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HomeMy WebLinkAboutA6989 2017 agreementCONSULTING SERVICES AGREEMENT (Cornelia White House Structural Engineering Analysis) THIS AGR MENT FOR CONSULTING SERVICES ("Agreement") is made and entered into on , 201�_, by and between the City of Palm Springs, a California charter city Und municipal corporation ("City"), and RA Structural Engineering, Inc., a California corporation, ("Consultant"). City and Consultant are individually referred to as "Party" and are collectively referred to as the "Parties". RECITALS A. City requires the services of a professional engineering firm to complete a structural engineering analysis of the Cornelia White House in Palm Springs, ("Project"). B. Consultant has submitted to City a proposal to provide the professional structural engineering services to City under the terms of this Agreement. C. Based on its experience, education, training, and reputation, Consultant is qualified and desires to provide the necessary services to City for the Project. D. City desires to retain the services of Consultant for the Project. In consideration of these promises and mutual agreements, City agrees as follows: AGREEMENT 1. CONSULTANT SERVICES 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide professional parking management program and evaluation services to City as described in the Scope of Services/Work attached to this Agreement as Exhibit "A" and incorporated by reference (the "services" or "work"), excluding those services identified under "Construction Administration" which may be added to the scope of work by amendment of this Agreement. Exhibit "A" includes the agreed upon schedule of performance and the schedule of fees. Consultant warrants that all services and work shall be performed in a competent, professional, and satisfactory manner consistent with prevailing industry standards. In the event of any inconsistency between the terms contained in the Scope of Services/Work and the terms set forth in this Agreement, the terms set forth in this Agreement shall govern. 1.2 Compliance with Law_. Consultant services rendered under this Agreement shall comply with all applicable federal, state, and local laws, statutes and ordinances and all lawful orders, rules, and regulations. 1.3 Licenses and Permits. Consultant shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. DUpUCA'TF Rodwl10111 GR1GINAL 1.4 Familiarity with _Work. By executing this Agreement, Consultant warrants that it has carefully considered how the work should be performed and fully understands the facilities, difficulties, and restrictions attending performance of the work under this Agreement. 2. TIME FOR COMPLETION The time for completion of the services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the work of this Agreement according to the agreed upon schedule of performance set forth in Exhibit "A." Consultant shall not be accountable for delays in the progress of its work caused by any condition beyond its control and without the fault or negligence of Consultant. Delays shall not entitle Consultant to any additional compensation regardless of the party responsible for the delay. 3. COMPENSATION OF CONSULTANT 3.1 Compensation of Consultant. Consultant shall be compensated and reimbursed for the services rendered under this Agreement in accordance with the schedule of fees set forth in Exhibit "A", excluding those services identified under "Construction Administration", in the total amount of Twenty Thousand Dollars ($20,000). The optional additional services as listed under "Construction Administration" in the amount of Eight Thousand Dollars ($8,000) is excluded from the scope and fee of this Agreement, which may be added to the scope and fee by amendment of this Agreement. Upon execution of this Agreement, and issuance of a Purchase Order therefore, the City will pay Consultant a retainer fee in the amount of Six Thousand Dollars ($6,000) which shall be credited as payment against the total compensation authorized herein of Twenty Thousand Dollars ($20,000), leaving a final payment owed upon completion of the Services in the amount of Fourteen Thousand Dollars ($14,000). In addition to the compensation as set forth above, Consultant may be reimbursed for direct costs as identified in Exhibit "A" up to and not exceeding the amount of One Thousand Dollars ($1,000). The total compensation as authorized herein this Agreement is Twenty -One Thousand Dollars ($21,000). 3.2 Method of Payment. In any month in which Consultant wishes to receive payment, Consultant shall submit to City an invoice for services rendered prior to the date of the invoice, no later than the first working day of such month, in the form approved by City's finance director. Payments shall be based on the hourly rates set forth in Exhibit "A" for authorized services performed. City shall pay Consultant for all expenses stated in the invoice that are approved by City and consistent with this Agreement, within thirty (30) days of receipt of Consultant's invoice. Revised- 4127/17 �aos+�s,i 3.3 Changes. In the event any change or changes in the Scope of Services/Work is requested by City, Parties shall execute a written amendment to this Agreement, specifying all proposed amendments, including, but not limited to, any additional fees. An amendment may be entered into: A. To provide for revisions or modifications to documents, work product, or work, when required by the enactment or revision of any subsequent law; or B. To provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Consultant's profession. 3.4 Appropriations. This Agreement is subject to, and contingent upon, funds being appropriated by the City Council of City for each fiscal year. If such appropriations are not made, this Agreement shall automatically terminate without penalty to City. 4. PERFORMANCE SCHEDULE 4.1 Time of Essence. Time is of the essence in the performance of this Agreement. 4.2 Schedule of Performance. All services rendered under this Agreement shall be performed under the agreed upon schedule of performance set forth in Exhibit "A." Any time period extension must be approved in writing by the Contract Officer. 4.3 Force Maieure. The time for performance of services to be rendered under this Agreement may be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, if Consultant notifies the Contract Officer within ten (10) days of the commencement of such condition. Unforeseeable causes include, but are not limited to, acts of God or of a public enemy, acts of the government, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, and unusually severe weather. After Consultant notification, the Contract Officer shall investigate the facts and the extent of any necessary delay, and extend the time for performing the services for the period of the enforced delay when and if, in the Contract Officer's judgment, such delay is justified. The Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 4.4 Term. Unless earlier terminated in accordance with Section 4.5 of this Agreement, this Agreement shall continue in full force and effect for a period of one year, commencing on June 12, 2017, and ending on June 30, 2018, unless extended by mutual written agreement of the parties. 4.5 Termination Prior to Expiration of Term. City may terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Revised 4127117 720$97_I Consultant. Where termination is due to the fault of Consultant and constitutes an immediate danger to health, safety, and general welfare, the period of notice shall be such shorter time as may be determined by the City. Upon receipt of the notice of termination, Consultant shall immediately cease all services except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer after such notice. Consultant may terminate this Agreement, with or without cause, upon thirty (30) days written notice to City. S. COORDINATION OF WORK 5.1 Representative of Consultant. The following principal of Consultant is designated as being the principal and representative of Consultant authorized to act and make all decisions in its behalf with respect to the specified services and work: Reza Asgharpour, PE. It is expressly understood that the experience, knowledge, education, capability, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services under this Agreement. The foregoing principal may not be changed by Consultant without prior written approval of the Contract Officer. 5.2 Contract Officer. The Contract Officer shall be the City Manager or his/her designee ("Contract Officer"). Consultant shall be responsible for keeping the Contract Officer fully informed of the progress of the performance of the services. Consultant shall refer any decisions that must be made by City to the Contract Officer. Unless otherwise specified, any approval of City shall mean the approval of the Contract Officer. 5.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, education, capability, and reputation of Consultant, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall not contract with any other individual or entity to perform any services required under this Agreement without the City's express written approval. In addition, neither this Agreement nor any interest may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 5.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Consultant, its agents or employees, perform the services required, except as otherwise specified. Consultant shall perform all required services as an independent contractor of City and shall not be an employee of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role; however, City shall have the right to review Consultant's work product, result, and advice. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4 Rovisod: 4127117 720599 1 5.5 Personnel. Consultant agrees to assign the following individuals to perform the services in this Agreement. Consultant shall not after the assignment of the following personnel without the prior written approval of the Contract Officer. Acting through the City Manager, the City shall have the unrestricted right to order the removal of any personnel assigned by Consultant by providing written notice to Consultant. Name: Title: Reza Asgharpour, PE 6. INSURANCE Consultant shall procure and maintain, at its sole cost and expense, policies of insurance as set forth in the attached Exhibit "B", incorporated herein by reference. 7. INDEMNIFICATION. 7.1 Indemnification. To the fullest extent permitted by law, Consultant shall defend (at Consultant's sole cost and expense), indemnify, protect, and hold harmless City, its elected officials, officers, employees, agents, and volunteers (collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees (collectively "Claims"), including but not limited to Claims arising from injuries to or death of persons (Consultant's employees included), for damage to property, including property owned by City, from any violation of any federal, state, or local law or ordinance, and from errors and omissions committed by Consultant, its officers, employees, representatives, and agents, that arise out of or relate to Consultant's performance under this Agreement. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the City, its elected officials, officers, employees, agents, and volunteers. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Consultant's indemnification obligation or other liability under this Agreement. Consultant's indemnification obligation shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Parties for such matters indemnified are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final. This provision is intended for the benefit of third party Indemnified Parties not otherwise a party to this Agreement. 7.2 Design Professional Services Indemnification and Reimbursement. If the Agreement is determined to be a "design professional services agreement" and Consultant is a "design professional" under California Civil Code Section 2782.8, then: A. To the fullest extent permitted by law, Consultant shall indemnify, defend (at Consultant's sole cost and expense), protect and hold harmless City and its elected officials, officers, employees, agents and volunteers and all other public agencies whose approval of the project is required, (individually "Indemnified Party"; j Revised; 4r27117 720599.1 collectively "Indemnified Parties") against any and all liabilities, claims, judgments, arbitration awards, settlements, costs, demands, orders and penalties (collectively "Claims"), including but not limited to Claims arising from injuries or death of persons (Consultant's employees included) and damage to property, which Claims arise out of, pertain to, or are related to the negligence, recklessness or willful misconduct of Consultant, its agents, employees, or subcontractors, or arise from Consultant's negligent, reckless or willful performance of or failure to perform any term, provision, covenant or condition of this Agreement ("Indemnified Claims"), but Consultant's liability for Indemnified Claims shall be reduced to the extent such Claims arise from the negligence, recklessness or willful misconduct of the City and its elected officials, officers, employees, agents and volunteers. B. The Consultant shall require all non -design -professional sub- contractors, used or sub -contracted by Consultant to perform the Services or Work required under this Agreement, to execute an Indemnification Agreement adopting the indemnity provisions in sub -section 7.1 in favor of the Indemnified Parties. In addition, Consultant shall require all non -design -professional sub -contractors, used or sub- contracted by Consultant to perform the Services or Work required under this Agreement, to obtain insurance that is consistent with the Insurance provisions as set forth in this Agreement, as well as any other insurance that may be required by Contract Officer. 8. RECORDS AND REPORTS 8.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer reports concerning the performance of the services required by this Agreement, or as the Contract Officer shall require. 8.2 Records. Consultant shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Consultant shall keep such books and records as shall be necessary to properly perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 8.3 Ownership of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant in the performance of this Agreement shall be the property of City. Consultant shall deliver all above -referenced documents to City upon request of the Contract Officer or upon the termination of this Agreement. Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights or ownership of the documents and materials. Consultant may retain copies of such documents for Consultant's own use. Consultant shall have an unrestricted right to use the concepts embodied in such documents. f; Rovised: 4127117 724599, I 8.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. 8.5 Cost Records. Consultant shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred while performing under this Agreement. Consultant shall make such materials available at its offices at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment for inspection by City and copies shall be promptly furnished to City upon request. 9. ENFORCEMENT OF AGREEMENT 9.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 9.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs. 9.3 Waiver. No delay or omission in the exercise of any right or remedy of a non -defaulting party on any default shall impair such right or remedy or be construed as a waiver. No consent or approval of City shall be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing. No such waiver shall be a waiver of any other default concerning the same or any other provision of this Agreement. 9.4 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative. The exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. Ravisod: 4127117 ?. f, "90 I 9.5 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, a declaratory judgment, or any other remedy consistent with the purposes of this Agreement. 10. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 10.1 Non-Liabilityof _City Officers and Employees. No officer or employee of City shall be personally liable to the Consultant, or any successor -in -interest, in the event of any default or breach by City or for any amount which may become due to the Consultant or its successor, or for breach of any obligation of the terms of this Agreement. 10.2 Conflict of Interest. Contractor acknowledges that no officer or employee of the City has or shall have any direct or indirect financial interest in this Agreement nor shall Contractor enter into any agreement of any kind with any such officer or employee during the term of this Agreement and for one year thereafter. Contractor warrants that Contractor has not paid or given, and will not pay or give, any third party any money or other consideration in exchange for obtaining this Agreement. 10.3 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination or segregation in the performance of or in connection with this Agreement regarding any person or group of persons on account of race, color, creed, religion, sex, marital status, disability, sexual orientation, gender identity, gender expression, national origin, physical or mental disability, medical condition, or ancestry. Consultant shall otherwise fully comply with the provisions of Palm Springs Municipal Code Section 7,09.040 relating to non-discrimination in city contracting. 11. MISCELLANEOUS PROVISIONS 11.1 Notice. Any notice, demand, request, consent, approval, or communication that either party desires, or is required to give to the other party or any other person shall be in writing and either served personally or sent by pre -paid, first- class mail to the address set forth below. Notice shall be deemed communicated seventy-two (72) hours from the time of mailing if mailed as provided in this Section. Either party may change its address by notifying the other party of the change of address in writing. g Rovisod: 4127W 7245�13- I To City: City of Palm Springs Attention: City Manager/ City Clerk 3200 E. Tahquitz Canyon Way Palm Springs, California 92262 To Consultant: RA Structural Engineering, Inc. 77570 Springfield Lane, Suite D Palm Desert, CA 92211 11.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and supersedes all other written agreements. 11.3 Amendment. No amendments or other modifications of this Agreement shall be binding unless through written agreement by all Parties. 11.4 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement, which shall be Interpreted to carry out the intent of the parties. 11.5 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties' successors and assignees. 11.6 Third Party Beneficiary. Except as may be expressly provided for in this Agreement, nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third -party beneficiary or otherwise, upon any entity or person not a party to this Agreement. 11.7 Recitals. The above -referenced Recitals are hereby incorporated into the Agreement as though fully set forth in this Agreement and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same. 11.8 Authority. The persons executing this Agreement on behalf of the Parties warrant that they are duly authorized to execute this Agreement on behalf of Parties and that by so executing this Agreement the Parties are formally bound to the provisions of this Agreement. Revised 4127117 nm99.1 IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below. "CITY" City of Palm Springs f Date: 10 cDO19 By; avid H. Ready, PhDf���� City Manager iA,PFROVIMnBnYr�CITY MANAGER APPROVED AS TO FORM: ATTEST rt _ a�.[�w-DD AOV 4� 0 By: - By: Edward Z. Kotkin, Kathleen D. Hart, MMC City Attorney Interim City Clerk Date: 6119-/ ao l7 Date: y W thou, The a 5 --- Authorization EXfrerhe r�i7 Manager City "CONSULTANT" RA Structural Engineering, Inc. /t/By : q?vlq. (name) eta ASj a rpou r (title) (name) (title) to Revised: 4127117 720599.1 CALIFORMI[A ALL->PUnPOS9 ACKNOWLEDGMENT CIVIL CODE § 1180 ,. A notary public or other offuer completing this cenfitate verifies on* the idea* of the individual who signed the document to which this certificate c attached, and not the vuihfdne= aco, cy. a validity of that dOMMOnt. State of CalEpmia C) ounty or Q 0b 1 Stic-, J On ; K1W W ,��''"`i.3: I before me. Date _ e Ln ,rf Name and M& of the Officer peraonally appeared � r 'S t'V�' _ Name(:) of Sigmto) who proved to me on the ba•.sa of satrrfactory evidence to be the pernon(a) whose name(o) Ware subscribed to the within instrument and acknowledged to me that heloheAhey executed the same in hiafherAheir authorised capacrty(re 1. and that by hmAor/their signature(a) on the rnatrument the person(_}. or the entity upon behalf of which the person(c) acted, executed the instrument I certify under PENALTY OF PERJURY under the lays of the State of California that the foregoing paragraph is true and oonect. B IOZ 'LZ unr s2ltt1113 'IuluOJ W WrTNEGS my hand and official real. iltunco apisisAitj zelum1111:0 - ailgnd AJI!10N v 5ignat• 169ZLOZ # uOI.SSIW lOD Signature oflvbtaryPubb. 3.N3AVN36 U8tlH3111 Place f Luy .Baal Above OPTIONAL Though Uds, section is optional wrnplebng this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Number of Page:: Document Date: Signers) Other Than Named Above: Capocity(es) Claimed by Signer(s) Signer o Name: ❑ Corporate Officer — Tide(); ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other Signer In Representing: 0igner a Name: ❑ Corporate Officer — Trtle(5)_ ❑ Partner — ❑ limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guandian or Conservator ❑ Other. Signer b Representing: 14 NaWnat Notary Association • www NationslNotary.oig-1-800-UO NOTARY 0-800-87&6827) Item *$W7 t t Revised: 4-27117 7?OSg`1,1 EXHIBIT "A" CONSULTANT'S SCOPE OF SERVICESMORK Including, Schedule of Fees And Schedule of Performance Rovis¢d• 4127117 720599_ � 117A SDI'-�u�C�f�u�.I'� ►I�I''-I�nl � rrn'ap� 77570 Springfield Lane, Suite "D" Phone: (760) 360-9998 Palm Desert, CA. 92211 fax: (760) 360-9903 STRUCTURAL PROPOSAL June 12, 2017 Client: Marcus Fuller, M.P.A, P.E., P.L.S.- Assistant City Manager City of Palm Springs 3200 East Tahquitz Canyon Way Palm Springs, CA 92262 Project name: The Cornelia White House 221 South Canyon Drive Palm Springs, CA Thank you for the opportunity to offer our engineering services. Project Description It is our understanding that this project consists of Existing one story Historic Wood Structure House with raised floor, Pitch and flat roof. Based on the report prepared by Architectural Resources Group, The Existing Structure has substantial wood decay at the exterior wall and the raised floor that needs the structural retrofit for structural integrity and stability, Existing foundation and connection to raised floor needs a retrofit as well. RA Structural will provide evaluation of the existing structure and retrofit design and details to restore the exiting building to the original condition and additional retrofit design will provided based on the engineering judgment and experience to the level that Historical elements and design of the building will preserve. The Structural Retrofit design will not upgrade the building Structure to meet the current building codes. Design Develo ment: 1. Communicate and coordinate with all disciplines during the course of the project. 2. Provide reasonable modifications as needed. 3. Finalize design for retrofit the existing structure based on the Project Description 4. Prepare and provide a complete set of structural calculation, drawings for structural system in CAD Software based on the Architectural drawings. Construction Documents: I. Provide stamped and signed building department submittal/construction package drawn in AutoCAD including framing and foundation plans and details. 2. Provide construction specification. 3. Design and detail custom retrofit details. 4. Correspond with the building department as necessary for permit 5. Provide revisions as required and in accordance with Architect's and/or other consultants' design as a result of the Building Department Plan Check corrections and comments in writing. 6. Provide the Architect with revised, stamped and signed documents and drawings for re -submittal Exclusions Our scope of work does not include the following: • Providing a soils report, • Providing truss calculations if needed, • Providing post tension slab if needed • Providing architectural drawings and detailing • Providing construction administration services Proiect Fees: 1. Design Fee for Structural Engineering Service: ............................ $20,000.00 2. Construction Administration: (Not included in this proposal) ....................00.00 3. Reimbursable & Extra Costs (FedEx, Blueprints, Scans, Field Work, etc.): See Attached Sheet for Fees Payment Method for Structural Engineering Service: Additional work not outlined in this proposal or changes to plans after initial design shall be billed at our standard Hourly Billing Rates. 30% retainer is required upon acceptance of this proposal. 60% of the billing be due at the building department I" submittal or 15 days after completion of the design submitted to client. 10% or final billing plus ay reimbursable costs will be due at the building department approval of the plans. Payments of invoices received after 30 days of the date invoiced will be subject to a finance charge of 1.5% per month. If this proposal is acceptable, please sign one copy and return with a retainer check in the amount of $6,000 to RA Structural Engineering at 77570 Springfield Lane, Suite "D" Palm Desert, Ca. 92211. We will begin to work on project once we have a complete set of Architectural Plans (provided by your Architect) and have received a signed proposal with retainer check. 06/12/17 2 __ Reza Asgharpour, P.E., Principal RCE 67613 Date (Licensed by the State Board of Professional Engineers and Land Surveyors) Company Authorized Agent's Name Signature Date ITAII f'iI I'll Y��►,Zi,n, e'�e�I'-�I�I�l�� Maw 77570 Springfield Lane, Suite "D" Phone. (760) 360-9998 Palm Desert, CA. 92211 Fax. (760) 360-9903 Hourly Biding Rates January 1, 2017 to December 31, 2017 Staff Hourly Principal......................................................................................$ 150.00 Project Engineer/Design Engineer........................................................$ 130.00 Designer......................................................................................$ 100.00 Draftsperson.................................................................................$ 80.00 Clerk/Typist................................................................................. $ 60.00 Litigation/Court Appearance............................................................... $ 300.00 Expenses: Mileage at $0.50 / mile Materials at cost plus 15% Outside services at cost plus 15% Outside blueprints and/or document reproductions at 15% In -House Printing: 2406 (Size D)..............................................................................$4.001 page 30x42 (Size E1)..............................................................................$5.00 ! page 36x48 (Size E)...............................................................................$6.001 page EXHIBIT 111319 INSURANCE PROVISIONS Including Verification of Coverage, Sufficiency of Insurers, Errors and Omissions Coverage, Minimum Scope of Insurance, Deductibles and Self -Insured Retentions, and Severability of Interests (Separation of Insureds) j; Ruvisod 4/27117 7$0 "A INSURANCE 1. Procurement and Maintenance of Insurance. Consultant shall procure and maintain public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's performance under this Agreement. Consultant shall procure and maintain all insurance at its sole cost and expense, in a form and content satisfactory to the City, and submit concurrently with its execution of this Agreement. Consultant shall also carry workers' compensation insurance in accordance with California workers' compensation laws. Such insurance shall be kept in full force and effect during the term of this Agreement, including any extensions. Such insurance shall not be cancelable without thirty (30) days advance written notice to City of any proposed cancellation. Certificates of insurance evidencing the foregoing and designating the City, its elected officials, officers, employees, agents, and volunteers as additional named insureds by original endorsement shall be delivered to and approved by City prior to commencement of services. The procuring of such insurance and the delivery of policies, certificates, and endorsements evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its elected officials, officers, agents, employees, and volunteers. 2. Minimum Scope of Insurance. The minimum amount of insurance required under this Agreement shall be as follows: 1. Comprehensive general liability and personal injury with limits of at least one million dollars ($1,000,000.00) combined single limit coverage per occurrence and two million dollars ($2,000,000) general aggregate; 2. Automobile liability insurance with limits of at least one million dollars ($1,000,000.00) per occurrence; 3. Professional liability (errors and omissions) insurance with limits of at least one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000) annual aggregate is: X required is not required; 4. Workers' Compensation insurance in the statutory amount as required by the State of California and Employer's Liability Insurance with limits of at least one million dollars $1 million per occurrence. If Consultant has no employees, Consultant shall complete the City's Request for Waiver of Workers' Compensation Insurance Requirement form. 3. Primary Insurance. For any claims related to this Agreement, Consultant's insurance coverage shall be primary with respect to the City and its respective elected officials, officers, employees, agents, and volunteers. Any insurance or self-insurance maintained by City and its respective elected officials, officers, 14 Revised 4/27/1 720".1 employees, agents, and volunteers shall be in excess of Consultant's insurance and shall not contribute with it. For Workers' Compensation and Employer's Liability Insurance only, the insurer shall waive all rights of subrogation and contribution it may have against City, its elected officials, officers, employees, agents, and volunteers. 4. Errors and Omissions Coverage. If Errors & Omissions Insurance is required, and if Consultant provides claims made professional liability insurance, Consultant shall also agree in writing either (1) to purchase tail insurance in the amount required by this Agreement to cover claims made within three years of the completion of Consultant's services under this Agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the amount required by this Agreement for at least three years after completion of Consultant's services under this Agreement. Consultant shall also be required to provide evidence to City of the purchase of the required tail insurance or continuation of the professional liability policy. 5. Sufficiency of Insurers. Insurance required in this Agreement shall be provided by authorized insurers in good standing with the State of California. Coverage shall be provided by insurers admitted in the State of California with an A.M. Best's Key Rating of B++, Class VII, or better, unless otherwise acceptable to the City. 6. Verification of Coverage. Consultant shall furnish City with both certificates of insurance and endorsements, including additional insured endorsements, effecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by the City before work commences. City reserves the right to require Consultant's insurers to provide complete, certified copies of all required insurance policies at any time. Additional insured endorsements are not required for Errors and Omissions and Workers' Compensation policies. Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements stated on the certificate: 1. "The City of Palm Springs, its officials, employees, and agents are named as an additional insured..." ("as respects City of Palm Springs Contract No. " or "for any and all work performed with the City" may be included in this statement). 2. "This insurance is primary and non-contributory over any insurance or self- insurance the City may have..." ("as respects City of Palm Springs Contract No. Of or "for any and all work performed with the City" may be included in this statement). 3. "Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, "endeavor to" mail and "but failure to mail 15 Rovised 4/27117 720599.1 such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out. 4. Both the Workers' Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and volunteers. In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the policies. All certificates of insurance and endorsements are to be received and approved by the City before work commences. All certificates of insurance must be authorized by a person with authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter. Failure to obtain the required documents prior to the commencement of work shall not waive the Consultant's obligation to provide them. 7. Deductibles and Self -Insured Retentions. Any deductibles or self - insured retentions must be declared to and approved by the City prior to commencing any work or services under this Agreement. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self -insured retentions with respect to the City, its elected officials, officers, employees, agents, and volunteers; or (2) Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. Certificates of Insurance must include evidence of the amount of any deductible or self -insured retention under the policy. Consultant guarantees payment of all deductibles and self -insured retentions. 8. Severabillity of Interests (Separation of Insureds). This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer's liability. 16 Revised: 4127/17 720399-1 ACaRa CERTIFICATE OF LIABILITY INSURANCE DATE (MMlDDIYYYY) 06/09/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed, If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the Certificate holder in lieu of such endorsement(s). PRODUCER Farrell & Associates Insurance Services 77570 Springfield Lane #A Palm Desert, CA 92211ADDRESS; CONTACT AME; DennispFarrell PHONE (760)772-6501 aIc Ne ; (706)619-1915 E-MAIL mail@e-fia.com INSURER(S) AFFORDING COVERAGE NAIC x Phone: (760) 772-6501 Fax: (706)619-1915 INSURER A : Valley Forge Insurance Company 20508 INSURED INsuRER 13 : State Compensation Insurance Fund 35076 INSURER C RA Structural Engineering Inc 77570 Springfield Lane INSURER Dr Suite D Palm Desert CA 92211- INSURER E - INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PER;OD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS SR TYPE OF INSURANCE POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMIDDIYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE [K] OCCUR x B6011364403 03/27/2017 03/27/2018 EACH OCCURRENCE S 1.000,000 PREMISES Ea occurrence S 300 000 MED EXP (Any one person) S 10,000 PERSONAL & ADV INJURY S 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER, GENERAL AGGREGATE S 2,000,000 POLICY jECT 7 LOC PRODUCTS - COMPIOP AGG I S 2,000,000 is OTHER: A AUTOMOBILE LIABILITY B6011364403 03/27/2017 03/27/2018 Ea uUrelNED SINGL LIMIT s 1,004,000 BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Pet accident) $ X NIRFJ7AUT05 X NON-OVMED AUTOS PROPERTY DAMAGE Per atxident s a UMBRELLA UAB Id OCCUR EACH OCCURRENCE S AGGREGATE S EXCESS LIAR CLAIMS -MADE DED I I RETENTIONS Is B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTIVE OFFICEWMEMBER EXCLUDED? (Mandatory In NH) N I A X 9076938-16 10/25/2016 10/25/2017 H. PER OTSTATU R X I E,L EACH ACCIDENT S 11000,000 E.L. DISEASE - EA EMPLOYEE S 11000,000 If yes, desatbe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT S 1,000,000 DESCRIPTION OF OPERATIONS 1 LOCATlON51 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached it mom space Is required) The City of Palm Springs, its officials, employees, and agents are named as an additional insured for any and all work performed with the City. This insurance is primary and non-contributory over any Insurance or self-insurance the City may have for any and all work performed with the City. Should any of the above described policies be canceled before the expiration date theraf, the Issuing company will mall 30 days written notice to the Certificate Holder named, Corporate Officers and/or Directors named below are not Insured by the worker compensation insurance policy: 1. Reza Asgharpour, President 2. Maryam Tobari, Secretary O City of Palm Springs C10 Marcus L Fuller, MPA, PE, PLS Assistant City Manager 3200 E Tahquitz Canyon Way Palm Springs, CA 92262 L:ANL;VLL.A I IUN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 1`]au izs 33 fat'vc R (P1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD KMaXI11 'a�coRo CERTIFICATE OF LIABILITY INSURANCE DATE 7 F 0sizr211212Ya17 THIS CERTIFICATE 13 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERISI, AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the cerllficale holder Is an ADDITIONAL INSURED, the pollcylles) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the pollcy, certain pollcles may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsements . PRODUCER Unlckel & Associates Insurance Unlckel & Assoc. 1-100627703 P.O. Box 10727 San Bernardino, CA 92423-0727 CONTACT NAME: Patricia Henson -Detwiler PHONE FAX Arc No, El : 909-890.9707 Arc No : 909-890-9237 ADDRESS; henson-detwiler unickelinsurance.com PRODUCUR CUSTOMER IDr: RASTRA INSURERS AFFORDING COVERAGE NAIC s INSURED RA Structural Engineering 77570 Springfield Lane, Ste. D Palm Desert, CA 92211 INSURERA: Wesco Insurance Company 25011 INSURER8: INSURER C INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFYTHAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WH CH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TR TYPE OF INSURANCE POLICY NUMBER MMrDDrYYYY MMIDWYYYYI LIMITS GENERAL LIABILITY EACH,?CCJRRENCE $ 'MArCOMMERCIAL PREMISES Ea occurrence $ GENERAL LIABILITY CLAIMS -MADE ED OCCUR MED EXP IAny one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS- COMPIOP AGG S POLICY PRO- LOC S AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT {Ea accident) S ANY AUTO BODILY INJURY {Per person) S ALL OWNED ALTOS BODILY INJURY {Per ecadentl S SCHEDULED AUTOS HIRED AUTOS PROPERTY DAMAGE {PER ACCIDENT) S $ NON -OWNED AUTOS S UMBRELLA LIAR OCCUR EACH OCCURRENCE S HCLAIMS-MADE AGGREGATE S EXCESS LIAR DEDUCTIBLE S S RETENTION S WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNERIEXECURVE YIN OFFICER&SASER EXCLUDED? N 1 A WC STATU- OTH- 7 RY RdIT R EL EACH ACCIDENT S EL DISEASE . EA EMPLOYEE S (Mandatory In NH) II es S6desenbeunder DESCRIPTION OF OPERATIONS below E.L DISEASE - POLICY LIMIT S B Professional Llab ARA1255879-OD 09/0512016 0810512017 Ea Claim 1,000,00 Ded $5,000 Aggregate 1,000,00 DESCRIPTION OF OPERATIONS! LOCATIONS! VEHICLES (Attach ACORD 701, Additional Remarks Schedule, IT more space is required) Verification of Insurance C ITYP-2 City of Palm Springs 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 01988-2009 ACORD CORPORATION, All rights reserved. ACORD 25 (2009/09) The ACORD name and logo are registered marks of ACORD ENDORSEMENT AGREEMENT BROKER COPY HOME OFFICE SAN FRANCISCO ALL EFFECTIVE DATES ARE AT 12:01 AM PACIFIC STANDARD TIME OR THE TIME INDICATED AT PACIFIC STANDARD TIME WAIVER OF SUBROGATION 9076938-16 RENEWAL SC 9-61-40-93 PAGE 1 OF 1 EFFECTIVE JUNE 26, 2017 AT 12.01 A.M. AND EXPIRING OCTOBER 25, 2017 AT 12.01 A.M. RA STRUCTURAL ENGINEERING 77570 SPRINGFIELD LN STE D PALM DESERT, CA 92211 ANYTHING IN THIS POLICY TO THE CONTRARY NOTWITHSTANDING, IT IS AGREED THAT THE STATE COMPENSATION INSURANCE FUND WAIVES ANY RIGHT OF SUBROGATION AGAINST, CITY OF PALM SPRINGS WHICH MIGHT ARISE BY REASON OF ANY PAYMENT UNDER THIS POLICY IN CONNECTION WITH WORK PERFORMED BY, RA STRUCTURAL ENGINEERING IT IS FURTHER AGREED THAT THE INSURED SHALL MAINTAIN PAYROLL RECORDS ACCURATELY SEGREGATING THE REMUNERATION OF EMPLOYEES WHILE ENGAGED IN WORK FOR THE ABOVE EMPLOYER, IT IS FURTHER AGREED THAT PREMIUM ON THE EARNINGS OF SUCH EMPLOYEES SHALL BE INCREASED BY 03%. NOTHING IN THIS ENDORSEMENT CONTAINED SHALL BE HELD TO VARY, ALTER, WAIVE OR EXTEND ANY OF THE TERMS, CONDITIONS, AGREEMENTS, OR LIMITATIONS OF THIS POLICY OTHER THAN AS STATED. NOTHING ELSEWHERE IN THIS POLICY SHALL BE HELD TO VARY, ALTER, WAIVE OR LIMIT THE TERMS, CONDITIONS, AGREEMENTS OR LIMITATIONS OF THIS ENDORSEMENT. COUNTERSIGNED AND ISSUED AT SAN FRANCISCO: JUNE 28,2017 2570 AUTHORIZED REPRESENT/IVE PRESIDENT AND CEO SCIF FORM 10217 IREV.7-2014? OLD OP 217 ENDORSEMENT AGREEMENT BROKER COPY ADDITIONAL INSURED EMPLOYER 9076938-16 FUNO RENEWAL SC HOME OFFICE 9-61-40-93 SAN FRANCISCO PAGE 1 OF 1 ALL EFFECTIVE DATES ARE AT 12:01 AM PACIFIC EFFECTIVE JUNE 221 2017 AT 12.01 A.M. STANDARD TIME OR THE TIME INDICATED AT PACIFIC STANDARD TIME RA STRUCTURAL ENGINEERING 77570 SPRINGFIELD LN STE D PALM DESERT, CA 92211 ANYTHING IN THIS POLICY TO THE CONTRARY NOTWITHSTANDING, IT IS AGREED THAT CITY OF PALM SPRINGS IS HEREBY NAMED AS AN ADDITIONAL INSURED EMPLOYER ON THIS POLICY BUT ONLY AS RESPECTS EMPLOYEES WHOSE NAMES APPEAR ON THE PAYROLL RECORDS OF RA STRUCTURAL ENGINEERING (HEREIN CALLED THE PRIMARY INSURED) WHILE THOSE EMPLOYEES ARE ENGAGED IN WORK UNDER THE SIMULTANEOUS DIRECTION AND CONTROL OF THE PRIMARY INSURED AND THE ADDITIONAL INSURED EMPLOYER. IT IS FURTHER AGREED THAT THE PAYMENT OF THE FULL PREMIUM DUE AND PAYABLE UNDER THIS POLICY SHALL REMAIN THE SOLE RESPONSIBILITY OF THE PRIMARY INSURED. NOTHING IN THIS ENDORSEMENT CONTAINED SHALL BE HELD TO VARY, ALTER, WAIVE OR EXTEND ANY OF THE TERMS, CONDITIONS, AGREEMENTS, OR LIMITATIONS OF THIS POLICY OTHER THAN AS STATED NOTHING ELSEWHERE IN THIS POLICY SHALL BE HELD TO VARY, ALTER, WAIVE OR LIMIT THE TERMS, CONDITIONS, AGREEMENTS OR LIMITATIONS OF THIS ENDORSEMENT. COUNTERSIGNED AND ISSUED AT SA�NFRFRANCISCO, ;e Y4 AUTHuRIZED REPRESENT IVE SCIF FORM 10217 IREV.7-20141 JUNE 26, 2017 0015 PRESIDENT AND CEO OLD OP 217