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HomeMy WebLinkAbout24C127 - Visual Edge IT, Inc.CONTRACT ABSTRACT Contract/Amendment Name of Contract: Company Name: Company Contact: Email: Summary of Services: Contract Price: Contract Term: Public Integrity/ Business Disclosure Forms: Contract Administration Lead Department: Contract Administrator/ Ext: Contract Approvals Council/City Manager Approval Date: Agreement Number: Amendment Number: Contract Compliance Exhibits: Insurance: 5RXWHG%\: Bonds: Business License: Sole Source Co-Op CoOp Agmt #:Sole Source Documents:CoOp Name: CoOp Pricing: By:Submitted on: Contract Abstract Form Rev  $XWKRUL]HG6LJQHUV 1DPH(PDLO &&RUSRUDWLRQVUHTXLUHVLJQDWXUHV 5 Year Maintenance per image agreement with Visual Edge IT, INC Visual Edge IT, Inc. Amanda Maze amaze@visualedgeit.com Approve a five-year cost per image and maintenance agreement with Visual Edge IT, Inc., via the County of Los Angeles 25,284 Annual Base with unit price .0049 B&W .049 per Color ima Approved 5/23/24 - 5 year term ending 5/30/2029 Included Bob Christensen City Clerk Evelyn Beltran ext 8356 May 23, 2024 Item 1.D - Yes Yes Procurement - No June 10, 2024 Brent Rasi DocuSign Envelope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IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below. CONTRACTOR: By: _____________________________ By: _____________________________ Signature Signature (2nd signature required for Corporation) Date: ___________________________ Date: ___________________________ CITY OF PALM SPRINGS: APPROVED BY CITY COUNCIL: Date: _5/23/24______ Item No. ___1.D_____ APPROVED AS TO FORM: ATTEST: By: _____________________________ By: _____________________________ City Attorney City Clerk APPROVED: By: _____________________________ Date: ____________________________ City Manager – over $50,000 Deputy/Assistant City Manager – up to $50,000 Director – up to $25,000 Manager – up to $5,000 DocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C 6/12/2024 DocuSign Envelope ID: A71F055C-651B-4923-9FB5-4BDE6393B84BDocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C DocuSign Envelope ID: A71F055C-651B-4923-9FB5-4BDE6393B84BDocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C DocuSign Envelope ID: A71F055C-651B-4923-9FB5-4BDE6393B84BDocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C DocuSign Envelope ID: A71F055C-651B-4923-9FB5-4BDE6393B84BDocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C DocuSign Envelope ID: A71F055C-651B-4923-9FB5-4BDE6393B84BDocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C DocuSign Envelope ID: A71F055C-651B-4923-9FB5-4BDE6393B84BDocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C DocuSign Envelope ID: A71F055C-651B-4923-9FB5-4BDE6393B84BDocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C Holder Identifier : 7777777707070700077761616045571110766716117215557207442027772507300073741577156221030772415557067454207537011376725557074773261621366640745373203042667007744415716274570076727242035772000777777707000707007 7777777707070700073525677115456000733100507137003007122336342173100070333363520620110702333634206310007023337243072000071223272421731100702222635306301107133226342173101077756163351765540777777707000707007Certificate No : 570106090687 CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 06/05/2024 IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. PRODUCER Aon Risk Services Northeast, Inc. Cleveland OH Office 950 Main Avenue Suite 1600 Cleveland OH 44113 USA PHONE(A/C. No. Ext): E-MAILADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # (866) 283-7122 INSURED 20508Valley Forge Insurance CoINSURER A: 35289The Continental Insurance CompanyINSURER B: INSURER C: INSURER D: INSURER E: INSURER F: FAX(A/C. No.):(800) 363-0105 CONTACTNAME: Visual Edge Technology, Inc. 3874 Highland Park NW North Canton OH 44720 USA COVERAGES CERTIFICATE NUMBER:570106090687 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, Limits shown are as requested POLICY EXP (MM/DD/YYYY)POLICY EFF (MM/DD/YYYY)SUBRWVDINSR LTR ADDL INSD POLICY NUMBER TYPE OF INSURANCE LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR POLICY LOC EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG X X X GEN'L AGGREGATE LIMIT APPLIES PER: $1,000,000 $1,000,000 $15,000 $1,000,000 $2,000,000 $2,000,000 A 10/31/2023 10/31/20247040309380 PRO- JECT OTHER: AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY SCHEDULED AUTOS HIRED AUTOS ONLY NON-OWNED AUTOS ONLY BODILY INJURY ( Per person) PROPERTY DAMAGE (Per accident) X BODILY INJURY (Per accident) $1,000,000 $20,000 $40,000 A 10/31/2023 10/31/2024 COMBINED SINGLE LIMIT (Ea accident)7040309394 EXCESS LIAB OCCUR CLAIMS-MADE AGGREGATE EACH OCCURRENCE DED UMBRELLA LIAB RETENTION E.L. DISEASE-EA EMPLOYEE E.L. DISEASE-POLICY LIMIT E.L. EACH ACCIDENT $1,000,000 X OTH-ERPER STATUTEB10/31/2023 10/31/2024 $1,000,000 Y / N (Mandatory in NH) ANY PROPRIETOR / PARTNER / EXECUTIVE OFFICER/MEMBER N / AN WORKERS COMPENSATION AND EMPLOYERS' LIABILITY If yes, describe under DESCRIPTION OF OPERATIONS below $1,000,000 7040309363 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CANCELLATIONCERTIFICATE HOLDER AUTHORIZED REPRESENTATIVECity of Palm Springs 3200 E. Tahquitz Canyon Way Palm Springs CA 92262 USA ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved The ACORD name and logo are registered marks of ACO SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. DocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C CITY OF PALM SPRINGS 3200 E TAHQUITZ CANYON WAY, PALM SPRINGS, CA 92262 (760) 322-8328 BUSINESS LICENSE CERTIFICATE Fees Paid:$440.00 ISSUANCE OF THIS LICENSE DOES NOT ENTITLE THE LICENSEE TO OPERATE OR MAINTAIN A BUSINESS IN VIOLATION OF ANY OTHER LAW OR ORDINANCE. THIS IS NOT AN ENDORSEMENT OF THE ACTIVITY NOR OF THE APPLICANT'S QUALIFICATIONS. Business Name:VISUAL EDGE IT DBA: Owner:AMANDA MAZE Mailing Address:36946 COOK ST SUITE H103 PALM DESERT, CA 92211 License Number:OC-006731-2024 Expiration Date:06/30/2025 PLEASE NOTE THAT IT IS YOUR RESPONSIBILITY TO RENEW AND UPDATE THIS LICENSE ANNUALLY. Business Location:36943 COOK ST SUITE H103, PALM DESERT, CA 92211 Business Description:COMPUTER AND OFFICE EQUIPMENT TO BE POSTED IN A CONSPICUOUS PLACE DocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C CONTRACT ABSTRACT Contract/Amendment Name of Contract: Company Name: Company Contact: Email: Summary of Services: Contract Price: Contract Term: Public Integrity/ Business Disclosure Forms: Contract Administration Lead Department: Contract Administrator/ Ext: Contract Approvals Council/City Manager Approval Date: Agreement Number: Amendment Number: Contract Compliance Exhibits: Insurance: 5RXWHG%\: Bonds: Business License: Sole Source Co-Op CoOp Agmt #:Sole Source Documents:CoOp Name: CoOp Pricing: By:Submitted on: Contract Abstract Form Rev  $XWKRUL]HG6LJQHUV 1DPH(PDLO &&RUSRUDWLRQVUHTXLUHVLJQDWXUHV 5 Year Maintenance per image agreement with Visual Edge IT, INC Visual Edge IT, Inc. Amanda Maze amaze@visualedgeit.com Approve a five-year cost per image and maintenance agreement with Visual Edge IT, Inc., via the County of Los Angeles 25,284 Annual Base with unit price .0049 B&W .049 per Color ima Approved 5/23/24 - 5 year term ending 5/30/2029 Included Bob Christensen City Clerk Evelyn Beltran ext 8356 May 23, 2024 Item 1.D - Yes Yes Procurement - No June 10, 2024 Brent Rasi DocuSign Envelope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IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below. CONTRACTOR: By: _____________________________ By: _____________________________ Signature Signature (2nd signature required for Corporation) Date: ___________________________ Date: ___________________________ CITY OF PALM SPRINGS: APPROVED BY CITY COUNCIL: Date: _5/23/24______ Item No. ___1.D_____ APPROVED AS TO FORM: ATTEST: By: _____________________________ By: _____________________________ City Attorney City Clerk APPROVED: By: _____________________________ Date: ____________________________ City Manager – over $50,000 Deputy/Assistant City Manager – up to $50,000 Director – up to $25,000 Manager – up to $5,000 DocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C 6/12/2024 DocuSign Envelope ID: A71F055C-651B-4923-9FB5-4BDE6393B84BDocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C DocuSign Envelope ID: A71F055C-651B-4923-9FB5-4BDE6393B84BDocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C DocuSign Envelope ID: A71F055C-651B-4923-9FB5-4BDE6393B84BDocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C DocuSign Envelope ID: A71F055C-651B-4923-9FB5-4BDE6393B84BDocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C DocuSign Envelope ID: A71F055C-651B-4923-9FB5-4BDE6393B84BDocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C DocuSign Envelope ID: A71F055C-651B-4923-9FB5-4BDE6393B84BDocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C DocuSign Envelope ID: A71F055C-651B-4923-9FB5-4BDE6393B84BDocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C Holder Identifier : 7777777707070700077761616045571110766716117215557207442027772507300073741577156221030772415557067454207537011376725557074773261621366640745373203042667007744415716274570076727242035772000777777707000707007 7777777707070700073525677115456000733100507137003007122336342173100070333363520620110702333634206310007023337243072000071223272421731100702222635306301107133226342173101077756163351765540777777707000707007Certificate No : 570106090687 CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 06/05/2024 IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. PRODUCER Aon Risk Services Northeast, Inc. Cleveland OH Office 950 Main Avenue Suite 1600 Cleveland OH 44113 USA PHONE(A/C. No. Ext): E-MAILADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # (866) 283-7122 INSURED 20508Valley Forge Insurance CoINSURER A: 35289The Continental Insurance CompanyINSURER B: INSURER C: INSURER D: INSURER E: INSURER F: FAX(A/C. No.):(800) 363-0105 CONTACTNAME: Visual Edge Technology, Inc. 3874 Highland Park NW North Canton OH 44720 USA COVERAGES CERTIFICATE NUMBER:570106090687 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, Limits shown are as requested POLICY EXP (MM/DD/YYYY)POLICY EFF (MM/DD/YYYY)SUBRWVDINSR LTR ADDL INSD POLICY NUMBER TYPE OF INSURANCE LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR POLICY LOC EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG X X X GEN'L AGGREGATE LIMIT APPLIES PER: $1,000,000 $1,000,000 $15,000 $1,000,000 $2,000,000 $2,000,000 A 10/31/2023 10/31/20247040309380 PRO- JECT OTHER: AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY SCHEDULED AUTOS HIRED AUTOS ONLY NON-OWNED AUTOS ONLY BODILY INJURY ( Per person) PROPERTY DAMAGE (Per accident) X BODILY INJURY (Per accident) $1,000,000 $20,000 $40,000 A 10/31/2023 10/31/2024 COMBINED SINGLE LIMIT (Ea accident)7040309394 EXCESS LIAB OCCUR CLAIMS-MADE AGGREGATE EACH OCCURRENCE DED UMBRELLA LIAB RETENTION E.L. DISEASE-EA EMPLOYEE E.L. DISEASE-POLICY LIMIT E.L. EACH ACCIDENT $1,000,000 X OTH-ERPER STATUTEB10/31/2023 10/31/2024 $1,000,000 Y / N (Mandatory in NH) ANY PROPRIETOR / PARTNER / EXECUTIVE OFFICER/MEMBER N / AN WORKERS COMPENSATION AND EMPLOYERS' LIABILITY If yes, describe under DESCRIPTION OF OPERATIONS below $1,000,000 7040309363 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CANCELLATIONCERTIFICATE HOLDER AUTHORIZED REPRESENTATIVECity of Palm Springs 3200 E. Tahquitz Canyon Way Palm Springs CA 92262 USA ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved The ACORD name and logo are registered marks of ACO SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. DocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C CITY OF PALM SPRINGS 3200 E TAHQUITZ CANYON WAY, PALM SPRINGS, CA 92262 (760) 322-8328 BUSINESS LICENSE CERTIFICATE Fees Paid:$440.00 ISSUANCE OF THIS LICENSE DOES NOT ENTITLE THE LICENSEE TO OPERATE OR MAINTAIN A BUSINESS IN VIOLATION OF ANY OTHER LAW OR ORDINANCE. THIS IS NOT AN ENDORSEMENT OF THE ACTIVITY NOR OF THE APPLICANT'S QUALIFICATIONS. Business Name:VISUAL EDGE IT DBA: Owner:AMANDA MAZE Mailing Address:36946 COOK ST SUITE H103 PALM DESERT, CA 92211 License Number:OC-006731-2024 Expiration Date:06/30/2025 PLEASE NOTE THAT IT IS YOUR RESPONSIBILITY TO RENEW AND UPDATE THIS LICENSE ANNUALLY. Business Location:36943 COOK ST SUITE H103, PALM DESERT, CA 92211 Business Description:COMPUTER AND OFFICE EQUIPMENT TO BE POSTED IN A CONSPICUOUS PLACE DocuSign Envelope ID: FB1FB5D8-B508-4521-A766-AFCE246C5B5C