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HomeMy WebLinkAboutA9202 - IED Support Services, LLC Amend 1CONTRACT ABSTRACT Contract/Amendment Name of Contract: Company Name: Company Contact: Email: Summary of Services: Contract Price: Contract Term: Public Integrity/ Business Disclosure Forms: Contract Administration Lead Department: Contract Administrator/ Ext: Contract Approvals Council/City Manager Approval Date: Agreement Number: Amendment Number: Contract Compliance Exhibits: Insurance: Routed By: Bonds: Business License: Sole Source Co-Op CoOp Agmt #: Sole Source Documents: CoOp Name: CoOp Pricing: By: Submitted on: Contract Abstract Form Rev 8.16.23 Authorized Signers: Name, Email (Corporations require 2 signatures) Contract Services Agreement IED Support Services, LLC Charles Kowalczyk charles.kowalczyk@atlasied.com Electronics manufacturer and communications technology. $141,685 + 55,000 = $196,685 August 1, 2022 through July 31, 2027 On File Same as company contact. N/A Aviation Jason Hodges / 3839 N/A A9202 1 Yes Yes Yes Department N/A Yes N/A N/A N/A 7/29/2025 Christina Brown Docusign Envelope ID: 148EAF3E-3D7F-471E-B1C7-FF75CD69E8C0 55575.18100\42913029.1 Page 1 of 4 (BB&K 2024) AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT A9202 BETWEEN THE CITY PALM SPRINGS AND IED SUPPORT SERVICES, LLC 1. Parties and Date. This Amendment No. 1 to Contract Services Agreement A9202 is made and entered into as of this 1st day of August, 2025, by and between the City of Palm Springs, a California charter city and municipal corporation (“City”), and IED Support Services, LLC,a Limited Liability Company. City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties.” 2. Recitals. 2.1 Agreement. City and Contractor entered into an agreement titled “Contract Services Agreement A9202, Extended Hardware Warranty, Software Updates and Maintenance of the IED GLOBALCOM®SYSTEM AT THE PALM SPRINGS INTERNATIONAL AIRPORT” dated August 1, 2022 (“Agreement”) for the purpose of the services of an electronics manufacturer and communications technology company to provide maintenance, software updates and hardware warranties for the IED GLOBALCOM ®system controlling the flow of communications for paging and notifications at the Palm Springs International Airport in an amount not to exceed of $141,685 and a term for a three-year period, commencing on August 1, 2022, and ending on July 31, 2025. 2.2 Amendment Purpose. City and Contractor now desire to extend the term for two years, and to increase compensation. 2.3 Amendment Authority. This Amendment No. 1 is authorized pursuant to Section 3.3 of the Agreement. 3. Terms. 3.1 Amendment. Section 1.1 Scope of Services of the Agreement is hereby amended to include services described in Exhibit “A1” attached hereto and incorporated herein by reference. 3.2 Amendment. Section 3.1 Compensation of Contractor of the Agreement is hereby amended to increase the contract in the amount of $55,000.00 described in Exhibit “A1” attached hereto and incorporated herein by reference. The total amount of Compensation shall not exceed $196,685. 3.3 Amendment. Section 4.4 Term of the Agreement is hereby amended in its entirety to read as follows: "4.4 Term. Unless earlier terminated in accordance with Section 4.5 of this Agreement, this Agreement shall continue for a period of five years, commencing on August 1, 2022, and ending on July 31, 2027 unless extended by mutual written agreement of the Parties. 3.4 Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 1. From and after the date of this Amendment No. 1, whenever Docusign Envelope ID: 148EAF3E-3D7F-471E-B1C7-FF75CD69E8C0 55575.18100\42913029.1 Page 2 of 4 (BB&K 2024) the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 1. 3.5 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1. 3.6 Severability. If any portion of this Amendment No. 1 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.7 Counterparts. This Amendment No. 1 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument. [SIGNATURES ON FOLLOWING PAGE] Docusign Envelope ID: 148EAF3E-3D7F-471E-B1C7-FF75CD69E8C0 55575.18100\42913029.1 Page 3 of 4 (BB&K 2024) SIGNATURE PAGE FOR AMENDMENT NO. 1 TO AGREEMENT A9202 BETWEEN THE CITY PALM SPRINGS AND IED SUPPORT SERVICES, LLC IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below. CONTRACTOR: By: ____________________________ Signature Date: CITY OF PALM SPRINGS: APPROVED BY CITY COUNCIL: Date: N/A Item No. N/A APPROVED AS TO FORM: ATTEST: By: ___________________________ By: _______________________________ City Attorney City Clerk APPROVED: By: _______________________________ Date: City Manager – over $150,000 Deputy/Assistant City Manager – up to $50,000 Director – up to $25,000 Manager – up to $5,000 Docusign Envelope ID: 148EAF3E-3D7F-471E-B1C7-FF75CD69E8C0 7/29/2025 55575.18100\42913029.1 Page 4 of 4 (BB&K 2024) EXHIBIT “A1” Includes: Extended Warranty on all installed items through July 31, 2027. All software updates, bug fixes, patches, and licenses. Unlimited Priority 1 hour response with 24/7/365 support. Monthly validation of Microsoft OS Critical Security Updates. System Health Check - Year 2 Seminar Training Seat at factory (Louisville) - Year 2. Advance RA - overnight if AtlasIED deems necessary. Access to PDRP Announcement Library. Fixed Cost for 2 years. Docusign Envelope ID: 148EAF3E-3D7F-471E-B1C7-FF75CD69E8C0 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 1/2/2025 Arthur J.Gallagher Risk Management Services,LLC 2850 Golf Rd Rolling Meadows IL 60008 630-773-3800 630-285-4006 Underwriters at Lloyd's London 15792 MITECOR-01 Innovative Electronic Designs 9701 Taylorsville Road Louisville,KY 40299 2059461707 A Professional Liability W29D6E230501 12/31/2024 12/31/2025 Each Occurrence Aggregate $5,000,000 $5,000,000 Named Insureds:Innovative Electronic Designs,LLC,IED Support Services,LLC,Atlas Sound L.P. City of Palm Springs International Airport 3400 E Tahquitz Canyon Way Palm Springs CA 92262 USA Docusign Envelope ID: 148EAF3E-3D7F-471E-B1C7-FF75CD69E8C0 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 1/2/2025 Arthur J. Gallagher Risk Management Services, LLC 2850 Golf Rd Rolling Meadows IL 60008 Marj Kasky 630-285-3919 630-285-4006 marj_kasky@ajg.com Charter Oak Fire Insurance Company 25615 MITECOR-01 Travelers Casualty Insurance Co of America 19046Innovative Electronic Designs 9701 Taylorsville Road Louisville, KY 40299 Travelers Property Casualty Company of America 25674 Phoenix Insurance Company 25623 1614857006 A X 1,000,000 X 300,000 5,000 1,000,000 2,000,000 X X X Y Y Y-660-2198C97A-COF-24 12/31/2024 12/31/2025 2,000,000 B 1,000,000 X X X Y Y 810-8N822298-24-14-G 12/31/2024 12/31/2025 C X X 10,000,000YCUP-9S123045-24-NF 12/31/2024Y 12/31/2025 10,000,000 X 10,000 D XYUB-2L177555-24-14-G 12/31/2024 12/31/2025 1,000,000 1,000,000 1,000,000 Named Insureds: Innovative Electronic Designs, LLC, IED Support Services, LLC, Atlas Sound L.P. The City of Palm Springs, it’s officials, employees and agents are included as additional insureds solely with respect to General Liability and Auto Liability coverage as evidenced herein on a primary/non contributory basis as required by written contract with respect to work performed by the named insured.A waiver of subrogation in favor of Additional Insureds is included under the Workers Compensation coverage as evidenced herein as required by written contract. 30 Days prior written notice of Cancellation applies in favor of Certificate holder as required by written contract. City of Palm Springs International Airport 3400 E Tahquitz Canyon Way Palm Springs CA 92262 USA Docusign Envelope ID: 148EAF3E-3D7F-471E-B1C7-FF75CD69E8C0 Docusign Envelope ID: 148EAF3E-3D7F-471E-B1C7-FF75CD69E8C0 I E D S u p p o r t S e r v i c e s 9701 Taylorsville Road Louisville, KY 40299 502.267.7436 Fax: 502.267.9070 Mike DeCastro PSP Palm Springs CA. June 15, 2022 Mr. DeCastro, IED Support Services LLC (IEDSS LLC) is the sole provider of warranty, maintenance, and service for the software and hardware that supports the Innovative Electronic Designs (IED LLC) systems at PSP. This unique and proprietary hardware and software is the property of IED LLC and is protected by multiple patents. At its sole discretion, as necessary, IEDSS may select an IED LLC Certified Integrator to deliver the goods and services necessary to provide the aforementioned warranty, maintenance, and service for IED software and hardware . To reiterate, IEDSS LLC is the sole provider of warranty services for IED LLC hardware and software that currently support the IED systems that serve PSP. Regards, Richard A. Snider General Manager IED Support Services (IEDSS LLC) Item 1N - 67 11,111,11 I E D® Docusign Envelope ID: 148EAF3E-3D7F-471E-B1C7-FF75CD69E8C0