HomeMy WebLinkAbout5/17/2000 - STAFF REPORTS (5) DATE: May 17, 2000
TO: City Council
FROM: Assistant City Manager-Special Projects via Director of Aviation
VISTA CHINO/FARRELL LANDSCAPE DESIGN CONTRACT AMENDMENT
RECOMMENDATION:
Itis recommended that City Council approve Amendment#1 to Agreement#3919 with
TKD Associates for landscape design services related to the Vista Chino/Farrell
frontages of the Airport.
BACKGROUND:
The Airport's Farrell Drive relocation project is complete and the northerly safety area
work, including the noise wall, will be completed in the next couple of months. Last
year, the Airport landscaped its Vista Chino frontage at the noise berm and the
retention basis. As a result of the land exchange related to Farrell relocation, the gap
between the above two landscape projects now belongs to the Airport along with new
Farrell frontage.
The Airport Commission authorized staff to seek a proposal from TKD Associates,the
previous projects designer,to complete design projects on the new frontages. A copy
of the proposal and a suggested contract amendment are attached.
Costs for the work are summarized as follows:
Design $23,400
Reimbursables 2,000
Hourly Inspection Oversight 4,600
$30,000
There is currently $2200 left on the TKD Associates Purchase order. It is
recommended that the additional costs for the work be allocated from the remaining
terminal expansion funds in account 415-6326-43245. (Costs not covered by Bond).
The Airport Commission, at its May 3, 2000, meeting, reviewed this item and
recommends City Council approval.
ALLEN F. SMOOT, AAE JE I L. RIDDLE
Assistant City Man ger-Special Projects Dir ctor of Aviation
APPROVED
City Manager
ATTACHMENTS:
1. Minuteute Order REVIEWED BY DEn OF FINANCE
2. Agreement/Proposal
AMENDMENT NO. 1
AGREEMENT NO. 3919, LANDSCAPE DESIGN SERVICES
THIS FIRST AMENDMENT to Agreement#3919 for Contract Services, (herein "Agreement") made and
entered into on the day of ,2000, by and between the CITY OF PALM
SPRINGS (herein"City") aid TKD ASSOCIATES, INC. (herein "Contractor")is hereby effective May 18, 2000,
as follows:
1. Section 2.1 Contract Simi, is hereby amended by increasing the amount by$30,000 to $44,000.
2. Section 3.4 Term, is hereby amended by increasing the term "one (1) year from the date of this
Amendment."
3, Exhibit "A" Scone of Services, is hereby amended by adding the following:
a. For Scope, see attached TKD Associates correspondence dated April 17, 2000, and the following:
Plan approval must be received by Planning Commission and
Caltrans. Approval processing is within the Scope of Work.
Design shall work around existing chainln k fence on east side
of Farrell.
4. Exhibit "C" Schedule of Compensation, is hereby amended by adding the following:
a. Contractor shall be compensated monthly based upon the percentage of work completed in each of
the following areas (total not to exceed$30,000 for work commenced May 2000):
Work Area Amount
Farrell Drive Design $17,600
Vista Chino Design 5,800
Subtotal 23,400
Reinbursables (cost plus
10% not to exceed) 2,000
Hourly Cost Oversight @
Hourly Rates Attached 4,600
Maximum Total $30,000
5. Exhibit "D" Schedule of Performance is hereby amended to reflect the following schedule for the work
commencing May 2000:
Description Completion
Design Development 45 Days From Notice to Proceed
Preliminary Plans 40 Days From Approval of Completed Design
Construction Documents 70 Days From Planning Commission
Approval of Farrell Plans
Except as specifically worded herein, all terms and conditions of the Agreement shall remain in full force and effect
and performance of services raider the Agreement shall be governed by the provisions of the Agreement.
a %q aft
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first
written above.
CITY OF PALM SPRINGS, CALIFORNIA
a municipal corporation
ATTEST:
By:
City Manager
City Clerk
APPROVED AS TO FORM: (Check one: _Individual_Partnership
_Corporation)
City Attorney CONTRACTOR:
(NOTARIZED)
By:
Signature
(NOTARIZED) Print Name & Title
By:
Signature
Print Name &Title
(Corporations require two signatures: One from each of the
following: A. Chairman of Board,President,any Vice President:
AND B. Secretary, Assistant Secretary, Treasurer, Assistant
Treasurer, or Chief Financial Officer). Mailing Address:
(END OF SIGNATURES)
2121 L. TA1iQIpTZ CANYON WAY, SUITP 1
PALM SPRINGS, CALIFORNIA 92262
�. 'Y'n FrlioNr-760 320-IIII99
Fn :760 327-5575
LANDSCAPE ARCHITECTURAL
SERVICES AUTHORIZATION FORM
April 17, 2000
Project Name: Farrell /Vista Chino Landscape Design
Palm Springs, CA
Client: Allen F. Smoot, AAE, Assistant City Manager
City of Palm Springs
3200 Tahquitz Canyon Way
PO Box 2743
Palm Springs, CA 92262
Our firm has been requested to perform design services in regard to your project.
These services are:
Scope of Services:
Farrell Drive (See Exhibit A)
Vista Chino (See Exhibit B)
Fee: See Exhibit C
Requested By: Allen F. Smoot, AAE
Approved By: Date:
Authorized Signature
14- q
Lic.No.2370 L A N D P L A N N I N G LANDSCAPC A Ia C, I-1 T F I- r TT 1,
L.H.D.nscrosd los,ORC.
EXHIBIT "A"
SCOPE OF SERVICES FARRELL DRIVE
Design Development:
Review Existing Site Conditions with Client
Discuss Client Goals and Objectives
Design Concept Review with Client
Preliminary Plans:
(All Plans will be prepared using AutoCad R14)
Master Landscape Plan and Plant Palette
Preliminary Landscape Construction Cost Estimate
Color Presentation Plan for City Submittal
U.N.D.Assovua4Gs,h m.
Farrell/Vista Chino Landscape Design
April 14, 2000
Scope of Services
Page 2
Construction Documents:
Planting Plan
Irrigation Plan
Planting Details
Irrigation Details
Specifications
Site Observation:
On-site Review of Irrigation Installation
On- site Review of Plant Material Layout
Preliminary Walk-through and Punch-list
Final Walk-through and Punch-list
Y.C1.ID.flssccuntGs,One.
EXHIBIT "B"
SCOPE OF SERVICES VISTA CHINO
Note:
Preliminary Planting Plan completed and approved.
Construction Documents:
Planting Plan
Irrigation Plan
Planting Details
Irrigation Details
Project specifications
Site Observation:
On-site Review of Irrigation Installation
On- site Review of Plant Material Layout
Preliminary Walk-through and Punch-list
Final Walk-through and Punch-list
L.CS.D.r7ssm¢ua4ee,Cws.
EXHIBIT "C"
PROJECT FEE SCHEDULE Farrell / Vista Chino Landscape Design
Farrell Drive Frontage: $17,600.00
Vista Chino: $5,800.00
TOTAL DESIGN FEE: $23,400.00
Site Observation (Hourly)
Reimbursable Expenses (Cost plus 10%)
Blueprints, Plotting
Copies
Deliverables
Travel
Hourly Fee Schedule:
Landscape Architect $110.00/hour
Designer 65.00/hour
Draftsperson 42.50/hour
Computer Time (CADD) 67.50/hour
Secretarial 22.50/hour
Fee Schedule:
Monthly billing based upon percentage of completion.
a A 8
MINUTE ORDER NO.
APPROVING AMENDMENT #1 TO
AGREEMENT 3919 WITH TKD ASSOCIATES,
INC. FOR LANDSCAPE DESIGN OF VISTA
CHINOAND FARRELL AIRPORT FRONTAGE
IN AN AMOUNT NOT TO EXCEED $30,000.
I HEREBY CERTIFY that this Minute Order approving Amendment #1 to
Agreement 3919 with TKD Associates, Inc. for Landscape Design of Vista
Chino and Farrell Airport Frontage in an amount not to exceed $30,000, was
hereby adopted by the City Council of the City of Palm Springs, California in
a meeting thereof held on the 171h day of May 2000.
PATRICIA A. SANDERS
City Clerk