HomeMy WebLinkAbout6/7/2000 - STAFF REPORTS (7) DATE: June 7, 2000
TO: City Council
FROM: Operations&Communications Supervisor via Director of Aviation
SECURITY ACCESS CONTROL SYSTEM (SACS) STANDARD CONTRACT SERVICE
AGREEMENT
RECOMMENDATION:
That the City Council approve a standard contract service agreement between the City
of Palm Springs and Mosier, Inc.,the current service provider of maintenance for the
Securely Access Control System(SACS)atthe Palm Springs IntemationalAirport.The
first year of the agreement is a fixed amount of$63,286.00;the second year is a fixed
amount of $93,257.00; the third year shall be adjusted by the lessor of 3% or the
change in the Consumer Price Index(CPI),Los Angeles/Anaheim/Riverside,California
areas,all items,all urban consumers. Index 1982-1984=100. Index calculated from
May to May of each year. All prices include any Federal, state, or local taxes.
BACKGROUND:
On June 30, 2000, the current three year standard contract service agreement for
maintenance of the Airport's SACS expires. Historically,the system has proved to be
extremely reliable and accurate, yet contains many specialized components which
cannot be maintained by Airport staff or other contractors.Many portions of the system
are proprietary to Mosler, Inc..
To ensure proper maintenance of the system and to maintain compliance with the
Federal Aviation Administration's(FAA's)approved Airport Master Security Program,
staff has negotiated a new agreement with Mosier, Inc., the company that has
perforated maintenance for the past six years and originally engineered and installed
the system. The agreement includes the following provisions:
TERM
The term of this agreement is for three(3) years.
RATE
The first year is a fixed amount of$63,286.00. The second year is a fixed amount of
$93,257.00.The third year shall be adjusted by the lessor of:
a) 3%, or;
b) the change in the Consumer Price Index(CPI),Los Angeles/Ansheim/Riverside,
California areas, all items, all urban consumers. Index 1982-1984= 100. Index
calculated from May to May of each year. All prices include any Federal, state,
or local taxes.
PARTS
Parts for equipment listed in Exhibit W are included.
AIRPORT SECURITY ACCESS CONTROL SYSTEM
June 7, 2000
Page Number 2
SERVICE HOURS
Monday through Friday, 8:00 A.M. to 5:00 P.M. local, excluding holidays.
AFTER HOURS
Emergency repairs that require telephone support shall be compensated at the rate
of$97.00/hour.Actual service visits will be compensated at the rate of$127.00/hour.
BILLING
Semi-annually.
All work, other than emergencies, will be scheduled during the hours covered by the
agreement. Emergencies will be managed by staff to avoid after hours costs, If possible.
The cost increase from the first to the second year is due to equipment which was installed
for Phase IIA of the terminal expansion,the Ticket Wing expansion and Year 2000 program
no longer covered by a warranty.
The contractor has requested that the Performance and Payment Bond not be required by
this agreement. As Mosier, Inc has a long-term relationship with the Airport, staff is
confident in their ability and willingness to perform.The Performance&Payment Bond will
account for approximately 4%, or$95,000 over the term of the agreement.
Airport staff is continuing to refine the scope of services covered by this agreement.As in
the previous agreement, certain items with a low probability of failure, and the parts and
labor for these items are being maintained by Airport staff. Parts with a high probability of
failure and/or specialized technical items,are still covered under the agreement(parts and
labor).
3110QN4W%
AIRPORT SECURITY ACCESS CONTROL SYSTEM
June 7, 2000
Page Number 3
Exhibits"A,""B,""C,"and"D"attached to the contract service agreement define the scope,
schedule and cost.
Sufficient funds are available in account 415-60-6225-43200. No general fund monies will
be used for this agreement.
KVX N LL,%
E. .
MIKE N WILLIAMS, A.A.E. HAROLD E GOOD, CPPO
Operations& Communications Supervisor Procurement Manager
APPROVElz
I g R MEM BY DEPL OF FINAL ✓
DireEtor of Aviation
APPROVED:
Interim City Manager
Attachment: 1. Minute Order
2. Scope of Services
N:%WordPeded Ciy_CoundPSACS_Senice Agreement July 2000.ccr
3 � 3
EXHIBIT"A"
SCOPE OF SERVICES
Maintenance Responsibility
The Contractor shall furnish all labor, phone support and materials necessary to perform the
operations,inspections,preventative and corrective maintenance and replacement of parts that are
required to maintain the Security Access Control System (SACS) for the City of Palm Springs,
Department of Aviation (AIRPORT) in satisfactory working condition. Scheduled preventative
maintenance and services shall include inspecting, testing, cleaning, adjusting, repairs,
replacement parts and scheduled overhauls as required during the length of this service
agreement. Unscheduled maintenance shall include the inspections,tests and troubleshooting as
required to determine the extent of equipment failure and the repair required to correct the
malfunction.An equipment failure is defined as the inability of the individual components,software
and firmware, subassemblies or major portions of the system to perform their specified functions,
unless caused by abusive practices or environmental conditions beyond the control of the
Contractor. It is understood by both parties that the system was designed and constructed to
withstand the desert heat and sand conditions.
All work shall take place at the Palm Springs International Airport, 3400 E Tahquitz Canyon Way,
Palm Springs,CA 92262.The Palm Springs International Airport is owned and operated by the City
of Palm Springs, Department of Aviation (AIRPORT).
Maintenance Records
The Contractor shall maintain all records of maintenance activities performed during the term of
this contract. The Contractor shall maintain the history of maintenance and repair activity and
duration, cause and corrective action taken due to failure of any item of the system equipment.
All maintenance records shall be reviewed by the Contractor and the Contract Officer at the
conclusion of each year of the agreement.
Contractor shall provide documentation of all system hardware and software changes, including
As-Built drawings in a format to match the original system documentation.
Spare Parts
The Contractor shall demonstrate the availability of adequate parts and service facilities In the
Southern California area to properly service all aspects of the system.
Software Maintenance
The Contractor shall furnish all troubleshooting,testing and programming required to maintain the
systems software.
EXHIBIT"A"
TO CONTRACT SERVICES AGREEMENT
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361
System Expansion
The Contractor shall complete system expansions as requested by the AIRPORT. Costs shall be
as defined in EXHIBIT"C".
Maintenance Hours
The Contractor shall provide basic maintenance service during the hours of 8:00 a.m.to 5:00 p.m.,
local time Monday through Friday,excluding holidays. Basic maintenance service shall include all
service outlined in this'Scope of Services'including necessary telephone support. Outside of the
basic maintenance hours, the Contractor shall provide telephone support, as well as on-site
maintenance response.This includes all hours otherthan 8:00 a.m.to 5:00 p.m.,local time Monday
through Friday, including holidays. Maintenance outside of the basic maintenance hours shall be
compensated on an hourly basis as defined in EXHIBIT"C".
item Description
The SACS for the AIRPORT consists of two main parts: 1) the equipment at the access control
points(doors,gates,etc.)and,2)the computer based command and control equipment(front-end).
This service agreement will help to maintain the equipment associated with these parts, as further
identified within EXHIBIT"A".
This agreement relies heavily on preventative maintenance inspections.The Contractor agrees to
provide preventative maintenance inspections twice a year on all of the equipment covered by this
agreement. During each inspection,the covered system components will be throughly tested and
repaired as necessary. A typical inspection shall cover:
I. Access Control Points
a) Priorto testing the control points,the technician will coordinate with the Contract Officer
so that access control information can be captured during the inspection for review and
saved as documentation of the inspection.
b) Card Reader
1. Ensure the reader is securely mounted.
2. Activate and reset the tamper switch, (if available).
3. Clean the reader, as appropriate.
4. Verify proper operation of the card reader LED's.
5. Test keypad operation and all buttons on keypad.
c) Access Control Interface
1. Ensure the interface and enclosure are securely mounted.
2. Activate and reset the tamper switch, (if available).
3. Measure the input voltage(s) and verity it is within specified limits.
EXHIBIT'
TO CONTRACT SERVICES AGREEMENT
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4. Test backup battery and replace, if needed.
5. Check all wires for any wear or loose strands.
d) Miscellaneous Control Devices (door contacts, exit devices, alarm points, etc.)
1. Ensure the device is securely mounted.
2. Activate all devices and ensure operation.
3. Check all wiring for wear and proper connection.
4. Clean and adjust as necessary.
5. Review inspection results and correct as necessary.
6. Verify, at a minimum the following access parameters:
a. Access Granted (Valid Access, Duress Access)
b. Access Denied (Invalid Reader, Invalid Reader, Invalid Status Level, etc.).
c. Door Forced Entry.
d. Door Held Open.
e. Strike time is adequate.
f. Shunt time is adequate.
7. Ensure any otherdevices(sounders,etc.)activated bythe system arefunctioning.
e) Verify the above events were stored and that the storage device has adequate storage
space left.
f) Communicate any problems or issues with the Contract Officer and provide device
training, as needed.
It. Computer Systems and Support Equipment
a) Prior to inspecting the computer control system,the technician shall coordinate with the
Contract Officer to assure that proper data and application backups have been done
regularly according to a set schedule. These backups should be stored safely and
securely, as well as labeled properly. It is recommended that the most recent full
system backup should be less than one (1)week old, with no system changes made
since that time.
1. The AIRPORT is responsible for conducting all backup procedures as well as
obtaining the necessary backup devices (tapes, CD's, etc.).
b) Server/Host and ID Badging Computer
1. Verify that proper system and data backups are being performed and that a data
backup exists for the previous 24 hours before beginning the inspection.
2. Review system logs for any abnormalities and correct.
3. Interview the Contract Officer for any unreported problems.
4. Perform general computer maintenance (see below).
EXHIBIT W
TO CONTRACT SERVICES AGREEMENT
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c) General Computer Maintenance
1. Verify that current backups exist for all software on each computer before
beginning inspection.
2. Review/copy all CMOS settings prior to any service and compare with previous
copy.
3. Air-dust all internal parts; check that all cards, memory and connectors are fully
seated.
4. Clean tape and floppy heads using appropriate cleaning kit.
5. Clean mouse using cleaning kit, as applicable.
6. Clean chassis, CRT screen, and keyboard using suitable cleaning agent and
materials.
7. Replace internal batteries and reset clock, as necessary.
8. Visually inspect and assure connection of all external power and data cables.
9. Perform system checks and diagnostics depending on Operating System.
10. Have operator operate all applications, as appropriate and sample for overall
functionality.
11. If there are printers connected, verify each printer is working properly and clean.
d) Communicate any problems or issues with the Contract Officer and provide device
training as needed.
III. Identified Equipment
a) Certain portions of the identified equipment are covered under installation warranties
and are not part of the pricing/coverage for the first year(07/01/2000-06/30/2001).
DESCRIPTION QUANn QUANTI QUANn
07/01/2000- 07/01/2001- 07/01/2002-
06/30/2001 06/30/2002 0613012003
SentroIV/DevIce Equipment
Balanced Magnetic Switch(BMS) 59 59 59
Duress Button 6 6 6
Roll-Up Door Switch 7 7 7
Gate BMS 1 2 2
Door BMS 17 17
Fence Bracket for Gate Magnet 2 2 2
Passive Infrared Detector(PIR) 7 7 7
LINX®Equipment
Door/Gate(DIPIGIP)Interface Panel 46 59 1 59
EXHIBIT
TO CONTRACT SERVICES AGREEMENT
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DESCRIP7/oN Quavn guAHnN u
07/OIM 0- 0710112001- 07/01/2002-
08/30/2001 Od(30)2002 0ma'2003
SmartRAM 7 10 10
SmartMUX II(RS232) 1 5 5
SmartMUX III(RS232/422) 9 9 9
IRMU Transformer Power Supply 7 10 10
LINX®Software
LINXWARE LINX Xtreme Ver 7.0.22.P 1 1
Paging System Interface 1 1
CCTV Host Interface 1 1
Computer Equipment
DELL®Host Computer P62661450 Mhz 1 1
Tape Drive 1 1
Monitor 1 1
MAX Speed Stations 2 2
DELL Paging Computer P6/450 Mhz 1 1
Indala®Equipment
Proximity Card Reader 16 20 20
Proximity Card Reader+ Keypad 48 64 64
Fiber Optic Equipment
17 Channel Card Cage 3 6 6
Power Supply for 517R 2 4 4
Fiber Optic Video Reciver 7 17 17
Fiber Optic Receiver, Bi-Directional 18 25 25
Fiber Optic Transceiver, RS232 18 25 25
Fiber Optic Transceiver, Miniature 7 17 17
K&AVVIdeo Badging System
Stand-Alone Badging System 1 1
Nisca®ID Card Printer 1 1
EXHIBIT"A"
TO CONTRACT SERVICES AGREEMENT
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DESOUP1)oN QUA QUAN Q AN�TY
07/01/2000- 07ro1/2001- 07/01/2002-
06130/2001 06130 2002 0613012003
SCO Open DeskTop Software 1 1
Ethernet II LAN Software 1 1
3CorrO Ethernet Cards 3 3
Video Labs Flex Camera 1 1
Video Board Flash Point 1 1
Adaptec®SCSI Controller 1 1
CCTV Video System
Audio/Visual Device(sounder) 4 12 12
Altronixo Equipment
High Current Power Supply 46 51 51
T28140 Transformer 46 46 46
Peloo®Equipment
Coaxitron Matrix II CPU 1 1
Matrix Input Card, 8 Cameras 7 7 7
Matrix Monitor Output Card 4 4 4
Matrix Alarm Input Card 1 1 1
Matrix Keypad Control, Desk 1 1 1
Coaxitron Receiver,24VAC P/T 18 18 18
Wall Mount Enclosure, Fixed 3 3 3
CCD Environmental Enclosure 8 10 10
Blower Kit for EH4500, 117V 8 8 8
Sun Shroud for EH4500 7 7 7
Pan/Tift Outdoor,24VAC 6 6 6
Pan/Tilt Adapter for WM2000 4 4 4
Enclosure, CCD Drop Ceiling 1 1 1
Dome, Drop Ceiling w/Pan Tilt 4 6 6
Environmental Dome, 14"w/Pan-Tilt 9 11 11
EXHIBIT"A"
TO CONTRACT SERVICES AGREEMENT
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0710112000- 0710112001- 07/01/2002-
OW0/2001 0613012002 0613012003
Comer Mount Adapter, WM2000 5 13 13
Sun Shroud for EH66 4 4 4
Pedestal Mount 10" 2 2 2
Motorized Zoom W/A1 11-110mm 9 9 9
Zoom Lens 15-180mm, F1.9 W/A1 1 1 1
Motorized Zoom W/A1 16-160mm 1 8 8
Motorized Zoom W/A1 12.5-75mm 5 5 5
Lens,Autoiris 25mm, F1.3 3 3 3
Lens,Autoiris 16mm, F1.3 3 3 3
Lens,25mm Fixed Iris 3 13 13
Distribution Amp 2 2 2
Coaxitron to RS232 Convertor 1 1 1
Pole Adapter 2 2 2
25'Pre-Tested Cable for SB2500 4 4 4
25'Pre-Tested Cable for PT680-24P 6 6 6
Rack Mount for TM9CV 4 5 5
Rack Kit for TM14000CV 4 5 5
Switcher,4 Pos Sequence w/Alarm 1 1 1
Enclosure, LEGACY 5 5
Fan Unit 2 2
Back Box, 14"Pend Indr Steel 10v 2 2
Receiver/Driver 7 7
Southwest Microwave®
802BMS-Microwave Link Set 1 1 1
310E PIDS Microwave Set 1 1 1
300E PIDS Microwave Set 1 1 1
EXHIBIT"A"
TO CONTRACT SERVICES AGREEMENT
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DESCRIPTION QUAN71TY QUANTITY ( N
07/01/2000- 07/01/2001- 07/01/2002-
06/30/2001 OWO)2002 06130/2003
JVC®JA121 Equipment
Color Monitor, 9"310 Line Resolution 10 16 16
Color Monitor,20"600 Line Resolution 2 2 2
Color Monitor, 14"450 Line Resolution 1 1 1
GYYRO Time Lapse Recorder 2 2 2
EXHIBIT"A"
TO CONTRACT SERVICES AGREEMENT
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EXHIBIT"B"
SPECIAL REQUIREMENTS
The Contractor will offer instruction and training to AIRPORT personnel on proper device operation
at the time of preventative maintenance inspections.
This agreement does not cover repair of inter-connecting wires or cables.
This agreement does not cover diagnosis and/or repair of problems related to inter-connecting wire,
telephone lines, dial-up network lines, fiber optic lines and any associated charges.
The AIRPORT is responsible for conducting all backup procedures as well as obtaining the
necessary backup devices (tapes, CD's, etc.).
The Performance Bond is not required by this agreement.
EXHIBIT"A'
TO CONTRACT SERVICES AGREEMENT
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EXHIBIT"C"
SCHEDULE OF COMPENSATION
The term of this agreement iffor three(3)years and shall be provided at the following annual rates.
All prices include any Federal, state or local taxes.
Year Amounf
2000/2001 (July 1, 2000 through June 30, 2001 . . . . . . . . . . . . . . . . . . . . . . . . . $63,286.00
2001/2002 (July 1, 2001 through June 30, 2002 . . . . . . . . . . . . . . . . . . . . . . . . . $93,257.00
2002/2003 (July 1, 2002 through June 30, 2003 . . . . . . . . . . . . . . . . . . . . to be negotiated*
*Year three (3) of the agreement shall be adjusted by the lessor of:
a) 3% or:
b) the change in the Consumer Price Index(CPI),Los Angeles/Anaheim/Riverside,California
area, all items, all urban consumers. Index 1982- 1984= 100. Index calculated from May
to May of each year. All prices include Federal, state or local taxes.
Basic service shall be billed in two(2)equal semi-annual installments during each service year.
Additional service outside of the Monday through Friday, 8:00 a.m. to 5:00 p.m., except holidays
shall be billed at an hourly rate of.
Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $97.00/hour
Actual Maintenance Trip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $127.00/hour
All parts are included in the above prices for normal failure,whether installed under basic or after
hours service.
System expansion projects shall be completed as requested by the AIRPORT and compensated
as follows:
Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $97.00/hour
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $97.00/hour per person
Special equipment required forexpansion and/or maintenance of the system(i.e.,manlifts,forklifts,
etc.)will be provided by the AIRPORT at no cost to the contractor. If the AIRPORT requests that
the Contractor provide such equipment,the Contractor shall do so at rental cost plus 10%.
EXHIBIT"C"
TO CONTRACT SERVICES AGREEMENT
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EXHIBIT"D"
SCHEDULE OF PERFORMANCE
The Contractor shall provide service to the AIRPORT from it's Orange County offloe beginning with
the term of this agreement until expiration, or upon termination.
Response time during basic service hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.,
excluding holidays):
Technician on site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 hours
Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 hour
Response time outside of the basic service hours:
Technician on site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 hours
Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 hour
Parts turn around (excluding computers) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 days
Parts turn around for computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 days
EXHIBIT"D"
TO CONTRACT SERVICES AGREEMENT
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MINUTE ORDER NO.
THAT THE CITY COUNCIL APPROVE A
STANDARD CONTRACT SERVICE AGREEMENT
BETWEEN THE CITY OF PALM SPRINGS AND
MOSLER, INC., THE CURRENT SERVICE
PROVIDER OF MAINTENANCE FOR THE
SECURITY ACCESS CONTROL SYSTEM(SACS)
AT THE PALM SPRINGS INTERNATIONAL
AIRPORT. THE FIRST YEAR OF THE
AGREEMENT IS A FIXED AMOUNT OF
$63,286.00; THE SECOND YEAR IS A FIXED
AMOUNT OF $93,257.00; THE THIRD YEAR
SHALL BE ADJUSTED BY THE LESSOR OF 3%
OR THE CHANGE IN THE CONSUMER PRICE
I N D E X ( C P I ) , L O S
ANGELES/ANAHEIM/RIVERSIDE, CALIFORNIA
AREAS, ALL ITEMS,ALL URBAN CONSUMERS.
INDEX 1982 - 1984 = 100. INDEX CALCULATED
FROM MAY TO MAY OF EACH YEAR. ALL
PRICES INCLUDE ANY FEDERAL, STATE, OR
LOCAL TAXES.
I HEREBY CERTIFY that this Minute Order approving a standard contract
service agreement between the City of Palm Springs and Mosier, Inc., the
current service provider of maintenance of the Security Access Control
System (SACS) at the Palm Springs International Airport; the first year of
the agreement is a fixed amount of$63,286.00; the second year is a fixed
amount of in an annual amount of $93,257.00; the thins year shall be
adjusted by the lessor of 3% or the change in the Consumer Price Index
(CPI),Los Angeles/Anaheim/Riverside,Califomia areas,all items,all urban
consumers. Index 1982-1984= 100. Index calculated from May to May of
each year.All prices include any Federal, state, or local taxes;was adopted
by the City Council of the City of Palm Springs,California in a meeting there
of held on the r of June, 2000.
PATRICIA A. SANDERS
City Clerk
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