HomeMy WebLinkAbout7/8/1999 - STAFF REPORTS (7) DATE: July 7, 1999
TO: City Council
FROM: City Engineer
PALM CANYON DRIVE REHABILITATION PROJECT
RECOMMENDATION:
That the City Council award contract to Granite Construction Co., in the
amount of$692,576.00, for Schedule A or $695,865.00 for Schedule B, for the
Palm Canyon Drive Rehabilitation project, with the incentive clause, and
authorize the Assistant City Manager/Operations, to approve Change Orders in
amounts up to $50,000.00, subject to City Manager's concurrence and bi-
weekly reporting to City Council, City Project No. 99-02.
BACKGROUND:
In December 1998, the Riverside County Transportation Commission (RCTC)
issued a call for projects to program up to $IS milliowin 1998 State
Transportation Improvement Program (STIP)/Regional Improvement Program
(RIP) funds. In response to the call for projects, staff submitted a pavement
rehabilitation project for Palm Canyon Drive, between Ramon Road and Alejo
Road.
On January 25, 1999, the CVAG Executive Committee approved this project
for STIP/RIP funding. The project was subsequently approved by RCTC on
February 10, 1999, in the amount of$500,000, which was estimated at 70% of
total project costs. On March 29, 1999, the California Transportation
Commission approved State funding for the STIP/RIP projects, officially
programming the funds. On June 28, 1999, Caltrans approved the funding
allocation for this project in the amount of$500,000.00
Schedule A provided for the normal construction working hours of 7:00 a.m. to
3:30 p.m., and a 57-working day time limit. Schedule B provided for an
additional working shift to begin after 9:00 p.m., with a corresponding time
savings. The low bidder has proposed Schedule B to save 17 working days for
the additional cost of$3,289.00
This project contains stringent time requirements due to potential effects on
adjacent businesses. In the event change orders are required, delay in
scheduling a change order for Council agenda (approximately 3 weeks,
depending on the date of the Council meeting) has the potential for extending
the project completion beyond the October 18 scheduled completion date.
Assistant City Manager's authorization to approve change orders would
significantly reduce chances for change order processing delays.
The plans and specifications were prepared by the Engineering Department.
The specifications contained an incentive clause for early completion of the
project of$1,800.00 per working day;not to exceed$18,000.00.
Palm Canyon Drive Rehabilitation, City Project No. 99-02 0�
July 7, 1999 �S
Page 2
The project was advertised for bids on June 12,:and 19, 1999. At 2:00 p.m. on
June 29, 1999, the Procurement Division received bids from the following
contractors:
Schedule A Schedule B
1. Granite Construction Co., $692,j76.00•", $695,865.00
Watsonville
2. Matich Corporation $695,341.00• ; $713,322.00
Colton :4,••
The Engineer's estimate was$639,734.$Q Schedule A,,and $670,000.00
Schedule B.
r
Granite Construction Co.,;the low bidder;is:Avm Watsonville, CA. ,Principals
of the firm are David,.1I,Watts, President and•CEiO, William G. Dorey,
Executive V.P. and C.O.O., Rozane C. Allbritton', V.P. &Treasurer, Michael
Futch, V.P. andi$ecretary. i
i'
Sufficient'funds"available,in local Measure q. account,Nq.,•134-4498-50161
(N. Palm Canyon RehabilitatioWlocal match), and 261-4491-50161 (N. Palm
Canyon Rehab Reimbursable). i
DAVID J.BA ;. �IIB
City Engineer ,I"
DPROVED
UNHD
APPROVED:
City. er
ATTACHMENT:
1. Minute,Order
CITY OF PALM SPRINGS
CONTRACT CHANGE ORDER
To: Granite Construction Company Date: July 8. 1999
38000 Monroe Street Project No. 99-02
Indio. CA922034500 Project Name: Palm Canyon
Rehabilitation Protect. Ramon Road to
Alsip Road
Change Order No.: One (1)
Attn: John Doualas-Senior Estimator Contract Purchase No.: To be assioned
Account Numberls): 134-4498-50161
261-4491-50161
Agr.#r 4115 M.O.#_ 6436 Res.i
A. CHANGES IN WORK:
INCREASE TO CONTRACT TIME OF COMPLETION
FROM 40 WORKING DAYS TO 57 WORKING DAYS
Deletion of Schedule B with provision for second working shift after 9:00 P.M.
B. CHANGES IN CONTRACT COST:
CHANGES TO CONTRACT UNIT PRICES
FROM BID SCHEDULE B. TOTAL: $695,865.00
TO BID SCHEDULE A, TOTAL: $692,576.00
TOTAL NET CHANGE ORDER AMOUNT - ($3,289.00) - DECREASE
C. REASONS FOR CHANGES:
To rescind acceptance of Bid Schedule B and provisions for a second working shift after 9:00 P.M.,
Monday through Friday, and acceptance of Bid Schedule A with provisions for regular working shifts
from 7:00 A.M. to 3:30 P.M., Monday through Friday only.
For purposes of bonding requirements,the total amounts for performance and payment bonds shall be
reduced to $692,676.00 each.
D. SOURCE OF FUNDS:
Funds are available in the following account:
Acct# 134-4498-50161 '
Acct# 261-4491-50161
Summary of Costs Contract Time
Original Contract Amount: $695,865.00 Original Completion Date: September 22, 1999
This Change Order. $(3,289.00) Days Added for this C.C.O.: -17-
Previous Change Order(s): $0.00 Previous Days Added: -0-
Revised Contract Amount: $692,576.00 Revised Completion Date: October 18, 1999
1 have received a copy of this Change City Approval:
Order and the above AGREED PRICES ru4 . �` ��j�
are acceptabl a contractor. Submitted B 4t4�LClG�.. late 7
' Engineer
BY Approved Datef
n ee —��
Date 7L� 99 Approved by Date
r
Distribution:
Original Conformed Copies Conformed-Rle Copy
Engineering (1) Engineering File (11
Finance (1) Engineering Field Inspector (11
Contractor (1) Engineering Field Supervisor (1)
City Clerk 11) Purchasing Agent
�t
APPROVED BY THE COU Q�
BY R�P. . NO �555Y
�O
MINUTE ORDER NO. G
APPROVING CHANGE ORDER NO. 1 TO
GRANITE CONSTRUCTION COMPANY,
AUTHORIZING BID SCHEDULE A IN LIEU OF
BID SCHEDULE B, FOR A DECREASE OF
$3,289.00 FOR THE PALM CANYON DRIVE
REHAB=ATIONPROJECT,RAMONROAD TO
ALEJO ROAD, CITY PROJECT NO. 99-02
I HEREBY CERTIFY that this Minute Order approving Change Order No. 1 to
Granite Construction Company,Authorizing Bid Schedule A in lieu ofBid Schedule
B for a decrease of$3,289.00 for the Palm Canyon Drive Rehabilitation Project,
RamonRoad to Alejo Road,City Project No.99-02,was adopted by the City Council
of the City ofPalm Springs,California, in a meeting thereofheld on the 8"day ofJuly
1999.
PATRICIA A. SANDERS
Acting City Clerk