhuand. block, or reflsaWs crocks greeter then 1-)Y in widdn; and all other I n ideraal work as
re*dred.COMOVe in plate.
ARTICLE 2—COMMENCEMENT AND COMPLETION
The Work to be performed under this Contract shall commence on the date specified in the Notice to Proceed by the City, and
the Work shall be fully completed within the tune specified in The Notice to Proceed.
The City and the Convector recognize that time is of the essence of this Agreement,and that the City will suffer financial loss if
the Work b not completed within the time specified in Article 2,harem,plus any extensions thereof allowed in accordance wah
the applicable provisions of the Standard Specifications, as modified herein. They also recogNu the delays, expense, and
diffkxudes involved In proving in a legal proceeding the actual lose suffered by the City If the Work is riot.Completed on time.
Accordingly,instead of requiring any such proof,fhe City and the Contractor agree that as Iquidated damages or delay(but not
as a penalty), the Contractor shelf pay the City the sum of$426 for each calendar day that expires after the tkne specified in
Article 2,herein.
ARTICLE 3—CONTRACT PRICE
The City shall pay the Contractor for the completion of the Work,kin accordance with the Contract Documents,in Current funds
the Contract Price(s)named Into Contractor's Bid and Bid Sche"(s).
ARTICLE 4—THE CONTRACT DOCUMENTS
The Contract Documents consist of the Notice Inviting Bids, Instructions to Bidders, the prevailing rate of per diem wages as
determined by the Drector of the California Department of Industrial Relations, the accepted Bid and Bid Schedule(s). List of
Subcontractors, Non-colkalon Affidavit, Bidder's General Information, Bid Security ot Bid Bond, this Agreement, Worker's
Compensation Certificate, Performance Bond, Payment Bond, Standard Specifications. Special Provisions, the Drawings,
Addenda numbers —Q— to _0_ ,inclusive,and all Change Orders and Work Change Directives which may be delivered or
issued after the Effective Date of the Agreement and are rat attached hereto.
bIR1(�WIIL 1.
1998199 ANNUAL CRACKFILLING PROGRAM
CITY PROJECT NO. 99.09 AGREEMENT FORM
00/04/99 AGREEMENT AND BONDS-PAGE 9
b
r
o SP 2 91999 to
RECEIVED PROOF OF PUBLICATION TW N space for county Cklk's Filing Stamp
°nY c SO (2015.5.C.C.P)
STATE OF CALIFORNIA
County of Riverside
1 am a cidzeis of the United States and a resident of Proof of Publication of
the County aforesaid;I am over the age of eighteen
years,and not a party to or Interested in the
aboveeudded matter.)am the principal derk of a
printer of the,DESERT SUN PURLISMG
COMPANY a NezB73�ar OF
aewspaper of geneaI dreulation, ALs
NA printed and pabliehed is the dly of Palm Spriggs =
County of Riverside,and which aewspiper has been NO.64en
adjudged a newspaper of general drenhitleu by the AWARDING RUBeEn-
Superior Court of the Coagty of Riverside,State of IZED CRACKFlLLINO
California under the date of March 21,1988 Case sEAuwr INC., IN
HE AIWOUNT OF
Number 191236;that the gotta,of which the
annexed FOR THE
annexed is a rioted en (set Is pe not smaller 908/90 ANNUAL
than gOn party,has been pgblbtied In each regular O AM F C TYO PRO-
and entire[me o<sald newspaper and not In ANY 99
i HEREBY. CERTIFY
supplement thereof on the following data,to wit: that this Minute Order
awarding contract to
Rubberized CrackhBng
September 23rd Sealant, Inn. in the
amount of yy7'l,418.00
for the Lti88/8B An
Crackfi�nin Program.
was adopteddo beye the
Ctty Counc1 of the CAy
of Paim Springs. Cain
fomia, in a meeting
All In the year 1999 hereof held on the
' er
tlt day of Septemb
I certify(or declare)under penalty of perjury that the \T Sept.23, IM
foregoing is true and correc
23ed
Dated at Palm Spriggs,CalHorala the day
September
Of 19"
Signature
� 7
ool-id/1so-yas17d
' CITY OF PALM SPRINGS
NOTICE INVITING BIDS
For constructing 1998/99 Annual Crackfilling Program
City Project No. 99-09
N-1 NOTICE IS HEREBY GIVEN that sealed bids for the 1998/99
Annual Crackfilling Program will be received at the office of the
Procurement Manager of the City of Palm Springs, California, until
2:30 P.M. on August 31, 1999, at which time they will be opened
and read aloud.
N-2 DESCRIPTION OF THE WORK: The Work comprises the installation
of hot asphalt-rubber sealant material in designated pavement
cracks on various streets; installation of asphalt concrete in
designated pavement cracks on various streets; and all appurtenant
work.
N-3 AWARD OF CONTRACT:
(a) The City reserves the right after opening bids to reject any
or all bids, to waive any informality (non-responsiveness) in a
bid, or to make award to the lowest responsive, responsible bidder
and reject all other bids, as it may best serve the interest of
the City.
(b) As a condition of award, the successful bidder will be
required to submit payment and performance bonds and insurance.
N-4 BID SECURITY: Each bid shall be accompanied by a certified or
cashier's check or Bid Bond in the amount of 10 percent of the
total bid price, payable to the City of Palm Springs.
N-5 BIDS TO PiRU IN OPEN: The Bidder shall guarantee the Total Bid
Price for a period of 60 calendar days from the date of bid
opening..
N-6 CONTRACTOR'S LICENSE CLASSIFICATION: The Contractor shall
possess a valid Class A, C12, or C32 Contractor' s license at the
time of submitting bids.
N-7 CALIFORNIA. MAGE RATE REQUIREMENTS: The Contractor shall pay
the general prevailing rate of per diem wages as determined by the
Director of the Department of Industrial Relations of the State of
California for the locality where the work is to be performed. A
copy of said wage rates is on file at the office of the City
Engineer. The Contractor and any subcontractors shall pay not
less than said specified rates and shall post a copy of said wage
rates at the project site.
1998/99 ANNUAL CRACKPILLING PROGRAM
CITY PROJECT NO.99-09 NOTICE INVITING BIDS
08/06/99 PAGE 1
N-S' RE&MULGE FROM PAYMENTS: The Contractor may elect to receive
100 percent of payments due under the Contract Documents from time
to time, without retention of any portion of the payment by the
City, by depositing securities of equivalent value with the City
in accordance with the provisions of Section 22300 of the Public
Contract Code.
N-9 OBTAINING OR INSPECTING CONTRACT DOCUMENTS:
(a) Contract Documents may be inspected without charge at the
office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm
Springs, CA 92262.
(b) Complete sets of said Contract Documents may be purchased at
$15.00 per set and are obtainable from the office of the City
Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262.
No refund will be made of any charges for sets of Contract
Documents.
(c) An additional fee of $15.00 will be charged for sets of
documents sent by mail.
N-10 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid
shall be sealed and addressed to the City of Palm Springs, and
shall be delivered or mailed to the Procurement Manager at 3200
East Tahquitz Canyon Way, Palm Springs, CA 92262. The envelope
shall be plainly marked in the upper left hand corner with the
name and address of the Bidder and shall bear the words "Bid
For. . " followed by the title of the Project and the date and hour
of opening Bids. The certified or cashier's check or Bid Bond
shall be enclosed in the same envelope with the Bid.
BY ORDER OF THE C/IITY OF PALM SPRINGS
Date F/ "r �' cP 19 CITY OF PALM SPRINGS
By—j"/-�iL�
David J. Barakian, PE
City Engineer
City of Palm Springs
1998199 ANNUAL CRACKFILLING PROGRAM
CITY PROJECT NO.99-09 NOTICE INVITING BIDS
08/04/99
PAGE 2
MINUTE ORDER NO. 6485
AWARDING CONTRACT TO
RUBBERIZED CRACKFILLING SEALANT,
INC., IN THE AMOUNT OF $77,418.00,
FOR THE 1998/99 ANNUAL
CRACKFILLING PROGRAM, CITY
PROJECT NO. 99-09.
I HEREBY CERTIFY that this Minute Order, awarding contract to Rubberized
Crackfilling Sealant, Inc., in the amount of $77,418.00, for the 1998/99 Amaral
Crackfilling Program, City Project No. 99-09, was adopted by the City Council of the
City of Palm Springs, California, in a meeting thereof held on the 15th day of
September, 1999.
PATRICIA A. S RS
City Clerk