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Home My WebLink About9/15/1999 - STAFF REPORTS (10) • DATE: September 15, 1999 TO: City Council FROM Deputy Director of Aviation-Airport Operations via Director of Aviation AMERICAN ASSOCIATION OF AIRPORT EXECUTIVES - ON SITE PROGRAM RECOMMENDATION That the City Council authorize the Director of Aviation to sign a purchase agreement with the American Association of Airport Executives(AAAE)to conduct and film an on-site training seminar "Basic Airport Safety and Operations Specialist School"(ASOS)forboth Airport and Aircraft Rescue &Firefighting Staffs,at a cost of$20,500. BACKGROUND The American Association of Airport Executives has worked with the Federal Aviation Administration to produce the Basic ASOS school. Together these organizations have been conducting this course with an open enrollment format,twice a year at different locations throughout the country. The basic ASOS school provides a comprehensive look at all the federal regulations(of an operational nature) that govern airport operations. The course is considered the best fundamental training of its kind available in the industry. Each year the Airport has budgeted funds specifically to send staff to ASOS Schools. However,the limited number of times the class has been offered each year,scheduling conflicts,minimum staffing requirements etc., have resulted in far fewer personnel attending than budgeted. Funds have been carried forward each year in an attempt to retain the monies necessary to provide this valuable training. The Basic ASOS School is now available as an on site two day training course. The on site course is customized to the host airport as outlined in the attached course description. By bringing the course to Palm Springs the airport can send members of operations,maintenance, and management,as well as make it available to ARFF and Law Enforcement personnel. Sending people to this course in the past has been averaging about$1,200 per person(registration,airfare,hotel,food, etc.). We expect to send at least 12- 15 personnel to attain the breakeven point relative to the past average overall cost per person. The course is designed to handle up to 40 attendees. Personnel from several other airports in the area will be invited in an attemptto furtherreduce the total expense. Attendees from neighboring airports will be charged a fee equal to that of the open enrollment ASOS schools. The Airport Commission unanimously supported the purchase of the "Basic Airport Safety and Operations Specialist School"on-site training program. Airport Funds have been budgeted and are available in travel&training account nos.415-622542500, 415-6050-42500 and 415-6200-42500 and no general Rinds monies are necessary.Staffwholeheartedly recommends approval. Tracy C. c Jeri L.Riddle Deputy Di or of Aviation-Airpo Operations Director of Aviation APPROVED: /d City Manag ppr2t�VT"•m Attachments: 1. Minute Order 2. Airport Safety&Operations Specialist School- On-site Program Proposal AMERICAN ASSOCIATION OF AIRPORT Thursday,July 29, 1999 Ms.Jeri L.Riddle Director Of Aviation Palm Springs International Airport 3400 E Tahquitz Canyon Way Palm Springs,CA 92262-6%6 Dear Jeri: The purpose of this letter is to confirm our plans to hold on an on-site Basic Airport Safety and Operation Specialist School for the staff of Palm Springs International Airport and other regional rports.We have fixed the cost of the meeting at$18,000. The meeting will take plaee October 11-12,1999 on th;airport promises.AAAE's Airport News and Training Network(ANTN)can record the sessions and provide professionally composed videotapes of the training for your future use at an additional cost of$2,500. To call to mind our previous conversation,I have outlined each of our organizations'responsibilities below: AAAE will provide all: • Speakers • Handouts • Audio visual equipment RECEIVED • Lodging and accommodations for AAAE staff and speakers • Airfare for AAAE staff and speakers. . . 1999 PSP will provide • Three coffee breaks each day(early morning,mid-morning,and afternoon) B:DEPT•OF TRANSPORTATION • A lunch for participants on Friday and Saturday • A meeting room with classroom style seating(max.40 people preferably) • Large diagrams of each airport • A primary staff contact for session coordination • Airside reconnaissance of each airport(for speakers)prior to the schools We are looking forward to conducting this training session.Shortly,Ted Syme(the instructor)and I will contact you,via conference call,to talk about any particular needs or concerns you may have.If you should have any questions,please don't hesitate to tall no directly at 703-824-0500,Ext. 149. Sincerely, Wi C.M. Di ,Accreditation and Training Plesse sign below to confirm the plans above: Jeri Riddle,Director of Aviation(agent for PSP) Alexandria,VA 22302 Phone 703-924-0504 ;. Far 703.6714622 4212 King S1rca1 American Assoeafion of Airport Executives Airport Safety & Operations Specialist • Schools On4&e Program Proposal for the Palm SprmngsIMmiational Airport Goa 3 4AY Program History The Federal Aviation Administration (FAA)and the American Association of Airport Executives(AAAE) have offered Airport Safety and Operations Specialist(ASOS)Schools since 1989. We offer workshops in two formats: Basic and Advanced. Voluntary and non-regulatory, the ASOS schools are designed to increase awareness of the FAA's Part 139 airport certification program, and enhance both the professionalism and basic safety proficiency of airport operations personnel. These professional schools are specifically tailored to airport personnel responsible for the systematic operations of public-use (both commercial service and general aviation) airports throughout the United States, and they have become a regular part of many airport training programs for operations personnel. Over 5000 airport operations and safety personnel from both public-use and DOD/military airfields have attended these schools since their inception In addition to standard topics on the agenda, we have offered sessions on how to minimize an airport's legal liabilities, and, ultimately, maximize the airport's bottom line. We can also emphasize airport security matters should an airport requests it. Because these sessions are engaging, educational, and are taught by aviation professionals, they are eagerly sought by airport personnel around the world. Speakers regularly include experts from organizations such as: The Federal Aviation Administration (FAA), The National Transportation Safety Board (NTSB), The Airline Pilots Association (ALPA), and various airports around the globe. a i • • Program Formats 7."..[iF•.# 'S.!nRAph.Ib4:.. ilY.tta Yr.t Y.t•v*i.}:i'•9±S 4 a�. ••� ` i• I AAAE offers a BASIC workshop comprised of the following topics: • Airport Certification and Self-Inspection Programs • Airport Design • Foreign Object Debris/Damage Prevention • Airfield Marking/Lighting/Signage • Airport Driver Training • NOTAM Dissemination • Airport Security • Fuel Training/Fuel Spill Management • Safety During Construction • Airport Recovery Plans/Disaster Drills/Aircraft Recovery • The Aircraft Accident Investigation Process We also offer ADVANCED schools which cover subjects similar to those listed above, but in a more dynamic "case study" environment. The, format of the advanced schools is patterned after the Harvard Business School Executive Management Program. They use more problem- solving workshops, role-playing scenarios and brainstorming sessions in order to give all attendees an opportunity to actively participate. During the advanced schools, the general assembly is separated into smaller problem-solving "breakout" groups. The groups are given a case and are charged independently with developing creative solutions to the assigned scenario. Once the individual groups have found solutions to the case, they are reunited, and experts critique each group's solutions as they are proposed. � i � 3 i MINUTE ORDER NO. (0 1 C AUTHORIZING THE DIRECTOR OF AVIATION TO SIGN A PURCHASE AGREEMENT WITH THE AMERICAN ASSOCIATION OF AIRPORT EXECUTIVES(AAAE)TO CONDUCTAND FILM AN ON-SITE TRAINING SEMINAR 'BASIC AIRPORT SAFETY AND OPERATIONS SPECIALIST SCHOOL°(ASOS)FOR BOTH THE AIRPORT AND AIRCRAFT RESCUE&FIREFIGHTING STAFFS,IN AN AMOUNT NOT-TO-EXCEED$20,500. -------------------- I HEREBY CERTIFY that this Minute Order authorizing the Director of Aviation to sign a purchase agreement with the American Association of Airport Executives (AAAE)to conduct and film an on-site training seminar"Basic Airport Safety and Operations Specialist School' (ASOS) for both the Airport and Aircraft Rescue & Firefighting staffs, in an amount not-to-exceed $20,500, was adopted by City Council of the City of Palm Springs, California in a meeting thereof held on the 15th day of September, 1999. PATRICIA A. SANDERS Acting City Clerk