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Home My WebLink About7/28/1999 - STAFF REPORTS (14) DATE: July 28, 1999 TO: City Council FROM: Director, Department of Facilities APPLICATION FOR TOURNAMENT FEE WAIVER FOR PALM SPRINGS POLICE OFFICERS ASSN. ANNUAL GOLF TOURNAMENT RECOMMENDATION: That the City Council waive greens and cart fees for the 3rd Annual Palm Springs Police Officers Association Golf Tournament at the Resort Course of Tahquitz Creek Golf Resort on Saturday, October 2. BACKGROUND: For the past two years, the Palm Springs Police Officers Association (PSPOA) has held its annual golf tournament at Tahquitz Creek Golf Resort. This year, the tournament is scheduled for Saturday, October 2. This tournament is the primary fund-raising event sponsored by the PSPOA for the care and maintenance of the Police Officers Memorial located in front of the police station on Civic Drive.This bronze sculpture is dedicated in memory of local police officers who made the ultimate sacrifice in the line of duty for the community. Additionally, funds from this year's tournament proceeds are targeted to assist the Citizens Police Academy Alumni Association and help fund the Palm Springs High School scholarship program. Events held in 1996 and 1998 generated in excess of $15,000 for these admirable programs. The 1999 event at Tahquitz Creek is projected to accomplish no less than the previous two events in terms of revenue generated. The estimated unrealized revenue for the Resort Course on this scheduled date is expected to be $10,080, based upon 144 players and a$70-per-round greens fee rate. This estimate was provided by staff of Arnold Palmer Golf Management. This matter was presented to the Parks and Recreation Commission at its meeting on July 21. The commission's recommendation will be presented to City Council at this meeting. P;n// NOTT MIKESELL, Director Department of Facilities APPROVED APPROV i tj Manager ATTACHMENTS: �� 1. Application for Tournament Fee Waiver 2. Minute Order CITY OF PALM SPRINGS �� TAHQUITZ CREEK GOLF RESORT PARKS,RECREATION & GOLF DIVISION 1885 Golf Club Drive 401 S. Pavilion Way Palm Springs, CA 92264 Palm Springs, CA 92262 Telephone: (760) 328-1005 Telephone: (760)323-8265 APPLICATION FOR TOURNAMENT FEE WAIVER I. Title,Spousor,Purpose and Goal: (� A. Title: yak 5mAA)(�+G PC)1 (f--: DF rC.-< a3,Snn,!�—IR;1'3 a1LURd &E Lt' �7 p TGvai�6Ar, B. Sponsors: p4m JGS , a(t nl ft550u✓7I C� C. Purpose: I L) SA C_ -O.JOe-, ;:�;2 _ 1' sTCJA D. Goal: H. Applicant Authorization: Attach a written communication from the organization in whose name the event will be advertised which authorizes you,the applicant,to`submit this application o/n�its or(his/her behalf. Applicant's Name: �nl S—w(40— � �InJf� 1`�fl5� Applicant's Title: �5 Address: P_ C)1� IG-7/��1�-Jv..� cJ(('��r\)(n 5 (} Mailing Address: cS . C �� ( I�k 11 n 7(12�n�C S Y• fl . Affiliation: Telephone: Day6me3Z3-, /S 7 Evening Emergency 1 M. Event Principals: A. Name of person on site during setup,tournament and takedown who is responsible for the event and is authorized to make necessary decisions and changes: B. On this page and on any needed attached sheets,list names,addresses and telephone numbers of all the principals involved in any way in the proposed tournament. Include professional event organizers,event promoters, financial underwriters,commercial sponsors,contractors,charitable agencies for whose benefit the event is being produced,the organization or organizations in whose name and event is being advertised,and all others administratively,financially and organizationally involved as principals in the production of the proposed tournament. Name: �12'r Organization/Business/Agency/Affiliation: - lr\YrS PDL�Ct Mailing Address: 3- (`n ✓t (-- Daytime Phone: Z3 — 1`fl 1,5 7 Evening Phone: Title and Functional Responsibility with Regard to the Tournament: Q n�-b"(247E Name: py'L L-r<— OrganizationBusiness/Agency/Affiliation: o - P• Mailing Address: SOD rS - C1Ji t Daytime Phone: 3 Z;h)— ( I I Evening Phone: Title and Functional Responsibility with Regard to the Tournament: �,�� 3 IV. Requested Tournament Components: (For multi-day tournaments,please attach complete-schedules.) A. Requested day and date(first choice): /0 / B: Alternate days and dates: C. Requested facilities: D: Tournament date and time schedule for each of the following: Setup: from M to AM/PM Date: Start: from AM/PM to AM/PM Date: Finish: from AM/PM to AM/PM Date: Activities: from 1_UJ A M o C� ' AN�IY9 Date: Takedown: from AM/PM to AM/PM Date: E. Projected number of participants: I `I y and spectators: Past participant attendance: and spectators: F. Projected number of room nights the tournament will bring to Palm Springs: 3 V. Insurance: Attach to this application either an insurance policy or a certificate of insurance including the policy number, amount and the provision that the City of Palm Springs and Tahquitz Creek Golf Resort are included as addition/all insureds.(Please note that insurance requirements depend upon the risk level of the tournament) 3 VI. Location Map: Check off below the items that apply to your tournament.Indicate these items on maps and attach. When possible, please provide a to-scale drawing. A. Entertainment or stage locations(grandstand operators should provide you with a to-scale drawing) B. Alcoholic beverage concession area C. Non-alcoholic beverage concession area D. Food concession areas E. General merchandise concession areas F. Portable toilet facilities(indicate number): G. First aid facilities H. Event participant and/or spectator parking areas or parking plan I. Event organizer's command post J. Fireworks or pyrotechnics site(include launch site and fallout zone) K. Tables, enclosures, etc. L. Temporary or permanent structures such as scaffolding,stages,platforms,reviewing stands, grandstands or bleachers constructed for the event M. Site of electrical wiring to be installed for the event N. Site of water or other utilities O. Trash containers(indicate number): P. Other. Please describe: VII. Availability of Food,Beverages and/or Entertainment: A. If there will be music, sound amplification or any other loud noise,please describe, including the hours• A) 4 B. Alcoholic beverages to be served? U Yes ❑No If yes: i Describe what system will be used to ensure that alcoholic beverages will be consumed only by those persons 21 years of age and older. va,L CaL o,)e G B20 21S— 6V*2-- ii. Describe how,where,when and by whom the alcoholic beverages will be served. C. If a party, dance or live entertainment is part of your event,please describe. D. Please describe all activities of your event for which a license is required,i.e.,business license,land use permit, parade permits, liquor license,health department permits,pyrotechnics permits,etc. �U E. Food and/or non-alcoholic beverages to be served? 01Yes ❑No Ifyes: Will it be provided by Tahquitz Creek Golf Resort? es ❑No If no: L Describe sanitation measures,food handling procedures and the nature of the food(such as pre-packaged foods,hot dogs,pre-mixed sodas,unpeeled fruit,raw meats,vegetables,fish, or peeled and cut fruit.) Note: You may need to have a health permit from the Riverside County Department of Health Services. 5 VM. Security and Safety Procedures: A. Describe your proposed procedures for setup,operation;internal security and crowd control. B. If an event is to occur at night,describe how you are going to light the event area in order to increase the safety of participants and spectators coming to and leaving the event. C. Describe your proposed plan for traffic control and parking(number of vehicles anticipated,parking locations, effect on traffic on public streets,etc.) D. Give name,address and phone numbers of the agency or agencies that will provide first aid staffand equipment.Attach additional sheets if necessary. Name ofAgency: Name of Representative: Address: Phone Numbers: E. Indicate medical services that will be provided for the event: Medical Service How Provided Ambulance Doctors Nurses Paramedics /4W 7 6 IX. Vendors or Concessionaires: !� A. Describe what vendors or concessionaires you will allow in conjunction with the event and the purpose or purposes of these concessions. B. Describe how you intend to regulate, monitor and control the type, number and quality of vendorstconcessionaires whom you may permit to operate in conjunction with the event X. Mitigation of the Community Impact: Describe how you intend to reduce the impact of the tournament on businesses, churches, neighbors, motorists, mass transit users and others. Attach additional sheets, if necessary. T� M. City Services/Equipment: Describe City services and/or equipment requested for this event.This will be reviewed and approved or denied by the(ISpecial Events Planning Team(SEPT). t� l4- XII. Other Pertinent Information: 7 XM. General Information: The following information is important for permit approval.It is requested so that the City will have data, in the future,of the dollars raised for charities, the estimated age groups of participants and spectators,the fees charged or donations required,and the specific public benefits derived from each event. A. Please name the charitable organizations that will receive monetary benefits from this event. Describe the amount guaranteed, if any, to the charitable organization and give the number of volunteers provided by that organization. Charitable Organization Amount Number of Unpaid Volunteers Beneficiary Guaranteed Provided by Charitable Organization P, PO A OJi7 Pa,I) Eyyl Mlzs B. Estimated percentage of age groups for participants and spectators: Participants e o Age 15 years and under 16 to 25 years 26 to 45 years }� 46 to 60 years 61 years and over C. Projected Revenues for the Event: nnR/ Attendance: S �'?Ct2o, Concessions: $ Sponsors: $ Other: $ 8 ,(A/0_ D. Describe as specifically as possible the benefit to the Tahquitz Creek Golf Resort,the City of Palm Springs and the general public that will be derived form this tournament(such as guaranteed number of times the City of Palm Springs and/or Tahquitz Creek Golf Resort will be mentioned during a broadcast). E. Event Committee: Name t e Responsibilities Phone 3z3-,V)5 7 3 �3-8i� �r 1a ,fyq(L!� 4,1I G r kLc-Q F. How do you plan to promote the event?Please provide public relations plan, including advertising schedule and promotional campaign. MaLf I y,3 G. What decorations or promotional devices will be used: At the site: At other locations: We realize this application is lengthy,but we need adequate information to avoid misunderstandings and help you make your tournament a success. 9 1 MINUTE ORDER t' WAIVING GREENS AND CART FEES FOR THE 3RD ANNUAL PALM SPRINGS POLICE OFFICERS ASSOCIATION GOLF TOURNAMENT AT THE RESORT COURSE OF TAHQUITZ CREEK GOLF RESORT ON SATURDAY, OCTOBER 2. I HEREBY CERTIFY that this Minute Order, waiving greens and cart fees for the 3rd Annual Palm Springs Police Officers Association Golf Tournament at the Resort Course of Tahquitz Creek Golf Resort on Saturday, October 2, was approved by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 28`h day of July, 1999. BY: PATRICIA A. SANDERS Aafiag City Clerk &Z