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HomeMy WebLinkAbout2025-01-08 LBOT Board PacketLIBRARY BOARD OF TRUSTEES CITY OF PALM SPRINGS, CALIFORNIA www.palmspringslibrary.gov REGULAR MEETING AGENDA WEDNESDAY, JANUARY 8, 2025 5:30 P.M. Meeting will be held in person at City Hall in the Large Conference Room. 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262. •To view/listen/participate in the meeting live, please use the following link: https://us02web.zoom.us/j/85958290008?pwd=cUV6NDJuTndZVk1TcEtYUEdSWU dpQT09 or call 1-669-900-6833, Meeting ID: 859 5829 0008, Passcode: 090845 •Any person who wishes to provide public testimony for an item on the agenda is requested to sign in before the Public Testimony portion of the meeting. •Submit your public comment to the Library Board of Trustees electronically. Material may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Board and retained for the official record. •The meeting will be recorded, and the audio file will be available from the Office of the City Clerk and will be posted on the City’s YouTube channel, as soon as practicable. TRUSTEES Chair: Vacant Juanita Garner, Vice-Chair Al Jones, Treasurer David Norgard, Trustee Deborah Schwarz, Trustee Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations. Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library I.CALL TO ORDER - ROLL CALL II.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action. This Agenda was available for public access at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office on or before 5:30 p.m., January 2, 2025. A posting of this Agenda can be found on the Library’s website at www.palmspringslibrary.org. Pursuant to the Government Code Section 54957.5, the designated office for inspection of public records in connection with the public meeting of the Library Board of Trustees is the office of the City Clerk, City Hall, at 3200 East Tahquitz Canyon Way, Palm Springs, California. Acceptance of Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): Library Board of Trustees, January 8, 2025, pg. 1 Library Board of Trustees Page 2 of 4 Wednesday, January 8, 2025 III.PUBLIC COMMENTS: This time has been set aside for members of the public to addressthe Library Board of Trustees on Agenda items; and items of general interest within thesubject matter within jurisdiction of the City. Although the Library Board of Trusteesvalues your comments, pursuant to the Brown Act, it generally cannot take any action onitems not listed on the posted Agenda. Three (3) minutes are assigned to each speaker. IV.CONSENT AGENDA A. Meeting Minutes of November 6, 2024 B.Library Statistics C. Donation Report Acceptance of Consent Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): V.ADMINISTRATIVE REPORTS A. Friends of the Palm Springs Library B.Palm Springs Public Library Foundation C. Library Staff VI.TREASURER’S REPORT Acceptance of Treasurer’s Report: Motion: Second: Approved: Opposed: Abstention Names(s): VII.DISCUSSION/ACTION ITEMS A.ACCEPT THE RESIGNATION OF LIBRARY BOARD OF TRUSTEES CHAIR CRAIG BORBA, ED. D. AND APPOINT VICE-CHAIR JUANITA GARNER TO THE POSITION OF CHAIR Motion: Second: Approved: Opposed: Abstention Names(s): B.ELECT VICE-CHAIR OF LIBRARY BOARD OF TRUSTEES Motion: Second: Approved: Opposed: Abstention Names(s): Library Board of Trustees, January 8, 2025, pg. 2 Library Board of Trustees Page 3 of 4 Wednesday, January 8, 2025 C.TRUSTEES TO VOLUNTEER FOR ADVOCACY COMMITTEE, BUILDINGS COMMITTEE AND FRIENDS LIAISON (IF DESIRED, CAN FILL TEMPORARILY AND REASSIGN WHEN NEW MEMBER ARE ADDED) Motion: Second: Approved: Opposed: Abstention Names(s): D.ACCEPT TWO VOLUNTEERS FOR FISCAL 2025-26/2026-27 TWO-YEAR BUDGET AD- HOC SUBCOMMITTEE Motion: Second: Approved: Opposed: Abstention Names(s): E. RECEIVE GIFT OF $3,000 FROM LYNDA JARMAN AND ALLOCATE FUNDS TO TRUST FUND BOOKS ACCOUNT OF $3,000 FOR THE PURCHASE OF BOOKS Motion: Second: Approved: Opposed: Abstention Names(s): F.DISCUSSION-LIBRARY RENOVATION UPDATES AND TEMPORARY LIBRARY LOCATION STATUS Motion: Second: Approved: Opposed: Abstention Names(s): VIII.COMMITTEE REPORTS IX.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS X.ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next scheduled meeting at 5:30 p.m. on Wednesday, February 5, 2025. The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday of every month, except January 8, 2025, and October 16, 2025. There is no meeting in August. THE PUBLIC IS INVITED TO PARTICIPATE COMMITTEES: STANDING: ADVOCACY (VACANT) BUDGET JONES/GARNER Library Board of Trustees, January 8, 2025, pg. 3 Library Board of Trustees Page 4 of 4 Wednesday, January 8, 2025 BUILDINGS (VACANT)/NORGARD POLICIES/BYLAWS GARNER/NORGARD AD HOC: FOUNDATION LIAISON JONES/SCHWARZ FRIENDS LIAISON (VACANT) MEASURE J LIAISON JONES AFFIDAVIT OF POSTING State of California ) County of Riverside ) ss. City of Palm Springs ) I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have requested such notice, posted at City Hall before 5:30 p.m., on January 2, 2025, and posted on the City’s website as required by established policies and procedures. ____________________________ Jeannie Kays, MLIS Director of Library Services P U B L I C N O T I C E S Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Director of Library Services at (760) 322-8375. It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact Arun Mayani at 760-416-5653 to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodations to attend or participate in meetings on a regular basis. Library Board of Trustees, January 8, 2025, pg. 4 DRAFT Board of Library Trustees Minutes: November 6, 2024 1 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library November 6, 2024 City Hall Large Conference Room 1.CALL TO ORDER Chair Borba called the meeting to order at 5:35 p.m. ROLL CALL PRESENT Craig Borba Yes Juanita Garner Yes Al Jones Yes David Norgard Yes Deborah Schwarz Yes STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Lisa Brock, Assistant Director of Library Services, Julie Warren, Public Relations Manager, and Arun Mayani, Administrative Assistant PUBLIC PRESENT: Robert Engel, Nanci Morrison and Peter Pearson 2.ACCEPTANCE OF THE AGENDA: MOTION: (Norgard/Schwarz, 3-0) To accept the agenda. 3.PUBLIC COMMENTS: None. 4.CONSENT AGENDA MOTION: (Norgard/Schwarz, 3-0) To approve the consent agenda. 4. A. Meeting Minutes of September 9, 2024. 4. B. Library Statistics 4.C. Donation Report 5.ADMINISTRATIVE REPORTS 5.A. Friends of the Palm Springs Library Nanci Morrison gave the report. Trustee Jones arrived at this time. 5.B. Palm Springs Public Library Foundation Peter Pearson gave the report. Trustee Garner arrived at this time. 5.C. Library Staff Library Board of Trustees, January 8, 2025, pg. 5 DRAFT Board of Library Trustees Minutes: November 6, 2024 2 Library Director Jeanne Kays and Julie Warren gave the report. 6.TREASURER’S REPORT Treasurer Jones gave the report. MOTION: (Norgard/ Schwarz, 5-0) To accept the Treasurer’s report. 7.DISCUSSION/ACTION ITEMS 7.A. APPROVE PALM SPRINGS PUBLIC LIBRARY FOUNDATION ANNUAL REPORT, FISCAL YEAR 2023-24 MOTION: (Norgard/Schwarz, 5-0) To accept the Palm Springs Public Library Foundation Annual Report, Fiscal Year 2023-24. 7.B. ADOPT 2025 MEETING CALENDAR DATES MOTION: (Norgard/Jones, 5-0) To approve the 2025 meeting calendar dates as amended. All meetings to take place on the first Wednesday of the month in 2025 except January, August, and October. Exceptions are January 8, 2025, August-no meeting, and October 16, 2025. The meeting start time remains at 5:30 pm. 7. C. DISCUSSION-LIBRARY RENOVATION UPDATES Library Director Jeannie Kays gave an update on the Library Renovation. MOTION: No motion. 8.COMMITTEE REPORTS No action. 9.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS No action. 10.ADJOURNMENT The November meeting adjourned at 6:21 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services Library Board of Trustees, January 8, 2025, pg. 6 LIBRARY STATISTICS 2024 2023 %CHANGE MATERIALS CHECKED OUT 20,439 20,756 -2% Print 12,437 12,943 -4% Media 8,002 7,765 3% Downloads & In-house 6,730 6,469 4% LIBRARY CARD REGISTRATIONS 249 234 6% Palm Springs Resident 119 134 -11% California Resident 114 93 23% Out of State 16 7 129% DOOR COUNT 13,127 12,412 6% DOOR COUNT (WMML)2,348 2,421 -3% COMPUTER SESSIONS 2,199 1,815 21% COMPUTER SESSIONS (WMML)331 372 -11% WiFi SESSIONS 2,122 2,330 -9% WiFi SESSIONS (WMML)218 207 5% PASSPORTS PROCESSED 29 45 -36% PROGRAMMING PRESCHOOL In Person Programs 10 8 25% Attendance 207 127 63% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - SCHOOL AGE Programs 5 4 25% Attendance 143 69 107% Self- Directed Programs 1 3 -67% Self- Directed Completed 100 38 163% FAMILY Programs 1 2 -50% Attendance 198 184 8% TEEN Programs 7 5 40% Attendance 96 55 75% Self- Directed Programs 1 0 - Self- Directed Completed 4 0 - ADULT Programs 16 12 33% Attendance 229 128 79% Virtual Programs 3 3 0% Virtual Attendance 26 102 -75% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - TOTAL Programs 39 31 26% Attendance 873 563 55% Virtual Programs 3 3 0% Virtual Attendance 26 102 -75% Self-Directed Programs 2 3 - Self-Directed Completed 104 38 - October 2024 vs. October 2023 Library Board of Trustees, January 8, 2025, pg. 7 LIBRARY STATISTICS 2024 2023 %CHANGE MATERIALS CHECKED OUT 20,347 20,913 -3% Print 12,475 12,813 -3% Media 7,872 8,045 -2% Downloads & In-house 5,762 6,402 -10% LIBRARY CARD REGISTRATIONS 255 183 39% Palm Springs Resident 136 97 40% California Resident 95 79 20% Out of State 24 7 243% DOOR COUNT 11,395 10,767 6% DOOR COUNT (WMML)2,434 2,036 20% COMPUTER SESSIONS 1,809 1,613 12% COMPUTER SESSIONS (WMML)234 308 -24% WiFi SESSIONS 1,618 1,906 -15% WiFi SESSIONS (WMML)321 114 182% PASSPORTS PROCESSED 52 30 73% PROGRAMMING PRESCHOOL In Person Programs 6 7 -14% Attendance 100 144 -31% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - SCHOOL AGE Programs 3 5 -40% Attendance 54 91 -41% Self- Directed Programs 5 0 - Self- Directed Completed 117 0 - FAMILY Programs 0 1 -100% Attendance 0 10 -100% TEEN Programs 4 7 -43% Attendance 44 57 -23% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - ADULT Programs 12 12 0% Attendance 185 163 13% Virtual Programs 3 5 -40% Virtual Attendance 24 410 -94% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - TOTAL Programs 25 32 -22% Attendance 383 465 -18% Virtual Programs 3 5 -40% Virtual Attendance 24 410 -94% Self-Directed Programs 5 0 - Self-Directed Completed 117 0 - November 2024 vs. November 2023 Library Board of Trustees, January 8, 2025, pg. 8 City of Palm Springs, CA BALANCE SHEET FOR 2025 5 Report generated: 11/18/2024 12:27 User: ArunM Program ID: glbalsht Page 1 NET CHANGE ACCOUNT FUND: 151 Library Endowment Fund FOR PERIOD BALANCE ASSETS 151 10005 Operating Bank Account .00 1,550,022.78 151 10006 Cash - Fair Market Value Adj .00 -12,919.23 151 12105 Interest Receivable .00 3,958.04 TOTAL ASSETS .00 1,541,061.59 FUND BALANCE 151 29000 Fund Balance Unreserved .00 -1,691,061.59 151 29315 Expenditure Control .00 150,000.00 151 29320 Budgetary FB Unreserved .00 1,650,809.81 151 29325 Estimated Revenue .00 43,000.00 151 29330 Appropriations .00 -1,693,809.81 151 29335 Encumbrance Control .00 9.19 151 29345 Budgetary FB Reserve for Encum .00 -9.19 TOTAL FUND BALANCE .00 -1,541,061.59 TOTAL LIABILITIES + FUND BALANCE .00 -1,541,061.59 ** END OF REPORT - Generated by Arun Mayani ** Library Board of Trustees, January 8, 2025, pg. 9 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY25/JUL TO NOV Report generated: 11/18/2024 12:29 User: ArunM Program ID: glatrbal Page 1 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE 151 10005 Operating Bank Account 151 1,703,022.78 1,703,022.78 .00 .00 .00 1,703,022.78 151 10006 Cash - Fair Market Value Adj 151 -12,919.23 -12,919.23 .00 .00 .00 -12,919.23 151 12105 Interest Receivable 151 3,958.04 3,958.04 .00 .00 .00 3,958.04 151 20010 Accounts Payable Control 151 -3,000.00 -3,000.00 .00 .00 .00 -3,000.00 151 29000 Fund Balance Unreserved 151 -1,691,061.59 -1,691,061.59 .00 .00 .00 -1,691,061.59 151 29335 Encumbrance Control 151 9.19 9.19 .00 .00 .00 9.19 151 29345 Budgetary FB Reserve for Encum 151 -9.19 -9.19 .00 .00 .00 -9.19 TOTALS FOR FUND 151 Library Endowment Fund .00 .00 .00 .00 .00 Library Board of Trustees, January 8, 2025, pg. 10 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2025 00 TO 2025 13 Report generated: 11/18/2024 12:32 User: ArunM Program ID: glacthst Page 1 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 10005 Operating Bank Account SOY BALANCE 1,703,022.78 25/01 250228 07/18/24 APP 071824 -3,000.00 1,700,022.78 25/02 250248 08/15/24 APP 081524 -150,000.00 1,550,022.78 LEDGER BALANCES --- DEBITS: 1,703,022.78 CREDITS: -153,000.00 NET: 1,550,022.78 151 10006 Cash - Fair Market Value Adj SOY BALANCE -12,919.23 LEDGER BALANCES --- DEBITS: .00 CREDITS: -12,919.23 NET: -12,919.23 151 12105 Interest Receivable SOY BALANCE 3,958.04 LEDGER BALANCES --- DEBITS: 3,958.04 CREDITS: .00 NET: 3,958.04 151 20010 Accounts Payable Control SOY BALANCE -3,000.00 25/01 250228 07/18/24 APP 071824 3,000.00 .00 25/02 250209 08/15/24 API B 4102 -150,000.00 -150,000.00 25/02 250248 08/15/24 APP 081524 150,000.00 .00 LEDGER BALANCES --- DEBITS: 153,000.00 CREDITS: -153,000.00 NET: .00 151 29000 Fund Balance Unreserved SOY BALANCE -1,691,061.59 25/00 250003 07/01/24 SOY -9.19 -1,691,061.59 LEDGER BALANCES --- DEBITS: .00 CREDITS: -1,691,061.59 NET: -1,691,061.59 151 29315 Expenditure Control SOY BALANCE .00 25/02 250209 08/15/24 API B 4102 150,000.00 150,000.00 LEDGER BALANCES --- DEBITS: 150,000.00 CREDITS: .00 NET: 150,000.00 151 29320 Budgetary FB Unreserved SOY BALANCE .00 25/01 250373 07/01/24 BUA 2025 B 9.19 9.19 25/01 250374 07/01/24 BUC 2025 B -43,000.00 -42,990.81 Library Board of Trustees, January 8, 2025, pg. 11 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2025 00 TO 2025 13 Report generated: 11/18/2024 12:32 User:ArunM Program ID: glacthst Page 2 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 25/02 250471 08/29/24 BUA 1,693,800.62 1,650,809.81 LEDGER BALANCES --- DEBITS: 1,693,809.81 CREDITS:-43,000.00 NET: 1,650,809.81 151 29325 Estimated Revenue SOY BALANCE .00 25/01 250374 07/01/24 BUC 2025 B 43,000.00 43,000.00 LEDGER BALANCES --- DEBITS:43,000.00 CREDITS:.00 NET:43,000.00 151 29330 Appropriations SOY BALANCE .00 25/01 250373 07/01/24 BUA 2025 B -9.19 -9.19 25/02 250471 08/29/24 BUA -1,693,800.62 -1,693,809.81 LEDGER BALANCES --- DEBITS:.00 CREDITS: -1,693,809.81 NET: -1,693,809.81 151 29335 Encumbrance Control SOY BALANCE 9.19 25/00 250004 07/01/24 SOY 9.19 9.19 LEDGER BALANCES --- DEBITS:9.19 CREDITS:.00 NET:9.19 151 29340 FB Reserve for Encumbrances SOY BALANCE .00 25/00 250003 07/01/24 SOY 9.19 .00 LEDGER BALANCES --- DEBITS:.00 CREDITS:.00 NET:.00 151 29345 Budgetary FB Reserve for Encum SOY BALANCE -9.19 25/00 250004 07/01/24 SOY -9.19 -9.19 LEDGER BALANCES --- DEBITS:.00 CREDITS:-9.19 NET:-9.19 1514010 50205 Library Foundation REVISED BUDGET 352,000.00 25/02 250209 08/15/24 API 104324 65581 2018686 B 150,000.00 150,000.00 LEDGER BALANCES --- DEBITS: 150,000.00 CREDITS:.00 NET:150,000.00 Library Board of Trustees, January 8, 2025, pg. 12 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2025 00 TO 2025 13 Report generated: 11/18/2024 12:32 User: ArunM Program ID: glacthst Page 3 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE GRAND TOTAL --- DEBITS: 3,896,799.82 CREDITS: -3,746,799.82 NET: 150,000.00 31 Records printed ** END OF REPORT - Generated by Arun Mayani ** Library Board of Trustees, January 8, 2025, pg. 13 ALL LIBRARY EXPENDITURE ACCOUNTS Meeting Date 12/4/2024 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1514010 50201 Future Library Projects 165,134.88 0.00 0.00 165,134.88 0.00 1514010 50202 Trust Fund Books 7,009.19 0.00 9.19 7,000.00 0.13 1514010 50203 Kropitzer Trust Donation 169,665.74 0.00 0.00 169,665.74 0.00 1514010 50205 Library Foundation 352,000.00 150,000.00 0.00 202,000.00 42.61 1514010 50208 Library Renovation 1,000,000.00 0.00 0.00 1,000,000.00 0.00 Unallocated Funds 6,222.16 TOTALS 1,693,809.81 150,000.00 9.19 1,550,022.78 LIBRARY TRUST FUNDS Library Board of Trustees, January 8, 2025, pg. 14 ALL LIBRARY EXPENDITURE ACCOUNTS Meeting Date 12/4/2024 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004000 40000 Salaries Full Time 1,454,544.24 375,800.00 0.00 1,078,744.24 25.84 1004000 40002 Salaries Overtime 5,200.00 1,142.57 0.00 4,057.43 21.97 1004000 40008 Ex Salary Offset 0.00 0.00 0.00 0.00 0.00 1004000 40010 Leave Payoffs 18,027.33 2,907.00 0.00 15,120.33 16.13 1004000 40020 Fringe Benefits 346,020.75 76,657.46 0.00 269,363.29 22.15 1004000 40045 Medical Insurance Withdrawal 5,023.20 1,800.00 0.00 3,223.20 35.83 1004000 40050 RHS Health Benefit 19,500.00 4,400.00 0.00 15,100.00 22.56 1004000 40055 PERS Retirement Cost 351,959.87 149,721.81 0.00 202,238.06 42.54 1004000 40060 PERS - POB 0.00 0.00 0.00 0.00 0.00 1004000 40065 Workers' Compensation 67,254.43 16,813.61 0.00 50,440.82 25.00 1004000 40095 Medicare Insurance 21,090.89 5,925.01 0.00 15,165.88 28.09 1004000 40100 Retiree Health Benefit 119,800.90 29,950.23 0.00 89,850.67 25.00 1004000 40105 Contractual Services 41,000.00 26,465.41 0.00 14,534.59 64.55 1004000 50005 Training Travel and Dues 15,540.00 2,713.75 0.00 12,826.25 17.46 1004000 50030 Gas and Lubrications 5,151.00 45.36 0.00 5,105.64 0.88 1004000 50031 Communications 22,915.00 607.63 0.00 22,307.37 2.65 1004000 50035 Materials and Supplies 473,261.76 167,610.81 177,859.53 127,791.42 73.00 1004000 50055 Insurance 132,029.19 33,007.30 0.00 99,021.89 25.00 1004000 50105 Repairs and Maint General 29,348.00 0.00 0.00 29,348.00 0.00 1004000 50117 IT Replacement 0.00 0.00 0.00 0.00 0.00 1004000 50120 Facilities Maintenance Service 252,340.25 63,085.06 0.00 189,255.19 25.00 1004000 50126 Grants Expense 103,300.10 10,890.50 0.00 92,409.60 10.54 1004000 50135 Administrative Benefits 0.00 0.00 0.00 0.00 0.00 1004000 50140 Printing 20,000.00 2,033.93 0.00 17,966.07 10.17 1004000 50145 Advertising 12,550.00 1,310.60 0.00 11,239.40 10.44 1004000 50200 Friends of the Library 6,836.10 8,898.50 0.00 -2,062.40 130.17 TOTALS 3,522,693.01 981,786.54 177,859.53 2,363,046.94 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004005 40105 Contractual Services 114,330.00 41,942.40 0.00 72,387.60 36.69 1004005 50015 Electricity 30,901.00 12,901.33 0.00 17,999.67 41.75 1004005 50020 Water 2,576.00 649.98 0.00 1,926.02 25.23 1004005 50030 Gas and Lubrications 5,151.00 0.00 0.00 5,151.00 0.00 1004005 50031 Communications 16,000.00 0.00 0.00 16,000.00 0.00 1004005 50038 Welwood Operations 29,031.00 311.41 5,000.00 23,719.59 18.30 TOTALS 197,989.00 55,805.12 5,000.00 137,183.88 MAIN LIBRARY WELWOOD MURRAY MEMORIAL LIBRARY Library Board of Trustees, January 8, 2025, pg. 15 City of Palm Springs, CA BALANCE SHEET FOR 2025 6 Report generated: 12/23/2024 15:35 User: ArunM Program ID: glbalsht Page 1 NET CHANGE ACCOUNT FUND: 151 Library Endowment Fund FOR PERIOD BALANCE ASSETS 151 10005 Operating Bank Account 3,000.00 1,566,379.05 151 12105 Interest Receivable .00 3,958.04 TOTAL ASSETS 3,000.00 1,570,337.09 FUND BALANCE 151 29000 Fund Balance Unreserved .00 -1,691,061.59 151 29310 Revenue Control -3,000.00 -29,275.50 151 29315 Expenditure Control .00 150,000.00 151 29320 Budgetary FB Unreserved .00 1,650,809.81 151 29325 Estimated Revenue .00 43,000.00 151 29330 Appropriations .00 -1,693,809.81 TOTAL FUND BALANCE -3,000.00 -1,570,337.09 TOTAL LIABILITIES + FUND BALANCE -3,000.00 -1,570,337.09 ** END OF REPORT - Generated by Arun Mayani ** Library Board of Trustees, January 8, 2025, pg. 16 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY25/JUL TO DEC Report generated: 12/23/2024 15:37 User: ArunM Program ID: glatrbal Page 1 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE 151 10005 Operating Bank Account 151 1,703,022.78 1,703,022.78 .00 .00 .00 1,703,022.78 151 10006 Cash - Fair Market Value Adj 151 -12,919.23 -12,919.23 .00 .00 .00 -12,919.23 151 12105 Interest Receivable 151 3,958.04 3,958.04 .00 .00 .00 3,958.04 151 20010 Accounts Payable Control 151 -3,000.00 -3,000.00 .00 .00 .00 -3,000.00 151 29000 Fund Balance Unreserved 151 -1,691,061.59 -1,691,061.59 .00 .00 .00 -1,691,061.59 151 29335 Encumbrance Control 151 9.19 9.19 .00 .00 .00 9.19 151 29345 Budgetary FB Reserve for Encum 151 -9.19 -9.19 .00 .00 .00 -9.19 TOTALS FOR FUND 151 Library Endowment Fund .00 .00 .00 .00 .00 Library Board of Trustees, January 8, 2025, pg. 17 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2025 00 TO 2025 13 Report generated: 12/23/2024 15:39 User: ArunM Program ID: glacthst Page 1 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 10005 Operating Bank Account SOY BALANCE 1,703,022.78 25/01 250228 07/18/24 APP 071824 -3,000.00 1,700,022.78 25/02 250248 08/15/24 APP 081524 -150,000.00 1,550,022.78 25/03 250459 09/30/24 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC 13,356.27 1,563,379.05 25/05 250237 11/18/24 GNI RVRS FMV24 -12,919.23 1,550,459.82 25/05 250237 11/18/24 GNI RVRS FMV24 12,919.23 1,563,379.05 25/06 250259 12/12/24 CRP 3,000.00 1,566,379.05 LEDGER BALANCES --- DEBITS: 1,732,298.28 CREDITS: -165,919.23 NET: 1,566,379.05 151 10006 Cash - Fair Market Value Adj SOY BALANCE -12,919.23 25/05 250237 11/18/24 GNI RVRS FMV24 12,919.23 .00 LEDGER BALANCES --- DEBITS: 12,919.23 CREDITS: -12,919.23 NET: .00 151 12105 Interest Receivable SOY BALANCE 3,958.04 LEDGER BALANCES --- DEBITS: 3,958.04 CREDITS: .00 NET: 3,958.04 151 20010 Accounts Payable Control SOY BALANCE -3,000.00 25/01 250228 07/18/24 APP 071824 3,000.00 .00 25/02 250209 08/15/24 API B 4102 -150,000.00 -150,000.00 25/02 250248 08/15/24 APP 081524 150,000.00 .00 LEDGER BALANCES --- DEBITS: 153,000.00 CREDITS: -153,000.00 NET: .00 151 29000 Fund Balance Unreserved SOY BALANCE -1,691,061.59 25/00 250003 07/01/24 SOY -9.19 -1,691,061.59 LEDGER BALANCES --- DEBITS: .00 CREDITS: -1,691,061.59 NET: -1,691,061.59 151 29310 Revenue Control SOY BALANCE .00 25/03 250459 09/30/24 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -13,356.27 -13,356.27 25/05 250237 11/18/24 GNI RVRS FMV24 -12,919.23 -26,275.50 25/06 250259 12/12/24 CRP -3,000.00 -29,275.50 LEDGER BALANCES --- DEBITS: .00 CREDITS: -29,275.50 NET: -29,275.50 Library Board of Trustees, January 8, 2025, pg. 18 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2025 00 TO 2025 13 Report generated: 12/23/2024 15:39 User:ArunM Program ID: glacthst Page 2 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 29315 Expenditure Control SOY BALANCE .00 25/02 250209 08/15/24 API B 4102 150,000.00 150,000.00 LEDGER BALANCES --- DEBITS: 150,000.00 CREDITS:.00 NET:150,000.00 151 29320 Budgetary FB Unreserved SOY BALANCE .00 25/01 250373 07/01/24 BUA 2025 B 9.19 9.19 25/01 250374 07/01/24 BUC 2025 B -43,000.00 -42,990.81 25/02 250471 08/29/24 BUA 1,693,800.62 1,650,809.81 LEDGER BALANCES --- DEBITS: 1,693,809.81 CREDITS:-43,000.00 NET: 1,650,809.81 151 29325 Estimated Revenue SOY BALANCE .00 25/01 250374 07/01/24 BUC 2025 B 43,000.00 43,000.00 LEDGER BALANCES --- DEBITS:43,000.00 CREDITS:.00 NET:43,000.00 151 29330 Appropriations SOY BALANCE .00 25/01 250373 07/01/24 BUA 2025 B -9.19 -9.19 25/02 250471 08/29/24 BUA -1,693,800.62 -1,693,809.81 LEDGER BALANCES --- DEBITS:.00 CREDITS: -1,693,809.81 NET: -1,693,809.81 151 29335 Encumbrance Control SOY BALANCE 9.19 25/00 250004 07/01/24 SOY 9.19 9.19 25/05 250399 11/18/24 POM 100128 23000205 -9.19 .00 LEDGER BALANCES --- DEBITS:9.19 CREDITS:-9.19 NET:.00 151 29340 FB Reserve for Encumbrances SOY BALANCE .00 25/00 250003 07/01/24 SOY 9.19 .00 LEDGER BALANCES --- DEBITS:.00 CREDITS:.00 NET:.00 Library Board of Trustees, January 8, 2025, pg. 19 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2025 00 TO 2025 13 Report generated: 12/23/2024 15:39 User: ArunM Program ID: glacthst Page 3 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 29345 Budgetary FB Reserve for Encum SOY BALANCE -9.19 25/00 250004 07/01/24 SOY -9.19 -9.19 25/05 250399 11/18/24 POM 100128 23000205 9.19 .00 LEDGER BALANCES --- DEBITS: 9.19 CREDITS: -9.19 NET: .00 151 36000 Interest Income REVISED BUDGET -28,000.00 25/03 250459 09/30/24 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -13,356.27 -13,356.27 LEDGER BALANCES --- DEBITS: .00 CREDITS: -13,356.27 NET: -13,356.27 151 36010 Unrealized Gain Or Loss REVISED BUDGET .00 25/05 250237 11/18/24 GNI RVRS FMV24 -12,919.23 -12,919.23 LEDGER BALANCES --- DEBITS: .00 CREDITS: -12,919.23 NET: -12,919.23 151 37015 Contrib Non-Govt Sources REVISED BUDGET .00 25/06 250259 12/12/24 CRP 10110 119477 LIBR. TRUST FUND -3,000.00 -3,000.00 LEDGER BALANCES --- DEBITS: .00 CREDITS: -3,000.00 NET: -3,000.00 1514010 50205 Library Foundation REVISED BUDGET 352,000.00 25/02 250209 08/15/24 API 104324 65581 2018686 B 150,000.00 150,000.00 LEDGER BALANCES --- DEBITS: 150,000.00 CREDITS: .00 NET: 150,000.00 GRAND TOTAL --- DEBITS: 3,939,003.74 CREDITS: -3,818,279.24 NET: 120,724.50 44 Records printed ** END OF REPORT - Generated by Arun Mayani ** Library Board of Trustees, January 8, 2025, pg. 20 ALL LIBRARY EXPENDITURE ACCOUNTS MEETING DATE: 1/8/2025 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1514010 50201 Future Library Projects 165,134.88 0.00 0.00 165,134.88 0.00 1514010 50202 Trust Fund Books 7,009.19 0.00 0.00 7,009.19 0.00 1514010 50203 Kropitzer Trust Donation 169,665.74 0.00 0.00 169,665.74 0.00 1514010 50205 Library Foundation 352,000.00 150,000.00 0.00 202,000.00 42.61 1514010 50208 Library Renovation 1,000,000.00 0.00 0.00 1,000,000.00 0.00 Unallocated Funds 22,569.24 TOTALS 1,693,809.81 150,000.00 0.00 1,566,379.05 LIBRARY TRUST FUNDS Library Board of Trustees, January 8, 2025, pg. 21 ALL LIBRARY EXPENDITURE ACCOUNTS MEETING DATE: 1/8/2025 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004000 40000 Salaries Full Time 1,454,544.24 481,115.19 0.00 973,429.05 33.08 1004000 40002 Salaries Overtime 5,200.00 2,180.03 0.00 3,019.97 41.92 1004000 40010 Leave Payoffs 18,027.33 5,814.00 0.00 12,213.33 32.25 1004000 40020 Fringe Benefits 346,020.75 96,678.65 0.00 249,342.10 27.94 1004000 40045 Medical Insurance Withdrawal 5,023.20 2,250.00 0.00 2,773.20 44.79 1004000 40050 RHS Health Benefit 19,500.00 5,725.00 0.00 13,775.00 29.36 1004000 40055 PERS Retirement Cost 351,959.87 189,063.28 0.00 162,896.59 53.72 1004000 40060 PERS - POB 0.00 0.00 0.00 0.00 0.00 1004000 40065 Workers' Compensation 67,254.43 16,813.61 0.00 50,440.82 25.00 1004000 40095 Medicare Insurance 21,090.89 7,527.84 0.00 13,563.05 35.69 1004000 40100 Retiree Health Benefit 119,800.90 29,950.23 0.00 89,850.67 25.00 1004000 40105 Contractual Services 41,000.00 26,465.41 0.00 14,534.59 64.55 1004000 50005 Training Travel and Dues 15,540.00 2,778.75 0.00 12,761.25 17.88 1004000 50030 Gas and Lubrications 5,151.00 653.66 0.00 4,497.34 12.69 1004000 50031 Communications 22,915.00 759.45 0.00 22,155.55 3.31 1004000 50035 Materials and Supplies 473,261.76 187,542.77 163,942.36 121,776.63 74.27 1004000 50055 Insurance 132,029.19 33,007.30 0.00 99,021.89 25.00 1004000 50105 Repairs and Maint General 29,348.00 0.00 0.00 29,348.00 0.00 1004000 50117 IT Replacement 0.00 0.00 0.00 0.00 0.00 1004000 50120 Facilities Maintenance Service 252,340.25 63,085.06 0.00 189,255.19 25.00 1004000 50126 Grants Expense 110,927.10 10,890.50 0.00 100,036.60 9.82 1004000 50135 Administrative Benefits 0.00 0.00 0.00 0.00 0.00 1004000 50140 Printing 20,000.00 2,922.13 0.00 17,077.87 14.61 1004000 50145 Advertising 12,550.00 1,310.60 0.00 11,239.40 10.44 1004000 50200 Friends of the Library 14,871.00 11,920.35 0.00 2,950.65 80.16 TOTALS 3,538,354.91 1,178,453.81 163,942.36 2,195,958.74 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004005 40105 Contractual Services 114,330.00 51,728.96 0.00 62,601.04 45.25 1004005 50015 Electricity 30,901.00 15,228.17 0.00 15,672.83 49.28 1004005 50020 Water 2,576.00 788.80 0.00 1,787.20 30.62 1004005 50030 Gas and Lubrications 5,151.00 0.00 0.00 5,151.00 0.00 1004005 50031 Communications 16,000.00 0.00 0.00 16,000.00 0.00 1004005 50038 Welwood Operations 29,031.00 511.41 5,000.00 23,519.59 18.98 TOTALS 197,989.00 68,257.34 5,000.00 124,731.66 MAIN LIBRARY WELWOOD MURRAY MEMORIAL LIBRARY Library Board of Trustees, January 8, 2025, pg. 22 DATE DONOR AMOUNT DESIGNATION 12/23/2024 LYNDA JARMAN 3,000.00$ BOOKS TOTAL 3,000.00$ 2024-25 DONATIONS LAST UPDATED DECEMBER 23, 2024 Library Board of Trustees, January 8, 2025, pg. 23 From:Craig Borba To:Jeannie Kays; City Clerk Subject:Resignation effective November 25, 2024 Date:Thursday, November 21, 2024 10:14:32 AM NOTICE: This message originated outside of The City of Palm Springs -- DO NOT CLICK on links or open attachments unless you are sure the content is safe. I am submitting my resignation as a member of the board trustees for the Palm Springs Public Library for I will be moving out of Palm Springs (to Rancho Mirage)and no longer meet the requirement of Palm Springs residency. I want to thank the Palm Springs City Council for selecting me to be a trustee over five years ago. I want to thank you for selecting the fine and dedicated trustees I had the privilege to serve with: Juanita Garner, David Norgard, Al Jones,Deborah Schwarz, Ed McBride, and Jax Kelly. I also want to thank the bright and hardworking staff lead by Director Jeannie Kays and assisted by Lisa Brock and Julie Warren. I first became acquainted with the Palm Springs Public Library in 1986 when I and my young family moved to town. What a wonderful place for my boys to be introduced to the world of books and place for my wife and I to study and do research. Now for the last five plus years I have been involved with its transformation/revitalization to become a premier library in California. Sincerely, Craig Borba, Ed.D. Sent from my iPad Library Board of Trustees, January 8, 2025, pg. 24 PALM SPRINGS PUBLIC LIBRARY City of Palm Springs Palm Springs Public Library 300 South Sunrise Way • Palm Springs, California 92262-7699 Tel: (760) 322-READ (7323) • Fax: (760) 327-5744 www.palmspringslibrary.org December 10, 2024 Lynda Jarman 2275 E. Calle Conejara Palm Springs, CA 92262 Dear Ms. Jarman, On behalf of the Palm Springs Public Library and the Library Board of Trustees, I want to thank you for your December 5, 2024 donation of $3,000.00. With the generous support, such as yours, the Palm Springs Public Library can offer the community the type of programming and services necessary for improving the quality of life of our residents. We are happy to use your donation for the purchase of new books. Please visit our website, www.palmspringslibrary.org to see the full variety of programs and services we provide to all Palm Springs Residents and Non-Residents. We cannot thank you enough for your donation. With gratitude, Jeannie Kays Director of Library Services Palm Springs Public Library City of Palm Springs Library Board of Trustees, January 8, 2025, pg. 25