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Home My WebLink About2021-05-19 PAC Meeting Agenda PUBLIC ARTS COMMISSION CITY OF PALM SPRINGS, CALIFORNIA REGULAR MEETING AGENDA Ann Sheffer, Chair Tracy Merrigan, Vice-Chair Alfonso Murray Shawnda Faveau Russell Pritchard Mara Gladstone Thomas Yanni Pursuant to Executive Order N-29-20, this meeting will be conducted by teleconference and there will be no in-person public access to the meeting location. To join meeting, please use the following link: https://us02web.zoom.us/j/88070624025?pwd=bXdHQ0NPMmpkclFSY24xbEZnUHVVZz09 Meeting ID: 880 7062 4025 Passcode: 751282 Dial by your location: 669 900 6833 US (San Jose); 253 215 8782 US (Tacoma); 346 248 7799 US (Houston); 301 715 8592 US (Washington DC); 312 626 6799 US (Chicago); 929 436 2866 US (New York) Public comment may also be submitted to jay.virata@palmspringsca.gov. Transmittal prior to the meeting is required. Any correspondence received during or after the meeting will be distributed to the Commission and retained for the official record. A. CALL TO ORDER: B. ROLL CALL: C. ACCEPTANCE OF AGENDA: D. PUBLIC COMMENTS: This time has been set aside for members of the public to address the Public Arts Commission on items of general interest within the subject matter jurisdiction of the Commission, and agenda items if the member of the public cannot be present later in the meeting at the time the item is heard by the Commission. Additionally, members of the public may address the Commission on each item listed on the posted agenda at the time each item is heard. Although the Public Arts Commission values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Five (5) minutes are assigned for each speaker. E. APPROVAL OF MINUTES FROM THE MEETING OF APRIL 21, 2021: F. REPORT FROM THE CHAIR: Wednesday May 19, 2021 5:30 PM Public Arts Commission Meeting Agenda – May 19, 2021 Page 2 G. ITEMS TO BE SUBMITTED FOR APPROVAL BY CITY COUNCIL: 1. Approval of Public Art Commission Budget for Fiscal Year 2021/2022 2. Approval of remaining CARES and Neighborhood grants totaling $18,000 (list attached) 3. Approval of one year loan agreement for The Wishing Well sculpture/installation (July 2021 - June 2022), with Serge Attukwei Clottey/SIMCO (Simchowitz Gallery) at James O Jessie Desert Highland Unity Center (including de-installation, not to exceed $10,000.) 4. Approval of engineering assessment of James O. Jessie Center walls for options for restoration of Richard Wyatt Mural (not to exceed $5000) 5. Approval of extension of contracts (July 1 – September 30) with current scope and rates for: Sarah Scheidman (not to exceed $9,000,) Madalina Garza (not to exceed $4500,) and Patrick Sheehan (not to exceed $4500) and contract with Tysen Knight for repair and graffiti removal (not to exceed $5000.) H. COMMISSIONER COMMENTS/REPORTS/REQUESTS: Tracy Merrigan, Russell Pritchard, Shawnda Faveau I. REPORT FROM DIRECTOR/STAFF: ADJOURNMENT: The Public Arts Commission will adjourn to a Regular Meeting, Wednesday June 16, 2021 5:30 p.m. via teleconference. It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323 -8204, at least 72 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way (760) 323 -8204. AFFIDAVIT OF POSTING I, JAY VIRATA, Community & Economic Development Director for the City of Palm Springs, California, certify this Agenda was posted at or before 5:30 p.m. on May 14, 2021, as required by established policies and procedures. /s/ Jay Virata ___________________________________ Jay Virata, Director Community & Economic Development REPORT FROM THE CHAIR – MAY 2021 PUBLIC ARTS COMMISSION ACTIVITIES DURING COVID: A NEW DIRECTION FOR ARTS FUNDING At our meeting in February 2020, the Public Arts Commission approved a programs of mini- grants, which morphed into CARES grants to address the conditions brought on by COVID-19, and allowed the Commission to respond in a more timely fashion to neighborhood, businesses, and organizations as a result of the pandemic. We are pleased to report that between March 15, 2020 and May, 2021: • We were able, though the mini-grants, to paint more than 60 benches in conjunction with Main Street and the Chamber of Commerce, in addition to projects on empty storefronts and buildings – which contributed to drawing people downtown –and are currently painting 40 traffic control boxes through “Stop in the Name of Love” • We paid more than $70,000 to artists, with grants ranging from $500 - $5000 • Also, we began a robust program of working with the Parks and Rec Department and ONE PS, and developed a social media program that drew thousands of followers. This effort was possible because of a series of temporary procedures for mini- grants that greatly simplified the approval process and have proved to be effective. Since the economic effects of COVID-19 will be felt for months to come, the Public Arts Commission requests that the City Council approve the attached updates to the Public Arts Ordinance to codify these procedures for future Commissions. We feel that the experience of the past six months has shown that the ability to create temporary art on benches, walls, and storefronts has resulted in a more vibrant and engaging streetscape downtown and in our neighborhoods – and hope to continue to do this, while still being good stewards of the City’s art collection. Proposed updates to the Public Art Ordinance Objectives for 2020-2021  Continue mini-grant program for Neighborhood, Parks, and Downtown businesses  Create a Downtown Art Zone (The heART of Palm Springs)  Complete the inventory, maintenance and repair of the City art collection  Work with Artist/Contractors to manage contracts, work with other City departments, and social media, in order to achieve the objectives of the Commission. These are three areas where the Public Art Ordinance needs to be updated to reflect current goals: 1) Expansion of permissible expenditures for the Public Arts Fund, which currently can be used ‘solely for the acquisition, installation, improvement, maintenance and insurance of artwork to be displayed in the city’. This section should be amended to allow programs related to the artwork which engage the public and promote awareness and participation. 2) Approval for (currently disallowed) art exhibitions or displays, and ‘promotion of art education within the community, either separate from or complementary to art programs of schools, museums, or other non-profit organizations.’ We have had a number of successful partnerships with the Museum, schools, and cultural centers which we would like to continue to do, as they have often proved to be more effective than directly hiring and managing artists to work directly for the City. 3) Reworking of the procedures for developers who wish to install art-in-lieu-of-fees, including requiring a statement of intent at the beginning of a project (rather than 15 years later, as happened in the case of Escena) and a better accounting system for the City to track payments from developers. Above all, the Public Arts Commission would like to develop more areas of collaboration with other City departments and commissions (Parks, Sustainability) and Council sub-Committees (Downtown, Business Retention) and ONE-PS, which we are partnering with for our ‘Art Is Everywhere’ mini-grants. Proposed revisions to the Public Arts Ordinance: Powers and Duties of the Public Arts Commission: Section 2.24.050 Establish policies and procedures for successful implementation of the arts program such as, but not limited to: selection process of artworks; handling of public controversy; public involvement; economic impact; on-going maintenance of artwork; removal of public art; relationship of program to other City programs. Summary of Policies and Procedures -- Requested edits in blue  City Council approval required for expenditures over $25,000 City Manager may approve any contract under $25,000, regardless of type of expenditure The Public Arts Commission may approve mini-grants not to exceed $5000, which do not require contracts, and which may be paid to individuals or organizations.  Temporary art installations initiated by the Public Arts Commission (including murals*) of less than $25,000 do not require City Council approval but may require a temporary use permit; ‘temporary’ art may be installed for a period of one year or less, after which the Public Arts Commission must review and assess the condition before renewing the approval.  The Public Arts Commission may contract for services by artists, arts service organizations or businesses for the creation, maintenance, or restoration of art belonging to the City, or on private property with the permission of the owner.  *We have also requested that the procedures of the Mural Ordinance be suspended for mural projects of less than $25,000 if initiated and/or approved by the Public Arts Commission for a period of one year or less. Proposed Revisions to the Public Arts Ordinance – shown in red 2.24.050 Powers and Duties of the Commission. Within the limitations provided by law, the Public Arts Commission shall have the following powers and duties: (1) Establish a schedule of regular meeting times. (2) Be responsible for a Palm Springs Public Arts Program including policies and guidelines, oversight of development of art projects and maintenance of art collection. (3) Unless otherwise directed by the City Council, give approvals or consents required hereunder where actions requiring expenditures from the Public Arts Fund do not exceed $25,000. Expenditures in excess of $25,000 shall require Council approval. (4) Obtain Council approval for all contracts for commission of, and maintenance for, permanent works of art that exceed $25,000 in value. in any amount. Under the direction of the Council, the Commission will act to see that the terms of any agreements are carried out. (5) Identify and resolve fundamental issues Establish policies and procedures for successful implementation of the arts program such as, but not limited to: selection process of artworks; handling of public controversy; public involvement; economic impact; on-going maintenance of artwork; removal of public art; relationship of program to other City programs. (6) Establish a review mechanism for acquisitions temporary art installations by commission, purchase, gift or extended loan. Temporary art installations maybe be approved for up to one year, after which the Public Arts Commission may approve it as a permanent installation, subject to approval by the City Council. (7) The Public Arts Commission may establish procedures for mini-grants, contractual services, matching grants, and programs with other City departments. Y FY 2021‐22 Acct Account Description Proposed Budget 1 40000 Regular Employees 2 40050 Vacation/Sick Conversion 12 42100 Office Supplies 13 42195 Special Department Supplies 14 42490 Non Capital Equipment 5,000.00 15 42520 Conferences 16 42530 Dues and Subscriptions 17 42570 Printing and Publishing 18 42691 Unallocated 19 42920 PC/Hardware/Software Maint 20 43160 Arts Maintenance 25,000.00 21 43200 Contractual Services 60,000.00 22 43220 Contractual Legal Services 23 45510 Photography 24 49000 Insurance 3,695.00 25 49010 Administrative Services 16,605.00 27 50015 Specialized Equipment 28 56034 Public Art ‐ Acquisition 217,600.00 29 65209 PS Art Museum Spec Events 50,000.00 30 65214 Kennedy Bust Mt‐Donovan 31 65231 Educational Outreach 32 65233 Art Installation Expenses 5,000.00 33 TOTAL 382,900.00 Project Name Projected Budget Program Lead Commissioner Tuskegee $1500 Neighborhood Grant 2 Shawnda Thomas Faveau Skylark Hotel $3000 C.A.R.E.S. Grant 2 Russell Pritchard Hunter's Barriers $4250 C.A.R.E.S. Grant 3 Russell Pritchard Garden Dome $2500 Neighborhood Grant Shawnda Thomas Faveau Temporary Art Window Treatment $5750 C.A.R.E.S. Grant Tracy Merrigan Utility ox at JOJ $750 Shawnda Thomas Faveau Utility Box QR Codes with Stickers 250 Shawnda Thomas Faveau Subtotal: $18,000 Pulbic Arts Commission 5/19/21 Agenda Item G Project Outline Project Information Project Name: TUSKEGEE AIRMEN TRIBUTE Project Description: ARTIST UPDATING TUSKEGEE AIRMEN SCULPTURE AT JOJ CENTER Location: JAMES O. JESSIE DESERT HIGHLAND UNITY CENTER Business/Neighborhood Approval: NEIGHBORHOOD Commissioners: SHAWNDA THOMAS FAVEAU + RUSSELL PRITCHARD Main Budget Expenses Project Total Budget: $1,500 Source of Funding: NEIGHBORHOOD GRANT Artist(s) + Artist(s) Fee: JOANA ADAMS Art Materials: PAINT Project Manager: NONE Dates: Install Start Date: 2021 De-Install Date: 2022 Photo for Reference: Project Notes: Project Outline Project Information Project Name: SKYLARK HOTEL WINDOWS 2 Project Description: ARTIST PAINTING WINDOWS AT FRONT OF SKYLARK HOTEL Location: SKYLARK HOTEL Business/Neighborhood Approval: BUSINESS OWNER Commissioners: RUSSELL PRITCHARD + ANN SHEFFER Main Budget Expenses Project Total Budget: $3,000 Source of Funding: PSPAC Artist(s) + Artist(s) Fee: ARTISTS TBA, EACH ARTIST RECEIVING $1,500 PER WINDOW Art Materials: PAINT Project Manager: NONE Dates: Install Start Date: 2021 De-Install Date: 2022 Photo for Reference: Project Notes: Project Outline Project Information Project Name: HUNTER’S BARRIERS 2 Project Description: ARTIST PAINTING 5 STREET BARRIERS OUTSIDE OF HUNTER’S Location: HUNTER’S ON ARENAS Business/Neighborhood Approval: BUSINESS OWNER Commissioners: RUSSELL PRITCHARD + ANN SHEFFER Main Budget Expenses Project Total Budget: $4250 Source of Funding: C.A.R.E.S. GRANT Artist(s) + Artist(s) Fee: ARTISTS TBA 5 ARTISTS AT $750/EACH Art Materials: PAINT Project Manager: PETE SALCIDO FROM FLAT BLACK SHOP @ $500 FEE Dates: Install Start Date: 2021 De-Install Date: 2022 Photo for Reference: Project Notes: Project Outline Project Information Project Name: GARDEN DOME AT DEMUTH Project Description: ARTIST PAINTING GARDEN DOME AT DEMUTH Location: DEMUTH PARK Business/Neighborhood Approval: Commissioners: RUSSELL PRITCHARD + SHAWNDA THOMAS FAVEAU Main Budget Expenses Project Total Budget: $2,500 Source of Funding: NEIGHBORHOOD GRANT Artist(s) + Artist(s) Fee: ARTISTS TBA Art Materials: PAINT Project Manager: NONE Dates: Install Start Date: 2021 De-Install Date: 2022 Photo for Reference: Project Notes: Project Outline Project Information Project Name: Temporary Art Window Treatment Project Description: Artistic Window Treatments for NonProfits and Closed Businesses Temporary Art Window Treatment Production and Installation Installation approved for at least 6 months Location: Approved Locations: 1. Angel View 2. El Mirasol 3. Banducci’s Business/Neighborhood Approval: Business Approval Letters submitted Commissioners: TRACY MERRIGAN + THOMAS YANNI Main Budget Expenses Budget Estimate: $6,000 Angel View: $746.25 (Image 360) + $1500 (Jasmine Jue) = $2246.25 El Mirasol: $728.06 (Image 360) + $750 (Snake Jagger) = $1478.06 Banducci’s: $1248.95 (Image 360) + $750 (Marconi Calindas) = $1998.95 Source of Funding: C.A.R.E.S. GRANT Art Materials: PRINTED STICKERS Dates: Install Start Date: 2021 De-Install Date: 2022 Project Outline Project Information Project Name: Utility Box at JOJ Project Description: Artist, Tysen Knight, to help youth design and paint utility box at JOJ Desert Highland Unity Center live at Juneteenth event Location: JOJ Desert Highland Unity Business/Neighborhood Approval: Commissioners: Shawnda Thomas Faveau Main Budget Expenses Project Total Budget: $750 Source of Funding: Artist(s) + Artist(s) Fee: Tysen Knight Art Materials: Paint Dates: Install Start Date: June 2021 Project Outline Project Information Project Name: Utility Box QR Code Stickers Project Description: Large QR Code stickers to be placed on finished utility boxes. QR Code will guide visitors with information on all utility boxes and benches. Location: “Stop in the Name of Love” utility boxes Business/Neighborhood Approval: Commissioners: Shawnda Thomas Faveau Main Budget Expenses Project Total Budget: tbd Source of Funding: “Stop in the Name of Love” Artist(s) + Artist(s) Fee: Art Materials: Sticker Dates: Install Start Date: 2021