Loading...
HomeMy WebLinkAboutA9392 - Everbridge CONTRACT ABSTRACT Contract Company Name: Company Contact: Summary of Services: Contract Price: Funding Source: Contract Term: Everbridge, Inc Brendan Cahill Emergency Alerting Software and Services $50,714.82 1001025-40105 7/1/2022-6/30/2025 Contract Administration Lead Department: Contract Administrator: Information Technology Larry Klingaman Contract Approvals Council Approval: Resolution Number: Agreement Number: September 1, 2022 N/A N/A Contract Compliance Exhibits: Signatures: Insurance: Bonds: N/A Attached N/A N/A Contract Prepared By: Information Technology Submitted on: 9/7/2022 By: Valerie Rodriguez DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D ATTACHMENT B Item 1J - 8 DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D Amendment to Service Agreement This Amendment (“Amendment”) to the Everbridge, Inc. – Nixle Solutions Core Platform Service Agreement dated August 25, 2015 by and between Everbridge, Inc., a Delaware corporation (“Everbridge”), and The City of Palm Springs, successor-in- interest to Palm Springs Police Department CA (“Client”) is effective as of the date of the Client’s signature below. All capitalized terms used herein without definition shall have their respective meanings set forth in the Agreement (as defined below). WHEREAS, Everbridge and Client previously entered into a service agreement for the provision of mass notification services (such agreement including any previous amendments, referred to as the “Agreement”); WHEREAS, the Parties desire to amend the Agreement on and subject to the terms of this Amendment; NOW, THEREFORE, in consideration of the mutual covenants and promises set forth below, and other good and valuable consideration, the Parties agree to amend the Agreement as follows: 1.Term: The Term provision of the Agreement shall be deleted and replaced in its entirety as follows: 4.TERM. This Agreement shall begin on the Effective Date and shall continue in effect until all underlying Quotes with Client have expired in accordance with the terms of such Quote(s), or if this Agreement is terminated earlier as provided herein. Services under an applicable Quote will begin as set forth in such Quote and shall continue for the initial term specified therein (“Initial Service Term”). If a Quote contains Services added to an existing subscription, such added Services shall be billed on a pro-rated basis and will be coterminous with the Initial Service Term or applicable renewal Service term (“Renewal Term”), unless otherwise agreed to by the parties. 2.Governing Law: The Governing Law provision in Section 11.5 of the Agreement shall be amended to replace “State of Delaware” with “State of California”. 3.Remaining Terms. All other terms and conditions of the Agreement remain in full force and effect as amended by this Amendment. IN WITNESS WHEREOF, the Parties have caused this Amendment to be executed by their duly authorized representatives. EVERBRIDGE, INC. By ____________________________ Title ___________________________ Date ___________________________ THE CITY OF PALM SPRINGS By ________________________________ Title ______________________________ Date ______________________________ 8/18/2022 Phillip E. Huff 9/1/2022 1.J. DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D IT Director 9/12/2022 Nixle Core Platform Service Agreement- v1 lkd 2.25.15 1 Everbridge, Inc. –Nixle Solutions Core Platform Service Agreement This Core Platform Service Agreement (“Agreement”) is entered into by and between Everbridge, Inc. (“Everbridge”) and the client identified on the Quote (“Client”), effective on the date of Client’s signature on the Quote (“Effective Date”). Everbridge and Client are each hereinafter sometimes referred to as a “Party” and collectively, the “Parties”. 1.SERVICE. Everbridge shall provide Client access to its proprietary interactive communication service(s) (the “Service(s)”) subject to the terms and conditions set forth in this Agreement and the description of services and pricing provided in the applicable quote (the “Quote”). If applicable, Everbridge shall provide the training and professional services set forth in the Quote. Everbridge shall provide Client with login and password information for each User (as defined below) and will configure the Service to contact the maximum number of persons or households, applicable (each, a “Contact”). 2.PAYMENT TERMS. Client shall pay the fees set forth in the Quote (“Pricing”). If Client exceeds the usage levels specified in the Quote (if applicable), then Everbridge may invoice Client for any overages at the rates set forth in the applicable Quote. Everbridge shall invoice Client annually in advance. All payments shall be made within thirty (30) days from date of invoice, after which interest shall accrue at a rate of one and one-half percent (1.5%) per month or the highest rate allowed by applicable law, whichever is lower. Such interest shall be in addition to any other rights and remedies of Everbridge. Unless otherwise provided, Pricing does not include any local, state, federal or foreign taxes, levies or duties of any nature, all of which Client is responsible for paying, except for those relating to Everbridge’s net income or property. If Everbridge is legally obligated to collect or pay taxes for which Client is responsible, the appropriate amount shall be invoiced to and paid by Client, unless Client provides a valid tax exemption certificate. 3.RESPONSIBILITIES. 3.1 Users. If Client has purchased Mass Notification or Incident Communications, Client shall in its discretion authorize certain of its employees and contractors to access that Service. If Client has purchased any other Service, Client shall authorize the number of users set forth on the Quote as applicable to that Service. Collectively, Client’s employees and contractors who access any Service as provided above are referred to as “User(s)”. Client shall undergo the initial setup and training as set forth in with the Quote. If Client fails to complete the onboarding process within sixty (60) days of the Effective Date, unless such delay is the fault of Everbridge, Client must purchase any additional onboarding services. 3.2 Client Data. “Client Data” is all electronic data Client transmits to Everbridge in connection with the use of the Service. Client shall have sole responsibility for the accuracy, quality, integrity, legality, reliability, and appropriateness of all Client Data. By purchasing the Service, Client represents that it has the right to authorize and hereby does authorize Everbridge and its Service Providers to collect, store and process Client Data subject to the terms of this Agreement. “Service Providers” shall mean communications carriers, data centers, collocation and hosting services providers, short messaging services (“SMS”) providers and content and data management providers that Everbridge uses in providing the Service. Client shall maintain a copy of all Client Contact data that it provides to Everbridge. Client acknowledges that the Service is a passive conduit for the transmission of Client Data and any data submitted by Contacts, and Everbridge shall have no liability for any errors or omissions or for any defamatory, libelous, offensive or otherwise objectionable or unlawful content in any Client Data or data submitted by Contacts, or for any losses, damages, claims, suits or other actions arising out of or in connection with any data sent, accessed, posted or otherwise transmitted via the Service by Client or Contacts. 3.3 Limitations on Use. Client is responsible for all activity occurring under Client’s account(s) and shall comply with all applicable Privacy Laws (as defined below) and all other applicable U.S. laws and regulations in connection with Client’s use of the Services, including its provision of Client Data to Everbridge. Client shall use the Service in accordance with Everbridge’s then applicable Acceptable Use Policy posted on www.everbridge.com. Client shall promptly notify Everbridge of any unauthorized use of any password or account or any other act or omission that would constitute a breach or violation of this Agreement. 3.4 Security of Services. Everbridge’s IT security and compliance program includes the following industry standards generally adopted by U.S. based SaaS providers: (i) reasonable and appropriate technical, organizational and security measures against the destruction, loss, unavailability, unauthorized access or alteration of Client Data in the possession or under the control of Everbridge, including to ensure the availability of information following interruption to, or failure of, critical business processes; and (iii) a third party audit of its security controls as provided in the “Privacy and Security Compliance” link on www.everbridge.com. “Privacy Laws” means all state and federal laws and regulations regarding data protection and privacy. 4.TERM. This Agreement shall begin on the Effective Date and shall continue in effect until all underlying Quotes with Client have expired in accordance with the terms of such Quote(s), or if this Agreement is terminated earlier as provided herein. Services under an applicable Quote will begin as set forth in such Quote and shall continue for the initial term specified therein (“Initial Service Term”). If a Quote contains Services added to an existing subscription, such added Services shall be billed on a pro-rated basis and will be coterminous with the Initial Service Term or applicable renewal Service term (“Renewal Term”), unless otherwise agreed to by the parties. Except as set forth in an applicable Quote, or unless this Agreement is terminated as provided herein, upon expiration of the term of any Quote, such Quote shall renew automatically for successive subsequent periods of twelve (12) months unless either party notifies the other party of its intent to terminate at least thirty (30) days prior to the end of the then current term. Everbridge reserves the right to increase its fees in any Renewal Term by three percent (3%). 5.TERMINATION; SUSPENSION. 5.1 Termination by Either Party. Either Party may terminate this Agreement upon the other Party's material breach of this Agreement, provided that (i) the non-breaching Party sends written notice to the breaching Party describing the breach in reasonable detail; (ii) the breaching Party does not cure the breach within thirty (30) days following its receipt of such notice (the "Notice Period"); and (iii) following the expiration of the Notice Period, the non-breaching Party sends a second written notice to Item 1J - 10 ~ever bridge c§::)nixle AN EVERBRIDGE SOLUTION DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D 2 the breaching Party indicating its election to terminate this Agreement. 5.2 Termination by Everbridge. If Client fails to pay any amounts due within thirty (30) days of their due date, Everbridge may terminate this Agreement or suspend the Service in Everbridge’s sole discretion pursuant to the notice provisions above. Termination for non-payment shall not relieve Client of its outstanding obligations (including payment) under this Agreement. If Everbridge suspends the Service, Client’s account shall not be reactivated until Client is in compliance with this Agreement and has paid all past due amounts plus a reconnection fee of up to $1,000. 5.3 Suspension. Everbridge may suspend the Service or any portion thereof for (i) emergency network repairs, threats to, or actual breach of network security; (ii) any substantive violation by Client of Section 3 or 6.2; or (iii) any legal, regulatory, or governmental prohibition affecting the Service. In the event of a suspension under (i) or (iii), Everbridge shall use its best efforts to notify Client through its Client Portal and/or via email prior to such suspension and shall reactivate any affected portion of the Service as soon as possible. 6.PROPRIETARY RIGHTS. 6.1 Grant of License. Subject to the terms and conditions of this Agreement, Everbridge hereby grants to Client, during the term of this Agreement, a non-exclusive, non- transferable, non-sublicensable right to use the Service. 6.2 Restrictions. Client shall use the Service solely for its internal business purposes and shall not make the Service available to, or use the Service for the benefit of, any third party except as expressly set forth in this Agreement. Client shall not (i) sell, transfer, assign, distribute or otherwise commercially exploit or make available to any third party the Services except as expressly set forth herein; (ii) modify or make derivative works based upon the Services; (iii) reverse engineer the Services; (iv) create internet “links” to or from the Service, or “frame” or “mirror” any content forming part of the Service, other than on Client’s own intranets or social media sites for its own internal business purposes; (v) remove, obscure or alter any proprietary notices or labels on the Software or any portion of the Service; (vi) use, post, transmit or introduce any device, software or routine (including viruses, worms or other harmful code) which interferes or attempts to interfere with the operation of the Service; or (vii) access the Service for purposes of monitoring Service availability, performance or functionality, or for any other benchmarking or competitive purposes. Client shall not attempt to access the Everbridge systems programmatically except using the appropriate username and password, and using application programming interface (API) calls permitted by Everbridge from time to time. 6.3 Reservation of Rights. Other than as expressly set forth in this Agreement, Everbridge grants to Client no license or other rights in or to the Service, software or any other proprietary technology, material or information made available to Client through the Service or otherwise in connection with this Agreement, including key words through the Nixle branded products (collectively, the “Everbridge Technology”), and all such rights are hereby expressly reserved. Everbridge (or its licensors where applicable) owns all rights, title and interest in and to the Service, and any Everbridge Technology, and all patent, copyright, trade secret and other intellectual property rights (“IP Rights”) therein, as well as (i) all feedback and other information provided to Everbridge by Users, Client and Contacts, and (ii) all transactional, performance, derivative data and metadata generated in connection with the Services. 7.CONFIDENTIAL INFORMATION. 7.1 Definition; Protection. As used herein, “Confidential Information” means all information of a Party (“Disclosing Party”) disclosed to the other Party (“Receiving Party”), whether orally, electronically, in writing, or by inspection of tangible objects (including, without limitation, documents or prototypes), that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential Information includes without limitation, all Everbridge Technology, and either Party’s business and marketing plans, technology and technical information, product designs, reports and business processes. Confidential Information shall not include any information that: (i) is or becomes generally known to the public without breach of any obligation owed to the Disclosing Party; (ii) was known to the Receiving Party prior to its disclosure by the Disclosing Party without breach of any obligation owed to the Disclosing Party; (iii) was independently developed by the Receiving Party without breach of any obligation owed to the Disclosing Party; or (iv) is received from a third party without breach of any obligation owed to the Disclosing Party. The Receiving Party shall not disclose or use any Confidential Information of the Disclosing Party for any purpose other than performance or enforcement of this Agreement without the Disclosing Party’s prior written consent. Receiving Party shall protect the confidentiality of Disclosing Party's Confidential Information in the same manner that it protects the confidentiality of its own confidential information of like kind (but in no event using less than reasonable care). Receiving Party shall promptly notify Disclosing Party if it becomes aware of any breach of confidentiality of Disclosing Party's Confidential Information. If Receiving Party is compelled by law to disclose Confidential Information of Disclosing Party, it shall provide Disclosing Party with prior notice of such compelled disclosure (to the extent legally permitted) and reasonable assistance, at Disclosing Party's cost, if Disclosing Party wishes to contest the disclosure. 7.2 Upon Termination. Upon any termination of this Agreement, the Receiving Party shall continue to maintain the confidentiality of the Disclosing Party's Confidential Information and, upon request and to the extent practicable, destroy all materials containing such Confidential Information. Notwithstanding the foregoing, either Party may retain a copy of any Confidential Information if required by applicable law or regulation, in accordance with internal compliance policy, or pursuant to automatic computer archiving and back-up procedures, subject at all times to the continuing applicability of the provisions of this Agreement. 8.WARRANTIES; DISCLAIMER. 8.1 Everbridge Warranty. Everbridge shall provide the Services in material compliance with the functionality and specifications set forth on the relevant product/system inclusion sheet. To the extent professional services are provided, Everbridge shall perform them in a professional manner consistent with industry standards. THE FOREGOING REPRESENT THE ONLY WARRANTIES MADE BY EVERBRIDGE HEREUNDER AND EVERBRIDGE EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR Item 1J - 11 DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D 3 PURPOSE, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW. 8.2 Disclaimer. NEITHER EVERBRIDGE NOR ITS LICENSORS OR SERVICE PROVIDERS WARRANT THAT THE SERVICE WILL OPERATE ERROR FREE OR WITHOUT INTERRUPTION. WITHOUT LIMITING THE FOREGOING, IN NO EVENT SHALL EVERBRIDGE HAVE ANY LIABILITY FOR PERSONAL INJURY (INCLUDING DEATH) OR PROPERTY DAMAGE ARISING FROM FAILURE OF THE SERVICE TO DELIVER AN ELECTRONIC COMMUNICATION, HOWEVER CAUSED AND UNDER ANY THEORY OF LIABILITY, EVEN IF EVERBRIDGE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE 8.3 SMS Transmission. CLIENT ACKNOWLEDGES AND AGREES THAT THE USE OF SMS SERVICES, ALSO KNOWN AS SMS MESSAGING OR TEXT MESSAGING, AS A MEANS OF SENDING MESSAGES INVOLVES A REASONABLY LIKELY POSSIBILITY FROM TIME TO TIME OF DELAYED, UNDELIVERED, OR INCOMPLETE MESSAGES AND THAT THE PROCESS OF TRANSMITTING SMS MESSAGES CAN BE UNRELIABLE AND INCLUDE MULTIPLE THIRD PARTIES THAT PARTICIPATE IN THE TRANSMISSION PROCESS, INCLUDING MOBILE NETWORK OPERATORS AND INTERMEDIARY TRANSMISSION COMPANIES. CLIENT FURTHER UNDERSTANDS, ACKNOWLEDGES, AND AGREES THAT IT ASSUMES ALL RISK ASSOCIATED WITH ANY SUCH DELAY, LACK OF DELIVERY OR INCOMPLETENESS. 9.INDEMNIFICATION. 9.1 By Client. Client shall defend, indemnify and hold Everbridge harmless against any loss or damage (including reasonable attorneys’ fees) incurred in connection with any third party claim, suit or proceeding (“Claim”) arising out of any data sent, posted or otherwise transmitted via the Service by Client or Contacts, or Client’s breach of the tax provisions in Section 2 or any breach by Client of Sections 3 or 6. 9.2 By Everbridge. Everbridge shall defend, indemnify and hold Client harmless from and against any Claim against Client alleging that the Service as contemplated hereunder infringes an issued patent or other IP Right in a country in which the Service is provided to Client. 9.3 Indemnification Process. The indemnifying party’s obligations under this Section 9 are contingent upon the indemnified party (a) promptly giving notice of the Claim to the indemnifying party once the Claim is known; (b) giving the indemnifying party sole control of the defense and settlement of the Claim (provided that the indemnifying party may not settle such Claim unless such settlement unconditionally releases the indemnified party of all liability and does not adversely affect the indemnified party’s business or service); and (c) providing the indemnifying party all available information and reasonable assistance. With respect to Everbridge’s indemnification obligations, if (x) any aspect of the Service is found or, in Everbridge’s reasonable opinion is likely to be found, to infringe upon the IP Right of a third party as specified above, or (y) the continued use of the Service is enjoined, then Everbridge will promptly and at its own cost and expense at Everbridge’s option: (i) obtain for Client the right to continue using the Service; (ii) modify such aspect of the Service so that it is non-infringing; or (iii) replace such aspect of the Service with a non-infringing functional equivalent. If, after all commercially reasonable efforts, Everbridge determines in good faith that options (i) - (iii) are not feasible, Everbridge will remove the infringing items from the Service and refund to Client on a pro-rata basis any prepaid unused fees paid for such infringing element. Everbridge shall have no obligation or liability for any claim pursuant to this Section to the extent arising from: (i) the combinations, operation, or use of the Service supplied under this Agreement with any product, device, or software not supplied by Everbridge to the extent the combination creates the infringement; (ii) the unauthorized alteration or modification by Client of the Service; or (iii) Everbridge’s compliance with Client's designs, specifications, requests, or instructions pursuant to an engagement with Everbridge’s Professional Services organization relating to the Service to the extent the claim of infringement is based on the foregoing. The indemnification obligations by Everbridge set forth herein shall be the exclusive remedy for infringement of any IP Right. 10.LIABILITY LIMITS. To the maximum extent permitted by law, neither Party shall have any liability to the other Party for any loss of use, interruption of business, costs of substitute services, or any other indirect, special, incidental, punitive, or consequential damages, however caused, under any theory of liability, and whether or not the Party has been advised of the possibility of such damage. Except for its indemnification obligations under Section 9.2, notwithstanding anything in this Agreement to the contrary, in no event shall Everbridge’s aggregate liability, regardless of whether any action or claim is based on warranty, contract, tort, indemnification or otherwise, exceed amounts paid or due by Client to Everbridge hereunder during the 12 month period prior to the event giving rise to such liability. The foregoing limitations shall apply even if the non-breaching party’s remedies under this Agreement fail their essential purpose. 11.MISCELLANEOUS. 11.1 Non-Solicitation. As additional protection for Everbridge’s proprietary information, for so long as this Agreement remains in effect, and for one year thereafter, Client agrees that it shall not, directly or indirectly, solicit, hire or attempt to solicit any employees of Everbridge; provided, that a general solicitation to the public for employment is not prohibited under this section. 11.2 Force Majeure; Limitations. Everbridge shall not be responsible for performance under this Agreement to the extent precluded by circumstances beyond Everbridge’s reasonable control, including without limitation acts of God, acts of government, flood, fire, earthquakes, civil unrest, acts of terror, labor problems, computer, telecommunications, Internet service provider or hosting facility failures, or delays involving hardware, software or power systems, and network intrusions or denial of service attacks. The Service delivers information for supported Contact paths to public and private networks and carriers, but cannot guarantee delivery of the information to the recipients. Final delivery of information to recipients is dependent on and is the responsibility of the designated public and private networks or carriers. Client acknowledges and agrees that territories outside the U.S. and Canada may have territorial restrictions resulting from applicable law, telecommunications or internet infrastructure limitations, telecommunications or internet service provider policies, or communication device customizations that may inhibit or prevent the delivery of certain SMS, text or other notifications, or restrict the ability to place or receive certain calls such as outbound toll free calls. Everbridge shall have no liability to the extent such restrictions impede the Service. 11.3 Waiver; Severability. The failure of either Party hereto to enforce at any time any of the provisions or terms of this Agreement shall in no way be considered to be a waiver of such provisions. If any provision of this Agreement is found by any court or other authority of competent jurisdiction to be invalid, illegal or Item 1J - 12 DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D 4 unenforceable, that provision shall, to the extent required, be deemed deleted or revised, and the remaining provisions shall continue in full force and effect to the maximum extent possible so as to give effect to the intent of the parties. 11.4 Assignment. Neither party may assign this Agreement to any third party except upon the other Party’s prior written consent, which consent shall not be unreasonably withheld or delayed; provided, that no such consent shall be required in the event of an assignment a subsidiary or affiliate, or to a successor- in-interest to the business of the assigning Party resulting from a merger, reorganization, or sale of all or substantially all assets. Notwithstanding the above, Client shall not assign this Agreement to any third party which is a competitor of Everbridge. 11.5 Governing Law; Attorney’s Fees. This Agreement shall be governed and construed in accordance with the laws of the State of Delaware, without regard to its conflicts of laws rules. The United Nations Convention on Contracts for the International Sale of Goods shall not apply. The prevailing party in any action arising out of this Agreement shall be entitled to its reasonable attorneys’ fees and costs. 11.6 Notices. Legal notices (i.e., claimed breach or termination) to be provided under this Agreement shall be delivered in writing (a) in person, (b) by nationally recognized overnight delivery service, or (c) by US certified or first class mail to the other party at the address set forth on the Quote. All legal notices shall be deemed to have been given upon receipt or, if under (c) two (2) business days after being deposited in the mail. Either party may change its address by giving notice of the new address to the other party pursuant to this Section and identifying the effective date of such change. Everbridge may provide all other notices to Client’s billing contact on the Client Registration Form or, with respect to availability, upgrades or maintenance of the Services, to the Client Portal. 11.7 Marketing. Client consents to Everbridge referencing Client’s name and logo as an Everbridge Client in Everbridge publications, its website, and other marketing materials. 11.8 Export Compliant. Neither Party shall export, directly or indirectly, any technical data acquired from the other pursuant to this Agreement or any product utilizing any such data to any country for which the U.S. Government or any agency thereof at the time of export requires an export license or other governmental approval without first obtaining such license or approval. 11.9 Equal Employment Opportunity. Everbridge, Inc. is a government contractor and is subject to the requirements of Executive Order 11246, the Rehabilitation Assistance Act and VEVRAA. Pursuant to these requirements, the Equal Opportunity Clauses found at 41 Code of Federal Regulations sections 60- 1.4(a) (1-7), sections 60-250.4(a-m), sections 60-300.5 (1-11) and sections 60-741.5 (a) (1-6) are incorporated herein by reference as though set forth at length, and made an express part of this Agreement. 11.10 General. This Agreement, including its Exhibits and any Quote, constitutes the entire agreement between the Parties and supersedes all other agreements and understandings between the Parties, oral or written, with respect to the subject matter hereof, including any confidentiality agreements. This Agreement shall not be modified or amended except by a writing signed by both Parties. ANY NEW TERMS OR CHANGES INTRODUCED IN A PURCHASE ORDER OR OTHER DOCUMENT ARE VOID AND OF NO FORCE OR EFFECT. EVERBRIDGE’S ACKNOWLEDGEMENT OF RECEIPT OF SUCH DOCUMENT OR ACCEPTANCE OF PAYMENT SHALL NOT CONSTITUTE AGREEMENT TO ANY TERMS OTHER THAN THOSE SET FORTH IN THIS AGREEMENT. There are no third party beneficiaries to this Agreement. Any right, obligation or condition that, by its express terms or nature and context is intended to survive the termination or expiration of this Agreement, shall survive any such termination or expiration hereof. This Agreement may be executed in one or more counterparts, all of which together shall constitute one original document. A facsimile transmission or copy of the original shall be as effective and enforceable as the original. Item 1J - 13 DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D 5 EXHIBIT A Additional Business Terms The following additional business terms are incorporated by reference into the Agreement as applicable based on the particular products and services described on the Quote. Nixle Branded Products: 1.Client grants to Everbridge a non-exclusive, royalty free, worldwide and perpetual right and license (including sublicense) to (a) use, copy, display, disseminate, publish, translate, reformat and create derivative works from communications Client sends through the Service or www.nixle.com for public facing communications to citizens and other public groups (collectively, “Communications”), (b) use and display Client’s trademarks, service marks and logos, solely as part of Communications to Contacts or to and on other websites where Everbridge displays your Communications, and for marketing the Services, and (c) place a widget on Client’s website in order to drive Contact registrations. Client further acknowledges and agrees that all personal information from public users registering through the Nixle branded websites is owned expressly by Everbridge and such information will be governed by the Privacy Policy. Everbridge Branded Products: “Data Feed” means data content licensed or provided by third parties to Everbridge and supplied to Client in connection with the Service (e.g., real time weather system information and warnings, 911 data, third party maps, and situational intelligence). “Incident Administrator” means an individual who is authorized by Client as an organizational administrator for the Incident Management or IT Alerting Service. “Incident Operator” means an individual who is authorized by Client as an operator of the Incident Management or IT Alerting Service. “Premium Features” means the products and services listed on the Premium Feature List attached to the Quote. 1.Data Feeds. Notwithstanding anything to the contrary in this Agreement, to the extent that Client has purchased or accesses Data Feeds, such feeds are provided solely on an “AS IS” and “AS AVAILABLE” basis and Everbridge disclaims any and all liability of any kind or nature resulting from any inaccuracies or failures with respect to such Data Feeds. The sole and exclusive remedy for any failure, defect, or inability to access the content of such Data Feed shall be to terminate the Data Feed with no further payments due. 2.Incident Management/IT Alerting. For Clients purchasing the Incident Management or IT Alerting Service, unless designated as unlimited: (a) Clients may only designate the number of Users set forth on the Quote, and such individuals shall only have the access rights pursuant to such designation and role; (b) Incident Administrators shall have the ability to build incident templates, report on incidents, and launch incident notifications; (c) Incident Operators shall only have the ability to launch or manage incidents; (d) IT Alerting Users shall have the ability to build, launch or manage incidents as well as participate in an on-call schedule to receive IT outage notifications, and (e) Client shall be provided the number of incident templates purchased pursuant to the Quote. If Client exceeds the number of Users or incident templates purchased, Client shall be charged the applicable fees then in effect for additional Users or incident templates, as applicable. 3.Peer to Peer Messaging. For Clients purchasing any secure peer to peer messaging solutions (“P2P Solutions”), Everbridge’s compliance with Privacy Laws includes compliance with the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) and the Health Information Technology for Economic and Clinical Health Act (“HITECH Act”). Any Business Associate Agreement executed in connection with this Agreement shall be incorporated and made a part of this Agreement. Client acknowledges and agrees that the P2P Solutions are intended to deliver non-critical, non-emergency messages between users as a convenience to facilitate communications and are not intended for or suitable for use in situations where a failure or time delay of, or errors or inaccuracies in, the content, data or information provided through the services could lead to death, personal injury or property damage. The P2P Solutions are provided on an “AS IS” and “AS AVAILABLE” basis. Technical difficulties or failures may occur at any time, and the solutions are used at your sole risk. The sole remedy for a failure of the P2P Solution is to terminate such services with no further payments due. Item 1J - 14 DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D 6 EXHIBIT B IPAWS- CMAS/WEA Addendum This addendum is incorporated by reference into the Agreement as applicable based on the purchase of IPAWS- CMAS/WEA services on the Quote. 1.IPAWS Authorization: Client represents and warrants to Everbridge that any employee, agents, or representatives of Client who access IPAWS-OPEN using Client’s credentials provided by FEMA (each, an “IPAWS User”), are authorized by FEMA to use IPAWS-OPEN, have completed all required training, and Client has executed an IPAWS Memorandum of Agreement (“MOA”) with FEMA. Client shall contact Everbridge immediately upon any change in Client or any IPAWS User’s right to access IPAWS-OPEN. Client shall only access IPAWS-OPEN using its designated credentials and FEMA issued digital certificate (“Digital Certificate”). Client acknowledges and agrees that Everbridge shall not have access to its credentials and that Client assumes full responsibility for maintaining the confidentiality of any credentials issued to it. Client shall be solely responsible for any and all claims, damages, expenses (including attorneys’ fees and costs) that arise from any unauthorized use or access to IPAWS-OPEN. 2.Credentials: Client shall load and maintain within its Everbridge account Organization, its Digital Certificate, COG ID, and Common Name. Client authorizes and requests Everbridge to use the foregoing stored information to connect Client to IPAWS-OPEN. 3.Messaging: Client acknowledges and agrees that: (i) upon submission of messages to IPAWS-OPEN, Everbridge shall have no further liability for the distribution of such message, and that the distribution through IPAWS-OPEN, including, but not limited to, delivery through the Emergency Alert System or the Commercial Mobile Alert System, is in no way guaranteed or controlled by Everbridge; (ii) Everbridge shall not be liable as a result of any failure to receive messages distributed through IPAWS-OPEN; (iii) IPAWS may include additional features not supported through the Everbridge system, and Everbridge shall not be required to provide such additional features to Client; and (iv) Client shall be solely responsible and liable for the content of any and all messages sent through IPAWS-OPEN utilizing its access codes. 4.Term: Client acknowledges and agrees that access to IPAWS-OPEN shall be available once Client has provided Everbridge with the Digital Certificate and any other reasonably requested information to verify access to the system. Upon termination of the Agreement access to IPAWS-OPEN shall immediately terminate. In addition, Everbridge may immediately terminate, without liability, access to IPAWS-OPEN, if Client breaches this Addendum, the MOA, or FEMA changes the IPAWS-OPEN system so that it materially change the business terms and/or feasibility for Everbridge to provide such access. Item 1J - 15 DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D ATTACHMENT C Item 1J - 16 DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D Prepared for: Larry Klingaman The City of Palm Springs 3200 E Tahquitz Canyon Way Palm Springs CA 92262 United States Ph: (760) 904-5015 Fax: (760) 904-5018 Email: larry.klingaman@palmspringsca.gov Quotation Quote #:Q-112905 Date:8/18/2022 Expires On:9/2/2022 Confidential Salesperson:Brendan Cahill Phone: Email:brendan.cahill@everbridge.com Contract Summary Information: Contract Period:36 Months Contract Start Date:7/1/2022 Contract End Date:6/30/2025 Contact Summary: Household Count:18,500 Employee Count: 500 Page 1 of 4 Item 1J - 17 ~ever bridge® 155 North L.lke Avenue , Suite 900 Pas.aclena. CA 91101 USA lei: + 1-818-23().9700 l ax: +1·818,230-9505 vtww.e\lerbridge.com DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D Year 1 QTY DESCRIPTION PRICE 1 Mass Notification Base USD 12,992.38 1 Everbridge Community Engagement USD 0.00 1 Incident Management - Incident Communications USD 3,912.56 Year 1 TOTAL:USD 16,904.94 Year 2 QTY DESCRIPTION PRICE 1 Mass Notification Base USD 12,992.38 1 Everbridge Community Engagement USD 0.00 1 Incident Management - Incident Communications USD 3,912.56 Year 2 TOTAL:USD 16,904.94 Year 3 QTY DESCRIPTION PRICE 1 Mass Notification Base USD 12,992.38 1 Everbridge Community Engagement USD 0.00 1 Incident Management - Incident Communications USD 3,912.56 Year 3 TOTAL:USD 16,904.94 Setup QTY DESCRIPTION PRICE 1 Calculated Set Up Fee USD 0.00 Setup TOTAL:USD 0.00 Pricing Summary: Year One Fees:USD 16,904.94 One-time Implementation and Setup Fees: USD 0.00 Professional Services:USD 0.00 Total Year One Fees Due: USD 16,904.94 Ongoing Fees: Year Two Fees:USD 16,904.94 Year Three Fees:USD 16,904.94 Page 2 of 4 Item 1J - 18 DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D Messaging Credits Summary: Initial Credits Allowance Additional Credits Purchased Total Credits Year 1 2,000,000 0 2,000,000 Year 2 2,000,000 0 2,000,000 Year 3 2,000,000 0 2,000,000 1. Quote subject to the terms and conditions of the Master Services Agreement, including any amendments, executed between Everbridge, Inc. and the customer listed above. 2. Messaging Credits listed above can be used for Notifications and expire at the end of each year. Consumption of Messaging Credits in excess of these amounts in any year will incur additional charges 3. Subject to sales taxes where applicable. 4. Except for currency designation, the supplemental notes below, if any, supplied in this Quote are for informational purposes and not intended to be legally binding or override negotiated language of the Everbridge Inc. Master Service Agreement. Page 3 of 4 Item 1J - 19 DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D \AID1\ Please, Sign, Date and Return: Signature:\s2\ /s2_sign/ Date:\d2\ /s2_signdate/ Name (Print): \n2\ /s2_fullname/ Title:\t2\ /s2_title/ Please, Sign, Date and Return: Signature:\s1\ /s1_sign/ Date:\d1\ /s1_signdate/ Name (Print):\n1\ /s1_fullname/ Title:\t1\ /s1_title/ 155 North Lake Avenue, Suite 900 Pasadena, CA 91101 USA Tel: +1-818-230-9700 Fax: +1-818-230-9505 THANK YOU FOR YOUR BUSINESS! Page 4 of 4 DocuSign Envelope ID: D0F360A0-CBDE-4751-ACB5-53B1208FBF65 Phillip E. Huff 19-Aug-22 Chief Acctg. Officer 09/1/2022 1.J DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D IT Director 9/12/2022 ATTACHMENT A Item 1J - 4 DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE APPLICANT DISCLOSURE FORM Page 1 of 2 (Revised 09 13 18) PUBLIC INTEGRITY DISCLOSURE APPLICANT DISCLOSURE FORM 1.Name of Entity 2.Address of Entity (Principle Place of Business) 3.Local or California Address (if different than #2) 4.State where Entity is Registered with Secretary of State If other than California, is the Entity also registered in California? F Yes F No 5.Type of Entity F Corporation F Limited Liability Company F Partnership F Trust F Other (please specify) 6.Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust or other entity F Officer F Director F Member F Manager [name] F General Partner F Limited Partner F Other F Officer F Director F Member F Manager [name] F General Partner F Limited Partner F Other F Officer F Director F Member F Manager [name] F General Partner F Limited Partner F Other Everbridge, Inc. 155 North Lake Ave, Ste 900 Pasadena, CA 91101-1849 CA C3100009 multiple state SOS filings see attached Item 1J - 5 I 7 - D l l ~ - - DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE APPLICANT DISCLOSURE FORM Page 2 of 2 (Revised 09 13 18) 7.Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity EXAMPLE JANE DOE [name of owner/investor] 50%, ABC COMPANY, Inc. [percentage of beneficial interest in entity and name of entity] A. [name of owner/investor] [percentage of beneficial interest in entity and name of entity] B. [name of owner/investor] [percentage of beneficial interest in entity and name of entity] C. [name of owner/investor] [percentage of beneficial interest in entity and name of entity] D. [name of owner/investor] [percentage of beneficial interest in entity and name of entity] E. [name of owner/investor] [percentage of beneficial interest in entity and name of entity] I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT. Signature of Disclosing Party, Printed Name, Title Date 10.27%, The Vanguard Group 9.37% Select Equity Group, L.P. 5.50% BlackRock, Inc. 5.05% Sylebra Capital Limited Item 1J - 6 DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D 155 North Lake Avenue, Suite 900 Pasadena, CA 91101 Phone: +1-818-230-9700 Fax: +1-818-230-9505 WWW.EVERBRIDGE.COM | © Everbridge, Inc. Confidential & Proprietary Everbridge Board of Directors as of April 22, 2022 https://ir.everbridge.com/board-directors Jaime Ellertson – Chairman David Henshall – Vice Chairman Richard D’Amore- Director Alison Dean – Director Bruns Grayson- Director Kent Mathy- Director Simon Paris – Director Sharon Rowlands – Director Item 1J - 7 ~ever bridge· DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D CITY COUNCIL STAFF REPORT DATE: SEPTEMBER 1, 2022 CONSENT CALENDAR SUBJECT: APPROVE A THREE-YEAR SERVICES AGREEMENT WITH EVERBRIDGE TO PROVIDE EMERGENCY ALERTING SOFTWARE AND SERVICES FROM: Justin Clifton, City Manager BY: Information Technology Department SUMMARY: This action will approve a service agreement with Everbridge, Inc. to provide emergency alerting software and services. RECOMMENDATION: 1)Approve a three-year service agreement with Everbridge, Inc. to provide emergency alerting software and services for an amount not to exceed $50,715. 2)Authorize the City Manager to execute all documents. BUSINESS PRINCIPAL DISCLOSURE: A copy of the Public Integrity Disclosure Form for Everbridge Incorporated is included as Attachment A. BACKGROUND: The City utilizes the Everbridge software emergency notification system to provide timely and lifesaving information to residents, businesses, and visitors that register as users. The emergency notifications alert this group regardless of their location and at no cost to them. Some examples of these alerts include fires and subsequent evacuations, shelter information following a major disaster, and several other public safety messages. The alerts can be set up to notify people by text, automated phone call, or e-mail. Everbridge is also used by the Engineering Department to notify registered users of road closures. Item 1J - 1 DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D City Council Staff Report September 1, 2022-- Page 2 Approve Services Agreement – Everbridge, Inc. STAFF ANALYSIS: Mass notification of residents is a critical and complex function. Since 2015, Everbridge has provided these services and staff has spent considerable time and effort configuring the system, training staff, and communicating with the public on the operation of the system. The Everbridge system is also used internally by City staff for communication during emergencies and large events. Two of the key reasons the City has remained with Everbridge are cost and familiarity of the community with the software. Everbridge costs the City approximately $17,000 per year, and similar software systems range between $30,000 and $50,000 per year for no measurable benefit in service. Residents and businesses in Palm Springs are familiar with Everbridge and considerable effort has been expended in communicating and training on the use of the system. This purchase requires City Council approval in accordance with Municipal Code Title 7 adopted by Ordinance in July of 2021, which predicates approval levels based upon the cumulative value of contracts and continuous purchases of the same goods or services. Since 2015, the City has spent approximately $79,500 maintaining services with Everbridge. At this time, Staff is recommending approval of a three-year services agreement with Everbridge, Inc. (Attachment B) to provide emergency alerting software and services for an amount not to exceed $50,715, resulting in a cumulative total of $130,215. During the contract term, the City will continue to explore options that are best suited to the needs of the City. ENVIRONMENTAL ASSESSMENT: The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to approve contracts for the above-mentioned services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment. ALIGNMENT WITH STRATEGIC PLANNING: The requested action aligns with the City Council Priority 4D, Good Governance. FISCAL IMPACT: Sufficient funds are budgeted and available in the current fiscal year in Information Technology Department Account 1001025 40105 and will be budgeted in future fiscal years. Item 1J - 2 DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D City Council Staff Report September 1, 2022-- Page 3 Approve Services Agreement – Everbridge, Inc. REVIEWED BY: Department Director: Larry Klingaman Deputy City Manager: Jeremy Hammond City Manager: Justin Clifton ATTACHMENTS: A.Business Disclosure Form B.Amendment to Service Agreement C.Three-Year Renewal Quote Item 1J - 3 DocuSign Envelope ID: 2042F5D8-35A6-4C66-B867-11E7FE1D2A9D