HomeMy WebLinkAbout4/19/2000 - STAFF REPORTS (6) DATE: April 19, 2000
TO: City Council
FROM- Director, Department of Facilities
PURCHASE OF REPLACEMENT VEHICLES
RECOMMENDATION:
That City Council approve the purchase through the State of California Alternative
Fuel Vehicle Contract two (2) 2000 Ford Ranger trucks from Folsom Lake Ford
and four (4) 2000 Ford F-150 trucks from Senator Ford.
BACKGROUND.-
The six (6)trucks being requested are to replace existing trucks in the Department
of Facilities that have reached the end of their useful life. The four (4) Ford F-150
trucks are to replace four (4) existing 1989 Chevrolet trucks in the Facilities
Division, and the two (2) Ford Ranger trucks are to replace two (2) trucks in the
Parks and Recreation Division, one being a 1989 Isuzu and the other being a 1990
Chevrolet 5-10.
All of the proposed vehicles being requested will meet the new South Coast Air
Quality Management District (AQMD) Rule 1190 requirements. Rule 1190
regulations, which will take effect on January 1, 2001, stipulate that all newly-
acquired medium and light-duty non-safety fleet vehicles of local government
agencies must meet new standards for low-emission gasoline(LEV)or alternative-
fuel (AFV)vehicles to reduce toxic air pollutants in the district. This new regulation
applies to all fleet operations in the district that have fifteen (15) or more vehicles
in their inventory.
The vehicles being requested have historically only been available at the most
economical price through Cooperative Purchasing Agreements with larger entities
such as those currently in place with the State of California or the County of
Riverside.Automobile dealers that do not participate in programs of this nature can
make similar vehicles available to the City; however, they are at a significantly
higher cost ($2,000 to $4,000 per unit) with much longer lead times required for
ordering purposes. The City of Palm Springs has consistently found value in the
past through using the Cooperative Purchasing Agreement and Alternative Fuel
Vehicle Contract with the State of California.This contract continues to provide the
greatest vehicle selection to meet the various operational and diverse needs of the
City. 6A
The costs for the vehicles being requested are as follows:
Two (2) Ford Ranger Trucks @ $12,492.60 ea. _ $ 24,985.20
7.75% Sales tax = 1,936.35
Four (4) F-150 Ford Trucks @ $21,701.00 ea. = 86,804.00
7.75% sales tax 6,727.31
TOTAL = $120.452.36
PURCHASE OF REPLACEMENT VEHICLES
April 19, 2000
Page Two
Funds for the purpose of programmed vehicle replacement are available in Account No.
510-0475-50020, Motor Vehicle Replacement (MVR). The replaced units will be declared
surplus and sold at competitive public auction. Additionally, staff will work with the City's
Grants and Governmental Affairs Manager in seeking any and all available grant monies
through state and federal government agencies to further reduce the overall cost of these
new vehicles.
tOTT MIKESELL, Director
apartment of Facilities
APPROVED: l
Interim City Manager
ATTACHMENTS-
1. Minute Order (2)
REVIEWED BY DEPT.OF FINANCE
MINUTE ORDER NO.
APPROVING PURCHASE. OF TWO (2) ALTERNATIVE FUEL
RANGER TRUCKS THROUGH STATE OF CALIFORNIA
ALTERNATIVE FUEL VEHICLE CONTRACT FROM FOLSOM
LAKE FORD, FOLSOM, CALIFORNIA, AT A UNIT PRICE OF
$12,492.60 PLUS 7.75% SALES TAX, FOR A TOTAL OF
$26,921.55.
I HEREBY CERTIFY that this Minute Order, approving purchase of two (2) alternative fuel
Ranger trucks through State of California Alternative Fuel Vehicle Contract from Folsom
Lake Ford, Folsom, California, at a unit price of$12,492.60 plus 7.75% sales tax, for a total
of$26,921.55, was adopted by the City Council of the City of Palm Springs, California, in
a meeting thereof held on the 19th day of April, 2000.
BY: PATRICIA A. SANDERS
City Clerk
MINUTE ORDER NO,
APPROVING PURCHASE OF FOUR (4) ALTERNATIVE FUEL
F-150 TRUCKS THROUGH STATE OF CALIFORNIA
ALTERNATIVE FUEL VEHICLE CONTRACT FROM SENATOR
FORD, SACRAMENTO, CALIFORNIA, AT A UNIT PRICE OF
$21,701.00 PLUS 7 75% SALES TAX, FOR A TOTAL OF
$93,531.31.
I HEREBY CERTIFY that this Minute Order, approving purchase of four (4) alternative fuel
F-150 trucks through State of California Alternative Fuel Vehicle Contract from Senator
Ford, Sacramento, California, at a unit price of$21,701.00 plus 7.75% sales tax, for a total
of$93,531.31, was adopted by the City Council of the City of Palm Springs, California, in
a meeting thereof held on the 1 V day of April, 2000.
BY: PATRICIA A. SANDERS
City Clerk