HomeMy WebLinkAbout7/21/1999 - STAFF REPORTS (10) DATE: July 21, 1999
TO: City Council
FROM: Recreation Manager via Director, Department of Facilities
80TM PROMENADE NATIONALE PARADE
RECOMMENDATION:
That the City Council approve a Minute Order authorizing the expenditure of up to, but not
exceeding,$8,000 to fund the cost of City-support services for the 1999 800'Promenade Nationale
Parade, appropriate $8,000 from the City's Fund Balance and approve the attached Budget
Amendment
BACKGROUND:
The Forty et Eight was organized in 1920 as the fun and honor society of the American
Legionnaires. It is composed of the veterans of both World Wars and the Korean and Vietnam
conflicts. Membership in the Forty at Eight is by invitation only for recognition of service to the
American Legion and/or its programs.
Forthe first time,the Nationale for the Forty at Eight and Honor Society of the American Legion will
be holding its 801 Promenade Nationale in Palm Springs, September 14- 18 (Tuesday through
Saturday).Approximately 3,000 peopiefrom throughoutthe United States will be in attendance.The
American Legion has estimated that 5,000 room nights will be used throughout the event The
estimated economic impact of this convention on the city is$439,980. as shown on the attached
exhibit dated March 2,which was provided by the Forty et Eight organizing committee.
As part of the convention, one of the Forty at Eight's activities Is a parade. Past parades have
attracted thousands of people in other cities and Palm Springs should be no different
This year's parade is being organized by Parades of Palm Springs.Staff has been informed that
according to the Forty at Eight's bylaws,the parade must be held on Thursday, September 16,at
7:00 p.m. Due to the downtown pavement reconstruction project on Palm Canyon, the proposed
parade route will be on Palm Canyon from Vista Chino to Alejo Road,which will create a conflict
with VillageFest. If it is City Council's desire to approve this event and expenditure of funds,then
this action will necessitate the cancellation of VilkageFest for that evening.
The Forty et Eight is asking for financial assistance to cover the cost of City support services and
equipment It is estimated that the City's hard costs will total $8,000 (Police: $2,600; Traffic
Maintenance: $4,200; Fire: $1,200) Poke, Traffic Maintenance and Fire staff are essential to
provide for a safe venue for the parade and Its participants.This event will require street closures,
traffic delineation and detours,and police escorts.
Funding for this event was requested during the budget process, but funds were not approved at
that time.
At its April 21 meeting, the Parks and Recreation Commission unanimously (7/0) voted to
recommend approval of this Minute Order.
APPROVED:
VICKI OLTEAN, Regmao, Manager OTT MIKES L, Director
Recreation D on Department of Facilities /(f�
U 1114�1.t�
APPROVEDQY
:
City n er i ? OEr,Cr.iTlr
ATTACHMENTS:
1. Correspondence dated March 3,1999 from Parades of Palm Springs
2. Correspondence dated March 2, 1999 from Forty et Eight
3. Minute Order
4. Budget Amendment
APR 14 '99 12:17PM MERRILL LYNCH P.2
i
Match 3, 1999
TO: So=Mikesell
Parks&Recreation
FROM:Karyn Barnes
Parades of Palm Springs
RE. 30/8 -American Legion Parade
The Palm Springs American Lion will be holding their 30/9 Natic tal Camvendon in Pahn
Springs this September 19".
Some of the participants will arrive an 9fim. Most of the 3,000 expected attendance will arrive
at 9/15/99 and depart on 91IM9. That'04xd apprcadmaWdy 3,000 hotel rooms will be booked
*001 this convention. They will also be holding a banquet at am oftbe mBjor hotels dnttag the
event. The reasah they photo Palm Springs wan duo to at lost 50%oftbe attendees ban wyer
bash here.
They havo ooMotod Parades ofPalm Springs duce one ofthe am&tbey do w a parade.
According to their brkm the parade must be held on Mwaday fight 9/16M at 7:00pm The
Parade route needs to be at least 1 mile long. They ban euuies corning from Canada and
the United States. We are in the ptnoees ofworking with SWT to d*m oe the boat parade route.
They have requested tbd tla City of Palm Springs became a major sponw by Sanctioning Ali of
the in kind services such as sheet makwasnco,police dq=Wx+d,etc. T7he oadmatr givm at
SEPT was approximately$6,000-Ss,000. We fed this evait will or W a groat income to rho
City with TOT and sales tam. In addition September is typically a Blow tmre ofthe year ei=it
is still rather hot.
Thank you for considering our request,
Ryon should ham any gnestiems please Seel gee to call me at 325-1434.
} ` •_ APR 14 '99 12:18PM MERRILL LYNCH P.6
March 2, 1999
To the City of Palm Springs
During the week of September 14-18th, and for the
very first time, the Nationale for the 40/8 and Honor Society
of the American Legion, will be holding their 80th Promenade
Nationale. The revenue that will be generated by the
approximately 3,000 people coming from throughout the United
States will certainly benifit this City.
It has been the tradition of the 40/8, to have a
parade on Thursday evening. .This parade has attracted 1 , 000's
of People. The revenue generated by this convention will surely
outweigh any parade costs. We naturally canndt estimate other
revenue such as sales from stores or other activities. Here is
our estimated revenue to this City based upon the average room
rate of $ 70 per night on an estimated room nights of 5,000
amough the hotels used.
Room Revenue $ 350,000
Room Tax $ 40,250
Convention
Center cost $ 4, 730
$ 394,980
But Meals served 45,000
r �l
MINUTE ORDER
AUTHORIZING THE EXPENDITURE OF UP TO, BUT NOT
EXCEEDING, $8,000 TO FUND THE COST OF CITY SUPPORT
SERVICES FOR THE 1999 80TM PROMENADE NATIONALE
PARADE.
I HEREBY CERTIFY that this Minute Order,authorizing the expenditure of up to,but not exceeding,$8,000
to fund the cost of City support services for the 1999 Wh Promenade Nationale Parade,was approved by the
City Council of the City of Palm Springs, California, in a meeting thereof held on the 210 day of July, 1999.
BY: PATRICIA A.SANDERS
Acting City Clerk
16
i
RESOLUTION NO. 19617
OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR
THE 1999-00 FISCAL YEAR.
WHEREAS Resolution 19541, approving the budget for the fiscal year
1999-00 was adopted on June 16, 1999; and
WHEREAS the City Manager has recommended, and the City Council
desires to approve, certain amendments to said budget;
NOW THEREFORE BE IT RESOLVED that the Director of Finance is
authorized to record inter-fund cash transfers as required in
accordance with this Resolution, and that Resolution 19541,
adopting the budget for the 1999-00 fiscal year is hereby amended
as follows:
SECTION 1. ADDITIONS
FUND Activity Account Amount
No. 112 2018 45625 $8,00
Title:
Special Events Promenade
Nationale Parade
Purpose:
To provide funding for 80th Promenade Nationale Parade
SECTION 2. SOURCE
FUND Activity Account Amount
No. 112 2930
$8,000
Title:
Community
Promotion Fund Balance
Adopted this 21st day of JU7y , 1999.
AYES: Members Barnes, Hodges, Oden, Reller-Spurgin and Mayor Kleindienst
NOES: None
ABSENT: None
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager 07C
REVIEWED AND APPROVED AS TO FORM