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Home My WebLink About2025-06-04 LBOT Board PacketLIBRARY BOARD OF TRUSTEES CITY OF PALM SPRINGS, CALIFORNIA www.palmspringslibrary.gov REGULAR MEETING AGENDA WEDNESDAY, JUNE 4, 2025 5:30 P.M. On Site: Meeting will be held in person at City Hall in the Large Conference Room. 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262 Via Zoom: To view/listen/participate in the meeting live, please use the following link: https://us02web.zoom.us/j/85958290008?pwd=cUV6NDJuTndZVk1TcEtYUEdSWUdpQT09 or call 1-669-900-6833, Meeting ID: 859 5829 0008, Passcode: 090845 • Any person who wishes to provide public testimony for an item on the agenda is requested to sign in before the Public Testimony portion of the meeting. • Submit your public comment to the Library Board of Trustees electronically. Material may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Board and retained for the official record. • The meeting will be recorded, and the audio file will be available from the Office of the City Clerk and will be posted on the City’s YouTube channel, as soon as practicable. TRUSTEES Juanita Garner, Chair David Norgard, Vice-Chair Al Jones, Treasurer Deborah Schwarz, Trustee Trustee: Vacant Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations. Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library I. CALL TO ORDER - ROLL CALL II. ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action. This Agenda was available for public access at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office on or before 5:30 p.m., May 28, 2025. A posting of this Agenda can be found on the Library’s website at www.palmspringslibrary.org. Pursuant to the Government Code Section 54957.5, the designated office for inspection of public records in connection with the public meeting of the Library Board of Trustees is the office of the City Clerk, City Hall, Library Board of Trustees, June 4, 2025, pg. 1 Library Board of Trustees Page 2 of 4 Wednesday, June 4, 2025 at 3200 East Tahquitz Canyon Way, Palm Springs, California. Acceptance of Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): III. PUBLIC COMMENTS: This time has been set aside for members of the public to address the Library Board of Trustees on Agenda items; and items of general interest within the subject matter within jurisdiction of the City. Although the Library Board of Trustees values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted Agenda. Three (3) minutes are assigned to each speaker. IV. CONSENT AGENDA A. Meeting Minutes of May 2, 2025 B. Library Statistics C. Donation Report Acceptance of Consent Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): V. ADMINISTRATIVE REPORTS A. Friends of the Palm Springs Library B. Palm Springs Public Library Foundation C. Library Staff VI. TREASURER’S REPORT Acceptance of Treasurer’s Report: Motion: Second: Approved: Opposed: Abstention Names(s): VII. DISCUSSION/ACTION ITEMS A. LIBRARY POLICY REVIEW AND ACCEPTANCE, INCLUDING COLLECTION DEVELOPMENT POLICY Motion: Second: Approved: Opposed: Abstention Names(s): Library Board of Trustees, June 4, 2025, pg. 2 Library Board of Trustees Page 3 of 4 Wednesday, June 4, 2025 B. DISCUSS PRESENTATION FOR CITY COUNCIL SPECIAL JOINT MEETING Motion: Second: Approved: Opposed: Abstention Names(s): C. DISCUSSION-LIBRARY RENOVATION UPDATES, TENTATIVE TIMELINE, AND TEMPORARY LIBRARY LOCATION STATUS Motion: Second: Approved: Opposed: Abstention Names(s): VIII. COMMITTEE REPORTS IX. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS X. ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next scheduled meeting at 5:30 p.m. on Wednesday, July 2, 2025. The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday of every month, except for January and October when it meets on January 8, 2025 and October 16, 2025. There is no meeting in August. THE PUBLIC IS INVITED TO PARTICIPATE COMMITTEES: STANDING: ADVOCACY GARNER BUDGET JONES/GARNER BUILDINGS GARNER/NORGARD POLICIES/BYLAWS GARNER/NORGARD AD HOC: FOUNDATION LIAISON JONES/SCHWARZ FRIENDS LIAISON NORGARD/SCHWARZ MEASURE J LIAISON JONES Library Board of Trustees, June 4, 2025, pg. 3 Library Board of Trustees Page 4 of 4 Wednesday, June 4, 2025 AFFIDAVIT OF POSTING State of California ) County of Riverside ) ss. City of Palm Springs ) I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have requested such notice, posted at City Hall before 5:30 p.m., on May 28, 2025, and posted on the City’s website as required by established policies and procedures. ____________________________ Jeannie Kays, MLIS Director of Library Services P U B L I C N O T I C E S Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Director of Library Services at (760) 322-8375. It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact Arun Mayani at 760-416-5653 to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodations to attend or participate in meetings on a regular basis. Library Board of Trustees, June 4, 2025, pg. 4 DRAFT Board of Library Trustees Minutes: May 7, 2025 1 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library May 7, 2025 City Hall Large Conference Room 1. CALL TO ORDER Chair Garner called the meeting to order at 5:30 PM ROLL CALL PRESENT Juanita Garner Yes Al Jones Yes David Norgard Yes Deborah Schwarz Yes STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Lisa Brock, Assistant Director of Library Services, Julie Warren, Public Relations Manager, and Arun Mayani, Administrative Assistant. PUBLIC PRESENT: Andrew Johnson, Bill Wylie, Peter Pearson, and Vincent Hubbard 2. ACCEPTANCE OF THE AGENDA: MOTION: (Norgard/Schwarz, 3-0) To accept the agenda and advance item 7B to follow item 5B. 3. PUBLIC COMMENTS: No public comments 4. CONSENT AGENDA 4. A. Meeting Minutes of April 2, 2025 4. B. Library Statistics 4. C. Donation Report MOTION: (Schwarz / Norgard, 3-0) To approve the consent agenda. Treasurer Al Jones arrived at 5:33 PM 5. ADMINISTRATIVE REPORTS 5. A. Friends of the Palm Springs Library Julie Warren gave the report. 5. B. Palm Springs Public Library Foundation Peter Pearson gave the report. 5. C. Library Staff Director Jeannie Kays and Julie Warren gave the report. Library Board of Trustees, June 4, 2025, pg. 5 DRAFT Board of Library Trustees Minutes: May 7, 2025 2 6.TREASURER’S REPORT Trustee Al Jones gave the report. MOTION: (Schwarz/Norgard, 4-0) To accept the Treasurer’s report. 7.DISCUSSION/ACTION ITEMS 7.A. RECEIVE GIFT OF $33,126.78 FROM CAROLINE J. WALLIN, ESTATE OF FREDERICK C. VANHOOF AND ALLOCATE FUNDS FOR FUTURE LIBRARY PROJECTS. MOTION: (Jones/Schwarz, 4-0) Approve the acceptance of a $33,126.78 gift designated for future library projects. 7.B. THE PALM SPRINGS PUBLIC LIBRARY FOUNDATION IS SEEKING A $70,000 GRANT TO LAUNCH PHASE III OF ITS $7 MILLION FUNDRAISING CAMPAIGN. MOTION: (Norgard/Jones, 4-0) Approve a $70,000 grant for the Palm Springs Public Library Foundation to initiate Phase III of its fundraising campaign. 7.C. ENDOSEMENT OF FACILITY USE AGREEMENT BETWEEN THE CITY OF PALM SPRINGS AND THE PALM SPRINGS PLAZA THEATRE FOUNDATION FOR AFTER- HOURS USE OF THE WELWOOD MURRAY MEMORIAL LIBRARY AND COURTYARD. MOTION: (Jones/Norgard, 4-0) Endorsed the facility use agreement granting the Palm Springs Plaza Theatre Foundation after-hours access to the Welwood Murray Memorial Library and courtyard. 7.D. DISCUSSION LIBRARY RENOVATION UPDATES, TENTATIVE TIMELINE, AND TEMPORARY LIBRARY LOCATION STATUS. Director Jeannie Kays gave the report. MOTION: No motion. 8.COMMITTEE REPORTS No action. 9.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS Prepare a presentation for the June Joint Boards and Commissions meeting and review library policy updates. 10.ADJOURNMENT The May meeting adjourned at 6:29 PM RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services Library Board of Trustees, June 4, 2025, pg. 6 DATE DONOR AMOUNT DESIGNATION 12/23/2024 LYNDA JARMAN 3,000.00$ BOOKS 3/12/2025 CAROLINE WALLIN, ESTATE OF FREDERICK C. VANHOOF 33,126.78$ NONE TOTAL 36,126.78$ 2024-25 DONATIONS LAST UPDATED MAY 21, 2025 Library Board of Trustees, June 4, 2025, pg. 7 LIBRARY STATISTICS 2025 2024 %CHANGE MATERIALS CHECKED OUT 20,053 21,741 -8% Print 12,536 13,802 -9% Media 7,517 7,878 -5% Downloads & In-house 6,932 6,469 7% LIBRARY CARD REGISTRATIONS 232 260 -11% Palm Springs Resident 89 137 -35% California Resident 132 104 27% Out of State 11 19 -42% DOOR COUNT 11,144 12,474 -11% DOOR COUNT (WMML)2,435 2,435 0% COMPUTER SESSIONS 1,971 1,784 10% COMPUTER SESSIONS (WMML)393 473 -17% WiFi SESSIONS 1,827 2,000 -9% WiFi SESSIONS (WMML)181 179 1% PASSPORTS PROCESSED 84 74 14% PROGRAMMING PRESCHOOL In Person Programs 0 8 -100% Attendance 0 107 -100% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - SCHOOL AGE Programs 0 3 -100% Attendance 0 133 -100% Self- Directed Programs 1 1 0% Self- Directed Completed 22 100 -78% FAMILY Programs 0 1 -100% Attendance 0 9 -100% TEEN Programs 0 7 -100% Attendance 0 77 -100% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - ADULT Programs 11 17 -35% Attendance 132 242 -45% Virtual Programs 3 3 0% Virtual Attendance 227 61 272% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - TOTAL Programs 11 36 -69% Attendance 132 568 -77% Virtual Programs 3 3 0% Virtual Attendance 227 61 272% Self-Directed Programs 1 1 0% Self-Directed Completed 22 100 -78% April 2025 vs. April 2024 Library Board of Trustees, June 4, 2025, pg. 8 City of Palm Springs, CA BALANCE SHEET FOR 2025 11 Report generated: 05/19/2025 13:46 User: ArunM Program ID: glbalsht Page 1 NET CHANGE ACCOUNT FUND: 151 Library Endowment Fund FOR PERIOD BALANCE ASSETS 151 10005 Operating Bank Account .00 1,628,727.60 TOTAL ASSETS .00 1,628,727.60 FUND BALANCE 151 29000 Fund Balance Unreserved .00 -1,691,061.59 151 29310 Revenue Control .00 -87,666.01 151 29315 Expenditure Control .00 150,000.00 151 29320 Budgetary FB Unreserved .00 1,650,809.81 151 29325 Estimated Revenue .00 46,000.00 151 29330 Appropriations .00 -1,696,809.81 TOTAL FUND BALANCE .00 -1,628,727.60 TOTAL LIABILITIES + FUND BALANCE .00 -1,628,727.60 ** END OF REPORT - Generated by Arun Mayani ** Library Board of Trustees, June 4, 2025, pg. 9 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY25/JUL TO MAY Report generated: 05/19/2025 13:51 User: ArunM Program ID: glatrbal Page 1 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE 151 10005 Operating Bank Account 151 1,703,022.78 1,703,022.78 .00 .00 .00 1,703,022.78 151 10006 Cash - Fair Market Value Adj 151 -12,919.23 -12,919.23 .00 .00 .00 -12,919.23 151 12105 Interest Receivable 151 3,958.04 3,958.04 .00 .00 .00 3,958.04 151 20010 Accounts Payable Control 151 -3,000.00 -3,000.00 .00 .00 .00 -3,000.00 151 29000 Fund Balance Unreserved 151 -1,691,061.59 -1,691,061.59 .00 .00 .00 -1,691,061.59 151 29335 Encumbrance Control 151 9.19 9.19 .00 .00 .00 9.19 151 29345 Budgetary FB Reserve for Encum 151 -9.19 -9.19 .00 .00 .00 -9.19 TOTALS FOR FUND 151 Library Endowment Fund .00 .00 .00 .00 .00 Library Board of Trustees, June 4, 2025, pg. 10 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY25/JUL TO MAY Report generated: 05/19/2025 13:51 User: ArunM Program ID: glatrbal Page 2 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE REPORT TOTALS .00 .00 .00 .00 .00 ** END OF REPORT - Generated by Arun Mayani ** Library Board of Trustees, June 4, 2025, pg. 11 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2025 00 TO 2025 13 Report generated: 05/19/2025 13:54 User: ArunM Program ID: glacthst Page 1 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 10005 Operating Bank Account SOY BALANCE 1,703,022.78 25/01 250228 07/18/24 APP 071824 -3,000.00 1,700,022.78 25/02 250248 08/15/24 APP 081524 -150,000.00 1,550,022.78 25/03 250459 09/30/24 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC 13,356.27 1,563,379.05 25/05 250237 11/18/24 GNI RVRS FMV24 -12,919.23 1,550,459.82 25/05 250237 11/18/24 GNI RVRS FMV24 12,919.23 1,563,379.05 25/06 250259 12/12/24 CRP 3,000.00 1,566,379.05 25/06 250500 12/31/24 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC 12,355.27 1,578,734.32 25/08 250469 02/28/25 GNI 3,958.04 1,582,692.36 25/08 250469 02/28/25 GNI -3,958.04 1,578,734.32 25/08 250477 02/28/25 GRV -3,958.04 1,574,776.28 25/08 250477 02/28/25 GRV 3,958.04 1,578,734.32 25/09 250525 03/31/25 GNI 3,958.04 1,582,692.36 25/09 250529 03/31/25 GEN Q3 INT Q3 INT ALL Q3 INT ALLOC 11,148.60 1,593,840.96 25/09 250531 03/31/25 GNI Q1-Q3 ALLOC 1,759.86 1,595,600.82 25/10 250238 04/16/25 CRP 33,126.78 1,628,727.60 LEDGER BALANCES --- DEBITS: 1,802,562.91 CREDITS: -173,835.31 NET: 1,628,727.60 151 10006 Cash - Fair Market Value Adj SOY BALANCE -12,919.23 25/05 250237 11/18/24 GNI RVRS FMV24 12,919.23 .00 LEDGER BALANCES --- DEBITS: 12,919.23 CREDITS: -12,919.23 NET: .00 151 12105 Interest Receivable SOY BALANCE 3,958.04 25/08 250469 02/28/25 GNI -3,958.04 .00 25/08 250477 02/28/25 GRV 3,958.04 3,958.04 25/09 250525 03/31/25 GNI -3,958.04 .00 LEDGER BALANCES --- DEBITS: 7,916.08 CREDITS: -7,916.08 NET: .00 151 20010 Accounts Payable Control SOY BALANCE -3,000.00 25/01 250228 07/18/24 APP 071824 3,000.00 .00 25/02 250209 08/15/24 API B 4102 -150,000.00 -150,000.00 25/02 250248 08/15/24 APP 081524 150,000.00 .00 LEDGER BALANCES --- DEBITS: 153,000.00 CREDITS: -153,000.00 NET: .00 Library Board of Trustees, June 4, 2025, pg. 12 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2025 00 TO 2025 13 Report generated: 05/19/2025 13:54 User: ArunM Program ID: glacthst Page 2 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 29000 Fund Balance Unreserved SOY BALANCE -1,691,061.59 25/00 250003 07/01/24 SOY -9.19 -1,691,061.59 LEDGER BALANCES --- DEBITS: .00 CREDITS: -1,691,061.59 NET: -1,691,061.59 151 29310 Revenue Control SOY BALANCE .00 25/03 250459 09/30/24 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -13,356.27 -13,356.27 25/05 250237 11/18/24 GNI RVRS FMV24 -12,919.23 -26,275.50 25/06 250259 12/12/24 CRP -3,000.00 -29,275.50 25/06 250500 12/31/24 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -12,355.27 -41,630.77 25/08 250469 02/28/25 GNI 3,958.04 -37,672.73 25/08 250477 02/28/25 GRV -3,958.04 -41,630.77 25/09 250529 03/31/25 GEN Q3 INT Q3 INT ALL Q3 INT ALLOC -11,148.60 -52,779.37 25/09 250531 03/31/25 GNI Q1-Q3 ALLOC -1,759.86 -54,539.23 25/10 250238 04/16/25 CRP -33,126.78 -87,666.01 LEDGER BALANCES --- DEBITS: 3,958.04 CREDITS: -91,624.05 NET: -87,666.01 151 29315 Expenditure Control SOY BALANCE .00 25/02 250209 08/15/24 API B 4102 150,000.00 150,000.00 LEDGER BALANCES --- DEBITS: 150,000.00 CREDITS: .00 NET: 150,000.00 151 29320 Budgetary FB Unreserved SOY BALANCE .00 25/01 250373 07/01/24 BUA 2025 B 9.19 9.19 25/01 250374 07/01/24 BUC 2025 B -43,000.00 -42,990.81 25/02 250471 08/29/24 BUA 1,693,800.62 1,650,809.81 LEDGER BALANCES --- DEBITS: 1,693,809.81 CREDITS: -43,000.00 NET: 1,650,809.81 151 29325 Estimated Revenue SOY BALANCE .00 25/01 250374 07/01/24 BUC 2025 B 43,000.00 43,000.00 25/09 250121 03/10/25 BUA 3,000.00 46,000.00 LEDGER BALANCES --- DEBITS: 46,000.00 CREDITS: .00 NET: 46,000.00 Library Board of Trustees, June 4, 2025, pg. 13 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2025 00 TO 2025 13 Report generated: 05/19/2025 13:54 User: ArunM Program ID: glacthst Page 3 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 29330 Appropriations SOY BALANCE .00 25/01 250373 07/01/24 BUA 2025 B -9.19 -9.19 25/02 250471 08/29/24 BUA -1,693,800.62 -1,693,809.81 25/09 250121 03/10/25 BUA -3,000.00 -1,696,809.81 LEDGER BALANCES --- DEBITS: .00 CREDITS: -1,696,809.81 NET: -1,696,809.81 151 29335 Encumbrance Control SOY BALANCE 9.19 25/00 250004 07/01/24 SOY 9.19 9.19 25/05 250399 11/18/24 POM 100128 23000205 -9.19 .00 LEDGER BALANCES --- DEBITS: 9.19 CREDITS: -9.19 NET: .00 151 29340 FB Reserve for Encumbrances SOY BALANCE .00 25/00 250003 07/01/24 SOY 9.19 .00 LEDGER BALANCES --- DEBITS: .00 CREDITS: .00 NET: .00 151 29345 Budgetary FB Reserve for Encum SOY BALANCE -9.19 25/00 250004 07/01/24 SOY -9.19 -9.19 25/05 250399 11/18/24 POM 100128 23000205 9.19 .00 LEDGER BALANCES --- DEBITS: 9.19 CREDITS: -9.19 NET: .00 151 36000 Interest Income REVISED BUDGET -28,000.00 25/03 250459 09/30/24 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -13,356.27 -13,356.27 25/06 250500 12/31/24 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -12,355.27 -25,711.54 25/08 250469 02/28/25 GNI 3,958.04 -21,753.50 25/08 250477 02/28/25 GRV -3,958.04 -25,711.54 25/09 250529 03/31/25 GEN Q3 INT Q3 INT ALL Q3 INT ALLOC -11,148.60 -36,860.14 LEDGER BALANCES --- DEBITS: 3,958.04 CREDITS: -40,818.18 NET: -36,860.14 151 36010 Unrealized Gain Or Loss REVISED BUDGET .00 25/05 250237 11/18/24 GNI RVRS FMV24 -12,919.23 -12,919.23 LEDGER BALANCES --- DEBITS: .00 CREDITS: -12,919.23 NET: -12,919.23 Library Board of Trustees, June 4, 2025, pg. 14 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2025 00 TO 2025 13 Report generated: 05/19/2025 13:54 User: ArunM Program ID: glacthst Page 4 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 36015 Realized Gain or Loss REVISED BUDGET .00 25/09 250531 03/31/25 GNI Q1-Q3 ALLOC -1,759.86 -1,759.86 LEDGER BALANCES --- DEBITS: .00 CREDITS: -1,759.86 NET: -1,759.86 151 37015 Contrib Non-Govt Sources REVISED BUDGET -3,000.00 25/06 250259 12/12/24 CRP 10110 119477 LIBR. TRUST FUND -3,000.00 -3,000.00 25/10 250416 04/23/25 CRP 10040 128703 -.01 -3,000.01 25/10 250416 04/23/25 CRP 10110 128770 .01 -3,000.00 LEDGER BALANCES --- DEBITS: .01 CREDITS: -3,000.01 NET: -3,000.00 151 37500 Contributions-Non Govt REVISED BUDGET .00 25/10 250238 04/16/25 CRP 10160 128693 VANHOOF ESTATE -33,126.78 -33,126.78 LEDGER BALANCES --- DEBITS: .00 CREDITS: -33,126.78 NET: -33,126.78 1514010 50205 Library Foundation REVISED BUDGET 352,000.00 25/02 250209 08/15/24 API 104324 65581 2018686 B 150,000.00 150,000.00 LEDGER BALANCES --- DEBITS: 150,000.00 CREDITS: .00 NET: 150,000.00 GRAND TOTAL --- DEBITS: 4,024,142.50 CREDITS: -3,961,808.51 NET: 62,333.99 72 Records printed ** END OF REPORT - Generated by Arun Mayani ** Library Board of Trustees, June 4, 2025, pg. 15 ALL LIBRARY EXPENDITURE ACCOUNTS Meeting Date 6/4/2025 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1514010 50201 Future Library Projects 165,134.88 0.00 0.00 165,134.88 0.00 1514010 50202 Trust Fund Books 10,009.19 0.00 0.00 10,009.19 0.00 1514010 50203 Kropitzer Trust Donation 169,665.74 0.00 0.00 169,665.74 0.00 1514010 50205 Library Foundation 352,000.00 150,000.00 0.00 202,000.00 42.61 1514010 50208 Library Renovation 1,000,000.00 0.00 0.00 1,000,000.00 0.00 Unallocated Funds 81,917.79 TOTALS 1,696,809.81 150,000.00 1,628,727.60 LIBRARY TRUST FUNDS Library Board of Trustees, June 4, 2025, pg. 16 ALL LIBRARY EXPENDITURE ACCOUNTS Meeting Date 6/4/2025 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004000 40000 Salaries Full Time 1,454,544.24 1,115,291.31 0.00 339,252.93 76.68 1004000 40002 Salaries Overtime 5,200.00 3,593.60 0.00 1,606.40 69.11 1004000 40010 Leave Payoffs 18,027.33 18,377.84 0.00 -350.51 101.94 1004000 40020 Fringe Benefits 346,020.75 207,953.57 0.00 138,067.18 60.10 1004000 40045 Medical Insurance Withdrawal 5,023.20 4,725.00 0.00 298.20 94.06 1004000 40050 RHS Health Benefit 19,500.00 13,012.50 0.00 6,487.50 66.73 1004000 40055 PERS Retirement Cost 351,959.87 426,043.68 0.00 -74,083.81 121.05 1004000 40065 Workers' Compensation 67,254.43 50,440.82 0.00 16,813.61 75.00 1004000 40095 Medicare Insurance 21,090.89 17,027.86 0.00 4,063.03 80.74 1004000 40100 Retiree Health Benefit 119,800.90 89,850.68 0.00 29,950.22 75.00 1004000 40105 Contractual Services 41,000.00 26,609.29 0.00 14,390.71 64.90 1004000 50005 Training Travel and Dues 15,540.00 8,005.02 0.00 7,534.98 51.51 1004000 50030 Gas and Lubrications 5,151.00 2,865.20 0.00 2,285.80 55.62 1004000 50031 Communications 22,915.00 1,519.87 0.00 21,395.13 6.63 1004000 50035 Materials and Supplies 474,318.42 284,706.46 103,579.97 86,031.99 81.86 1004000 50055 Insurance 132,029.19 99,021.89 0.00 33,007.30 75.00 1004000 50105 Repairs and Maint General 29,348.00 0.00 0.00 29,348.00 0.00 1004000 50120 Facilities Maintenance Service 252,340.25 189,255.19 0.00 63,085.06 75.00 1004000 50126 Grants Expense 110,927.10 15,827.25 2,690.25 92,409.60 16.69 1004000 50140 Printing 20,000.00 4,971.00 0.00 15,029.00 24.86 1004000 50145 Advertising 12,550.00 2,810.60 2,288.00 7,451.40 40.63 1004000 50200 Friends of the Library 23,267.65 26,152.90 0.00 -2,885.25 112.40 TOTALS 3,547,808.22 2,608,061.53 108,558.22 831,188.47 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004005 40105 Contractual Services 114,330.00 92,273.28 0.00 22,056.72 80.71 1004005 50015 Electricity 30,901.00 24,905.64 0.00 5,995.36 80.60 1004005 50020 Water 2,576.00 1,364.88 0.00 1,211.12 52.98 1004005 50030 Gas and Lubrications 5,151.00 0.00 0.00 5,151.00 0.00 1004005 50031 Communications 16,000.00 0.00 0.00 16,000.00 0.00 1004005 50038 Welwood Operations 29,031.00 7,296.53 7,367.97 14,366.50 50.51 TOTALS 197,989.00 125,840.33 7,367.97 64,780.70 MAIN LIBRARY WELWOOD MURRAY MEMORIAL LIBRARY Library Board of Trustees, June 4, 2025, pg. 17 MEMORANDUM DATE: June 4, 2025 SUBJECT: LIBRARY POLICY REVIEW AND ACCEPTANCE, INCLUDING COLLECTION DEVELOPMENT POLICY TO: Library Board of Trustees FROM: Jeannie Kays, Director of Library Services The Library Board of Trustees is responsible for approving Library Policies. The last time the policies were revised and approved was in 2018. Library Administration have reviewed and revised the policies to simplify language. In accordance with California Assembly Bill No. 1825, we have revised our Collection Development Policy to reflect language approved by the State Legislature. Because we revised the policies extensively, we felt that a red-lined copy would be confusing, therefore, we are including the former version and the proposed version as separate documents. ITEM 7A Library Board of Trustees, June 4, 2025, pg. 18 PALM SPRINGS PUBLIC LIBRARY ADMINISTRATIVE POLICIES Approved by the Library Board of Trustees: Original policy: April 2001, Revised: September 2005, April 2011, September 2011, November 2011, April 2013, May 2016, July 2018 ITEM 7A-DRAFT Library Board of Trustees, June 4, 2025, pg. 19 2 TABLE OF CONTENTS POLICIES Code of Conduct & Policies P. 3 Internet Use Policy P. 6 Library Use Policies P. 7 Fees P. 10 Collection Development Policy P. 11 Digital Collections Access, Redaction, and Removal Policy P. 14 Library Programming Policy P. 15 Public Notice- Bulletin Board Policy P. 16 Facility Use Policy P. 17 Photography & Filming Policy P. 18 Volunteer Policy P. 19 Gift Policy P. 20 APPENDIX P. 21 Library Bill of Rights P. 22 Freedom to Read P. 23 Freedom to View P. 26 AB1825 California Freedom to Read Act P. 27 Library Board of Trustees, June 4, 2025, pg. 20 3 LIBRARY CODE OF CONDUCT & POLICIES Welcome to the Palm Springs Public Library! We’re dedicated to providing a safe, respectful, and inclusive space for all. To help everyone enjoy the Library, we ask visitors to follow our Code of Conduct, which outlines expected behavior in the building and on surrounding grounds. Please treat others with courtesy and respect. Disruptive, unsafe, or bullying behavior may result in loss of Library privileges. CODE OF CONDUCT: RESPECT FOR PEOPLE AND BEHAVIOR 1. Respect Others' Use of the Library Behavior that disrupts others’ use of the Library is not allowed. 2. Be Courteous and Respectful Treat staff, volunteers, and other customers with courtesy and respect. Honor others’ privacy and keep conversations at a reasonable volume. Loud, abusive, bullying, or threatening language is prohibited. 3. Limit Disruptive Electronics Use of electronic devices, including cell phones, must not disturb others. Phone calls should be taken outside. 4. Odor Policy Customers whose odor disrupts others may be asked to leave until the issue is resolved. 5. Dress Code Customers must wear clothing that covers both the upper and lower body, and shoes must be worn at all times. RESPECT FOR SPACE AND PROPERTY 6. Respect Library Property Treat Library furniture and equipment with care, and do not damage or misuse them. Library materials must not be removed from the building without proper checkout or staff authorization. 7. Use Library Spaces Appropriately All areas of the Library—including restrooms, study areas, sidewalks, lawns, and parking lots—must be used safely, legally, and as intended. Sleeping, bathing, washing clothes in the restroom is not allowed. Urinating or defecating anywhere other than the restroom is prohibited. 8. Attend to Personal Belongings Customers are responsible for their belongings. Items left unattended will be considered abandoned personal property and pursuant to Civil Code Section 2080.7, Approved by the Library Board of Trustees: Original policy: April 2001, Revised: September 2005, April 2011, September 2011, November 2011, April 2013, May 2016, July 2018 Library Board of Trustees, June 4, 2025, pg. 21 4 the provisions of Municipal Code Section 7.07.020 (Disposition of surplus property) do not apply. As a courtesy, safe and sanitary items may be held for up to 24 hours before disposal. Bags and other personal property may be subject to inspection. 9. Food and Drink Beverages must have lids. Eating is allowed only on Library patios or during Library- sponsored events. 10. No Smoking or Vaping Smoking and vaping are prohibited inside the Library, on the Courtyard Patio, and anywhere within Sunrise Park per City Ordinance No. 6.10.083. CHILDREN AND TEEN USE 11. Children in the Library Children under age 12 must be accompanied by a responsible caregiver age 16 or older. 12. Children’s Area The Children’s Area is designed for use by children and their caregivers. Adults without children are welcome to browse materials but may be asked to relocate if the space is busy or needed for families. 13. Teen Space The Teen Space is designed for teens in grades 6–12 (ages 12–19). Computers in this area are reserved for teen use. Others are welcome to browse materials but are asked to use them in other areas of the Library. ANIMALS AND TRANSPORTATION 14. Animals in the Library Well-behaved dogs and cats that are leashed or crated are allowed. Animals must be housebroken, quiet, non-threatening, and under control. In the event of an accident, the pet owner/handler is solely responsible for cleanup. Animals are not allowed on Library furniture. 15. Bicycles and Wheeled Devices Full-size bicycles are not allowed inside Library buildings. Collapsible or folding bicycles are permitted if carried and stored safely out of walkways. Skates, skateboards, scooters, hoverboards, and similar devices may not be used inside Library buildings and must be kept out of walkways. PROHIBITED CONDUCT AND EMERGENCIES 16. No Solicitation or Sales Petitioning, soliciting, gambling, advertising, or selling is not allowed in the Library or within 20 feet of entrances unless part of a Library-sanctioned event. 17. Emergency & Health Guidelines Customers must comply with all official City, County, or State emergency or health directives. 18. Illegal Activity Prohibited Illegal activity is not allowed, including but not limited to: use of alcohol or illegal substances, possession of unlawful weapons, hate speech or gestures, fighting, and inappropriate sexual behavior. Library Board of Trustees, June 4, 2025, pg. 22 5 VIOLATION OF THE LIBRARY CODE OF CONDUCT If a customer violates the Library Code of Conduct, staff or security personnel will inform the individual and request voluntary compliance. If the behavior continues or poses a threat to others, the customer may be required to leave the Library immediately. PROGRESSIVE DISCIPLINE In most cases, repeated or escalating misconduct may result in the following consequences:  Violation One: Verbal warning issued by staff or security  Violation Two: Removal from the premises for the remainder of the day  Violation Three: Suspension of Library privileges and may not be present on the library premises for seven (7) days  Violation Four: Suspension of Library privileges and may not be present on the library premises for one (1) month  Violation Five: Suspension of Library privileges and may not be present on the library premises for three (3) months  Violation Six or more: Permanent revocation of Library use and privileges SERIOUS OR IMMEDIATE THREATS While the Library generally follows a progressive process, staff may bypass steps in cases involving repeated, willful, or severe misconduct. Any behavior that is threatening, violent, malicious, or significantly disruptive may result in immediate removal by staff, security, or law enforcement. This includes verbal or physical threats to others, or damage to Library property, equipment, or facilities. Staff and security are authorized to contact the Police Department as needed. APPEALS To appeal a suspension or revocation of privileges, please submit a written request to: Director of Library Services Palm Springs Public Library 300 S. Sunrise Way Palm Springs, CA 92262 Library Board of Trustees, June 4, 2025, pg. 23 6 INTERNET USE POLICY The Palm Springs Public Library provides free internet access to support the informational, educational, and recreational needs of the community. GENERAL GUIDELINES  Please respect the privacy of others and do not comment on or attempt to monitor what others are viewing.  Public computers are available on a first-come, first-served basis.  Misuse of the internet may result in loss of computer or library privileges and, in serious cases, legal action. UNACCEPTABLE USE INCLUDES:  Illegal activities, including viewing or sharing obscene or harmful material in the presence of minors (as defined by the Children’s Internet Protection Act – CIPA).  Hacking or gaining unauthorized access to any system or files.  Damaging or attempting to damage equipment or software.  Sending harassing messages.  Altering computer settings.  Violating copyright or software license agreements. Computer workstations are intended for individual use. Exceptions (like a parent assisting a child) are allowed if they don’t disrupt others. Groups causing a disturbance may be asked to leave the area. WIRELESS INTERNET ACCESS Free Wi-Fi is available throughout the Library to use at the users risk. The network is not secure. Avoid sending sensitive information. ACCESS BY MINORS The Library provides internet access to users of all ages, including minors. To help protect their safety online, we take steps to follow federal laws like the Children’s Internet Protection Act (CIPA). All library computers used by anyone under 18 are filtered to block content that is obscene, harmful, or otherwise inappropriate. However, no filter is perfect; some content may still be accessible. Library staff do not supervise children's internet use. Parents and guardians are responsible for monitoring their child's online activity. Approved by the Library Board of Trustees: Original policy: September 2002 Revised: September 2005 Revised: April 2011, May 2016, July 2018 Library Board of Trustees, June 4, 2025, pg. 24 7 LIBRARY USE POLICIES LIBRARY CARDS To check out materials, each library user must have a valid library card. It is the user’s responsibility to monitor the use of their own card, report the loss or theft and change of address or telephone number. Library cards are non-transferable. The card is valid for three (3) years and may be renewed or replaced with address verification. ADULTS (Age 18 and over) California Residents: A free library card will be issued when one (1) of the following valid identifications is presented:  California driver’s license  California ID  Consular ID with California address  Tribal ID with California address OR, any item from EACH of the following two lists: Valid Picture Identification (ID):  Passport  Alien Registration Card  Military ID  School issued student ID  Out-of-state driver’s license or ID Address verification (must include name and current California residential address):  Current rental agreement or lease  Imprinted bank check or deposit slip  Pay stub with address  Current automobile or mobile home registration  Tax certificate from a County Recorder’s Office indicating applicant owns property in California  Current bill of any sort addressed to the applicant’s name at the local address. Please Note: Post office boxes, commercial addresses or mailbox rental addresses will not be accepted. ADULTS (Age 18 and over) Out of state residents/Visitors: Non-California residents/visitors may purchase a fee card if they present a valid driver’s license OR state ID.  One (1) month……..…$12.00 non-refundable  Three (3) month……..$24.00 non-refundable  One year…….…….….. $36.00, non-refundable  One year………..….…. $48.00, nonrefundable for 2 cards if 2 applicants share the same address Approved by the Library Board of Trustees: Original policy: November 2005, Revised February 2008, Revised April 2011, Revised April 2013, Revised March 2014, May 2016, July 2018 Library Board of Trustees, June 4, 2025, pg. 25 8 WELCOME CARD A temporary three (3) month card can be issued for people without proof of residency that will allow them to check out one (1) physical item at a time and access online resources. To obtain a ‘Welcome Card’ the applicant must present a valid picture ID. The card may be renewed in person if the account is in good standing, with no fees or lost items. If fees accrue, the card will be blocked for use until the account balance is brought to zero. MINORS To obtain a library card, a parent or legal guardian must apply in person with the minor under 18 years of age and present a current ID with proof of address. EMANCIPATED MINORS Minors may apply for a library card without a parent or legal guardian and must present any of the following documents as evidence that they are “Emancipated Minors”:  Military ID  Court Declaration of Emancipation  Marriage License . BORROWING OF LIBRARY MATERIALS A valid Library card is required to borrow or renew materials. Users may check out up to 30 items at a time for a 14-day loan period, with a maximum of two renewals unless the item is on hold. Items eligible for renewal will automatically renew shortly before their due date. You will receive an email notice of any automatic renewals, along with the new due dates. Normal borrowing and return policies apply to items not eligible for renewal. User assumes responsibility for any damage to materials checked out on the library card. The library is not liable for equipment damage as a result of using library materials. RECOVERING OVERDUE MATERIALS The library will attempt to notify the customer three (3) days after the item is due, and again ten (10) days after the item is due. Thirty (30) days after the item is due, if it is still not returned, a bill notification is sent to the customer requesting that the item be returned or the cost of the item be paid. The item will be marked lost and the full purchase price plus a $10.00 processing fee will be charged on the library card account. If the item is then not returned or paid for, the patron’s account may be turned over to the City of Palm Springs Finance Department for collection which could result in additional fees over and above the billed charges being applied to the patron’s account. If a user locates an item within thirty (30) days of payment, the item can be returned with a receipt to the Library and a refund will be processed. A check will be issued and delivered by mail. HOLDS  Holds on circulating materials can be done at the library, by phone, or via the library’s website.  A maximum of 15 items may be placed on hold at one time. Library Board of Trustees, June 4, 2025, pg. 26 9  A user placing a hold with their card must check out the item with same card. INTERLIBRARY LOAN  A user with a valid library card may request items at least 6 months old from another library through interlibrary loan (ILL) at a fee of $5.00 per request per item.  Users who do not return interlibrary loaned material will be billed for those unreturned items at $100.00 per item, or the cost of the item, whichever is greater.  Future interlibrary loan privileges will be suspended for those users who do not return their books on time, who do not pay for their lost books, those who are sent to collection, or those who repeatedly do not pick up their requested items. RESEARCH ASSISTANCE A Reference Librarian may provide research assistance for a fee:  Obituary and Article Requests: Copies of obituaries from the Desert Sun can be sent to customers for a fee of $6.00 per item (due in advance at time of request). Requests need to be made in writing, indicating the name of person and date of death, along with payment (cash, check, or money order payable to: Palm Springs Public Library) and a self-addressed stamped envelope, sent to: Palm Springs Public Library ATTN: Reference Librarian/Obit Request 300 S. Sunrise Way Palm Springs, CA 92262  Pre-Arranged Original Research o Fee (nonrefundable) = $59.00 per hour o Photocopies billed at $0.25 per page If you cannot utilize archival materials in person, pre-arranged original research is billed at $59.00 per hour. Original research is by appointment only and entails researching questions that require more than a quick look-up or searching for an obituary if you do not have the exact death date. A minimum charge of one hour applies to all original research requests. Additional time is billed in 15-minute increments thereafter. Research and copy fees are non-refundable, even if your requested item or information is not located. Library Board of Trustees, June 4, 2025, pg. 27 10 FEES Library card for non-resident: One (1) month…………………………………………………...………….……..….…$12.00 non-refundable Three (3) month…………………………………………..……………….………...….$24.00 non-refundable One year……………………………………………………………………….…………...$36.00, non-refundable One year…………………………………………………………………………….….…..$48.00, non-refundable for 2 cards if 2 applicants share the same address Replacement card for all users............................................................$1.00 non-refundable Photocopies and printouts...................................................................$0.25 per page Pre-Arranged Original Research………………………………………...………..$59.00 per/hr. per request Obituary Requests……………………………………….….………….…....………..$6.00 per request Interlibrary loan requests………………………………………..………..………..$5.00 per request/item Users with overdue items remaining on their record 60 days will be turned over to a collection agency for collection, incurring an additional $10.00 fee. Users borrowing privileges will be suspended if any of the following occur: o Items are more than 7 days overdue o Owes more than $5 in fees o Library card has expired LOST MATERIALS Books, DVDs, Blu-ray, CDs, Video Games.........................Cost of replacement* +$10.00 processing fee (processing fee will be waived if the replacement cost is $9.99 or less) * Library users may purchase their own replacement of damaged or lost material providing the replacement is an exact new copy of the item with Library Staff approval PRIOR to the replacement purchase. DAMAGED MATERIALS Books, DVDs, Blu-ray, CDs, Video Games Damage requiring replacement................Cost of replacement + $10.00 processing fee Slight damage..............................................................................................................$5.00 Damaged or missing barcodes or RFID tags..............................................................$1.00 Damaged case (DVD, Blu-ray, CD, Video Games)......................................................$3.00 The library staff will inspect, maintain, repair and assess all library materials after each use. PASSPORTS Palm Springs Public Library is a Passport Acceptance Agency. Applications are accepted by appointment only. Passport processing fees are set by the U.S. State Department. For each application, bring:  One check or money order made out to the U.S. State Department to pay for passport fees. Visit travel.state.org for current pricing. Only a check or money order can be accepted as payment for passport fees.  Cash, debit card, or credit card for the execution fee and photo fee (if applicable)  Acceptance Agency execution fee……………………………………………………………………$35.00  Passport photo services for U.S. Passports………………………………………………………$15.00 Library Board of Trustees, June 4, 2025, pg. 28 11 COLLECTION DEVELOPMENT POLICY PURPOSE The purpose of the collection development policy is:  To guide staff in setting standards and requirements for the continuous selection and withdrawal of library materials  To establish a collection that meets the needs and interests of its members  To provide a framework for continuous collection evaluation and improvement SELECTION PHILOSOPHY  To strive for a collection that is balanced, relevant, adequate in quality, quantity and diversity to meet the needs of the library users  To provide the best possible collection with the financial resources available  To follow the principles set forth in the American Library Association’s Library Bill of Rights, and the Freedom to Read, Freedom to View RESPONSIBILITY FOR SELECTION  Under the authority of the Director of Library Services, the Assistant Director is responsible for recommending policy, implementing procedures and coordinating all aspects of collection development.  Selection of material is shared among professional staff that has responsibilities for specific subject areas and formats.  All staff members and the public may recommend materials for consideration. SELECTION CRITERIA FOR MATERIALS Collection development decisions are based on staff judgement, expertise, knowledge of what is already in the collection, and by evaluating reviews in library review journals and other library selection tools. Selection criteria includes but is not limited to the following general criteria to select new and donated materials for the collection:  Popular interest and demand  Suitability of materials based on community demographics  Anticipation of, and response to, continually changing needs and interests of the community  Currency and accuracy of information  Historical and local significance  Existing library holdings  Reputation of author or issuing body  Existence of authoritative and objective reviews  Format and durability  Appropriateness of format, content and style  Diversity, variety and balance of viewpoints  Relevance to the existing collection  Price and availability Approved by the Library Board of Trustees: Original policy: May 1997 Revised: April 2011 Revised April 2013 Library Board of Trustees, June 4, 2025, pg. 29 12 DONATIONS The Palm Springs Public Library welcomes donations of books and other materials. The Library reserves the right to decide the disposition of all gifts received. The selection criteria used for purchased materials are applied to gift materials.  Donated items not added to the collection are not returned to the donor. Unused donations may be offered to the Friends of the Palm Springs Public Library for public sale, discarded, or recycled. DESELECTION AND REFRESHING OF LIBRARY MATERIALS Collections are evaluated on an ongoing basis to remove items that no longer meet the collection criteria, most often when they are outdated, in poor condition, or when demand declines. Deselected items may be:  Donated to the Friends of the Palm Springs Library for sale.  Donated to other libraries, schools, non-profit, and/or charitable organizations.  Discarded or recycled. INTELLECTUAL FREEDOM AND THE FREEDOM TO READ The Palm Springs Public Library supports the freedom of information and an individual’s right to read, listen to, or view materials of their choice, for both educational and recreational purposes without restriction, as outlined in the following documents (see Appendices):  AB1825 California Freedom to Read Act  Library Bill of Rights  Freedom to Read  Freedom to View In accordance with the California Freedom to Read Act, Palm Springs Public Library further acknowledges:  The collection meets the broad and diverse interests of the community and respects both the library’s autonomy and their specific community needs.  The public library serves as a center for voluntary inquiry and the dissemination of information and ideas.  Library materials should be provided for the interest, information, and enlightenment of all people, and should present diverse points of view in the collection as a whole.  The right of the public to receive access to a range of social, political, aesthetic, moral, and other ideas and experiences. RECONSIDERATION OF LIBRARY RESOURCES Library users may request a re-evaluation of library resources by filling out the Request for Reconsideration of Library Materials form; to request this form please visit the information desk and ask to speak to a Librarian. Library Board of Trustees, June 4, 2025, pg. 30 13  Library users must have a valid Palm Springs Public Library card to have their request considered and only one request per user will be considered at a time.  Requests for reconsideration are reviewed by the Material Selection Committee, who will evaluate the material and make a recommendation to Library Administration regarding the material in question.  Materials under review will remain available for circulation.  The committee’s decision will be communicated in writing to the requesting party, via a letter sent by the Director of Library Services.  All requests for reconsideration will be reported to the American Library Association’s Office of Intellectual Freedom.  Once a title has been considered it will not be reviewed again for a period of two (2) years. Library Board of Trustees, June 4, 2025, pg. 31 14 DIGITAL COLLECTIONS ACCESS, REDACTION AND REMOVAL POLICY PURPOSE The Library offers many digitized materials from its own collections and from partner institutions (libraries, universities, historical archives) on the website accessingthepast.org to support research and education. USER ACCESS GUIDELINES We aim to provide open access to these digital resources for everyone. The materials are provided “as is” without guarantees. Many are protected by copyright laws, and some may have extra restrictions from the copyright owners or partner institutions. Users are responsible for understanding and following any usage rules. Please contact the Library or the partner institution for copyright questions. When using materials, please credit the contributing partner when applicable. REDACTION AND REMOVAL GUIDELINES To keep our collections trustworthy and complete, Library staff generally cannot remove or edit content that was lawfully published before, such as newspapers, books, public records, or materials under valid rights agreements. Removing or changing content can harm the collection’s reliability. EXCEPTIONS: 1. Content containing protected personal information (like health data, student records, Social Security numbers, driver’s license numbers, or financial info) may be removed or edited. 2. Requests to remove or edit unpublished materials, such as archival documents or photos, will be reviewed individually. 3. The Library will work with rights holders if a digital image is posted without proper permission. For questions, copyright concerns, or removal requests, please contact the Palm Springs Director of Library Services or the Accessing the Past Project Manager. Approved by the Library Board of Trustees: Original policy: July 2018 Library Board of Trustees, June 4, 2025, pg. 32 15 LIBRARY PROGRAMMING POLICY The Library offers a variety of programs to meet community interests and needs, guided by the strategic services plan.  Programs are planned by Library staff based on factors like current topics, community feedback, and budget. The schedule depends on staff availability and funding.  Most programs are free to the public. Fees may apply for programs held off-site, at the Library’s discretion.  Program details are shared through the Library website, posters, flyers, newsletters, and social media.  All presenters must complete paperwork before their event, including an Event & Programming Agreement and, if paid, a W-9 form with an invoice.  Alcohol may be allowed at some events, following Library Board and City Council policies and in compliance with the following: o A licensed vendor or sponsor must handle all alcohol service. o Insurance coverage, per the City requirements o An ABC (Alcohol Beverage Control) permit is required when applicable. o The sponsoring party must monitor alcohol use and follow all State and City rules. Approved by the Library Board of Trustees: Original policy: April 2011 Library Board of Trustees, June 4, 2025, pg. 33 16 PUBLIC NOTICE/BULLETIN BOARD POLICY Flyers, posters, and other notices may be submitted to Library staff for consideration for display on the Library’s Public Information Bulletin Board. Only materials from non-profit organizations are eligible for posting. Submission does not guarantee posting or a specific display duration. Postings are accepted as space permits, on a first-come, first-served basis, and are subject to the discretion of Library staff. Approved by the Library Board of Trustees: Original policy: October 2006, Revised: April 2011 Library Board of Trustees, June 4, 2025, pg. 34 17 FACILITY USE POLICY  Library events have priority; rentals depend on availability. The Library reserves the right to pre-empt any scheduled meetings. The Library reserves the right to attend any meeting to ensure that no unlawful activities are occurring on Library premises.  Rental fees apply and are set by City Administration with approval from the Library Board and City Council.  A signed Facility Rental Agreement and payment are required to reserve space.  Renters must follow all Library rules.  The library does not discriminate. The space is available to all interested parties that are able to pay the rental fee and adhere to Library policies. The permission to use Library facilities and meeting room does not signify that the Library or the City of Palm Springs endorses the policies or beliefs of the group or organization using the room.  Rental permission is personal and non-transferable. The signer is responsible for proper use and cleanup.  No smoking or vaping inside the Library, courtyard, or Sunrise Park per city rules.  Activities must not disrupt library operations; noise level is subject to regulation by library staff.  The Library isn’t responsible for lost or damaged items and cannot store equipment or supervise displays. Security protects the building only.  No nails, screws, or anything that damages walls allowed.  No open flames.  Exits must stay clear at all times.  Renters may only use the space during their reserved time.  Room capacity limits must be followed.  Renters must clean up after themselves or pay for cleanup.  Alcohol may be allowed if requested in advance, with proper permits, insurance, and fees. A licensed caterer or a permit from the State Department of Alcoholic Beverage Control (ABC) is required. Permits must be submitted prior to the event. Approved by the Library Board of Trustees: Original policy: April 2011, Library Board of Trustees, June 4, 2025, pg. 35 18 PHOTOGRAPHY AND FILMING POLICY The Palm Springs Public Library wants to provide a safe, comfortable space for everyone while allowing people to take photos or videos when needed. AMATEUR PHOTOGRAPHY  Casual, personal photos in public areas are allowed if they: o Don’t disrupt Library activities o Don’t show people without their permission o Don’t show minors without parent or guardian permission o Don’t use extra lighting  Photos or videos of the building or objects for personal use don’t need special permission. COMMERCIAL PHOTOGRAPHY  Anyone wanting to do commercial photography or filming must contact the City of Palm Springs Film Permit Office. MEDIA PHOTOGRAPHY  News media must get permission from Library management before filming or photographing.  Nonprofit filming with special equipment or after-hours access needs approval from Library management. LIBRARY STAFF PHOTOGRAPHY AND RECORDING  The Library is a public place, so by entering, you agree to be photographed or recorded.  Attending Library events means you agree your photos, videos, or recordings can be used for Library promotions without compensation or liability to the Library. Approved by the Library Board of Trustees: Original policy: April 2011 Library Board of Trustees, June 4, 2025, pg. 36 19 VOLUNTEER POLICY Volunteers are essential to the success of the Palm Springs Public Library, enhancing our services and connecting the Library with the community. Volunteers support, but do not replace, Library staff. VOLUNTEER OPPORTUNITIES We welcome individuals who enjoy working with the public. Volunteer roles and descriptions are posted online. Volunteers are asked to commit at least 4 hours per week for 4 months, with a flexible but regular schedule. No special skills are required. Volunteers will be matched to roles based on their interests and abilities. Applications must be submitted in person at the Library when positions are open. Volunteers must be 18 or older. Teens (13–17) may join the Teen Advisory Group with additional requirements. VOLUNTEER REQUIREMENTS Volunteers must:  Complete an application and provide references  Attend an interview  Complete Livescan fingerprinting  Attend orientation and training  Work assigned hours and submit monthly timesheets Additional requirements may apply as per City and Library policies. Approved by the Library Board of Trustees: Original policy: September 2005 Revised: April 2011 Library Board of Trustees, June 4, 2025, pg. 37 20 GIFT POLICY The Palm Springs Public Library welcomes and values private gifts that support our programs, services, and future growth. All donations are reviewed for alignment with the Library’s mission and must comply with City of Palm Springs policies, as the Library is a City department. WAYS TO GIVE: 1. Palm Springs Library Trust Fund Managed by the Library Board of Trustees, this fund supports materials, building improvements, and special projects. 2. Friends of the Palm Springs Library A 501(c)(3) nonprofit accepting donated books and media, monetary gifts, and bequests. Sale proceeds benefit the Library. 3. Palm Springs Public Library Foundation A 501(c)(3) nonprofit securing major monetary gifts for capital projects, collections, technology, and educational programs. Types of Donations Accepted  Unrestricted Monetary Gifts: Most flexible; donations over $5,000 require Board approval. Over $25,000 also requires City Council approval.  Restricted Gifts: Accepted if $1,000+ and aligned with Library priorities.  Sponsorships: Support for events or programs, subject to approval and public recognition.  Capital Campaign Gifts: Eligible for naming opportunities (not permanent); subject to approval.  Memorial Gifts: Used to purchase materials with a custom bookplate.  Bequests and Trusts: Estate gifts are welcome; large gifts require formal approval. Additional Notes The Library reserves the right to decline gifts that are impractical, overly restricted, or not aligned with its needs. Donors are responsible for gift valuation. All donations are public record unless the donor’s identity is unknown. GIFT ACKNOWLEDGEMENT The Palm Springs Public Library deeply values the generosity of individuals and organizations whose gifts support the Library’s growth and impact. Recognizing these contributions— promptly and appropriately—is an essential part of our stewardship. Donations will be acknowledged with a letter from the Director of Library Services. Significant contributions may receive additional recognition, as determined by the Library Board of Trustees and the Director of Library Services, in consultation with the donor. Approved by the Library Board of Trustees: Original policy: October 2006 Revised: April, 2011, May 2016 Library Board of Trustees, June 4, 2025, pg. 38 21 APPENDIX Library Bill of Rights Freedom to Read Freedom to View AB1825 California Freedom to Read Act Library Board of Trustees, June 4, 2025, pg. 39 22 LIBRARY BILL OF RIGHTS The American Library Association (ALA) affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services. I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. II. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment. IV. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas. V. A person's right to use a library should not be denied or abridged because of origin, age, background, or views. VI. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. VII. All people, regardless of origin, age, background, or views, possess a right to privacy and confidentiality in their library use. Libraries should advocate for, educate about, and protect people’s privacy, safeguarding all library use data, including personally identifiable information. Adopted June 19, 1939, by the ALA Council; amended October 14, 1944; June 18, 1948; February 2, 1961; June 27, 1967; January 23, 1980; January 29, 2019. Inclusion of “age” reaffirmed January 23, 1996. *Source: Office for Intellectual Freedom, American Library Association. This document and many others related to Intellectual Freedom are available from the Office for Intellectual Freedom, American Library Association 50 East Huron Street, Chicago, IL 60611. Library Board of Trustees, June 4, 2025, pg. 40 23 THE FREEDOM TO READ The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label "controversial" views, to distribute lists of "objectionable" books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read. Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be "protected" against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression. These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials. Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference. Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections. We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings. The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights. Library Board of Trustees, June 4, 2025, pg. 41 24 We therefore affirm these propositions: 1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority. Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it. 2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated. Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper. 3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author. No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say. 4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression. To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others. 5. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous. Library Board of Trustees, June 4, 2025, pg. 42 25 The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them. 6. It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information. It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship. 7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a "bad" book is a good one, the answer to a "bad" idea is a good one. The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support. We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours. This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers. Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004. Library Board of Trustees, June 4, 2025, pg. 43 26 FREEDOM TO VIEW The FREEDOM TO VIEW, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States. In a free society, there is no place for censorship of any medium of expression. Therefore, these principles are affirmed: 1. To provide the broadest access to film, video, and other audiovisual materials because they are a means for the communication of ideas. Liberty of circulation is essential to insure the constitutional guarantee of freedom of expression. 2. To protect the confidentiality of all individuals and institutions using film, video, and other audiovisual materials. 3. To provide film, video, and other audiovisual materials which represent a diversity of views and expression. Selection of a work does not constitute or imply agreement with or approval of the content. 4. To provide a diversity of viewpoints without the constraint of labeling or prejudging film, video, or other audiovisual materials on the basis of the moral, religious, or political beliefs of the producer or filmmaker or on the basis of controversial content. 5. To contest vigorously, by all lawful means, every encroachment upon the public's freedom to view. This statement was originally drafted by the Freedom to View Committee of the American Film and Video Association (formerly the Educational Film Library Association) and was adopted by the AFVA Board of Directors in February 1979. This statement was updated and approved by the AFVA Board of Directors in 1989. Adopted by the Council, American Library Association, June 1979. Endorsed January 10, 1990, by the ALA Council. Library Board of Trustees, June 4, 2025, pg. 44 27 AB1825 California Freedom to Read Act Assembly Bill No. 1825 CHAPTER 941 An act to add Chapter 10 (commencing with Section 19800) to Part 11 of Division 1 of Title 1 of the Education Code, relating to libraries. [Approved by Governor September 29, 2024. Filed with Secretary of State September 29, 2024. ] The people of the State of California do enact as follows: SECTION 1. Chapter 10 (commencing with Section 19800) is added to Part 11 of Division 1 of Title 1 of the Education Code, to read: CHAPTER 10. California Freedom to Read Act 19800. This chapter shall be known, and may be cited, as the California Freedom to Read Act. 19801. The Legislature finds and declares all of the following: (a) Libraries are essential for information, education, and enlightenment of all people of the community the library serves. (b) Libraries provide access to books that offer teachable moments for readers of all ages and expand our understanding of people with different backgrounds, ideas, and beliefs. (c) A person’s right to use a library should not be denied or abridged solely because of personal characteristics, age, background, or views. (d) Removing and banning books from public libraries are dangerous acts of government censorship and erode our country’s commitment to freedom of expression and the right to receive information. (e) Librarians are professionals trained to not impose their own thoughts and opinions on which ideas are right, but to make knowledge and ideas available so that people have the freedom to choose what to read. (f) Librarians and library staff receive extensive professional training to develop and curate collections to meet the broad and diverse interests of their communities, which include, but are not limited to, literary value and developmental appropriateness of material. 19802. (a) (1) Every public library jurisdiction that directly receives any state funding, including, but not limited to, state funding pursuant to this part, shall establish, adopt, and maintain a written and publicly accessible collection development policy for its public libraries by January 1, 2026, and shall submit that collection development policy to the State Librarian. Library Board of Trustees, June 4, 2025, pg. 45 28 The State Librarian or their designee may provide technical assistance to public libraries in developing their collection development policy. The collection development policy, at a minimum, shall do all of the following: (A) Establish a process for community members to share their concerns regarding library materials and to request that library materials be reconsidered for inclusion in the library’s collection. (B) Guide the selection and deselection of library materials. (C) Acknowledge that the public library’s collection meets the broad and diverse interests of the community and respect both the library’s autonomy and their specific community needs. (D) Establish that the public library serves as a center for voluntary inquiry and the dissemination of information and ideas. (E) Acknowledge that library materials should be provided for the interest, information, and enlightenment of all people, and should present diverse points of view in the collection as a whole. (F) Acknowledge the right of the public to receive access to a range of social, political, aesthetic, moral, and other ideas and experiences. (2) A librarian, library media specialist, other employee, or contractor at a public library shall not be subject to termination, demotion, discipline, or retaliation for either of the following: (A) Refusing to remove a library material before it has been reviewed in accordance with the public library’s process for the reconsideration of library materials established pursuant to subparagraph (A) of paragraph (1). (B) Making displays, acquisitions, or programming decisions that the employee or contractor believes, in good faith, are in accordance with the requirements of this section. (b) (1) The governing board or body of a public library, or any body or commission designated to review the procurement, retention, or circulation of, or access to, library materials, shall not proscribe or prohibit the circulation or procurement of, or access to, any library materials in a public library because of the topic addressed by the materials or because of the views, ideas, or opinions contained in those materials. (2) (A) Library materials in public libraries shall not be excluded, and access to library materials shall not be limited, solely on the bases of any of the following: (i) The race, nationality, gender identity, sexual orientation, religion, disability, political affiliation, or any other characteristic listed in subdivision (a) of Section 12940 of the Government Code, or the socioeconomic status of a subject of the library materials, an author of the library materials, the source of the library materials, or the perceived or intended audience for the library materials. (ii) The library materials contain inclusive and diverse perspectives. (iii) The library materials may include sexual content, unless that content qualifies as obscene under United States Supreme Court precedent. (B) This paragraph does not apply to library materials excluded, or for which access is limited, pursuant to a library maintenance and deaccession policy. (3) The governing board or body of a public library, or any body or commission designated to review the procurement, retention, or circulation of, or access to, library materials, shall not create policies or procedures that limit or restrict access to library materials offered by the public library unless the policies or procedures are adopted to preserve the safety or Library Board of Trustees, June 4, 2025, pg. 46 29 security of the library materials, are time, place, and manner restrictions not based on the content of materials, or are programs that provide for the effective management of the library and its resources to preserve access for all library users. (c) A person’s right to use a public library and its resources shall not be denied or abridged solely because of personal characteristics, age, background, or views. (d) All people, regardless of personal characteristics, age, background, or views, possess a right to privacy and confidentiality in the materials they borrow from libraries. (e) This section applies to a public library, as defined in Section 18015, including any public library operated on a contractual basis, or by a city, including a general law or charter city, county, special district, or joint powers authority, except that it does not apply to any school library, as defined in Section 18710, or any library operated by the governing board of a school district, a county board of education, or the governing body of a charter school. (f) For purposes of this section, the following definitions apply: (1) “Library materials” includes, but is not limited to, books, periodicals and serials, audio materials, audiovisual materials, instructional materials, maps, databases, government documents, records, photographs, and all other similar materials, whether in tangible or electronic form. “Library materials” does not include hardware, tools, instruments, computers, appliances, or other items that are not for the primary purpose of conveying ideas or information. (2) “Public library jurisdiction” means a county, city and county, city, or any district that is authorized by law to provide public library services and that operates a public library described in subdivision (e). SEC. 2. The Legislature finds and declares that ensuring public libraries are free of censorship is a matter of statewide concern and is not a municipal affair as that term is used in Section 5 of Article XI of the California Constitution. Therefore, Section 1 of this act adding Chapter 10 (commencing with Section 19800) to Part 11 of Division 1 of Title 1 of the Education Code applies to all cities, including charter cities. SEC. 3. If the Commission on State Mandates determines that this act contains costs mandated by the state, reimbursement to local agencies and school districts for those costs shall be made pursuant to Part 7 (commencing with Section 17500) of Division 4 of Title 2 of the Government Code. Library Board of Trustees, June 4, 2025, pg. 47 PALM SPRINGS PUBLIC LIBRARY ADMINISTRATIVE MANUAL Revised July 2018 Library Board of Trustees, June 4, 2025, pg. 48 2 TABLE OF CONTENTS SECTION A GENERAL INFORMATION P. 3 Board of Trustees and Board Meeting Information P. 4 Library Organization Chart P. 5 Hours of Operation P. 6 Library Bill of Rights P. 7 Freedom to Read P. 8 Freedom to View P. 11 SECTION B POLICIES P. 12 Code of Conduct P. 13 Children Left Unattended in the Library P. 15 Teen Zone Policy P. 16 Internet Acceptable Use Policy P. 18 Library Card and Library Card Use P. 20 Fees and Fines P. 23 Collection Development Policy P. 24 Reference Materials P. 26 Use of Library Facilities/Event Policies P. 27 Public Notice- Bulletin Board P. 29 Gifts/Donation Policy P. 30 Volunteers P. 33 Noncommercial Photography & Filming Policy P. 34 APPENDIX P. 35 Code of Conduct Citation Request for Reconsideration of Library Materials Form Volunteer Application Photography Release Form Library Board of Trustees, June 4, 2025, pg. 49 3 SECTION A GENERAL INFORMATION Library Board of Trustees, June 4, 2025, pg. 50 4 BOARD OF LIBRARY TRUSTEES The Library Board of Trustees is comprised of residents of Palm Springs appointed by the City Council. Ron Willison, President Ashley Dunphy, President pro-tem Linda Futterer, Treasurer Harry R. Courtright, Trustee Ed McBride, Trustee MEETING DATES The Board meets in the Large Conference Room at City Hall on the fourth (4th) Thursday of each month, (unless otherwise noted), at 3:00pm. Meetings are open to the public. Presentation handouts are on file and available to the public at the Library. Recordings of the meetings are available on PSCTV, Channel 17 at 11:00am on Fridays and 10:30pm on Saturdays. All meeting agendas are posted on the Library’s website (www.palmspringslibrary.org), and at City Hall one week prior to the meeting. Meeting minutes are posted to the Library’s website after being approved at the following month’s meeting. Meeting packets and minutes are also available in the City Clerk’s office at Palm Springs City Hall, 3200 E. Tahquitz Canyon Way. Revised: December, 2012, June 2013, March 2014, May 2016, July 2018 Library Board of Trustees, June 4, 2025, pg. 51 5 LIBRARY ORGANIZATION CHART Library Board of Trustees, June 4, 2025, pg. 52 6 HOURS OF OPERATION AS OF JULY 1, 2013 Monday 10:00 a.m. - 6:00 p.m. Tuesday & Wednesday 10:00 a.m. - 8:00 p.m. Thursday 10:00 a.m. - 6:00 p.m. Friday & Saturday 10:00 a.m. - 5:00 p.m. Sunday Closed Library Board of Trustees, June 4, 2025, pg. 53 7 LIBRARY BILL OF RIGHTS The American Library Association (ALA) affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services. I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. II. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment. IV. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas. V. A person's right to use a library should not be denied or abridged because of origin, age, background, or views. VI. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Adopted June 19, 1939, by the ALA Council; amended October 14, 1944; June 18, 1948; February 2, 1961; June 27, 1967; January 23, 1980; inclusion of “age” reaffirmed January 23, 1996. *Source: Office for Intellectual Freedom, American Library Association. This document and many others related to Intellectual Freedom are available from the Office for Intellectual Freedom, American Library Association 50 East Huron Street, Chicago, IL 60611. THE FREEDOM TO READ The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label "controversial" views, to distribute lists of "objectionable" books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read. Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what Library Board of Trustees, June 4, 2025, pg. 54 8 they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be "protected" against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression. These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials. Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference. Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections. We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings. The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights. We therefore affirm these propositions: 1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority. Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting Library Board of Trustees, June 4, 2025, pg. 55 9 can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it. 2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated. Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper. 3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author. No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say. 4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression. To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others. 5. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous. The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them. 6. It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information. It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Library Board of Trustees, June 4, 2025, pg. 56 10 Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship. 7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a "bad" book is a good one, the answer to a "bad" idea is a good one. The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support. We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours. This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers. Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004. FREEDOM TO VIEW The FREEDOM TO VIEW, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States. In a free society, there is no place for censorship of any medium of expression. Therefore these principles are affirmed: 1. To provide the broadest access to film, video, and other audiovisual materials because they are a means for the communication of ideas. Liberty of circulation is essential to insure the constitutional guarantees of freedom of expression. 2. To protect the confidentiality of all individuals and institutions using film, video, and other audiovisual materials. Library Board of Trustees, June 4, 2025, pg. 57 11 3. To provide film, video, and other audiovisual materials which represent a diversity of views and expression. Selection of a work does not constitute or imply agreement with or approval of the content. 4. To provide a diversity of viewpoints without the constraint of labeling or prejudging film, video, or other audiovisual materials on the basis of the moral, religious, or political beliefs of the producer or filmmaker or on the basis of controversial content. 5. To contest vigorously, by all lawful means, every encroachment upon the public's freedom to view. This statement was originally drafted by the Freedom to View Committee of the American Film and Video Association (formerly the Educational Film Library Association) and was adopted by the AFVA Board of Directors in February 1979. This statement was updated and approved by the AFVA Board of Directors in 1989. Adopted by the Council, American Library Association, June 1979. *EDUCATIONAL FILM LIBRARY ASSOCIATION, 43 W. 61 ST., NEW YORK, N.Y. 10023. Library Board of Trustees, June 4, 2025, pg. 58 12 SECTION B POLICIES Library Board of Trustees, June 4, 2025, pg. 59 13 PUBLIC CODE OF CONDUCT Welcome to the Palm Springs Public Library! The Board of Trustees of the Palm Springs Public Library, by adopting the following code, seeks to ensure that our library provides an atmosphere conducive to appropriate use of its services and facilities. The code is supported by related library policies and procedures. WE EXPECT OUR CUSTOMERS TO: 1. Attend to personal belongings. The Library is not responsible for personal belongings left in or on Library property. The Library reserves the right to confiscate any unattended items and hold them for 24 hours before disposing of them. 2. Use restrooms only for their intended purpose. Bathing or washing of clothes is prohibited. 3. Wear shoes and shirts. Wearing clothing that willfully or lewdly exposes private body parts is prohibited. 4. Maintain bodily hygiene in a manner that does not constitute a nuisance to other persons. 5. Use covered containers when bringing beverages into the library and comply with posted ‘No Food or Eating in the Library’ policy (excluded are baby bottles, nursing mothers and food that is part of a Library-sponsored event). 6. Use library furniture, equipment and materials for their intended function. 7. Accompany any child under age 12 by a responsible care- giver over the age of 16. A parent or caregiver is responsible for the safety and well-being of their children on library property. 8. Follow established loan procedures or authorizations before taking Library property or materials from the building. 9. Cooperate with staff and comply with reasonable requests of staff or security. Allow belongings to be searched if asked by security or staff. 10. Use all library areas, including library parking areas, sidewalks and lawns, safely and lawfully. 11. Stay out of non-public areas. Adults over the age of 19 should refrain from using the Teen Zone and must leave when asked. 12. Leave the library at the designated closing time. 13. Refrain from petitioning, soliciting, gambling, advertising or selling merchandise of any kind for any purpose in the building or within 20 feet of any entrance to the Library on sidewalks leading directly to the building (except as part of a library sanctioned event). 14. Use meeting room in accordance with the PSPL Meeting Room policy. THE FOLLOWING ACTIONS AND FORMS OF CONDUCT ARE NOT PERMITTED: 1. Engaging in any activity prohibited by law. 2. Being under the influence of alcohol or drugs or in possession of any intoxicating drug or alcoholic substance in the Library or on Library grounds. 3. Sleeping 4. Smoking anywhere in the building, inside the Library Courtyard Patio or anywhere within Sunrise Park in accordance with City of Palm Springs Ordinance No.6.10.083 stating that Smoking is Prohibited in Parks and Outdoor Public Places. 5. Spitting Approved by the Library Board of Trustees: Original policy: April 2001, Revised: September, 2005, April, 2011, September 2011, November 2011, April 2013, May 2016, July 2018 Library Board of Trustees, June 4, 2025, pg. 60 14 6. Bringing into the Library more than two personal items described as bags/purses/backpacks, or any oversized item too large to fit under one study chair. 7. Urinating or defecating anywhere on Library property, other than in public restroom facilities. 8. Parking bicycles, wagons or carts anywhere other than the designated bike rack area outside in front of the Library. 9. Utilizing any Library space, seating, tables or equipment for more than one hour without actively using Library resources and services. 10. Disruptive , unsafe or bullying behavior which interferes with the use of the library by others or with the staff’s ability to function. 11. Using loud, threatening, sexual or any harassing language toward staff or other users. 12. Any sexual misconduct such as exposure or inappropriate touching. 13. Playing any audio equipment or device at a level which interferes with other customers’ ability to use the Library. 14. Cell phones must have the ringers turned off and conversations must be held outside. 15. Arguing, physical fighting or bullying behavior. 16. Stalking, following, staring or invading another person’s physical space causing annoyance or harm. 17. Entering the Library with animals (other than dogs or cats on leash per policy), birds or vehicles, except as required by persons with disabilities. Dogs and cats in constant control on a leash by their owner may be permitted in the Library if well-behaved, quiet and non-threatening due to the extreme weather conditions of the Coachella Valley. However, if off-leash or out of the owner’s control, barking, exhibiting threatening behavior or urinating or defecating in the library by the animal is observed by staff or the security guard the owner will be asked to remove the animal and leave the library. At no time are dogs or cats permitted to be on library furniture. 18. Entering the Library with any firearm, knife or other weapon prohibited by any local, state, or federal law or regulation. 19. Use of skates or skateboards on Library property. 20. Damaging, destroying or stealing any customer’s or employee’s property. VIOLATION OF THE LIBRARY CODE OF CONDUCT A multi-step due process will be used for violations of the code. • Violation 1 - verbal warning given by staff and/or security. • Violation 2 - 7 day suspension of Library use and privileges • Violation 3 - 3 month suspension of Library use and privileges • Violation 4+ - Library use and privileges may be permanently revoked To appeal this process, submit a written request to the Director of Library Services, Palm Springs Public Library, 300 S. Sunrise Way, Palm Springs, CA 92262 In case of serious, threatening, or willfully malicious behavior that violates the Library Code of Conduct the library reserves the right to expel the offending person(s) from the building immediately by staff, security and/or police. The Library also reserves the right to revoke use of the Library and its grounds for repeated failure to comply with this Code of Conduct. We appreciate your cooperation with this code of conduct. Library Board of Trustees, June 4, 2025, pg. 61 15 CHILDREN LEFT UNATTENDED IN THE LIBRARY POLICY NOTICE: PARENTS, GUARDIANS & CAREGIVERS The Library welcomes and encourages use by children of all ages. However, our Library policy requires that all children under the age of 12 be accompanied by a responsible care-giver over the age of 16. The Library staff cannot accept responsibility or liability for the safety, care, supervision or entertainment of children unaccompanied by adults. Parents or guardians of unattended children will be contacted to pick up the minor child. If the parent or guardian cannot be reached, the Police Department will be contacted. The Police Department will contact parents, guardians or caregivers who may then pick-up the children at the Police station. The Library reserves the right to revoke use of the Library and its grounds for repeated disregard for this policy and/or offenses, for the safety of the minor child. Suspension of Library privileges may also be initiated. Anyone wishing to appeal this action may submit a written request to the Director of Library Services, Palm Springs Public Library, 300 S. Sunrise Way, Palm Springs, CA 92262 Approved by the Library Board of Trustees: Original policy: November, 2005 Revised: April 2011. May 2016, July 2018 Library Board of Trustees, June 4, 2025, pg. 62 16 TEEN ZONE POLICY The social nature and other adolescent characteristics of teens require a separate library space designed to support their need for group interaction. The Palm Springs Public Library Teen Zone has been established to provide a unique space and age appropriate materials for this particular age group. The materials are carefully selected by professional staff and are specifically chosen for a teen audience. Library staff will not censor a teen’s selection of reading material. Parents are responsible for deciding which items they feel are appropriate for their teenage children. The Library’s Teen Zone is a dedicated space for teens in grades six through twelve (ranging in age from 12-19) to gather, mingle, socialize, and use library resources in support of their education. Therefore, the Teen Zone and the computer terminals located there are reserved for use by teen customers only. Adults and children are welcome to access the materials available in the Teen Zone but are asked to use the materials in other areas of the library. Staff will be available to assist adults in locating materials in the Teen Zone. The Palm Springs Public Library provides the Teen Zone to support the following educationally related activities: • Reading • Studying • Doing homework • Working on school projects • Using computers for appropriate recreation, research and communication • Group study and collaboration • Teen Advisory Council (TAC) meetings and activities Activities and behaviors not appropriate, nor tolerated, in the Teen Zone are: • Sleeping • Physical rough housing • Physical or verbal fighting • Public displays of affection • Personal grooming • Verbal abuse including racial comments and swearing • Bullying of any kind • Possession of weapons of any kind • Vandalism, graffiti, or damage to library property • Use of the area as a social only hang-out space Any behavior staff considers aggressive and/or abusive may result in parents and/or police being notified with further disciplinary actions being taken. Violations of any of these guidelines will be grounds for a teen being asked to leave the library immediately. Repeated incidents may result in the permanent loss of library privileges. Approved by the Library Board of Trustees: Original policy: February 2010 Revised: April 2011, May 2016, July 2018 Library Board of Trustees, June 4, 2025, pg. 63 17 The Teen Zone is an area of the Library that is governed by the Library’s general Code of Conduct that sets an expectation of respect for other library users, library staff and library property both in words and action. The Library encourages teens to self-monitor each other, explore the many available resources available, use the computers and Wi-Fi access wisely, turn to the Teen Librarian for assistance as needed and enjoy this space created just for them. A multi-step due process will be used for violations of the code. • Violation 1 - verbal warning given by staff and/or security • Violation 2 - 7 day suspension of Library use and privileges • Violation 3 - 3 month suspension of Library use and privileges • Violation 4+ - Library use and privileges may be permanently revoked To appeal this process, submit a written request to the Director of Library Services, Palm Springs Public Library, 300 S. Sunrise Way, Palm Springs, CA 92262 In case of serious, threatening, or willfully malicious behavior, the offending person(s) will be expelled from the building immediately by security and/or police. The Library also reserves the right to revoke use of the Library and its grounds for repeated failure to comply with this Code of Conduct. We appreciate your cooperation with this code of conduct. Library Board of Trustees, June 4, 2025, pg. 64 18 INTERNET ACCEPTABLE USE POLICY Palm Springs Public Library is committed to providing free and open access to informational, educational, recreational and cultural resources for library users of all ages and backgrounds. The Internet, as an information resource, enables the library to provide information beyond the confines of its own collection. It allows access to ideas, information and commentary from around the globe. Currently, however, the Internet is an unregulated medium of information. As such, while it offers access to a wealth of excellent information, it also enables access to some material that may be offensive, disturbing, illegal, inaccurate, misleading and/or incomplete. Users are encouraged to be good information consumers by evaluating the validity of information accessed via the Internet. Library staff, and the library selected Internet sites on the Library’s homepage, (http://palmspringslibrary.org) can be good starting points for Internet searches that are consistent with the Library’s mission and service roles. ACCESS BY MINORS The Library affirms, and honors, the right and responsibility of parents to determine and monitor their own children’s use of all library materials and resources, including the Internet. The Library assumes no responsibility for the use of the Internet by minors. The Library has no control over the information accessed through the Internet and cannot be held responsible for its content. Library users use the Internet at their own risk. Parents are encouraged to read Child Safety on the Information Highway, available at any library service desk or on the Internet (http://www.safekids.com/child-safety-on-the-information-highway/), or to ask for assistance in using the Internet from the information desk staff at any service desk. Access, use, or dissemination of information via the Internet in the Library is the responsibility of the user. In the case of minors, it is a joint responsibility of the child and the parent or guardian. Any child 8 years old or younger must use the Internet with an adult over 18 years of age. The Library does not act in loco parentis, and cannot substitute its judgment for that of parents or enforce parents’ decisions about their children’s Internet use. CODE OF CONDUCT • All users are asked to respect the privacy of other users and not attempt to censor or comment upon what others are viewing. • Internet access is provided in the library through a limited number of public computers. Use of the public computers is on a first-come basis for up to 2 sessions of 1 hour per person, per day. A valid library card is needed to use the sit-down computers. . Unacceptable use of the Internet will result in the loss of computer privileges, potential loss of library privileges and possible prosecution. Unacceptable use includes, but is not limited to: Approved by the Library Board of Trustees: Original policy: September 2002 Revised: September 2005 Revised: April 2011, May 2016, July 2018 Library Board of Trustees, June 4, 2025, pg. 65 19 o Using the Internet for illegal activities, including, but not limited to making, creating, soliciting, or initiating transmissions of obscene material or displaying harmful, offensive text or graphics when minors are present; in accordance with the Children’s Internet Protection Act (CIPA) o Hacking into the library computer system or any other computer system; o Damaging or attempting to damage computer equipment or software; o Interfering with systems operations, integrity or security; o Gaining unauthorized access to another person’s files; o Sending harassing messages to other computer users; o Altering or attempting to alter the library computer’s configuration; o Violating copyright laws and software licensing agreements. The library’s computer workstations are set up for optimal usage by a single individual. In some cases, such as a parent/guardian with children, it may be important for two or more people to work together at a computer workstation. However, if a group creates a disturbance to the effective use of the library by others, they will be asked to correct the behavior, or leave the computer area. WIRELESS INTERNET ACCESS Free Wi-Fi access is also available throughout the Library for those users who have their own computer laptop or internet enabled device. • Users are responsible for knowing how to configure their own equipment. • Library staff cannot provide technical assistance in configuring our users’ wireless devices or in troubleshooting access problems. • The library’s wireless Internet access is not encrypted. Wireless users are urged not to send personal, financial or any confidential information over the library wireless network. • Access to the library’s wireless internet does not require a password; however you must check a box indicating your acceptance of our Internet Acceptable Use Policy. • Wi-Fi printing is available using PrinterOnDemand with access from the library’s homepage. • The Palm Springs Public Library is not responsible for damage or loss due to security breaches, electrical surges or disruptions of wireless service. Copies of this policy shall be made available to any person upon request, shall be provided to persons desiring to obtain a library card, and shall be posted on the library’s website and at other appropriate locations to inform the public of the library’s Internet Acceptable Use Policy. Library Board of Trustees, June 4, 2025, pg. 66 20 LIBRARY CARD AND LIBRARY CARD USE Library cards are NOT transferable. It is the user’s responsibility to monitor the use of his/her own card, report the loss or theft and change of address or telephone number. The card is valid for three (3) years and may be renewed or replaced provided it is free of fines or fees and with address verification. Card may be revoked for violations of borrowing procedures. ADULTS (Age 18 and over): A free library card will be issued when the following is presented: • Valid California driver’s license • Valid California I.D. • Valid Consular I.D. with California address OR, any item from EACH of the following two lists: Current Picture Identification (I.D.): • Current/Valid Passport • Alien Registration Card • Military I.D. • School issued student I.D. • Out-of-state driver’s license or I.D. Address verification: (must include name and current California residential address): • Current rental agreement or lease • Imprinted bank check or deposit slip • Pay stub with address • Current automobile OR mobile home registration • Tax certificate from a County Recorder’s Office indicating applicant owns property in California • Current bill of any sort addressed to the applicant’s name at the local address. Please Note: Post office boxes, commercial addresses or mailbox rental addresses will not be accepted. ADULTS (Age 18 and over) Out of state residents/Visitors: Non-California residents/visitors may purchase a fee card if they present a valid driver’s license OR state ID and a local address. • One year…….…….….. $32.00, non-refundable • One year………..….…. $43.00, nonrefundable for 2 cards if 2 applicants share the same address • Three (3) month……..$22.00 non-refundable • One (1) month……..…$11.00 non-refundable Approved by the Library Board of Trustees: Original policy: November 2005, Revised February 2008, Revised April 2011, Revised April 2013, Revised March 2014, May 2016, July 2018 Library Board of Trustees, June 4, 2025, pg. 67 21 WELCOME CARD A temporary (three (3) month) card can be issued for people without proof of residency that will allow them to check out one (1) physical item at a time and use the public computers and online resources. To obtain this ‘Welcome Card’ the applicant must provide a valid picture I. D. The card is renewable if the account is in good standing; no fines, fees or lost items outstanding. If fines or fees accrue the card will be blocked for use until the account is brought to zero. MINORS To obtain a library card a parent or legal guardian must apply in person with the minor under 18 years of age and present a current ID with proof of address. If the parent or legal guardian has a library card it must be free of fines or fees. Emancipated Minors Minors may apply for a library card without a parent or legal guardian and must present any of the following documents as evidence that they are “Emancipated Minors”: • Military ID • Court Declaration of Emancipation • Marriage License Exchange Students Exchange students must apply with the person with whom they reside. The host must have a valid California’s driver license, OR a valid California ID with current address AND a Palm Springs Public Library Card. The host assumes full responsibility for all fines and fees incurred by the exchange student. Out-of-State Student Cards Students attending college in the area who have an out-of-state driver’s license or ID are eligible for a free, one year PSPL card upon presentation of a current Student ID and proof of residency, such as a utility bill, cable bill, or mail addressed to them. If they attend college more than the one year, they must present the same proof of attendance and residency for a renewal of the card. LOANS A valid Palm Springs library card is needed to check out or renew materials. • Books, DVDs, CDs, Magazines & Audio Books……………………..14 days, renewable* • Hot Off The Press………………………………………………………….14 days, not renewable* *Two renewals unless item is on hold Items eligible for renewal will automatically renew shortly before their due date. You will receive an email notice of any automatic renewals, along with the new due dates. Normal borrowing and return policies apply to items not eligible for renewal. Library Board of Trustees, June 4, 2025, pg. 68 22 HOLDS • Holds on circulating materials can be done at the library, by phone, or via the library’s website. • A maximum of 15 items may be placed on hold at one time. • A user placing a hold with his/her card must check out the item with same card. • Holds can only be placed if an item is currently checked out. Items available on the shelf are not able to be placed on hold. BORROWING OF LIBRARY MATERIALS • Users may borrow up to 30 items at one time. • User assumes responsibility for any damage to all materials charged on the library card. • The library is not liable for equipment damage as a result of using library materials. • To make popular materials available to a maximum number of users, items just returned will not be immediately checked out to another family member’s card. INTERLIBRARY LOAN • A user with a valid library card may request items at least 6 months old from another library through interlibrary loan (ILL) at a fee of $5.00 per request/item. • A $5.00 fee will be charged to any user who does not pick up the interlibrary item within 5 days of having been notified. • Users who do not return interlibrary loaned material will be billed for those unreturned items at $100.00 per item, or the cost of the item, whichever is greater. If the ILL item is then not returned or paid for, the patron’s account will be turned over to the City of Palm Springs Finance Department for collection which could result in additional fees over and above the billed charges being applied to the patron’s account. • Future interlibrary loan privileges will be suspended for those users who do not return their books on time and incur the maximum fine, who do not return book(s) or pay for the lost book(s), those who are sent to collection, and those who repeatedly do not pick up their requested items. Library Board of Trustees, June 4, 2025, pg. 69 23 FEES Fees Library card for non-resident: One year……..$32.00, non-refundable One year……..$43.00, nonrefundable for 2 cards if 2 applicants share the same address Three (3) month…………………………………………..………………...….$22.00 non-refundable One (1) month…………………………………………………...………..….…$11.00 non-refundable Replacement card for all users...................................................$1.00 non-refundable Photocopies..................................................................................$0.25 per page Computer printouts………………….................................................$0.25 per page • Interlibrary loan requests……………………………………………..………..$5.00 per request/item • Interlibrary loans not picked up within 5 days of notice………………..$5.00/per item • Users with overdue items remaining on their record 60 days will be turned over to a collection agency for collection, incurring an additional $10.00 fee. • Users borrowing privileges will be suspended if any of the following occur: o items are more than X days overdue o owes more than $5 in fees o Library card has expired o have been turned over to the collection agency Lost Materials Books, DVDs, CDs, Audio Book Sets.........................Cost of replacement +$10.00 processing fee (processing fee will be waived if the replacement cost is $9.99 or less) * Library users may purchase their own replacement of damaged or lost material providing the replacement is an exact new copy of the item with Library Staff approval PRIOR to the replacement purchase. Individual item in a set: DVDs, CDs, Audio Books..................................................$11.00 per item Damaged Materials Books, DVDs, CDs, Audio Books Damage requiring replacement................Cost of replacement + $10.00 processing fee Slight damage..............................................................................................................$5.00 Damaged or missing barcodes or RFID tags..............................................................$1.00 Damaged case (DVD & CD) ........................................................................................$2.00 Damaged Audio Book case………………….....................................................................$9.00 The library staff will inspect, maintain, repair and assess all library materials after each use. Approved by the Library Board of Trustees: Original policy: September 2005, Revised April 2011, Revised April 2013, Revised March 2014, May 2016, May 2018 Library Board of Trustees, June 4, 2025, pg. 70 24 COLLECTION DEVELOPMENT POLICY The Palm Springs Public Library provides service to the residents of Palm Springs, the Coachella Valley, and cities in the Southwest portion of Riverside County. This community includes diverse cultural, economic, and educational backgrounds displaying a wide variety of interests, needs, values, viewpoints and occupations. There is a large 55+ population and a seasonal (October-April) population consisting of people from around the world with their own unique requests for electronic access and new print material. PURPOSE The purpose of the collection development policy is: • To guide staff in setting standards and requirements for the continuous selection and withdrawal of library materials • To establish a collection that meets the needs and interests of its members. • To provide a frame work for continuous collection evaluation and improvement SELECTION PHILOSOPHY • To strive for a collection that is balanced, relevant, adequate in quality, quantity and diversity to meet the needs of the library users • To provide the best possible collection with the financial resources available • To follow the principles set forth in the American Library Association’s Library Bill of Rights, and the Freedom to Read, Freedom to View RESPONSIBILITY FOR SELECTION • Under the authority of the Director of Library Services, the Library Operations & Collection Manager is responsible for recommending policy, implementing procedures and coordinating all aspects of collection development. • Selection of material is shared among professional staff that has selection responsibilities for specific subject areas and formats. Selectors rely on judgment, experience and expertise, making acquisition decisions as objectively as possible. • All staff members and the general public may recommend materials for consideration. SELECTION SOURCES • Publisher catalogs • Bibliographies • Reputable print/online review sources • Specialized library reviewing publications • Users requests/Staff recommendations • Standing orders • Replacement list • Hold requests; interlibrary loan requests • Best seller lists Approved by the Library Board of Trustees: Original policy: May 1997 Revised: April 2011 Revised April 2013 Library Board of Trustees, June 4, 2025, pg. 71 25 SELECTION CRITERIA FOR MATERIALS In order to invest the Library’s funds wisely in its efforts to serve the needs of the public, the following criteria are considered: • Popular interest and demand • Suitability of materials based on community demographics • Anticipation of, and response to, continually changing needs and interests of the community • Currency and accuracy of information • Historical and local significance • Existing library holdings • Reputation of author or issuing body • Existence of authoritative and objective reviews • Format and durability • Appropriateness of format, content and style • Diversity, variety and balance of viewpoints • Relevance to the existing collection • Price and availability DONATIONS • Donations of potential library materials are handled by the Friends of the Palm Springs Public Library (FOPSL) • Books donated by local authors will be added to the collection using the selection criteria above. They will be cataloged and placed in the Local Authors/Local History collection. RECONSIDERATION OF LIBRARY RESOURCES Library users and may request a re-evaluation of library resources by filling out the Request for Reconsideration of Library Materials form [located in the appendix] • Requests for reconsideration are reviewed by the selection committee • The Palm Springs Public Library will carefully reevaluate an item when a Request for Reconsideration form is submitted. Library Board of Trustees, June 4, 2025, pg. 72 26 REFERENCE MATERIALS & PERIODICALS • Materials labeled FOR LIBRARY USE ONLY may circulate at the discretion of a librarian, Microforms do not circulate under any circumstance • The most recent issue of a periodical does not circulate RESEARCH ASSISTANCE - A Reference Librarian may provide research assistance for a fee: • Obituary Requests: Copies of obituaries from the Desert Sun can be sent to customers for a fee of $5.00 per item (due in advance at time of request). Requests need to be made in writing, indicating the name of person and date of death, along with payment (cash or money order US funds from US banks ONLY payable to: Palm Springs Public Library, due to City policy, we are unable to accept personal checks) and a self- addressed stamped envelope, sent to: Palm Springs Public Library ATTN: Reference Librarian/Obit Request 300 S. Sunrise Way Palm Springs, CA 92262 • Original Research o Fee (nonrefundable) = $54.00 per hour o Photocopies billed at $0.25 per page If you cannot utilize archival materials in person, original research is billed at $50.00 per hour. Original research is defined as such on a case by case basis by the Reference staff. It generally entails researching questions that require more than a quick look-up, or searching for an obituary if you do not have the exact death date. Research and copy fees are non-refundable, even if your requested item or information is not located. Approved by the Library Board of Trustees: Original policy: May 1997 Revised: September, 1999 Revised: April 2011 Revised: April 2013 Library Board of Trustees, June 4, 2025, pg. 73 27 USE OF LIBRARY FACILITIES Programming/Event Policies for the Palm Springs Public Library Programs/Events that the Library Schedules: • The Library seeks to provide an assortment of programs/events that meet the needs and interests of the community as stated in the strategic services plan. • Programs/Events are communicated to the public via the Library’s website, by posters at/inside the Library, through a quarterly brochure outlining all events available at the Library, which are also available at various locations in the community, and through news and media coverage. • Programs/Events are determined based on interest and cost. Programming dollars are budgeted each year and the Public Relations Manager, with the approval of the Director of Library Services, determines the line up and assortment of events. • The majority of the events are presented to the Community free of charge. The Library, whenever possible, chooses not charge additional fees for programs presented at the Library. Charges may be assessed for programming held off-site. The assessment of a fee for a program is at the sole discretion of the Palm Springs Public Library, its Director and programming staff. • Interest is expressed to a potential individual or group and once they have agreed to appear at the Library the appropriate paperwork is completed by both parties. If it is determined that an honorarium fee will be paid then an ‘Event & Programming Agreement’ is completed as well as a ‘Payee Data Record’. An Overview of the Appearance is also included which details the event information, date, time, set-up requirements, etc. • Alcoholic beverages may be permitted to accompany an event or program, per the Library Board of Trustees and City Council approved policies. However, the Library will play no role in acquiring or serving the alcohol. An outside vendor, who is either the sponsor or a hired professional, will be the sole responsible party for providing and serving the alcohol. Adequate coverage amounts and proof of insurance are required:  $1,000,000 Comprehensive General Liability  $1,000,000 Automotive Liability  Worker’s Compensation – Per State of California Statutory requirements o An ABC (Alcohol Beverage Control) permit is required if the Library or attendees are paying for the alcohol. However, if the alcohol is provided free of charge then no permit is required. However, the sponsoring party is responsible for monitoring alcohol usage and ensuring that there are no violations of all applicable rules and regulations of both the State and City in regards to the serving and/or selling of alcoholic beverages. Facility Rentals at the Library • When the Library rents its atrium or meeting room(s) an appropriate fee for that rental will be assessed. The completion of a ‘Facility Rental Agreement’ will also be required and all Library policies must be adhered to by the party renting the atrium or meeting room(s). The rentals are subject to availability, all Library functions take precedence. The Library does not discriminate; the space is available to all interested parties that are able to pay the rental fee and adhere to the Library policies. All rental fees are detailed on the ‘Facility Rental Agreement’ and are set by the City of Palm Springs and Approved by the Library Board of Trustees: Original policy, October 2006 Revised: April 2011, April 2013. May 2016, May 2018 Library Board of Trustees, June 4, 2025, pg. 74 28 Library staff, approved by the Library Board of Trustees and the Palm Springs City Council and are due in advance to secure the reservation. • Permission to use the atrium or the meeting room(s) is not transferable from one individual or organization to another. The person signing the original application will be held responsible for proper use and clean-up of the room. • Smoking is not permitted anywhere within the Library building(s), within the Library Courtyard Patio or anywhere within Sunrise Park in accordance with City of Palm Springs Ordinance No.6.10.083 stating that Smoking is Prohibited in Parks and Outdoor Public Places. • Activities and programs shall be conducted in a manner that does not interfere with normal library operations. Noise level is subject to regulation by library staff. • The Palm Springs Public Library is not responsible for the loss or damage to individual or group property before, during, or after the meeting. The library cannot store equipment or supplies for any group using a community room. The library cannot supply supervision over exhibits or group displays. Library security services are for the protection of library property and security of the building only. • Use of nails, screws, staples, etc. on walls or any fastener that damages the wall surface, is prohibited. • To ensure fire safety, at no time shall any exits be covered or obstructed during an event. • Groups using the atrium or the meeting room(s) are allowed in that space only for the period of time reserved and paid for in advance. • For The Learning Center; the number of persons present at one time may NOT exceed the posted room capacity. • The Atrium is only available for rental after Library hours or on days when the Library is closed; at the discretion of the Library staff. • If clean-up by the individual renter/group is not satisfactory, the individual/group will be charged for any labor and expenses incurred by the library to restore the atrium or the meeting room(s) to its original condition. • At least one (1) management Library staff person must be on site for the use/rental of the atrium and the renter will be required to pay the charges, separate from the facility rental fee, for the time of that staff person(s) at the rate determined by the City of Palm Springs. • A security guard and/or police may be required to be on-site for the use/rental of the atrium. This will be assessed at the time of the rental request and the renter will be notified of those additional charges. The renter will be required to pay for these fees, separate from the facility rental fee, as set by the City of Palm Springs. The serving of alcohol may be permitted with the rental of the atrium, if requested in advance at the time of rental inquiry AND with the proper permits and additional fee. This permit must either be obtained by a licensed caterer (must provide name and licensing of caterer and proof of their permit to serve alcohol) or by obtaining a permit directly from the State Department of Alcoholic Beverage Control (ABC). ABC may be contacted at (760) 324-2027. Copies of permits must be submitted with final ‘Facilities Rental Agreement’ prior to event.Library/Meeting Room Use for Educational Tutoring The Library is happy to be a venue for tutoring; both for fee and for free. However, this use cannot interfere or otherwise create an atmosphere that would inhibit the use of the Library space by other members of the public. It is advised that the tutor or tutoring organization Library Board of Trustees, June 4, 2025, pg. 75 29 contact the Library in advance of use to verify availability of suitable space to use within the Library. At no time should a tutor or tutoring organization schedule or promote services, appointments, screenings or testing at the Library without advanced contact with the Library Administrative staff to determine the best use of the space and resources at the Library. Please note meeting space at the Library is subject to availability and possible fees. Library Board of Trustees, June 4, 2025, pg. 76 30 PUBLIC NOTICE POSTINGS There is a section on the Bulletin Board to post Public Notices provided to us from Governmental agencies and the City of Palm Springs. There are some notices we are required to post and other that are informational only. For those that are not required and there is no space on the bulletin board, they are kept at the Information desk for a specified period of time. Any questions about this can be directed to the Library Services & Public Relations Manager. BULLETIN BOARD Flyers, posters and other notices may be submitted to the Library Services & Public Relations Manager for consideration to post on the Library’s Bulletin Board. However, it should be noted that only non-profit organizations are eligible to post materials, and no prices or costs can be visible on the materials. Even if criteria is met, there are no guarantees that a flyer or poster will be posted and for how long. Postings are as space allows, on a first come, first served basis and are at the discretion of Library staff. Approved by the Library Board of Trustees: Original policy: October, 2006 Revised: April 2011 Library Board of Trustees, June 4, 2025, pg. 77 31 GIFT/DONATION POLICY The Palm Springs Public Library acknowledges the great importance of private gifts and donations to the library's future development and growth. Such gifts take many forms, come from various sources, and are made for a variety of purposes. This policy is established in order to make certain that the decisions about the acceptance of gift and donation offers are made in a timely, consistent manner, and are appropriate in terms of both the nature of the facilities and purposes of the Library. The City of Palm Springs owns and operates the Palm Springs Public Library building and collection. The regulations, policies, and procedures of the City shall apply in decisions on the acceptance of gifts and donations. Gifts and donations may also be made directly to the Friends of the Palm Springs Library. The Friends of the Library is a separate, non-profit 501(c)3 membership organization which raises funds for the Library through memberships and book and merchandise sales, as well as advocating for library services. Gifts and donations may also be made directly to the Palm Springs Public Library Foundation. The foundation is a separate, non-profit 501(c)3 organization which raises major gift donations for the renovation of existing library facilities, construction of new library facilities, the purchase of materials and collections, the purchase and maintenance of electronic resources, and support of major educational and cultural programs such as literacy and children's services. All donations become the property of the Palm Springs Public Library, which is a department of the City of Palm Springs. The Library can accept anonymous donations only if the identity of the donor is not known; as a public agency, the records of all donations are public records. The library reserves the right to not accept donations if, in the judgment of the library staff, the gift has too many restrictions, is not needed by the library, or has an adverse fiscal or service impact on the library. Gifts to the Library are tax-deductible as provided by law, but the estimation of value is the responsibility of the donor. The Library gratefully accepts direct donations and gifts in the following categories: • Unrestricted monetary donations Unrestricted funds allow the Library to address its most pressing needs at its discretion. Unrestricted monetary donations may be given by check or money order made out to the Palm Springs Public Library Trust Fund and delivered to the Library Director. Any gift exceeding $5,000 must be approved and accepted by the Library Board of Trustees. Any gift exceeding $25,000 must also be approved and accepted by the Palm Springs City Council. Because monetary gifts with restrictions are expensive to handle, expend, and track, the Library discourages restricted gifts. However, the Library will accept restricted gifts of money only if the amount is over $1,000 and the conditions attached to the gift are acceptable to the Library Director and Library Board of Trustees and compatible with the Library’s mission. • Sponsorships Approved by the Library Board of Trustees: Original policy: October, 2006 Revised: April, 2011, May 2016 Library Board of Trustees, June 4, 2025, pg. 78 32 The Library welcomes sponsorship of programs, projects and events from individuals and groups including but not limited to businesses and service organizations. Sponsorships must be approved by the Library Director and/or the Library Board of Trustees. In assessing the suitability of soliciting or accepting a potential sponsor, consideration is given to the public image of the sponsor, its line of business, and all of its products and services. Sponsorships are pursued if it is determined that an association between the potential sponsor and the Library is suitable and will positively affect the public image that the Library has established in the community. Appropriate public recognition of the sponsorship will be given after consultation with the sponsor. • Capital project donations for naming rights During any Library capital campaign, large monetary donations over $250,000 will be welcomed for the opportunity for memorial naming of a portion of the project. Such gifts must be approved by the Library Board of Trustees and City Council after consultation with the project team to determine the best naming opportunity for the donor and the Library. • Memorial gifts Small monetary gifts less than $250 given in honor or to memorialize will be accepted after consultation with the Library Director. Appropriate materials will be purchased based on the Library’s collection development policy and a book plate with donor desired wording will be affixed to the materials. A donation of $250 will name a shelf in honor/memory of a person designated at the time of the gift. A shelf location will be chosen and a name plate created for display for a limited time, all at the discretion of the Library Director. • Bequests and Trusts The Library is honored to be remembered in a will, bequest or trust. Such a gift will be approved by the Library Board of Trustees and if over $25,000, also by the Palm Springs City Council. GIFT ACKNOWLEDGEMENT The Palm Springs Public Library acknowledges the great importance of private gifts and donations to the library's development and growth. It is desirable and essential to publicly recognize these contributions and to do so in a timely fashion. All donations to the Library will be acknowledged by a letter from the Library Director. Donors will also be listed online on a special Donors page on the Library’s website. Additional special recognition may take place for significant contributions. Such recognition will be determined by the Library Board of Trustees and Library Director in consultation with the donor. GIFTS TO THE FRIENDS OF THE PALM SPRINGS LIBRARY Library Board of Trustees, June 4, 2025, pg. 79 33 The Friends of the Palm Springs Library is a separate 501(c)3 non-profit organization and will gratefully accept gifts in the following categories: • Books, magazines, CDs, DVDs and all other reading and listening materials The Friends will give to the Library items the Library does not own or needs to replace lost or damaged items in accordance with the Library’s collection development policies. The remainder will be sorted and sold at the Friends’ book sales with profits being given back to the Library. • Gifts-in-Kind and all gifts of consequence All gifts of furnishings, equipment, art, real property, stocks, annuities etc. will be considered individually by the Friends Board and accepted at their discretion. • Bequests and trusts GIFTS TO THE PALM SPRINGS PUBLIC LIBRARY FOUNDATION The Palm Springs Public Library Foundation is a separate 501(c)3 non-profit organization and will gratefully accept gifts in the following categories: • Individual and corporate cash donations • Foundation grants • Government grants The Library Director is responsible for the administration of this policy and for establishing administrative procedures for its implementation. Library Board of Trustees, June 4, 2025, pg. 80 34 VOLUNTEERS Volunteers are a very important aspect of the success of today’s Library. Generous individuals, donating their time and talents to the Library and help to enhance the quality of the library services offered to the community. Volunteers provide a vital link between the library and the community, both by informing the community about the services the library has to offer and by bringing valuable input to the library planning process. Volunteers supplement and complement, but do not supplant or replace library staff. LIBRARY VOLUNTEERS: The Palm Springs Public Library accepts volunteer applications from willing and enthusiastic people who enjoy interacting with the public. We ask that our volunteers serve a minimum of 4 hours per week and are willing to commit to a flexible but set schedule per week. Expertise in areas that we list in our volunteer opportunities/job descriptions is helpful but not essential. Every effort is made to make a match with every volunteer’s skills, abilities and interests with the needs of the Library. All volunteers must be at least eighteen (18) years of age and will be required to: • Complete a volunteer application • Submit references • Be interviewed by Library staff • Submit to livescan fingerprinting • Attend an initial orientation session and an annual meeting • On-the-job training • Work assigned hours • Complete monthly time sheets Other requirements and information may be needed, as noted in the application and in accordance with the City of Palm Springs and the Library; applicants will be notified at the time of the interview if anything further is needed. For scheduling purposes a minimum commitment of 4 months per year, 4 hours per week for 2 hours at a time is required. All available volunteer job descriptions will be posted online for review. A volunteer application must be completed and submitted in-person at the Library for consideration. Applications can be found on the Library’s web site or at the Library’s Information Desk. Approved by the Library Board of Trustees: Original policy: September 2005 Revised: April 2011 Library Board of Trustees, June 4, 2025, pg. 81 35 NONCOMMERCIAL PHOTOGRAPHY AND FILMING POLICY The Palm Springs Public Library prides itself on providing a safe and enjoyable experience to all its users, offering an atmosphere conducive to everyone’s right to unimpeded and enjoyable library use. The Library also recognizes that there are times when the desire or need to capture a permanent image of an event or the building is important. To retain the privacy of Library users as well as the aforementioned safe and enjoyable space, the following is the stated policy for photography, filming and recording in the Library. • AMATEUR PHOTOGRAPHY Casual noncommercial photography intended to record a visit to the public areas of the Library is permitted provided that such photography:  does not interfere in any way with Library operations  does not capture identifiable likenesses of individuals without their permission (see photo release form)  does not feature minors without permission of their parent or legal guardian (see photo release form)  no supplemental lighting is used Individuals wishing to take photographs or film of the Library building and/or inanimate objects for personal use may do so without special permission Nonprofit filming projects that require special equipment, staff involvement, or after-hours access should be registered and cleared with the Library Services & Public Relations Manager or Director of Library Services. • COMMERCIAL PHOTOGRAPHY Individuals or organizations seeking to do photography or filming for commercial purposes will be referred to the City of Palm Springs Public Information Officer. • MEDIA PHOTOGRAPHY News media are asked to contact the Library Services & Public Relations Manager or the Director of Library Services to request use of the Library facilities for photography or filming activity, prior to arriving at the facility and be asked to complete a photo release form [located in the appendix] if individual likenesses are to be captured. • PHOTOGRAPHY OR RECORDING BY LIBRARY STAFF WITHIN THE BUILDING AND/OR AT EVENTS It should be noted that the Palm Springs Public Library is a public building and your entrance constitutes permission for your photograph, voice or image to be recorded. Furthermore, your attendance at any Palm Springs Public Library sponsored event or program constitutes permission for your photograph, recorded voice or image to be used for promotional purposes; holding harmless the library and its agents and employees from and against any claims or liability arising from or related to the use, publication or distribution of the photographs, videos, and audio recordings and without further compensation. Approved by the Library Board of Trustees: Original policy: April 2011 Library Board of Trustees, June 4, 2025, pg. 82 36 DIGITAL COLLECTIONS ACCESS, REDACTION AND REMOVAL POLICY Purpose Throughout its history, the Palm Springs Public Library has cultivated and made available to the public collections in the fields of Palm Springs history and culture, California and United States government, Palm Springs and Coachella Valley newspapers, and genealogy and family history resources. Our collections in these areas support research by state agency employees, scholars, genealogists, librarians, students, and the general public. As part of the Library’s commitment to provide resources to researchers, many items from the Library’s collections and the collections of the Library’s partners (other libraries, colleges and universities, and other historical repositories) have been digitized and made accessible through the accessingthepast.org website. User Access Guidelines The Palm Springs Public Library supports open access and strives to make its digital resources accessible to everyone for the purpose of education and research. The digital materials are provided “as is” and the Library makes no warranties of any kind, express or implied. Many of the digital resources provided by the Library are protected by the U.S. Copyright Act and other intellectual property laws. Use of some items may also be subject to additional restrictions imposed by the copyright owner and/or the holding institution. Individuals using the Library’s digital resources are responsible for determining any use limitations for the items they are interested in using. Please contact the Palm Springs Public Library or the contributing partner (if applicable) for additional information regarding the copyright status of a particular digital image. When using items from the Library’s collection, users must give proper credit to the contributing partner (if applicable) and the State Library digital collection system from which the digital image was retrieved. Redaction and Removal Guidelines In order to maintain the integrity and comprehensiveness of the Library’s collections, the Library staff may not remove or redact content that was previously lawfully published, including but not limited to, newspapers, magazines, journals, books, newsletters, materials in the public domain, and materials added under a valid, signed, digital rights agreement. Additionally, Library staff may not remove or redact content that is considered a public record subject to public disclosure under state or federal law. This includes but is not limited to marriage records and some birth and death records. Removals and redactions render our collections inconsistent, and inconsistencies can hinder the trustworthiness and scholarly value of our collections. Exceptions to this policy are as follows: 1. Content that contains protected personal information will be evaluated by the Library for removal. This includes: health information, student records, social security numbers, driver’s license numbers, and certain financial information such as bank account numbers and credit card numbers. 2. Requests for removal and redaction of materials which have not been previously published, such as content contained within collections of archival documents or photographs, will be considered on a case by case basis. Approved by the Library Board of Trustees: Original policy: July 2018 Library Board of Trustees, June 4, 2025, pg. 83 37 3. The Library will work with rights holders to remedy claims that a digital image accessed through the Library’s Accessingthepast.org website has been made available without the proper permissions granted by the rights holder. Please contact the Palm Springs Library Director and Accessing the Past Project Manager Jeannie.Kays@palmspringsca.gov with any questions, to report a copyright violation, or to request content removal. * * * Portions of this policy were taken or adapted from: “Indiana State Library Digital Collections Access, Redaction and Removal Policy.” https://digital.library.in.gov/docs/ISLDigitalCollectionsRemovalPolicy.pdf and: “UNT Libraries’ Digital Collections Usage and Feedback Policy.” University of North Texas Libraries. https://www.library.unt.edu/policies/other/unt-libraries-digital-collections-usage- and-feedback-policy. Library Board of Trustees, June 4, 2025, pg. 84 38 APPENDIX Library Board of Trustees, June 4, 2025, pg. 85 PALM SPRINGS CITY COUNCIL SPECIAL JOINT MEETING Library Board of Trustees, June 4, 2025, pg. 86 LIBRARY BOARD OF TRUSTEES MISSION The Library Board of Trustees reviews and amends library policy, reviews progress reports, discusses immediate and long-range library planning, prepares an annual budget, administers the Library Trust Fund, and prepares an annual report for the City Council and California State Library. Library Board of Trustees, June 4, 2025, pg. 87 MEMBERS LIBRARY BOARD OF TRUSTEES •Chair, Juanita Garner •Vice Chair, Rev. Dr. David Norgard •Treasurer, Al Jones •Trustee, Deborah Schwarz •(Vacant) Library Board of Trustees, June 4, 2025, pg. 88 SIGNIFICANT ACHIEVEMENTS •Updated Library Policies •Provided $7,000 in funds for the purchase of books and eBooks for the library’s collection •Continued with pledge of $1 Million matching funds in support of Palm Springs Public Library Foundation’s Capital Campaign for the library renovation LIBRARY BOARD OF TRUSTEES Palm Springs Public Library Rendering of Main Space West View Library Board of Trustees, June 4, 2025, pg. 89 LOOKING AHEAD •Gift $10,000 for nonfiction e-books for the library’s collection •Provide advocacy support for the upcoming library renovation project •Planning 100 Year Anniversary Celebration of Library Services in Palm Springs •Library Logo Rebranding LIBRARY BOARD OF TRUSTEES Library Board of Trustees, June 4, 2025, pg. 90