HomeMy WebLinkAbout25X096 - AirportNext Solutions Inc. & ACI-NACONTRACT ABSTRACT
Contract/Amendment
Name of Contract:
Company Name:
Company Contact:
Email:
Summary of Services:
Contract Price:
Contract Term:
Public Integrity/ Business
Disclosure Forms:
Contract Administration
Lead Department:
Contract Administrator/ Ext:
Contract Approvals
Council/City Manager Approval Date:
Agreement Number:
Amendment Number:
Contract Compliance
Exhibits: Signatures:
Insurance: Bonds:
Business License:
Sole Source Co-Op
CoOp Agmt #: Sole Source
Documents: CoOp Name:
CoOp Pricing:
By: Submitted on:
Contract Abstract Form Rev 6.13.23
Authorized Signers:
Name, Email
(Corporations require 2 signatures)
AirportNext Assessment Agreement
AirportNEXT Solutions Inc. & ACI-NA
Paul Quimet
paul.ouimet@airportnext.org
AirportNEXT Program
$43,000
Four years upon full execution of contract.
N/A
Kevin M. Burke / ACI-NA & Paul Ouimet / AirportNEXT
Aviation
Harry Barrrett x 3845
N/A
25X096
N/A
Yes
Yes
Yes
Yes
N/A
No
Approvals from Deputy City
Attorney, Risk Management and
Procurement Enclosed
N/A
N/A
N/A
4/15/25 Christina Brown
Docusign Envelope ID: 7C720915-A155-4C44-8F1F-9EE04D8298F7
March 18, 2025
Harry Barrett
Palm Springs International Airport
3400 East Tahquitz Canyon Way, Suite 1,
Palm Springs, California 92262
(via email)
AirportNEXT Assessment
Dear Harry,
We are delighted that Palm Springs International Airport/City of Palm Springs (the Client) has
agreed to continue to participate in the AirportNEXT program. This program, developed by
AirportNEXT Solutions Inc. (ANSI), is a dynamic tool for airports to assess and improve
stakeholder alignment and support.
Airports Council International – North America (ACI-NA) has partnered with ANSI to deliver this
program. As an industry-wide initiative for airports across the US and Canada, there is no other
program available to deliver this type of assessment. The justification to award this contract on a
sole-source basis is provided in Appendix A.
We are delighted to work with the Client to deliver a comprehensive AirportNEXT stakeholder
assessment program over the next four years.
The program deliverables are summarized below:
1.Complete a detailed assessment twice, every two years:
a)Work with Client to set up and manage an online survey of key stakeholders to gain
feedback on a comprehensive set of variables outlined below;
b)Produce a detailed report of the survey results and takeaways; and
c)Deliver presentation(s) of the results, as directed by the Client.
2.In each of the other two years:
a)Prepare a report on airport industry trends and best practices from assessments
done in those years;
b)Deliver a presentation on report to audience as directed by the Client; and
c)Provide access to an online library on best-in-class airports and best practices
Docusign Envelope ID: 7C720915-A155-4C44-8F1F-9EE04D8298F7
AirportNEXT Assessment
The assessment is based on 6 variables related to airport infrastructure and facilities, and 6
variables related to stakeholder alignment. For each variable, a series of metrics will be identified
to provide an in-depth look at each variable, as outlined on the following page.
A comprehensive online survey will be prepared for the Client to send to key stakeholder groups.
Additional open-ended questions to address specific issues and topics can be added, as agreed
between ANSI and the Client. An email, with a link to the survey , will be prepared for distribution by
the Client to the key stakeholders.
Variables
Docusign Envelope ID: 7C720915-A155-4C44-8F1F-9EE04D8298F7
Project Plan for Assessments
ANSI will work with the Client to determine optimal timing and approach to deliver results. Key
activities and responsibilities of each party are summarized below.
The following timeline for each assessment is proposed. These assessments are each expected to
last 3-6 months.
Proposed Timeline
Timeline Activity Handled By
Week 1 Sign this letter agreement (the Agreement) and initiate
project.
Send a survey to Client.
Client/ANSI
Week 2 Customize survey.
Develop email distribution list.
Client
Client
Week 3 Finalize survey & send link to Client. ANSI
Week 3 Send out an email with a survey link to stakeholders. Client
Weeks 4-10 Survey in field, send regular updates on responses. ANSI
Weeks 10-11 Produce diagnostics report. ANSI
Weeks 11-12 Virtual call to go through diagnostics report with Client. Client/ANSI
Weeks 12-15 Confirm participants for the presentation(s)/workshop and
finalize venue arrangements.
Send out invitations to participants.
Client/ANSI
Week 12-24 Deliver presentation(s)/workshop. ANSI
Ownership of Data
It is agreed that all data generated from the survey will be the property of the Client and treated as
confidential, except as prohibited by law. The results will be presented only in aggregated form by
ANSI, for benchmarking against other airports and/or for advocacy purposes by ACI-NA.
Unless expressly agreed in advance or as required by public disclosure laws, the individual Client’s
results will not be shared with other airports. The only exception is the right to highlight the top
three performing airports in the scenario model to sho wcase best-in-class case studies. This
includes showcasing the top three airports in each of the 80 statements, the 12 variables, the final
Infrastructure & Facilities score, and the final Stakeholder Alignment score.
Presentation(s)/Workshop(s)
ANSI will work the Client to determine the best overall strategy to share the results with the airport
and/or key stakeholders. This may include a workshop to identify key actions required to address
opportunities/issues in the assessment.
Any presentation will be reviewed and approved in advance with the Client. The Client will have
total control of who is invited to participate.
Docusign Envelope ID: 7C720915-A155-4C44-8F1F-9EE04D8298F7
Online Library
ANSI is developing an online library in Q4, 2024. The library will contain:
-Listings of the top three airports in each of the 80 statements, the 12 variables, the final
Infrastructure & Facilities score, and the final Stakeholder Alignment score;
-Case studies and/or videos of best practices collected from these airports;
-Aggregate data on key AirportNEXT assessment results identifying key trends and issues,
on an annual basis; and
-Other material which can be collected for the benefit of participating airports.
ANSI will provide a link to the Client to access this information once it has been established.
Project Team
The project will be managed and delivered by the ANSI team including Paul Ouimet, Tom Ruth and
Alex Debelle. ANSI is solely responsible to manage and deliver the Services.
Paul Ouimet
Chairman, AirportNEXT Solutions Inc.
●Founding partner of InterVISTAS Consulting, a leading aviation consulting firm
●Founder and President of MMGY NextFactor Enterprises
●Former Vice President of Western Transportation Advisory Council
●Creator of the transformative DestinationNEXT program & assessment model
Tom Ruth
President, AirportNEXT Solutions Inc.
●Former President & CEO of Edmonton International Airport and Halifax International
Airport
●Former President of Canadian North Airline
●Former President & CEO of Oceanex Intermodal Transportation Services
●Senior positions at Northwest Airlines in LA, Boston, Houston and Washington DC
●Past board member of ACI World & past chair of American Chamber of Commerce (Canada)
Alex Debelle
Vice President, Analysis and Data Science, AirportNEXT Solutions Inc.
●Former analyst at ING Bank Quantitative Risk Management
●CQF (Certificate in Quantitative Finance) chart holder, achieving a grade of 97%
●MSc in Econometrics and Management Science at Erasmus University, Rotterdam,
Netherlands
●(Honors) BSc in Econometrics and Operations Research at the University of Groningen,
Netherlands
Docusign Envelope ID: 7C720915-A155-4C44-8F1F-9EE04D8298F7
Parties’ Relationship and Indemnification
The parties understand and agree that, for purposes of this engagement, ACI-NA and ANSI are
independent contractors of each other and of the Client. Nothing contained in this Agreement
should be construed as creating any agency, partnership, joint venture, or other form of joint
enterprise, employment, or fiduciary relationship between or among the parties, and no party will
have authority to contract for or bind any of the other parties in any manner whatsoever.
To the extent allowed by law, each party to this Agreement agrees to indemnify, defend and hold
the other parties harmless from any and all third-party claims, demands, costs and expenses,
including reasonable attorneys’ fees for the defense thereof, to the extent arising from the
indemnifying party, or its employees’, agents’ or representatives’ wrongful or negligent act or
omission arising out of this engagement, or breach of this letter agreement. In case of any action
or proceeding brought against any party by reason of any such claim, upon notice from such
party, the indemnifying party covenants to defend such action or proceeding. This provision will
survive termination or expiration of this Agreement.
Insurance
ACI-NA and ANSI shall procure and maintain, at their sole cost and expense, policies of insurance as set forth in the
attached Exhibit "A", incorporated herein by reference.
Termination
The Client may terminate this Agreement at any time, with or without cause, upon thirty (30) days prior written notice
to ACI-NA and ANSI. Where termination is due to the fault of ACI-NA and ANSI and constitutes an immediate danger
to health, safety, and general welfare, the period of notice shall be such shorter time as may be determined by the
Client. Upon receipt of the notice of termination, ACI-NA and ANSI shall immediately cease all Services except such
as may be specifically approved by the Client. ACI-NA and ANSI shall be entitled to compensation for all Services
rendered prior to receipt of the notice of termination and for any Services authorized by the Client after such notice.
The Client shall not be liable for any costs other than the charges or portions thereof which are specified herein. ACI-
NA and ANSI shall not be entitled to payment for unperformed Services and shall not be entitled to damages or
compensation for termination of Work. If the termination is for cause, the Client shall have the right to take whatever
steps it deems necessary to correct ACI-NA and ANSI's deficiencies and charge the cost thereof to ACI-NA and
ANSI , who shall be liable for the reasonable cost of the Client's corrective action. ACI-NA and ANSI may not
terminate this Agreement except for cause, upon thirty (30) days written notice to the Client.
Docusign Envelope ID: 7C720915-A155-4C44-8F1F-9EE04D8298F7
Project Cost
The Client agrees to pay, for four years, an annual fee of USD $9,750 for the services outlined
above. The Client will be invoiced annually by ACI-NA, with the first invoice issued upon signing this
Agreement.
The Client agrees to pay, for four years, an annual fee of USD $1,000 for out-of-pocket travel
expenses incurred by ANSI to deliver presentation(s)/workshop will be billed at cost, as incurred.
Total Fees: $43,000
Once countersigned by the Client, this letter constitutes an Agreement for Services, with a term
beginning upon the Client’s signature approving the Agreement, and ending four years later.
Thanks again for your support of AirportNEXT.
Approved by ACI-NA:
Kevin M. Burke
President and CEO
ACI-NA
Approved by ANSI:
Paul Ouimet
Chairman
AirportNEXT Solutions Inc.
Approved by (Client):
Name:
Position:
Organization:
Docusign Envelope ID: 7C720915-A155-4C44-8F1F-9EE04D8298F7
SIGNATURE PAGE TO AGREEMENT BY AND BETWEEN THE CITY OF PALM
SPRINGS AND AIRPORTNEXT SOLUTIONS INC. AND ACI-NA
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date stated
below.
CONTRACTOR:
See previous page for signatures.
CITY OF PALM SPRINGS:
APPROVED BY CITY COUNCIL:
Date: N/A Item No. N/A
APPROVED AS TO FORM: ATTEST:
By: ___________________________ By: _______________________________
City Attorney City Clerk
APPROVED:
By: _______________________________ Date:
City Manager – over $150,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
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4/16/2025
Appendix A
Sole Source Justification
AirportNEXT is an industry-wide initiative supported by ACI -NA. AirportNEXT Solutions
Inc. (ANSI) is the only vendor capable of completing this work.
The following outlines the justification for a sole source contract.
- AirportNEXT is owned by ANSI. During the past two years, ANSI developed
the AirportNEXT scenario model and assessment tool. It was based on
DestinationNEXT, a highly successful program for the tourism industry, which
was also developed by ANSI Founder and Chairman Paul Ouimet over ten years
ago. DestinationNEXT has been used to assess over 400 tourism destinations
around the world. ANSI developed and owns the IP for this new product for the
airport community.
- AirportNEXT is an industry-wide initiative. In January, 2024, ANSI entered
into a partnership agreement with ACI-NA to test and validate this new program.
24 airports from across the US and Canada agreed with ACI-NA to participate in
the pilot project and serve on a Steering Committee to fine-tune this program. In
September, 2024, ACI-NA agreed with ANSI to roll out the program for all
airports in North America and abroad. The data collected will play a critical role in
supporting ACI-NA advocacy efforts.
- This program can only work with one, exclusive vendor for all airports. The
surveys and assessments of all the airports must be done collectively through
one vendor to amalgamate the comparative data required to generate the
individual airport reports and support ACI-NA advocacy efforts. Annual awards
are being given to top-performing airports by ACI-NA, based on a number of
variables. ANSI does not plan to do any additional consulting work beyond
completing the AirportNEXT assessments. These reports will be available to
other vendors for follow-up work with individual airports.
Docusign Envelope ID: 7C720915-A155-4C44-8F1F-9EE04D8298F7
ATTACHMENT “C”
INSURANCE REQUIREMENTS
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CERTIFICATE OF INSURANCE
This certificate is issued as a matter of information only and confers
no rights upon the certificate holder. This certificate does not amend,
extend or alter the coverage afforded by the policies below.
COMPANIES AFFORDING COVERAGE
COVERAGES
CERTIFICATE HOLDER CANCELLATION
CSIO CERT (6/00)
BROKER
BROKER'S CLIENT ID:
INSURED'S FULL NAME AND MAILING ADDRESS
CO
LTR
TYPE OF INSURANCE POLICY NUMBER
POLICY EFFECTIVE
DATE (YY/MM/DD)
POLICY EXPIRATION
DATE (YY/MM/DD)
LIMITS OF LIABILITY
(Canadian dollars unless indicated otherwise)
COMMERCIAL GENERAL LIABILITY
AUTOMOBILE LIABILITY
EXCESS LIABILITY
OTHER LIABILITY (SPECIFY)
ADDITIONAL INSURED DESCRIPTION OF OPERATIONS/LOCATIONS/AUTOMOBILES/SPECIAL ITEMS
SIGNATURE OF AUTHORIZED REPRESENTATIVE PRINT NAME INCLUDING POSITION HELD
FAX NUMBER EMAIL ADDRESS COMPANY DATE
This is to certify that the policies of insurance listed below have been issued to the insured named above for the policy period indicated, notwithstanding any requirement, term or condition of any
contract or other document with respect to which this certificate may be issued or may pertain. The insurance afforded by the policies described herein is subject to all the terms, exclusions and
conditions of such policies.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
COMPANY
A
COMPANY
B
COMPANY
C
COMPANY
D
CLAIMS MADE OR OCCURRENCE
PRODUCTS AND / OR COMPLETED OPERATIONS
EMPLOYER'S LIABILITY
CROSS LIABILITY
TENANT'S LEGAL LIABILITY
NON-OWNED
HIRED
POLLUTION LIABILITY EXTENSION
DESCRIBED AUTOMOBILES
ALL OWNED AUTOS
LEASED AUTOMOBILES
** ALL AUTOMOBILES LEASED IN EXCESS OF 30 DAYS WHERE
THE INSURED IS REQUIRED TO PROVIDE INSURANCE
UMBRELLA FORM
OTHER THAN UMBRELLA FORM
(Specify)____________________
EACH OCCURRENCE
GENERAL AGGREGATE
PRODUCTS - COMP/OP AGG
PERSONAL INJURY
TENANT'S LEGAL LIABILITY
MED EXP (Any one person)
NON-OWNED AUTO
OPTIONAL POLLUTION
LIABILITY EXTENSION
(Per Occurrence)
(Aggregate)
BODILY INJURYPROPERTY DAMAGECOMBINED
BODILY INJURY
(Per person)
BODILY INJURY
(Per accident)
PROPERTY DAMAGE
EACH OCCURRENCE
AGGREGATE
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
DATE (YY/MM/DD)
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Christina Brown
From:Christina Brown
Sent:Tuesday, January 14, 2025 12:15 PM
To:Christina Brown
Subject:FW: AIrportNEXT Pilot Agreement
Attachments:Palm Springs - AirportNEXT Pilot Project Agreement US (Mar 24 2024) - City Edits-c1.docx; Palm
Springs - Airport Next Pilot Program - Insurance Requirements-c1.docx
From:Kim Baker <Kim.Baker@palmspringsca.gov>
Sent:Tuesday, March 26, 2024 2:04 PM
To:Harry Barrett <Harry.Barrett@palmspringsca.gov>
Cc:Victoria Carpenter <Victoria.Carpenter@palmspringsca.gov>; Jeremy Keating <Jeremy.Keating@palmspringsca.gov>;
Brian Sotak Rossman <Brian.Sotak Rossman@palmspringsca.gov>
Subject:RE: AIrportNEXT Pilot Agreement
Hey Harry, I think the justification holds up for the procurement side of things, so now you
would just need to address the contracting side as follow:
Since this is their agreement form and not ours, legal would need to review the terms and
conditions as it does have an indemnification clause and is missing our insurance
requirements. Legal may just want our insurance requirements added to the agreement,
which is easy to do as it is an exhibit to our contract template that could be moved over. If
insurance is required then an insurance certificate would be obtained from the Contractor.
For the business license that is a Finance policy, and they are required unless Finance waives
the requirement. Not hard to obtain and costs usually less than $200.
I would also recommend once legal approves the agreement that you add our signature
page to the back of this agreement, so that you can obtain the all the required signatures
(the Contractors, Jeffs, Brendas, and yours).
A contract abstract should be added to the agreement and then it can be routed through
DocuSign for quick signatures when you are at this point.
Tonya on your team is doing a great job with these agreements and should be able to assist
if needed. Brian can also assist as needed or support Tonya to get this done.
Hope that helps. Please let me know if you have any further questions.
Kim Baker, NIGP-CPP
Procurement and Contracting Director
City of Palm Springs
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
760.322.8368
kim.baker@palmspringsca.gov
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Please note City Hall is closed on Fridays
Join us April 17th for our Coachella Valley Local Government Vendor Fair see link below to register:
https://www.palmspringsca.gov/government/departments/procurement-contracting/coachella-valley-
local-government-vendor-fair
From:Harry Barrett <Harry.Barrett@palmspringsca.gov>
Sent:Tuesday, March 26, 2024 1:41 PM
To:Kim Baker <Kim.Baker@palmspringsca.gov>
Cc:Victoria Carpenter <Victoria.Carpenter@palmspringsca.gov>; Jeremy Keating <Jeremy.Keating@palmspringsca.gov>
Subject:FW: AIrportNEXT Pilot Agreement
Hi Kim,
We are working on an Airports Council International pilot program called AirportNEXT along with 16 other U.S. &
Canadian airports to assess stakeholder and community engagement. The project is designed to benchmark off the
DestinationNEXT Futures study which does achieves something similar for Visitors Bureaus and municipalities. As apart
of the pilot, PSP would help define the study components, work with ACI to launch the study over the next year, then
report out to ACI delegation along with the other airports.
The project costs for our size airport is $11,700. Given that this project is being built from scratch, is there anything else I
would need to do/provide aside from the attached agreement?
Please advise.
HB
Harry Barrett Jr., A.A.E.
Executive Director of Aviation
From:Micki Ruth <micki.ruth@airportnext.org>
Sent:Sunday, March 24, 2024 4:36 PM
To:Harry Barrett <Harry.Barrett@palmspringsca.gov>
Subject:AIrportNEXT Pilot Agreement
NOTICE:This message originated outside of The City of Palm Springs DO NOT CLICK on links or open attachments unless you are
sure the content is safe.
Hello Harry,
Attached is the agreement for your review and execution. If you have any questions or concerns please let me know.
Regards,
Micki Ruth
Project Manager
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AirportNEXT Solutions Inc.
(780) 405 4905
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