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Home My WebLink About6/7/2000 - STAFF REPORTS (6) DATE: June 7,2000 TO: City Council FROM: Landside&Security Supervisor via Director of Aviation PALM SPRINGS INTERNATIONAL AIRPORT RESIDENTIAL SOUND INSULATION PROGRAM PHASE III CONSULTANT CONTRACT AMENDMENT NO.2 RECOMMENDATION: It is recommended that the City Council approve Amendment No.2 to Standard Contract Service Agreement No. A4023 for consulting and project management services for Palm Springs International Airport (PSP) Phase III - Residential Sound Insulation Program (RSIP) for 40 additional single family dwelling units with C.Kell-Smith&Associates,Inc.and verification of parcels within the qualified boundary for an amount not to exceed$217,970;total contract amount not to exceed$1,141,945. BACKGROUND: On November 4, 1998,City Council adopted minute order No.6267 approving a standard contract service agreement for RSIP Phase II consulting services for single family dwelling units with C. Kell-Smith&Associates. Subsequently,minute order 6411 was approved on May 19, 1999 which granted the approval for consulting and project management services for Phase III RSIP which included 80 single family dwelling units within the 65db (CNEL) noise insulation program boundary. Funds are available to verify parcels within the boundary and include an additional forty(40)single family dwelling units from the grant in which the FAA allocated $2,000,000.00 of discretionary (AIP)funds for PSP sound insulation projects.The additional forty(40)single family dwelling units will be added to the to the existing eighty(90)already planned as part ofRSIP Phase III project for a total ofone hundred twenty(120)single family dwelling units included in RSIP Phase M. Further economies of scale for construction cost are also realized by including these units. Airport staff continues to seek additional FAA funding for the remaining homes within the Noise Insulation Program Boundary(65dB CNEL). There will be no money from the city general fund is used for this project. Funds are available in 415-6600-56018,Third Phase Noise Mitigation. BILL WEAVER HAROLD GOOD Landside&Security Supervisor Procurement Manager REVIEWED BY DUT OF FINANCE ✓ Di for of*AvilatioApproved: ��l��/r;- dR P ity Maaagar AttachmeneOrder (1)Amendment No.2 AMENDMENT NO.2 AGREEMENT NO. A4023 FOR CONSULTING SERVICES FOR PALM SPRINGS INTERNATIONAL AIRPORT NOISE COMPATIBILITY PROGRAM(NCP)RESIDENTIAL SOUND INSULATION PROGRAM(RSIP)PHASE III. THIS SECOND AMENDMENT TO THE AGREEMENT FOR CONTRACT SERVICES (No. A4023) (herein AGREEMENT") is made and entered into this Z day of Jim 2000,by and between the CITY OF PALM SPRINGS (herein "City" or `Owner"), a municipal corporation, and C. KELL-SMITH & ASSOCIATES, INC. (herein "Contractor"), and amends that certain Agreement for contract services dated November 4. 1998,as amended,between the same parties,as follows: Section 1:Amend Exhibit W.Scone of Services.is to add at the end thereof after item 18,the following_ PHASE III An additional phase of 40 more homes is added to the scope of work. The same services shall be performed by the contractor for this phase as for the prior phases,including program management,acoustical engineering and architectural services,except as provided below: 1. Phase III-Program Management Services-Reports:Forensic Analytical(FA)will provide reports on all test conducted for lead-based paint,asbestos and carbon monoxide. 2. Phase III-Acoustical Engineering Services-Attend one(1)scoping meeting at Palm Springs International Airport with Airport Staff to define the needs of the project and to discuss project coordination issues. 3. Phase III - Architectural Services - Attend one (1) scoping meeting at Palm Springs International Airport with Airport Staff to define the needs of the project and to discuss project coordination issues, Section 2:Exhibit"C".Schedule of Compensatio%is hereby amonded to add to the schedule an additional 40 house&said schedule to read as follows: PHASE III-SUMMARY OF SCHEDULES OF COMPENSATION FOR 40 HOUSES Desar"on Coe C100nt %Canpkle Told Due Arsount Addtaom140 Billing Hoorn C KellSmith& S09,3" Associates,Inc (•) In)ININPWd Vwifinhm (bodes M Sailer 42,680 Anwates Christ*"S.tdila 105,028 ArchiOect Forams An*dcal NagAst 20,878 &CM Grind Total S 217070 for AO Howes (*) Itcimbursableslncluded � �� IThe above is a summary table. The detailed schedule and budgets are shown below. Except as otherwise designated,all amounts shown below are lump sum totals. Payment will be made based upon the percentage completion of the task,when approved by the Contract Officer. When designated above,payment may include reimbursable expenses,or be on a time and materials basis but not exceeding the amount listed(on the schedules below,reimbursables are separate design listed). With the approval of the Contract Officer.monies may be shifted between budget categories as long as the Contract Sum is not changed. Preamna Mum ement Services:Exhibit T'(continued) Description Contract ht Currant % Tend C.Kd"Wtu& AmouAdditional Baling Cornple6e Due Associatessnames Prepare saedube so ovampleim 13,osg 0 Scope Meet&prep M selection thoom HomeownerConlart 0 Newsier 6 0 SdraNleArohited 1,400 A4wsufaneoM Sche"CM&Hazardous 1,400 Materials DistributeHazNIA 420 , Report to Airport& Homeowners Select Control Home 213 Schedule Pre-Cm Norse 175 Moniherinst ANWAooustPlans& 1,235 specifications 0 Bid Proem& Contractor Selection 0 Homeowner Consuoct Mewing & PWIMIMfiDn Notice of Award 0 Obtain Submittals Prep for Construction 2.100 HanemvnerAppoint 1,400 Scheduling SignofCentnds& Plan 5,M Approval Cwnituc[lwr 6,195 Completion ofProica 6,625 Arorod Public Meelinga & 0 OdherTesla Ps6matted 5,163 Reimbursable; C KellSmitb& S 46,059 Associates Total a�3 I Acoustical EafgaineeiriaLy Services:E:bibit"C" continued DesenContract Charks M.Salter Additional Cummt 40 Cu %�P� Told Due Associate; IIeum Scope Meeting SO HOmeownermca#1 b012 Homeowner Meet#2 0 PreenmNutMeawre 3,905 DevelopmentDesion 5,610 CNR Calculations 1%010 DesignDocuments 51225 costestimdes 6,160 Homeowner Meet#3 1,012 P"id Conference 0 PMZMConkrenee 1,012 VendorSubouttds 0 Mateiab Inspection 0 Conotmato mOhseve 0 PMCDO$WdOn 3'905 Measuraneut Report 0 PSP stafrMacting 0 Close Out Mftbn& 0 Estimated 4,829 Retrabusables Cl arks M.Salter S 42,610 Associates TOW Architectural Service:Lrshibk 00 Conn Milk tnoaA te IOPhar8. AmountBias C p� Told Due A"tiobal40 ROM" Home Selection 35'50D sad Review Selected How Review 11111001) Co nstmction Does 63,650 Coastraatiab Admin 20,478 cannot Rebnbusables 4.400 Cirktopker S.Mills S tosim Architect Told a � Hazardous Materials Sp txialists:Exhibit"C" continued Dawiptim Contact AMOWTI: F reuk Anx TOW ya AddiMond o0 BunngCWM '/o (b1npkte Due Hoasa on She TOOK 51,279 330 SW*Amlyais-Lead 1.375 Sua*An ysis-Asbestos Z178 Lead4WW Wok Plan 0 Asbestos Work Plan 0 Fmd Report 33 Fedmalad ReimbwsaMes FaemicAnaWcal 36.S34 Told HaaMat on Site T %292 Prow MMOOMM9 1,48S Flaw RAPOrt 660 Estimated Reimbursables 5,907 Tobtl Carbon Monoxide S 14j" Section 3:Exhibit"D".Schedule ofPerformanoe.is hereby amended to add the following additional schedule of perfomlaoce for Phase M for the additional 40 houses: Section 4: Except as specifically worded herein,all terms and conditions of the Agreement shall remain in full force and effect and performance of services under the Agreement shall be governed by the provisions of the Agreement. IN WITNESS WBEREOF,the parties have executed and entered into this Amendment as of the date stated below: ATTEST:CITY OF PALM SPRINGS,CALIFORNIA A municipal corporation By: City cleric city Manager APPROVED AS TO FORM: CONTRACTOR: City Attorney (Check one: ,Jndividual_Partnership _Corporation) (NOTARIZED) By Signature (NOTARIZED) By Signature Print Name&Title By Signature Print Name&Title (Corporations require two signatures: One from each of the following: A. Chairman of Board, President,any Vice President:AND B.Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Officer). End of Signatures a � MINUTE ORDER NO. APPROVING AMENDMENT NO. 2 TO STANDARD CONTRACT SERVICE AGREEMENT NO. A4023 WITH C. KELL-SMITH & ASSOCIATES, INC. FOR CONSULTING AND PROJECT MANAGEMENT SERVICES FOR PALM SPRINGS INTERNATIONAL AIRPORT PHASE III RESIDENTIAL SOUND INSULATION PROGRAM FOR 40 SINGLE FAMILY DWELLING UNITS WITHIN THE 65dB (CNEL) NOISE INSULATION PROGRAM BOUNDARY AND VERIFICATION OF PARCELS WITHIN THE QUALIFIED BOUNDARY FOR AN AMOUNT NOT TO EXCEED $217,970.00; total contract amount not to exceed $1,141,945. I HEREBY CERTIFY that this Minute Order approving Amendment No. 2 to standard contract service agreement No. A4023 with C.Kell-Smith & Associates for consulting and project management services for Palm Springs International Airport Phase III Residential Sound Insulation Program for 40 single family dwelling units within the 65dB (CNEL) Noise Insulation Program Boundary and verification of parcels within the qualified boundary for an amount not to exceed $217,790.00;total contract amount not to exceed $1,141,945 was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 7th of June, 2000. Patricia Sanders City Clerk QS