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HomeMy WebLinkAbout4/19/2000 - STAFF REPORTS (5) DATE: April 19, 2000 TO: City Council FROM: City Engineer AWARD CONTRACT FOR VARIOUS TRAFFIC SIGNAL IMPROVEMENTS RECOMMENDATION: That the City Council award contract to Signal Maintenance, Inc., for Bid Schedules A and C in the amount of$111,650.00 for Various Traffic Signal Improvements (Ramon Road/Compadre Road, and Ramon Road/Sunrise Way), City Project No. 98-03. BACKGROUND: The 1999/2000 Capital Improvement Budget includes funds for upgrading pedestrian signals and traffic signal equipment. This project consisted of 3 bid schedules. Schedule A incuded upgrading the existing pedestrian signal at Ramon Road and Compadre Road for full vehicle control. The existing configuration of a traffic signal for Ramon Road traffic and stop signs for Compadre Road presents a possible CVC conflict. Schedule B included rewiring the existing traffic signal at Sunrise Way and Tahquitz Canyon Way due to deteriorated wiring. Schedule C included installation of Emergency Vehicle Preemption detectors at the existing signal at Ramon Road and Sunrise Way. On March 11 and 18, 2000, the project was advertised for bids, and at 2:00 p.m. on April 4, 2000, the Procurement Division received bids from the following contractors: Sch.A Sch.B Sch.C TOTAL 1.Signal Maintenance,Inc.,Anaheim $110,250 $15.960 $1,400 $127,600 2.DBX,Inc.,Temecula $117.484 $21,612 $1,350 $140,446 3.Steiny S Co.,Inc.,Corona $118,133 $23,265 $2,018 4144,216 4.Sierra Pacific Electrical Contracting,Riverside $122,380 $21,514 $3,190 $147,084 5.L.A.Signal,City of Industry S133,000 $23,500 $3,000 $1s9,500 The plans and specifications were prepared by Engineering staff, and the Engineer's estimate was $144,409. The low bid was submitted by Signal Maintenance, Inc. The company is a corporation, and its principals are Leroy J. Ogg, Jr., President, James R. Thompson, Secretary/Treasurer, u i Various Traffic Signal Improvements • April 19, 2000 Page 2 Sufficient funds are available in account Numbers 133-4298-50105 (Equipment Replacement), 133-4298-50145 (Upgrade Pedestrian Signals), and 134-4498- 50134 (traffic Safety Projects). R'LL, DAVID J. BARAKIAN City Engineer APPROV D aI City Manager REVIEWED BY DEPT. OF FINANCE ATTACHMENT: 1. Minute Order MINUTE ORDER NO. AWARDING CONTRACT TO SIGNAL MAINTENANCE, INC., FOR BID SCHEDULES A AND C IN THE AMOUNT OF $111,650, FOR VARIOUS TRAFFIC SIGNAL IMPROVEMENTS (RAMON ROAD/COMPADRE ROAD, AND RAMON ROAD/SUNRISE WAY), CITY PROJECT NO. 98-03 I HEREBY CERTIFY that this Minute Order awarding contract to Signal Maintenance, Inc., for Bid Schedules A and C in the amount of$111,650, for Various Traffic Signal Improvements (Ramon Road/Compadre Road, and Ramon Road/Sunrise Way), City Project No. 98-03, was approved by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 19"' day of April 2000. PATRICIA A. SANDERS City Clerk /,5 PROOF OF PUBLICATION This is space for County Clerk's Feline Stamp (2015.5.C.C.P) 1 No.4255 CITY OF PALM SPRINGS NOTICE INVITING BIDS For constructing VARIOUS TRAFFIC SIGNAL IM- PROVEMENTS CITY PROJECT NO. 98-03 N-1 NOTICE IS HEREBY GIVEN that sealed bids far VARIOUS TRAFFIC SIGNAL IMPROVEMENTS will be received at the office of the Procurement Mona qer of the City of Palm Springs, California, STATE OF CALIFORNIA �untiL2..P.M. an Apni a,zooaraLwe�i�+me�Iiey �� will be opene County of Riverside N-2 DESCRI d and read-aloud. PTION OF THE WORK: The Work comprises the removal, relocation and Installation of traffic signal poles and equipment at,the inter- section of Ramon Road and Compadre Road; complete traffic signal re-wire of Tahquitz Canyon Way and Sunrise Way intersection; the installation of emergency vehicle preemption detectors and E.V.P. signal cabinet equipment to existing pre- emption cable at the Ramon Road and Sunrise Way intersection, and all appurtenant work. N-3 AWARD OF CONTRACT: (a)The City reserves the right after opening bids to reject any or all bids,to waive any informality(non- responsiveness) in a bid, or to make award to the I and a citizen of the United States and a resident of lowest responsive, responsible bidder on the basis of the total sum of Bid Schedules A, B and C and the County aforesaid; I am over the age of eighteen reject all other bids, as it may best serve the inter- est of the City. Bidder shall submit bids on all Bid %ears,and not a party to or interested in the Schedule.. above-entitled matter. I am theprincipal clerk of a (b) As a condition of award, the successful bidder will be required to submit payment and perfor- rinter of the,DESERT SUN PUBLISHING mane bonds and insurance. p (e) The successful bidder shall refer to Section 6- CONIPANY a newspaper of general circulation, 1.03 of these special provisions for requirements related to purchase of long lead items. printed and published in the city of Palm Springs, N-4 BID SECURITY: each bid shall be accompa- nied by a certified or cashier's check or Rid Band County of Riverside,and which newspaper has been in the amount of 10 percent of the total bid price, adjudged a newspaper of general circulation b the p.gyable to the City of Palm sponge. N-5 BIDS TO REMAIN OPEN: The Bidder shall Superior Court of the County of Riverside,State of guarantee the Total Bid Price for a period of 60 calendar days from the date of bid openingg. California under the date of March 24, 1988.Case N-6 CONTRACTOR'S LICENSE CLASSIFICA- TION:The Contractor shall possess a valid Class A Number 191236;that the notice,of which the or C-10 Contractor license at the time of submit- nqq bids. annexed is a printed copy (set in type not smaller N-z CALIFORNIA WAGE RATE REQUIREMENTS: than non ariel,has been published in each regular The Contractor shall pay the general prevailing rate p p g of per diem wages as determined by the Director of the Department of Industrial Relations of the and entire issue of said newspaper and not in any State of California for the locality where the work is supplement thereof on the following dates,to wit: to be performed. A copy of said wage rates is on file at the office of the ity Engineer.The Contrac- tor and any subcontractors shall pay not less than said specified rates and shall post a copy of said Ala felt l Ith, I$th wagqe rates at the protect site. N-e RETAINAGE FROM PAYMENTS: The,Con- -—--------—-- -------------—--—- tractor may elect to receive 100 percent of pay- ments due under the Contract Documents from time to time,without retention of any portion of the ----------_-----—_-J_____—_____— payment by the Cit by depositing securities of —'—' equivalent value withy,the City in accordance with the previsions of Section 22300 of the Public Con- tract Code. All in the year 2000 N-9 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: (a) Contract.Documents may be infected without I certify(or declare)under penalty of perjury that the charge at the office, of the City EnS meer, 3200' East Tahquitz Canyon Way, Palm prings, CA foregoing is true and correct, - 02262-- g g ((b)Complete sets of said Contract Documents may 22nd - be purchased at$25.00 pper set and are obtainable from the office of the GIt Engineer, 3200 East Dated at Palm Springs,California this--------------day Tahquitz Canyon Way,f Palm Springs,,CA 92262. No refund will be madeliof any charges for sets of ---,2000 sets of documents Documents. f ` _— additional fee of$15.00 will be charged for hfarc 1 Contract __ ` _ ___ `____ delivered 2 OedDo Rh y;mail:' en 92262,Th slnq' he PARKING se BIDS: The e leEt6ed shall be sealed and r at ents sent,, SS AND M Signature the upperfes left City zltn Way,P, and shall p, "' d Procurement Manager at. _______________ — hg Canyon Way, Palm Spriparke i„ envelopeshall h t plainly marked i- gBhandidder and with the name and Bid dress followed the Bidder and shall bear the Words "Bid Fore followed by the tole of the Project and the, date and hour of opening Bids. The certified or, cashiers' check or Bid Bond shall be enclosed In, the same envelope with the Bid. BY ORDER OF THE CITY PALM SPRINGS Date ,2000 CITY OF PALM SPRINGS By Is/David it E r a PE, + , City Engineer City of Palm Springs PUB: March 11, 18, 2000 PROOF OF PUBLICATION This is space for County Clerk's Filing Stamp (2015.5.C.C.P) F ,3,i _ � 2000 u� ��GE STATE OF CALIFORNIA County of Riverside I am a citizen of the United States and a resident of Proof of Publication of the County aforesaid; I am over the age of eighteen -- years,and not a party to or interested in the No.4714 CITY OF PL SPRINGS above-entitled matter. I am the principal clerk of a MINUTE ORDER printer of the,DESERT SUN PUBLISHING AWAR O. 6598 CON- COMPANY a newspaper of general circulation, TRACT TO SIGNAL', printed and published in the city of Palm Springs, FORNBID ASGHEDULEs' A AND C IN THE County of Riverside,and which newspaper has been AMOUNT OF$111 650, adjudged a newspaper of general circulation by the FOR VARIOUS TRAM Su Superior Court of the County of Riverside,State of PROVEMENTS RA- P tY MON ROAD/C M- California under the date of March 24,1988.Case PADRE ROAD, AND RAMON ROAD/SUN- Number 191236;that the notice,of which the RISE T NYa'gS ITYl' annexed is a printed copy(set in type not smaller I HEREBY CERTIFY than non ariel,has been published in each regular that this Minute Order P P g awarding contract to and entire issue of said newspaper and not in any Signal Maintenance, Inc., for Bid Schedules supplement thereof on the following dates,to wit: A and C in the amount, of$111,650,for Various Traffic Signal Improve- Apri!27th ment Road/CompadlRamon re Road, and Ramon Road/Sun-1 ------------------'"----- rise Way), City Pmjectl No. 98-03, was ap- proved by the Cdy� Council of the Cnyy of Palm Spring a, Califor- nia, in a meetingg there- of held on the 19th day All in the year 2000 of April z000. PATRICIA A. SANDERS City Clerk I certify(or declare)under penalty of perjury that the PUB: Apr. 27, 2000 foregoing is true and correct. 27th Dated at Patin Springs,California this------day April of-------------------- 2000 -----------------Signature ----- - F CITY OF PALM SPRINGS NOTICE INVITING BIDS For constructing VARIOUS TRAFFIC SIGNAL IMPROVEMENTS CITY PROJECT NO. 98 - 03 N-1 NOTICE IS HEREBY GIVEN that sealed bids for VARIOUS TRAFFIC SIGNAL IMPROVEMENTS will be received at the office of the Procurement Manager of the City of Palm Springs, California, until 2 P.M. on April 4, 2000, at which time they will be opened and read aloud. N-2 DESCRIPTION OF THE WORK: The Work comprises the removal, relocation and installation of traffic signal poles and equipment at the intersection of Ramon Road and Compadre Road; complete traffic signal re-wire of Tahquitz Canyon Way and Sunrise Way intersection; the installation of emergency vehicle preemption detectors and E.V. P. signal cabinet equipment to existing preemption cable at the Ramon Road and Sunrise Way intersection, and all appurtenant work. N-3 AWARD OF CONTRACT: (a) The City reserves the right after opening bids to reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lowest responsive, responsible bidder on the basis of the total sum of Bid Schedules A, B, and C and reject all other bids, as it may best serve the interest of the City. Bidder shall submit bids on all Bid Schedules . (b) As a condition of award, the successful bidder will be required to submit payment and performance bonds and insurance. (c) The successful bidder shall refer to Section 6-1 . 03 of these special provisions for requirements related to purchase of long lead items . N-4 BID SECURITY: each bid shall be accompanied by a certified or cashier' s check or Bid Bond in the amount of 10 percent of the total bid price, payable to the City of Palm Springs . N-5 BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of 60 calendar days from the date of bid S opening. N-6 CONTRACTOR'S LICENSE CLASSIFICATION: The Contractor shall possess a valid Class A or C-10 Contractor license at the time of submitting bids . VARIOUS TRAFFIC SIGNAL IMPROVEMENTS PROJECT NO. 98-03 INSTRUCTIONS TO 3/2/00 BIDDERS- PAGE 1 N-7 CALIFORNIA WAGE RATE REQUIREMENTS: The Contractor shall pay the general prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations of the State of California for the locality where the work is to be performed. A copy of said wage rates is on file at the office of the City Engineer. The Contractor and any subcontractors shall pay not less than said specified rates and shall post a copy of said wage rates at the project site. N-8 RETAINAGE FROM PAYMENTS: The Contractor may elect to receive 100 percent of payments due under the Contract Documents from time to time, without retention of any portion of the payment by the City, by depositing securities of equivalent value with the City in accordance with the provisions of Section 22300 of the Public Contract Code. N-9 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: (a), Contract Documents may be inspected without charge at the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . (b) Complete sets of said Contract Documents may be purchased at $25. 00 dollars per set and are obtainable from the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . No refund will be made of any charges for sets of Contract Documents . (c) An additional fee of $15 . 00 will be charged for sets of documents sent by mail. N-10 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and addressed to the City of Palm Springs, and shall be delivered or mailed to the Procurement Manager at 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . The envelope shall be plainly marked in the upper left hand corner with the name and address of the Bidder and shall bear the words "Bid For. . " followed by the title of the Project and the date and hour of opening Bids . The certified or cashier' s check or Bid Bond shall be enclosed in the same envelope with the Bid. BY ORDER OF THE CITY OF PALM SPRINGS Date %P'64t�� 3 �ii0 CITY OF PALM SPRINGS David J. Barakian, PE City Engineer City of Palm Springs VARIOUS TRAFFIC SIGNAL IMPROVEMENTS PROJECT NO. OB-03 INSTRUCTIONS TO 3/2/00 BIDDERS - PAGE 2 OF PALM SA City of Palm Springs Office of the City Clerk o��Oa*TEO P 3200 Tahquitz Canyon Way•Palm Springs,California 92262 Cq(/FO OA"' TEL (760)323-8204 •TDD:(760)864-9527 May 15, 2000 Signal Maintenance, hic. 2283 Via Burton Street Anaheim, CA 92806 VARIOUS TRAFFIC SIGNAL IMPROVEMENTS, CP98-03, A4214 Enclosed is your Bid Bond issued from Federal Insurance Company of America, in the sum of"ten percent of the total amount of the bid." Your copy of the executed contract is also included. Sincerely, PATRICIA A. SANDERS City Clerk Enclosure cc: Engineering Tom Cartwright Finance Procurement Post Office Box 2743 0 Palm Springs, California 92263-2743 345X V I rr —I 1uJ S000dALJIPAI EN N9TANCE111c CC �o�d'J�9 Uli�owde�arov;e Vrnaa. Lie.#679111 2283 Via Burton St. Anaheim, California 92806, U.S.A. Telephone: (714) 563-4000 Facsimile: (714)563-3178 May 8, 2000 Ms. Patricia Sanders, City Clerk CITY OF PALM SPRINGS 3200 Tahquitz Canyon Way Palm Springs, California 92262 RE: Various Traffic Signal Improvements City Project Number CP 98-03 SCC Job Number 10-451 Dear Ms. Sanders: Enclosed please find four sets of the contract pages for the above referenced work, the Performance and Payments bonds and Certificate of Insurance per your request. We look forward to working with you on this project. Should you have any questions or require additional information, please feel free to contact either Martin Eichmann or myself at (714) 563-4000. Sincerely, SIGNAL MAINTENANCE INC. Ma ita C. Ottosson Construction Department /mco Enclosures Peek is a Thermo Power company STATE OF CALIFORNIA—DEPARTMENT OF INDUSTRIAL RELATIONS DIVISION OF APPRENTICESHIP STANDARDS TO: California Department of Industrial Relations Division of Apprenticeship Standards P. O. Box 603 San Francisco, California 94101 EXTRACT OF FROM: AWARDING AGENCY PUBLIC WORKS CONTRACT AWARD 832480000 CITY OF PALM SPRINGS OFFICE OF CITY CLERK POST OFFICE BOX 2743 PALM SPRINGS, CA 92263-2743 A CONTRACT TO PERFORM PUBLIC WORKS UNDER LABOR CODE SEC. 1777.5 HAS BEEN AWARDED TO: 2. Name of General Contractor 3. Contractor's License Number Signal Maintenance, Inc. 679111 4. Mall Address(Street Number or P. O. Box) 5. City 2283 Via Burton Street Anaheim 6. Zip Code 7. Telephone Number 92806 ( 714 1563-4000 e. Address or Location of Public Works Site(Include city and/or county) Ramon & Compadre Rd, Ramon & Sunrise Way, Tahquitz Canyon & Surise Way (3 Locations) 9. Contract or Project Number 10, Dollar Amount of Contract Award CP98-03, A4214 $111,650.00 11. Starting Date(Estimated or Actual) 12. Completion Date(Estimated or Actual) 13. Number of Working Days MONTH DAY YEAR (USE NUMBERS) MONTH DAY YEAR (USE NUMBERS) 05 / 15 / 00 / 07 / 15 / 00 / 40 14. Type of Construction (Highway,school, hospital,etc.) 15. Traffic Signal improvements NEW CONSTRUCTION 10 ALTERATIONS 16. Classification or Type of Workman (Carpenter,piumber,at. Traffic control, Traffic Signal modification, Traffic Signing & Striping, Remove PCC Sidewalk, Construct PCC Ramp 17, Is language included in the Contract Award to effectuate the provisions of Section 1777.5, as required by the Labor Code? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F'_1 YES O No Is language included in the Contract Award to effectuate the provisions of Section 1776, as required by the Labor Code? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . YES No 16. Signature 19. Tltla 20. Date City Clerk 4-24-00 21. Printed or Typed Name 22. Telephone Number PATRICIA A. SANDERS (760 ) 323-8205 Duplication of this form Is permissible. OAS 13 IRV. 7/95) YT -TOF 181 VENDORS & AMOUNTS BID VENDORS & AMOUNTS BID BID ABSTRACT _ QUE Nz � CIO O3 DATE:�l�lit 6w DING TO: ANTITY COMMODITY ITEM 5c as Sao 23 4:101/2 1 �iLT7471 / so C w C 3 ODO a 9/ O 3 1:9,o l 5�00 3 � PUBLIC WORKS CONTRACTS T8 f BID RESULT CHECK LIST FOR CITY/CLERK OFFICE: yi AGR# 4)-I� AMOUNT.^` �4"N'� City Project NO: �' MO# 6+, ' 1 C' DATE � �� r�! Dates Published: 3 / DIV IND APP NOTICE Y ON ❑ Bid Date & Time: PROJECT: SUCCESSFUL: 1. ' 2. + 7. 3. 8. 4. + * 9. 5. .4. 10. INCOMPLETE "IDS: (Non-responslvel WHY: t CONTRACTOR BACKGROUND CHECK: #If ftts;_ k tll S.tVtlfk zNiL#1: ty� Required? Y ❑ N (ATTACH IF REQUIRED) Affidavit of Non-Collusion Signed & Notarized? Y lig N ❑ Information required of bidder page completed? © ❑ Type & Amount of Insurance Required: ( TFACR AMOUNTS ARE SPECCED) Contractors License No. T Status No. of days to complete w Working Cal ndar Estimated Start Date: ated Completion Date: J� No. of days in which to execute contract after Notice of Award (date City Clerk transmits contracts for execution): Davis-Bacon Exhibits (Specify Exhibits to be completed by Contractor?) Any Addenda? Y ❑ N No. Addenda Signed by Contractor? Y ❑N ❑ BONDS: PERFORMANCE BOND —/�'O % PAYMENT BOND _ % CORRECTION REPAIR BOND % BID BONDS: BLANK BID SPECS. Successful Bidder: CASHIER'S CHECK? Y ❑ N ❑ DEPOSITED IN T & A? Y ❑ N ❑ Five (5) extra Sets of bid specifications for contract execution Unsuccessful Bidders: CASHIER'S CHECKS? Y ❑ N ❑ DEPOSITED IN T & A? Y ❑ N ❑ Attached: Y ❑ N ❑ Which Contractor(s): Provided Previously DO SPECS & AGREEMENT FORM REFERENCE: Public Contracts Government Code Sec. 22300 Y � N ❑ Labor Code 1777.5 Y © N ❑ Labor Code 1776 f Y © N ❑ California Standard Specifications _ EDITION Standard Specifications for Public Works Construction EDITION DATE: BY: &6 a G[/ DEPT: /X 0,4,,4 Q DATE: July 14, 2000 TO: Margo -Engineering FROM: Barb White -Asst. City Clerk RE: Contract Change Order for Signal Maintenance, Inc. A4214 Attached is the other copy of the change order for Signal Maintenance, Inc., A4214, for your records. You already have one copy, however, the agreement number on it was incorrect. The correct number is A4214. Please change your other copy to comply, If you have any questions, please give me a call at 323-8206. Thanks, �� J