HomeMy WebLinkAbout9/15/1999 - STAFF REPORTS (12) DATE: September 15, 1999
TO: City Council
FROM: Assistant City Manager-Operations
AIRLINE REQUESTS-TERMINAL EXPANSION-BUDGET APPROPRIATION
RECOMMENDATION:
It is recommended that City Council appropriate Airport funds to replenish construction
dollars utilized to meet airline requests during construction.
BACKGROUND:
The Airport Terminal construction project has progressed well during the summer and is still
ahead of schedule, heading toward a November 4, 1999, completion. As the project has
proceeded, Airport staff has worked closely with the Airline Technical Committee (airline
architects&engineers)to ensure their needs are met through the construction project. The
airline mix, technology and the economy have all changed since the original design was
completed. Through the course of construction, the airlines have requested several
changes/addidons, which have resulted in change orders approved under the Council's
previous 5% of construction cost change order authorization. They are:
1. Add podiums @ Gates 2&3 $48,947
2. Add electronics @ Gates 2&3 26,709
3. Add boarding card readers 24,350
$100,006
The change order contingency was not established to cover added equipment. For that
reason it is requested the City Council take two actions:
1. First, approve a Budget Amendment to appropriate$100,006 for the Airport fund to
replenish the Construction Contingency Account.
2. Second, ratify the above three change orders so they no longer count against the
5%change order authority previously granted by City Council.
There are adequate funds available in the Airport fund reserves. Two Resolutions are
attached for City Council consideration.
ALLEN F. SMO -
Assistant City nager-0pe a
APPROVED
City M agar
ATTACHMENTS:
Resolutions (2)
RESOLUTION NO. 19645
OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, RATIFYING AIRLINE
REQUESTED AIRPORT TERMINAL EXPANSION
CHANGESAND DELETING SAID CHANGES FROM
THE 5%CHANGE ORDER AUTHORITY GRANTED
THE ASSISTANT CITY MANAGER-OPERATIONS.
WHEREAS the Airport Terminal Expansion Phase II A Project is headed towards an early
November completion; and
WHEREAS during construction,several additional items have been requested by the airlines,those
requests have been accommodated through the preauthorized change order process; and
WHEREAS for budgetary purposes,it is desirous to fund unplanned equipment and fixture charges
from other than the construction contingency account,
NOW THEREFORE BE IT RESOLVED that the City Council hereby ratifies the following change
orders and authorizes the deduction of the dollar amounts from the 5% of construction cost
preauthorized change order authority:
Change
Order# Contractor Contract# Work Item Amount
3 Roy E.Whitehead, Inc. 3938 Add podiums, Gates 2&3 $48.947
12 Bergelectric Corp. 3958 Add Electronics, Gates 2&3 $26,709
11 Bergelectric Corp. 3958 Add Board Card Readers $24,350
ADOPTED this 15th day of September, 1999.
AYES: Members Barnes, Hodges, Oden, Reller-Spurgin
NOES: None
ABSENT; None
ABSTAIN: Mayor Kleindienst
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED&APPROVED
qb
RESOLUTION NO. 19646
OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, AMENDING THE BUDGET
THE 1999-00 FISCAL YEAR. - - - ---- -
WHEREAS Resolution 19541, approving the budget for the fiscal year
1999-00 was adopted on June 16, 1999; and
WHEREAS the City Manager has recommended, and the City Council
desires to approve, certain amendments to said budget;
NOW THEREFORE BE IT RESOLVED that the Director of Finance is
authorized to record inter-fund cash transfers as required in
accordance with this Resolution, and that Resolution 19541,
adopting the budget for the 1999-00 fiscal year is hereby amended
as follows:
SECTION 1. ADDITIONS
FUND Activity Account Amount
No.
415 6326 43245 $100,006
Title: ,
Airport Terminal Expansion Costs not covered
by Bond
Purpose:
To provide funding for terminal expansion
SECTION 2. SOURCE
FUND Activity Account Amount
No.
415 2930 $100,006
Title:
Airport Fund Balance
Adopted this 15th day of September 1999.
AYES: Members Barnes, Hodges, Oden, Reller-Spurgin
NOES: None
ABSENT None
ABSTAIN: Mayor Kleindienst
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED AND APPROVED AS TO FORM
.0