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HomeMy WebLinkAbout2.B. Capital Projects - Update (1201621 Memo)City of Palm Springs Engineering Division 3200 East Tahquitz Canyon Way • Palm Springs, California 92262 Tel: (760) 323-8253 • Fax: (760) 322-8360 • Website: www.palmspringsca.gov MEMORANDUM DATE: December 16, 2021 TO: Jeffrey Bernstein, Chair – Measure J Commission FROM: Joel Montalvo, City Engineer SUBJECT: Capital Projects The following projects are being recommended by Staff for the second half of FY 21-22 in the Five-Year Capital Improvement Program using Measure J Funds. Please note that prices for all projects are increasing significantly and Staff is attempting to keep up with the changes. Five-Year Capital Improvement Program (Year 1) FY2021-2022 Amount of Fund 260 – Measure J Measure J Funds 18-06 Victoria and Ruth Hardy Parks Restroom Renovations $ 950,000 18-09 Fire Tower Training Facility $ 737,500 19-26 Emergency Generators at City Facilities $ 600,000* 19-27 City Water Treatment Program (HVAC) $ 100,000* 19-28 Recreation Fields LED Lighting Upgrades $ 1,600,000 20-03 Roundabout at Indian Canyon, Palm Canyon, Parocela $ 100,000* 22-01 Annual Pavement Rehabilitation $ 6,000,000 21-16 Demuth Dog Park $ 202,000* Total Measure J Projects FY 2021-2022 $ 10,289,500 * - Projects projected to be constructed in FY 22/23 or beyond regardless of available funds. In addition, the convention center management team reached out to Staff regarding the possible use of Measure J funds for 5 small projects within the convention center grounds. The projects listed below are requesting funding for FY 21/22 and the others will be for other years. Convention Center Campus Projects for Consideration Measure J Funds Jackie Lee Houston Plaza Park Upgrade $ 100,000 Retrofit Lighting Controls $ 500,000 Total Request $ 600,000 2 Detailed Project Sheets for the Projects follow this page: If you print these sheets double sided, each project will be on the same sheet of paper. 1 PROJECT NO. 18-06 Project Title: Park Restroom Victoria and Ruth Hardy Type: Building/Facility Department: Maintenance & Facilities Funding Status: Project Status: New Project Priority: Essential (start within 1 yr) Unfunded Location: Victoria, Ruth Hardy Parks. Project Description: This project will upgrade the plumbing and electrical facilities inside City owned parks. Based on Engineering and Architectural review, the project may reconstruct the restroom rather than upgrade. Project Justification: Current restrooms are in need of renovation. Project Cost Estimate: Construction: $475,000 Construction Contingency (10%): $47,500 Administration(5%): $23,750 Engineering and/or Design(5%): $23,750 Construction Management (15%): $71,250 Total Cost Estimate: $641,250 Funding: Fund Account Number Budgeted FY 20-21 Available Balance FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Measure J-Capital Proj 260-4500- $270,000 $371,250 Total: $270,000 $371,250 $ $ $ 5 YEAR CAPITAL IMPROVEMENT PROGRAM CITY OF PALM SPRINGS 2 PROJECT NO. 18-06 Notes: City Council approved $1,600,000 for park restroom improvements as a part of the budget for FY19-20. Of that $150,000 needs to go to Sunrise Park Restrooms CP19-13 ($50,000 from CDBG). Restrooms at Demuth Park is part of CP19-24 Demuth Park ADA Upgrades Phase 2; there are 4 restroom locations. Approved $175,552 in CDBG funds (July 9, 2020 Staff Report Item 2A) for the restrooms near the Pickleball Courts/Playground area. On September 24, 2020 (Video Item 5C), as a part of the PowerPoint slide for the budget update they recommended for direction to appropriate $250,000 of Quimby Funds for the restrooms at JOJDHUC. Sunrise Park Restrooms are being done with project 19-13, Demuth Park restrooms are being done with project 19-24. 1 PROJECT NO. 18-09 Project Title: Fire Tower Training Facility (Design/Build) Type: Building/Facility Department: Fire Funding Status: Project Status: New Project Priority: Necessary (start within 1 to 3 yrs) Funded Location: 3000 E. Alejo Rd. behind the Fire Department Training Center Project Description: Design of a Fire Tower Training Facility at a Palm Springs International Airport property adjacent to the existing training facility. Project Justification: Currently there is nowhere in the City of Palm Springs to train new and existing staff. The FD has been traveling far distances for such training and the availability of those locations are limited. Project Cost Estimate: Construction: $500,000 Construction Contingency (10%): $50,000 Administration (5%): $12,500 Engineering and/or Design (15%): $0 Construction Management (15%): $37,500 Total Cost Estimate: $600,000 Funding: Fund Account Number Budgeted FY 20-21 Available Balance FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 001-General Fund 001-3520-60230 $201,949 $201,949 260-Measure J 260-4500-NEW $400,000 Total: $201,949 $201,949 $400,000 5 YEAR CAPITAL IMPROVEMENT PROGRAM CITY OF PALM SPRINGS 2 PROJECT NO. 18-09 Notes: Outside Sources of Revenue: The Fire Department has secured funding of $76,000 donated from the Agua Caliente Band of Cahuilla Indians, $20,000 donated from the Matthew Dragicevich Charitable Trust, and up to $154,000 can be acquired through a California Firefighter Joint Apprenticeship Committee (Cal-JAC) reimbursement. 1 PROJECT NO. 19-26 Project Title: Emergency Generators at City Facilities Type: Building/Facility Department: Maintenance & Facilities Funding Status: Project Status: New Project Priority: Essential (start within 1 yr) Funded Location: Animal Shelter, Leisure Center, Pavilion, and Library. Project Description: Purchase and install back up emergency generators for various facilities. Project Justification: These generators provide electricity during power outages. The Library is designated as a cooling center for Riverside County Project Cost Estimate: Construction: $950,000 Construction Contingency (10%): $95,000 Administration (5%): $47,500 Engineering and/or Design (15%): $142,500 Construction Management (15%): $142,500 Total Cost Estimate: $1,377,500 Funding: Fund Account Number Budgeted FY 20-21 Available Balance FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Measure J 260-4500-59517 $600,000 $777,500 Total: $600,000 $777,500 5 YEAR CAPITAL IMPROVEMENT PROGRAM CITY OF PALM SPRINGS 2 PROJECT NO. 19-26 Notes: 1 PROJECT NO. 19-27 Project Title: City Water Treatment Program (HVAC) Type: Building/Facility Department: Maintenance & Facilities Funding Status: Project Status: New Project Priority: Essential (start within 1 yr) Partially Funded Location: Project Description: This project will install automatic monitoring and control devices in all cooling towers that are a part of the air conditioning and ventilation systems in City facilities to ensure the City remains compliant with certain public health and safety regulations. Project Justification: The City requires a comprehensive water treatment program to monitor levels of water quality and remove any potential water borne agents or chemicals that can negatively impact health or mechanical equipment. Project Cost Estimate: Construction: $350,000 Construction Contingency (10%): $35,000 Administration (5%): $17,500 Engineering and/or Design (15%): $52,500 Construction Management (15%): $52,500 Total Cost Estimate: $507,500 Funding: Fund Account Number Budgeted FY 20-21 Available Balance FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Measure J 260-4500-59515 $100,000 $100,000 $307,500 Total: $100,000 $100,000 $307,500 5 YEAR CAPITAL IMPROVEMENT PROGRAM CITY OF PALM SPRINGS 2 PROJECT NO. 19-27 Notes: 1 PROJECT NO. 19-28 Project Title: Recreation Fields LED Lighting Upgrades Type: Building/Facility Department: Recreation Funding Status: Project Status: New Project Priority: Necessary (start within 1 to 3 yrs) Partially Funded Location: Park ballfields. Demuth Park, Sunrise Park Project Description: The lights at the various park ballfields were installed in the 1950s and 1960s and utilized outdated and energy inefficient metal halide light fixtures that are no longer manufactured. This project will replace the metal halide light fixtures with energy efficient LED light fixtures and replace the wiring system. Project Justification: City staff purchased all available light fixtures and is not expected to find any more replacements. Recently the wiring for the system has failed. Attempts to fix it determined that the original wires were direct burial without any conduits. Project Cost Estimate: Construction: $925,000 Construction Contingency (10%): $92,500 Administration (5%): $46,250 Engineering and/or Design (11%): $100,000 Construction Management (15%): $138,750 Total Cost Estimate: $1,302,500 Funding: Fund Account Number Budgeted FY 20-21 Available Balance FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 260 Measure J 260-4500-59532 $100,000 $100,000 $600,000 $602,500 Total: $100,000 $600,000 $602,500 5 YEAR CAPITAL IMPROVEMENT PROGRAM CITY OF PALM SPRINGS 2 PROJECT NO. 19-28 Notes: 1 PROJECT NO. 20-03 Project Title: Roundabout at S. Indian Canyon Drive and S. Palm Canyon Drive Type: Streets & Highways Department: Engineering Services Funding Status: Project Status: In Progress Project Priority: Necessary (start within 1 to 3 yrs) Partially Funded Location: Intersection of S. Indian Canyon Drive, S. Palm Canyon Drive and Camino Parocela Project Description: Construct a new roundabout at the five-legged intersection. Project Justification: As a part of the Indian Canyon Two-Way conversion study, the City Council requested the project look at a traffic signal vs. a roundabout at this intersection. The roundabout was the preferred design alternative from a traffic safety perspective and to reduce traffic accidents. The cost to build the roundabout exceeded budget projections and was not included in the Indian Canyon Project. Project Cost Estimate: Construction: $2,000,000 Construction Contingency (10%): $200,000 Administration (5%): $100,000 Engineering and/or Design (Actual): $236,174 Construction Management (15%): $300,000 Total Cost Estimate: $2,836,174 Funding: Fund Account Number Budgeted FY 20-21 Available Balance FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 260 Measure J 260-4500-59521 $225,131 $0 $100,000 $100,000 $200,000 $200,000 261 Capital Projects 261-4491- $200,000 $200,000 $200,000 $400,000 133 Special Gas Tax 133-4298- $200,000 $200,000 $200,000 $400,000 Total: $225,131 $0 $100,000 $500,000 $600,000 $600,000 $800,000 5 YEAR CAPITAL IMPROVEMENT PROGRAM CITY OF PALM SPRINGS 2 PROJECT NO. 20-03 Notes: 1 PROJECT NO. 21-01 Project Title: Annual Pavement Rehabilitation Type: Streets & Highways Department: Engineering Services Funding Status: Project Status: In Progress Project Priority: Essential (start within 1 yr) Partially Funded Location: Various Streets throughout the City Project Description: Reconstruction and/or overlay of approximately 102 street segments in the City. Project Justification: This project will cut down the backlog of deferred maintenance of City streets. This will fix cracked, broken and damaged streets. Project Cost Estimate: Construction: $3,000,000 Construction Contingency (10%): $300,000 Administration (5%): $150,000 Engineering and/or Design (5%): $150,000 Construction Management (15%): $450,000 Total Cost Estimate: $4,050,000 Funding: Fund Account Number Budgeted FY 20-21 Available Balance FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 260 Measure J 260-4493-NEW $6,000,000 $6,000,000 $3,000,000 $3,000,000 $3,000,000 $3,000,000 $3,000,000 261 Capital Projects 261-4491-NEW $0 $0 $600,000 $600,000 $600,000 $600,000 $600,000 134 Local Measure A 134-4498-NEW $0 $0 $500,000 $500,000 $500,000 $500,000 $500,000 Total: $0 $0 $4,100,000 $4,100,000 $4,100,000 $4,100,000 $4,100,000 5 YEAR CAPITAL IMPROVEMENT PROGRAM CITY OF PALM SPRINGS 2 PROJECT NO. 21-01 Notes: 1 PROJECT NO. 21-16 Project Title: Demuth Dog Park Type: Parks Department: Recreation Funding Status: Project Status: New Project Priority: Necessary (start within 1 to 3 yrs) Funded Location: Demuth Park Project Description: Construct a new small and large dog park at Demuth Park, with a paved parking lot that will support the new parks. Project Justification: Following the use of temporary dog park locations, dog park users and stakeholders were vocal about their desire for additional permanent dog parks being established within the City, offering similar amenities and features, as in the City Hall dog park. Concepts were reviewed by the Parks and Recreation Commission, and two community meeting were held to get feedback from dog park patrons and stakeholders. Staff has submitted this project for a Land and Water Conservation Fund Grant, and was recommended favorably by the State Department of Park and Recreation’s Office of Grants and Local Services to the US National Parks Service for approval. The City awaits confirmation of the grant which will fund 50% of the cost, with a 50% local match. Project Cost Estimate: Construction: $2,610,000 Construction Contingency: Administration: $90,470 Engineering and/or Design: $400,000 Construction Management: $200,000 Total Cost Estimate: $3,300,470 Funding: Fund Account Number Budgeted FY 20-21 Available Balance FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Quimby Act Funds 152-2460-59405 $809,250 $798,200 $650,000 Measure J Fund 260-4500-59405 $202,000 Capital Projects Fund 261-4491- $1,650,200 Total: $798,200 $852,000 $1,650,200 5 YEAR CAPITAL IMPROVEMENT PROGRAM CITY OF PALM SPRINGS 2 PROJECT NO. 21-16 Notes: On August 5, 2020, the California Department of Parks and Recreation – Office of Grants and Local Services advised Staff that the Demuth Dog Park Project was recommended for funding to the National Parks Service. The LWCF grant is made available with federal funds allocated by the National Parks Service to California, and a limited number of projects are selected for funding statewide. The City’s application for LWCF grant funding has been reviewed favorably by the California Department of Parks and Recreation – Office of Grants and Local Services, and award of the grant to the City is pending National Parks Service approval which is only subject to the state’s completion of the federal environmental cultural study of the project site. The state has requested that the City confirm availability of local funds for the 50% match of $1,650,235. 1 PROJECT NO. XX-XX Project Title: JLH Park Upgrade Type: Parks Department: Recreation Funding Status: Project Status: New Project Priority: Necessary (start within 1 to 3 yrs) Unfunded Location: Palm Springs Convention Center- Amado and Alvarado Project Description: Jackie Lee Houston Plaza would be improved with landscaping, shade structures and a larger cement pad for events. Project Justification: Upgrade would provide a larger and sellable outdoor event venue for convention center and local events. Project Cost Estimate: Construction: 80,000 Construction Contingency (10%): Administration (5%): Engineering and/or Design (15%): 20,000 Construction Management (15%): Total Cost Estimate: $100,000 Funding: Fund Account Number Budgeted FY 20-21 Available Balance FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 $100,000 Total: 5 YEAR CAPITAL IMPROVEMENT PROGRAM CITY OF PALM SPRINGS 2 PROJECT NO. XX-XX Notes: 3 PROJECT NO. XX-XX 4 PROJECT NO. XX-XX 1 PROJECT NO. XX-XX Project Title: PSCC Retrofit Lighting Controls Type: Building/Facility Department: Maintenance & Facilities Funding Status: Project Status: New Project Priority: Necessary (start within 1 to 3 yrs) Unfunded Location: Palm Springs Convention Center- 277 N. Avenida Caballeros Project Description: The PSCC had 4 separate lighting controls. 2 of them are obsolete with replacement parts no longer Project Justification: This is critical, as there are no longer replacement parts to repair the lighting controls. Replacement of all HID indirect flood lighting fixtures withnew LEDs (non dimming) and controls; Replacement of all fluorescent fixtures with LED fixtures All color temperature to be neutral white - 4,000 Kelvin - all hallway fixtures nondimming and all Mesquite and Smoketree room fixtures dimmable by zone. Includes associated wall controllers for each partitioned area. (1) System Managemnt Station Computer Touchscreen with Custom LiteTalk software. Project Cost Estimate: Construction: $500,000 Construction Contingency (10%): Administration (5%): Engineering and/or Design (15%): Construction Management (15%): Total Cost Estimate: $500,000 Funding: Fund Account Number Budgeted FY 20-21 Available Balance FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 $500,000 Total: 5 YEAR CAPITAL IMPROVEMENT PROGRAM CITY OF PALM SPRINGS 2 PROJECT NO. XX-XX Notes: The convention center has 4 different lighting systems. Lehigh, Lutron, Payne Sparkman, and Exergy. Lehigh and Lutron are original with the 1987 building. Replacement part are no longer available. Replacement of all HID indirect flood lighting fixtures withnew LEDs (non dimming) and controls; Replacement of all fluorescent fixtures with LED fixtures All color temperature to be neutral white - 4,000 Kelvin - all hallway fixtures nondimming and all Mesquite and Smoketree room fixtures dimmable by zone. Includes associated wall controllers for each partitioned area. (1) System Managemnt Station Computer Touchscreen with Custom LiteTalk software.