HomeMy WebLinkAbout2025-04-02 LBOT Board PacketLIBRARY BOARD OF TRUSTEES
CITY OF PALM SPRINGS, CALIFORNIA
www.palmspringslibrary.gov
REGULAR MEETING AGENDA
WEDNESDAY, APRIL 2, 2025
5:30 P.M.
On Site:
Meeting will be held in person at City Hall in the Large Conference Room.
3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262
Via Zoom:
To view/listen/participate in the meeting live, please use the following link:
https://us02web.zoom.us/j/85958290008?pwd=cUV6NDJuTndZVk1TcEtYUEdSWUdpQT09
or call 1-669-900-6833, Meeting ID: 859 5829 0008, Passcode: 090845
Alternate Meeting Location:
Calle Cafeto 16
D’Terrace 101
Colonia Amapas
48399 Puerto Vallarta, Jalisco, México
•Any person who wishes to provide public testimony for an item on the agenda is
requested to sign in before the Public Testimony portion of the meeting.
•Submit your public comment to the Library Board of Trustees electronically. Material
may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of
the meeting is required. Any correspondence received during or after the meeting will
be distributed to the Board and retained for the official record.
•The meeting will be recorded, and the audio file will be available from the Office of the
City Clerk and will be posted on the City’s YouTube channel, as soon as practicable.
TRUSTEES
Juanita Garner, Chair
David Norgard, Vice-Chair
Al Jones, Treasurer
Deborah Schwarz, Trustee
Trustee: Vacant
Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive
public services to enhance the quality of life for current and future generations.
Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library
I.CALL TO ORDER - ROLL CALL
II.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be
added to the agenda only upon decision by a majority of the Board of Directors to add the
Library Board of Trustees, April 2, 2025, pg. 1
Library Board of Trustees Page 2 of 4
Wednesday, April 2, 2025
item because of a need for immediate action. This Agenda was available for public access
at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office
on or before 5:30 p.m., March 26, 2025. A posting of this Agenda can be found on the
Library’s website at www.palmspringslibrary.org. Pursuant to the Government Code
Section 54957.5, the designated office for inspection of public records in connection with
the public meeting of the Library Board of Trustees is the office of the City Clerk, City Hall,
at 3200 East Tahquitz Canyon Way, Palm Springs, California.
Acceptance of Agenda:
Motion: Second: Approved: Opposed: Abstention Names(s):
III.PUBLIC COMMENTS: This time has been set aside for members of the public to addressthe Library Board of Trustees on Agenda items; and items of general interest within thesubject matter within jurisdiction of the City. Although the Library Board of Trusteesvalues your comments, pursuant to the Brown Act, it generally cannot take any action onitems not listed on the posted Agenda. Three (3) minutes are assigned to each speaker.
IV.CONSENT AGENDA
A. Meeting Minutes of March 5, 2025
B.Library Statistics
C. Donation Report
Acceptance of Consent Agenda:
Motion: Second: Approved: Opposed: Abstention Names(s):
V.ADMINISTRATIVE REPORTS
A. Friends of the Palm Springs Library
B.Palm Springs Public Library Foundation
C. Library Staff
VI.TREASURER’S REPORT
Acceptance of Treasurer’s Report:
Motion: Second: Approved: Opposed: Abstention Names(s):
Library Board of Trustees, April 2, 2025, pg. 2
Library Board of Trustees Page 3 of 4
Wednesday, April 2, 2025
VII. DISCUSSION/ACTION ITEMS
A. FISCAL YEAR 2025-26/2026/27 TWO-YEAR BUDGET AD-HOC SUBCOMMITTEE
RECOMMENDATIONS
Motion: Second: Approved: Opposed: Abstention Names(s):
B. DISCUSSION-LIBRARY RENOVATION UPDATES AND TEMPORARY LIBRARY LOCATION
STATUS
Motion: Second: Approved: Opposed: Abstention Names(s):
VIII. COMMITTEE REPORTS
IX. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
X. ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next
scheduled meeting at 5:30 p.m. on Wednesday, May 7, 2025.
The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday
of every month, except for January and October when it meets on January 8, 2025 and October
16, 2025. There is no meeting in August.
THE PUBLIC IS INVITED TO PARTICIPATE
Library Board of Trustees Page 4 of 4
Wednesday, April 2, 2025
COMMITTEES:
STANDING:
ADVOCACY GARNER
BUDGET JONES/GARNER
BUILDINGS GARNER/NORGARD
POLICIES/BYLAWS GARNER/NORGARD
AD HOC:
FOUNDATION LIAISON JONES/SCHWARZ
FRIENDS LIAISON NORGARD/SCHWARZ
MEASURE J LIAISON JONES
AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.
City of Palm Springs )
I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this
Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have
requested such notice, posted at City Hall before 5:30 p.m., on March 26, 2025, and posted on the City’s
website as required by established policies and procedures.
____________________________
Jeannie Kays, MLIS
Director of Library Services
P U B L I C N O T I C E S
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with
the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise
Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public
Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you
would like additional information on any item appearing on this agenda, please contact the Director of
Library Services at (760) 322-8375.
It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA)
in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond
what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please
contact Arun Mayani at 760-416-5653 to inform us of your particular needs and to determine if
accommodation is feasible. Please advise us at that time if you will need accommodations to attend or
participate in meetings on a regular basis.
Library Board of Trustees, April 2, 2025, pg. 4
DRAFT
Board of Library Trustees Minutes: March 5, 2025 1
PALM SPRINGS PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
MINUTES
Palm Springs Public Library March 5, 2025
City Hall Large Conference Room
1. CALL TO ORDER
Vice-Chair Garner called the meeting to order at 5:30 p.m.
ROLL CALL PRESENT
Juanita Garner Yes
Al Jones Yes
David Norgard Yes
Deborah Schwarz No
STAFF PRESENT: Jeannie Kays, Director of Library Services.
CITY STAFF PRESENT: Lisa Brock, Assistant Director of Library Services, and Arun Mayani,
Administrative Assistant
PUBLIC PRESENT: Kendall Balchan, Robert Engel, Laura Mitchell, Peter Pearson, and Bill Wylie
2. ACCEPTANCE OF THE AGENDA:
MOTION: (Jones/Norgard, 3-0) To accept the agenda.
3. PUBLIC COMMENTS: No public comments
4. CONSENT AGENDA
MOTION: (Jones/Norgard, 3-0) To approve the consent agenda.
4. A. Meeting Minutes of March 5, 2025
4. B. Library Statistics
4. C. Donation Report
5. ADMINISTRATIVE REPORTS
5. A. Friends of the Palm Springs Library
Director Jeannie Kays gave the report.
5. B. Palm Springs Public Library Foundation
Peter Pearson and Bill Wylie gave the report.
5. C. Library Staff
Director Jeanne Kays gave the report.
6. TREASURER’S REPORT
Trustee Al Jones gave the report.
Library Board of Trustees, April 2, 2025, pg. 5
DRAFT
Board of Library Trustees Minutes: March 5, 2025 2
MOTION: (Norgard/Jones, 3-0) To accept the Treasurer’s report.
7. DISCUSSION/ACTION ITEMS
7. A. LIBRARY FOUNDATION MID-YEAR REPORT
Bill Wylie gave the report.
MOTION: (Jones/Norgard, 3-0) To accept the Palm Springs Public Library Foundation Mid-Year
report.
7. B. REVIEW LIST OF PROPOSED LIBRARY FOUNDATION NAMING RIGHTS
OPPORTUNITIES.
MOTION: (Jones/ Norgard, 3-0) To endorse and recommend to the City Council to adopt the
proposed naming rights opportunities at the library.
7. F. DISCUSSION-LIBRARY RENOVATION UPDATES AND TEMPORARY LIBRARY
LOCATION STATUS
Director Kays discussed the updates on the Library Renovation and the temporary location status.
8. COMMITTEE REPORTS
No action.
9. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
10. ADJOURNMENT
The March meeting adjourned at 6:16 p.m.
RESPECTFULLY SUBMITTED,
Jeannie Kays
Director of Library Services
Library Board of Trustees, April 2, 2025, pg. 6
DATE DONOR AMOUNT DESIGNATION
12/23/2024 LYNDA JARMAN 3,000.00$ BOOKS
TOTAL 3,000.00$
2024-25 DONATIONS
LAST UPDATED MARCH 17, 2025
Library Board of Trustees, April 2, 2025, pg. 7
LIBRARY STATISTICS 2025 2024 %CHANGE
MATERIALS CHECKED OUT 22,827 24,046 -5%
Print 14,744 15,804 -7%
Media 8,083 8,220 -2%
Downloads & In-house 6,524 6,526 0%
LIBRARY CARD REGISTRATIONS 286 284 1%
Palm Springs Resident 98 117 -16%
California Resident 122 110 11%
Out of State 66 57 16%
DOOR COUNT 13,096 12,950 1%
DOOR COUNT (WMML)3,292 4,234 -22%
COMPUTER SESSIONS 1,930 1,781 8%
COMPUTER SESSIONS (WMML)232 385 -40%
WiFi SESSIONS 2,277 1,826 25%
WiFi SESSIONS (WMML)196 185 6%
PASSPORTS PROCESSED 92 104 -12%
PROGRAMMING
PRESCHOOL
In Person Programs 8 10 -20%
Attendance 145 178 -19%
Self- Directed Programs 0 0 -
Self- Directed Completed 0 0 -
SCHOOL AGE
Programs 4 4 0%
Attendance 85 130 -35%
Self- Directed Programs 6 1 500%
Self- Directed Completed 143 100 43%
FAMILY
Programs 0 0 -
Attendance 0 0 -
TEEN
Programs 6 7 -14%
Attendance 34 82 -59%
Self- Directed Programs 0 0 -
Self- Directed Completed 0 0 -
ADULT
Programs 23 23 0%
Attendance 601 411 46%
Virtual Programs 3 3 0%
Virtual Attendance 16 17 -6%
Self- Directed Programs 0 0 -
Self- Directed Completed 0 0 -
TOTAL
Programs 41 44 -7%
Attendance 865 801 8%
Virtual Programs 3 3 0%
Virtual Attendance 16 17 -6%
Self-Directed Programs 6 1 500%
Self-Directed Completed 143 100 43%
February 2025 vs. February 2024
Library Board of Trustees, April 2, 2025, pg. 8
City of Palm Springs, CA
BALANCE SHEET FOR 2025 9
Report generated: 03/17/2025 11:13
User: ArunM
Program ID: glbalsht
Page 1
NET CHANGE ACCOUNT
FUND: 151 Library Endowment Fund FOR PERIOD BALANCE
ASSETS
151 10005 Operating Bank Account .00 1,578,734.32
151 12105 Interest Receivable .00 3,958.04
TOTAL ASSETS .00 1,582,692.36
FUND BALANCE
151 29000 Fund Balance Unreserved .00 -1,691,061.59
151 29310 Revenue Control .00 -41,630.77
151 29315 Expenditure Control .00 150,000.00
151 29320 Budgetary FB Unreserved .00 1,650,809.81
151 29325 Estimated Revenue .00 43,000.00
151 29330 Appropriations .00 -1,693,809.81
TOTAL FUND BALANCE .00 -1,582,692.36
TOTAL LIABILITIES + FUND BALANCE .00 -1,582,692.36
** END OF REPORT - Generated by Arun Mayani **
Library Board of Trustees, April 2, 2025, pg. 9
City of Palm Springs, CA
ACCOUNT TRIAL BALANCE FOR FY25/JUL TO MAR
Report generated: 03/17/2025 11:52
User: ArunM
Program ID: glatrbal
Page 1
FUND 151
ACCOUNT
ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE
PER JNL SRC EFF DATE REFERENCE
151 10005
Operating Bank Account 151 1,703,022.78
1,703,022.78 .00 .00 .00 1,703,022.78
151 10006
Cash - Fair Market Value Adj 151 -12,919.23
-12,919.23 .00 .00 .00 -12,919.23
151 12105
Interest Receivable 151 3,958.04
3,958.04 .00 .00 .00 3,958.04
151 20010
Accounts Payable Control 151 -3,000.00
-3,000.00 .00 .00 .00 -3,000.00
151 29000
Fund Balance Unreserved 151 -1,691,061.59
-1,691,061.59 .00 .00 .00 -1,691,061.59
151 29335
Encumbrance Control 151 9.19
9.19 .00 .00 .00 9.19
151 29345
Budgetary FB Reserve for Encum 151 -9.19
-9.19 .00 .00 .00 -9.19
TOTALS FOR FUND 151
Library Endowment Fund .00 .00 .00 .00 .00
Library Board of Trustees, April 2, 2025, pg. 10
City of Palm Springs, CA
ACCOUNT TRIAL BALANCE FOR FY25/JUL TO MAR
Report generated: 03/17/2025 11:52
User: ArunM
Program ID: glatrbal
Page 2
FUND 151
ACCOUNT
ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE
PER JNL SRC EFF DATE REFERENCE
REPORT TOTALS .00 .00 .00 .00 .00
** END OF REPORT - Generated by Arun Mayani **
Library Board of Trustees, April 2, 2025, pg. 11
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2025 00 TO 2025 13
Report generated: 03/17/2025 11:54
User: ArunM
Program ID: glacthst
Page 1
ORG OBJECT PROJ NET LEDGER NET BUDGET
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE
151 10005 Operating Bank Account
SOY BALANCE 1,703,022.78
25/01 250228 07/18/24 APP 071824 -3,000.00 1,700,022.78
25/02 250248 08/15/24 APP 081524 -150,000.00 1,550,022.78
25/03 250459 09/30/24 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC 13,356.27 1,563,379.05
25/05 250237 11/18/24 GNI RVRS FMV24 -12,919.23 1,550,459.82
25/05 250237 11/18/24 GNI RVRS FMV24 12,919.23 1,563,379.05
25/06 250259 12/12/24 CRP 3,000.00 1,566,379.05
25/06 250500 12/31/24 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC 12,355.27 1,578,734.32
25/08 250469 02/28/25 GNI 3,958.04 1,582,692.36
25/08 250469 02/28/25 GNI -3,958.04 1,578,734.32
25/08 250477 02/28/25 GRV -3,958.04 1,574,776.28
25/08 250477 02/28/25 GRV 3,958.04 1,578,734.32
LEDGER BALANCES --- DEBITS: 1,752,569.63 CREDITS: -173,835.31 NET: 1,578,734.32
151 10006 Cash - Fair Market Value Adj
SOY BALANCE -12,919.23
25/05 250237 11/18/24 GNI RVRS FMV24 12,919.23 .00
LEDGER BALANCES --- DEBITS: 12,919.23 CREDITS: -12,919.23 NET: .00
151 12105 Interest Receivable
SOY BALANCE 3,958.04
25/08 250469 02/28/25 GNI -3,958.04 .00
25/08 250477 02/28/25 GRV 3,958.04 3,958.04
LEDGER BALANCES --- DEBITS: 7,916.08 CREDITS: -3,958.04 NET: 3,958.04
151 20010 Accounts Payable Control
SOY BALANCE -3,000.00
25/01 250228 07/18/24 APP 071824 3,000.00 .00
25/02 250209 08/15/24 API B 4102 -150,000.00 -150,000.00
25/02 250248 08/15/24 APP 081524 150,000.00 .00
LEDGER BALANCES --- DEBITS: 153,000.00 CREDITS: -153,000.00 NET: .00
151 29000 Fund Balance Unreserved
SOY BALANCE -1,691,061.59
25/00 250003 07/01/24 SOY -9.19 -1,691,061.59
LEDGER BALANCES --- DEBITS: .00 CREDITS: -1,691,061.59 NET: -1,691,061.59
Library Board of Trustees, April 2, 2025, pg. 12
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2025 00 TO 2025 13
Report generated: 03/17/2025 11:54
User: ArunM
Program ID: glacthst
Page 2
ORG OBJECT PROJ NET LEDGER NET BUDGET
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE
151 29310 Revenue Control
SOY BALANCE .00
25/03 250459 09/30/24 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -13,356.27 -13,356.27
25/05 250237 11/18/24 GNI RVRS FMV24 -12,919.23 -26,275.50
25/06 250259 12/12/24 CRP -3,000.00 -29,275.50
25/06 250500 12/31/24 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -12,355.27 -41,630.77
25/08 250469 02/28/25 GNI 3,958.04 -37,672.73
25/08 250477 02/28/25 GRV -3,958.04 -41,630.77
LEDGER BALANCES --- DEBITS: 3,958.04 CREDITS: -45,588.81 NET: -41,630.77
151 29315 Expenditure Control
SOY BALANCE .00
25/02 250209 08/15/24 API B 4102 150,000.00 150,000.00
LEDGER BALANCES --- DEBITS: 150,000.00 CREDITS: .00 NET: 150,000.00
151 29320 Budgetary FB Unreserved
SOY BALANCE .00
25/01 250373 07/01/24 BUA 2025 B 9.19 9.19
25/01 250374 07/01/24 BUC 2025 B -43,000.00 -42,990.81
25/02 250471 08/29/24 BUA 1,693,800.62 1,650,809.81
LEDGER BALANCES --- DEBITS: 1,693,809.81 CREDITS: -43,000.00 NET: 1,650,809.81
151 29325 Estimated Revenue
SOY BALANCE .00
25/01 250374 07/01/24 BUC 2025 B 43,000.00 43,000.00
LEDGER BALANCES --- DEBITS: 43,000.00 CREDITS: .00 NET: 43,000.00
151 29330 Appropriations
SOY BALANCE .00
25/01 250373 07/01/24 BUA 2025 B -9.19 -9.19
25/02 250471 08/29/24 BUA -1,693,800.62 -1,693,809.81
LEDGER BALANCES --- DEBITS: .00 CREDITS: -1,693,809.81 NET: -1,693,809.81
151 29335 Encumbrance Control
SOY BALANCE 9.19
25/00 250004 07/01/24 SOY 9.19 9.19
25/05 250399 11/18/24 POM 100128 23000205 -9.19 .00
Library Board of Trustees, April 2, 2025, pg. 13
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2025 00 TO 2025 13
Report generated: 03/17/2025 11:54
User: ArunM
Program ID: glacthst
Page 3
ORG OBJECT PROJ NET LEDGER NET BUDGET
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE
LEDGER BALANCES --- DEBITS: 9.19 CREDITS: -9.19 NET: .00
151 29340 FB Reserve for Encumbrances
SOY BALANCE .00
25/00 250003 07/01/24 SOY 9.19 .00
LEDGER BALANCES --- DEBITS: .00 CREDITS: .00 NET: .00
151 29345 Budgetary FB Reserve for Encum
SOY BALANCE -9.19
25/00 250004 07/01/24 SOY -9.19 -9.19
25/05 250399 11/18/24 POM 100128 23000205 9.19 .00
LEDGER BALANCES --- DEBITS: 9.19 CREDITS: -9.19 NET: .00
151 36000 Interest Income
REVISED BUDGET -28,000.00
25/03 250459 09/30/24 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -13,356.27 -13,356.27
25/06 250500 12/31/24 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -12,355.27 -25,711.54
25/08 250469 02/28/25 GNI 3,958.04 -21,753.50
25/08 250477 02/28/25 GRV -3,958.04 -25,711.54
LEDGER BALANCES --- DEBITS: 3,958.04 CREDITS: -29,669.58 NET: -25,711.54
151 36010 Unrealized Gain Or Loss
REVISED BUDGET .00
25/05 250237 11/18/24 GNI RVRS FMV24 -12,919.23 -12,919.23
LEDGER BALANCES --- DEBITS: .00 CREDITS: -12,919.23 NET: -12,919.23
151 37015 Contrib Non-Govt Sources
REVISED BUDGET .00
25/06 250259 12/12/24 CRP 10110 119477 LIBR. TRUST FUND -3,000.00 -3,000.00
LEDGER BALANCES --- DEBITS: .00 CREDITS: -3,000.00 NET: -3,000.00
1514010 50205 Library Foundation
REVISED BUDGET 352,000.00
25/02 250209 08/15/24 API 104324 65581 2018686 B 150,000.00 150,000.00
LEDGER BALANCES --- DEBITS: 150,000.00 CREDITS: .00 NET: 150,000.00
Library Board of Trustees, April 2, 2025, pg. 14
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2025 00 TO 2025 13
Report generated: 03/17/2025 11:54
User: ArunM
Program ID: glacthst
Page 4
ORG OBJECT PROJ NET LEDGER NET BUDGET
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE
GRAND TOTAL --- DEBITS: 3,971,149.21 CREDITS: -3,862,779.98 NET: 108,369.23
57 Records printed
** END OF REPORT - Generated by Arun Mayani **
Library Board of Trustees, April 2, 2025, pg. 15
ALL LIBRARY EXPENDITURE ACCOUNTS
Meeting Date 4/2/2025
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1514010 50201 Future Library Projects 165,134.88 0.00 0.00 165,134.88 0.00
1514010 50202 Trust Fund Books 7,009.19 0.00 0.00 7,009.19 0.00
1514010 50203 Kropitzer Trust Donation 169,665.74 0.00 0.00 169,665.74 0.00
1514010 50205 Library Foundation 352,000.00 150,000.00 0.00 202,000.00 42.61
1514010 50208 Library Renovation 1,000,000.00 0.00 0.00 1,000,000.00 0.00
Unallocated Funds 34,924.51
TOTALS 1,693,809.81 150,000.00 0.00 1,578,734.32
LIBRARY TRUST FUNDS
Library Board of Trustees, April 2, 2025, pg. 16
ALL LIBRARY EXPENDITURE ACCOUNTS
Meeting Date 4/2/2025
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1004000 40000 Salaries Full Time 1,454,544.24 797,060.34 0.00 657,483.90 54.80
1004000 40002 Salaries Overtime 5,200.00 3,160.18 0.00 2,039.82 60.77
1004000 40007 Vacancy Savings 0.00 0.00 0.00 0.00 0.00
1004000 40010 Leave Payoffs 18,027.33 18,377.84 0.00 -350.51 101.94
1004000 40020 Fringe Benefits 346,020.75 147,099.01 0.00 198,921.74 42.51
1004000 40045 Medical Insurance Withdrawal 5,023.20 3,375.00 0.00 1,648.20 67.19
1004000 40050 RHS Health Benefit 19,500.00 9,037.50 0.00 10,462.50 46.35
1004000 40055 PERS Retirement Cost 351,959.87 307,167.08 0.00 44,792.79 87.27
1004000 40060 PERS - POB 0.00 0.00 0.00 0.00 0.00
1004000 40065 Workers' Compensation 67,254.43 33,627.22 0.00 33,627.21 50.00
1004000 40095 Medicare Insurance 21,090.89 12,368.05 0.00 8,722.84 58.64
1004000 40100 Retiree Health Benefit 119,800.90 59,900.45 0.00 59,900.45 50.00
1004000 40105 Contractual Services 41,000.00 26,465.41 0.00 14,534.59 64.55
1004000 50005 Training Travel and Dues 15,540.00 4,260.75 0.00 11,279.25 27.42
1004000 50030 Gas and Lubrications 5,151.00 2,039.96 0.00 3,111.04 39.60
1004000 50031 Communications 22,915.00 1,215.57 0.00 21,699.43 5.30
1004000 50035 Materials and Supplies 474,218.42 233,959.48 127,650.50 112,608.44 76.25
1004000 50055 Insurance 132,029.19 66,014.60 0.00 66,014.59 50.00
1004000 50105 Repairs and Maint General 29,348.00 0.00 0.00 29,348.00 0.00
1004000 50117 IT Replacement 0.00 0.00 0.00 0.00 0.00
1004000 50120 Facilities Maintenance Service 252,340.25 126,170.13 0.00 126,170.12 50.00
1004000 50126 Grants Expense 110,927.10 13,114.69 5,402.81 92,409.60 16.69
1004000 50135 Administrative Benefits 0.00 0.00 0.00 0.00 0.00
1004000 50140 Printing 20,000.00 4,198.60 0.00 15,801.40 20.99
1004000 50145 Advertising 12,550.00 1,310.60 0.00 11,239.40 10.44
1004000 50200 Friends of the Library 15,826.45 18,711.70 0.00 -2,885.25 118.23
1004000 60005 Office Furniture and Equipment 0.00 0.00 0.00 0.00 0.00
TOTALS 3,540,267.02 1,888,634.16 133,053.31 1,518,579.55
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1004005 40105 Contractual Services 114,330.00 72,206.72 0.00 42,123.28 63.16
1004005 50015 Electricity 30,901.00 21,022.90 0.00 9,878.10 68.03
1004005 50020 Water 2,576.00 1,077.49 0.00 1,498.51 41.83
1004005 50030 Gas and Lubrications 5,151.00 0.00 0.00 5,151.00 0.00
1004005 50031 Communications 16,000.00 0.00 0.00 16,000.00 0.00
1004005 50038 Welwood Operations 29,031.00 7,296.53 7,367.97 14,366.50 50.51
TOTALS 197,989.00 101,603.64 7,367.97 89,017.39
MAIN LIBRARY
WELWOOD MURRARY MEMORIAL LIBRARY
Library Board of Trustees, April 2, 2025, pg. 17
ENCUMBERED/BUDGETED:
Trust Fund Books $ 10,000.00 Kropitzer: $7,000, Jarman: $3,000
Library Foundation $ 202,000.00
Library Renovation $ 1,000,000.00 Hold until needed
Current Balance: $ 1,212,000.00
UNALLOCATED OR RESTRICTED:
Unallocated/Future Projects $ 197,068.58 Cash balance. Not yet spent.
Kropitzer Trust Donation $ 169,665.74 Restricted
Subtotal: $ 366,734.32
FY 24-25 TOTALS: $ 1,578,734.32 Operating Bank Account as of 2/12/25*
*Does not include future donations or Q3 and Q4 interest income
25-26 Starting Balance $ 1,578,734.32
ENCUMBERED/BUDGETED:
Trust Fund Books $ 10,000.00 Kropitzer
Library Foundation $ 202,000.00 Carry forward any unspent amount
Library Renovation $ 1,000,000.00 Hold until needed (most likely 26-27)
Current Balance: $ 1,212,000.00
UNALLOCATED OR RESTRICTED:
Unallocated/Future Projects $ 197,068.58 Cash balance. Not yet spent.
Kropitzer Trust Donation $ 159,665.74 Restricted
Subtotal: $ 356,734.32
FY 25-26 TOTALS: $ 1,568,734.32
26-27 Starting Balance** $ 1,568,734.32 **Not set. Roll over balance from FY 25-26
ENCUMBERED/BUDGETED:
Trust Fund Books $ 10,000.00 Kropitzer
Library Foundation $ - Expected to spend in 25-26
Library Renovation $ 1,000,000.00 Hold until needed (most likely 26-27)
Current Balance: $ 1,010,000.00
UNALLOCATED OR RESTRICTED:
Unallocated/Future Projects $ 197,068.58 Cash balance. Not yet spent.
Kropitzer Trust Donation $ 149,665.74 Restricted
Subtotal: $ 346,734.32
FY 25-26 TOTALS: $ 1,356,734.32
Ending Balance $ 346,734.32
Suggested by: Jeannie Kays, Director of Library Services, 2/26/2025
Unanticipated exceptions and emergency requests may arise.
Library Board of Trustees Spending Request 2025-2026/2026-27
PROPOSED FISCAL YEAR 2025-26
CURRENT FISCAL YEAR 24-25 BUDGET
PROPOSED FISCAL YEAR 2026-27
Library Board of Trustees, April 2, 2025, pg. 18