HomeMy WebLinkAbout25F073 - Riverside University Health System Behavioral HealthCOOPERATIVE AGREEMENT
BETWEEN
COUNTY OF RIVERSIDE
RIVERSIDE UNIVERSITY HEALTH SYSTEM -BEHAVIORAL HEAL TH
AND
THE CITY OF PALM SPRINGS
FOR CRISISffRIAGE BEHAVIORAL HEAL TH SERVICES
THIS COOPERATIVE AGREEMENT ("Agreement") is entered into by and between the
County of Riverside, Riverside University Health System -Behavioral Health (hereinafter
"RUHS-BH"), the City of Palm Springs (hereinafter "CITY''), a California charter city and
municipal corporation, through the City of Palm Springs Police Department (hereinafter "PALM
SPRINGS PD") and is based on the following representations and statements of purpose
(collectively "Parties" and each a "Party").
WHEREAS, the purpose and intent of the Community Behavioral Assessment Team, is to
allow Behavioral Health Service Staff to team with Law Enforcement and respond to 9-1-1 calls
involving behavioral health issues; and
WHEREAS PALM SPRINGS PD provides all law enforcement services in the City of
Palm Springs and has control of law enforcement operations;
WHEREAS, CITY and PALM SPRINGS PD desire to enter into a Cooperative
Agreement for Community Behavioral Assessment Team;
WHEREAS, CITY and PALM SPRINGS PD desire to enter into this Community
Behavioral Assessment Team program in order to decrease adverse incidents involving
behaviorally ill people;
WHEREAS, RUHS-BH, CITY and PALM SPRINGS PD desire to enter into the program
detailed in this Cooperative Agreement;
WHEREAS, RUHS-BH is qualified to provide crisis/triage behavioral health service
employees; and
WHEREAS, the AGREEMENT will serve as an understanding of the roles, responsibilities
and services to be provided by CITY, PALM SPRINGS PD and RUHS-BH.
NOW, THEREFORE, Parties mutually agree as follows:
I. SCOPE OF SERVICE
The purpose of the Agreement between Parties is to outline the roles and duties of these
agencies to provide crisis/triage behavioral health and homeless outreach services.
JAN 2 8 20~75.l&l 10\42701S93 I 3.;>J
11 . PROGRAM GOALS
A. Provide alternatives to those at risk of injury or death without appropriate behavioral
health/substance use crisis/triage services provided directly in the community in
collaboration with local law enforcement.
B. Reduce jail incarcerations and involuntary Behavioral Health
treatment/hospitalizations for individuals whose behavior is influenced by a
behavioral health disorder/crisis and who are the subject of9-1-I calls.
C. Attempt to divert individuals with behavioral health (behavioral health and/or
substance use) problems into appropriate community services and supports.
D . Engage hard-to-reach homeless who suffer from a serious behavioral illness and/or
substance use disorder and link them to all available RUHS-BH and community
resources in a coordinated and effective manner.
Ill. DUTIES AND RESPONSIBILITIES
A. RUMS-BH RESPONSIBILlTJES
The duties and responsibilities of RUHS-BH are set forth in Attachment I, attached
hereto and incorporated herein by reference.
B. PALM SPRINGS PD RESPONSIBILITIES
The duties and responsibilities of PALM SPRINGS PD are set forth in Attachment I,
attached hereto and incorporated herein by reference .
IV. FISCAL PROVISIONS
A. MAXIMUM AMOUNT AND SOURCE OF FUN PS
Total payment to be funded by CITY under this Agreement shall not exceed $140,327
for the program period of July I, 2024 through June 30, 2025 as outlined in
Attachment I. This AGREEMENT shall be funded through funds identified in the
annual City of Palm Springs and RUHS-BH budgets and is subject to change
dependent on funding fluctuations.
B. COMPENSATION
RUHS-BH shall bill CITY for one (I) Clinical Therapist II (CT II) position, but in no
event shall compensation for the Clinical Therapist Position and services exceed the
amounts as outlined under Attachment A -Schedule of Reimbursement for the
relevant fiscal year during the term (''Compensation Cap") of the agreement.
I. Salaries and Benefits
Salaries and benefits for the CT II pos ition shall be billed based on the actual cost of
filled position only .
C. REIMBURSEMENT/PAYMENT/COMPENSATION
RUHS-BH shall compile all payments made to fund the CT II positions by quarter
and shall include them in the quarterly billing to be received by CITY within forty-
five (45) days following the end of the quarter in which the services were prov ided
(i.e., First Quarter : July -September billing is due November 15th).
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If actuals are not available, an estimated billing if necessary will be submitted. Upon
submission, CITY will pay the estimated invoice and an adjustment will be made by
RUHS-BH on the subsequent quarter's billing for the difference. CITY will
reimburse RUHS-BH within 30 days after receipt of the invoice.
Equipment purchased by either Party will remain that Party's separate property and
shall be returned to the owning Party upon tennination of this AGREEMENT.
D. If in subsequent tenns of this AGREEMENT, the Parties desire to provide for such
reimbursement, it shall be done through an amendment to this AGREEMENT signed
by both Parties.
V. GENERAL PROVISIONS
A. EFFECTIVE PERIOD
The Parties acknowledge and agree that CITY began rendering services to RUHS-
BH on July I, 2024, and were accepted by RUHS-BH without a written services
Agreement. All actions taken by both CITY and RUHS-BH prior to the date hereof
are hereby con finned and ratified by way of execution of this Agreement.
This AGREEMENT shall be effective for one (I) year beginning July I, 2024 and
ending June 30, 2025. This AGREEMENT may be renewed annually, for two
additional years, upon mutual consent by both parties in writing and upon availability
offunding, unless terminated earlier by either Party pursuant to subsection D
B. AL TERA Tl ON OF TERMS AND ENTIRE AGREEMENT
The body of this AGREEMENT fully expresses all understanding of the parties
concerning all matters covered and shall constitute the total AGREEMENT. No
addition to, or alteration of, the tenns of this AGREEMENT. whether by written or
verbal understanding of the parties, their officers, agents, or employees, shall be valid
unless made in the form of a written amendment to this AGREEMENT, which is
formally approved and executed by Parties.
C. AMENDMENTS
In the event that either Party desires to amend the terms of this AGREEMENT,
Parties will comply with the terms of this AGREEMENT until such time as the
amendment is approved or formal action is taken by the County of Riverside Board of
Supervisors and the Palm Springs City Council.
D. TERMINATION
This AGREEMENT may be terminated by either Party by giving 30 days written
notice by certified mail of intention to terminate, such period beginning upon receipt
of notice, and may be terminated for cause, such as a willful and/or material breach of
the AGREEMENT by either Party by giving five (5) days written notice of intention
to terminate by certified mail.
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E. NOTICES
Unless the persons or addresses are otherwise identified by notice given in the
manner specified by this paragraph, all notices shall ~e deemed effective when they
are reduced to writing and deposited in the United States mail, postage prepaid, and
addressed as above. Any notices, correspondences, reports, and/or statements
authorized or required by this AGREEMENT addressed in any other fashion shall not
be acceptable. All notices, claims correspondence, reports. and/or statements
authorized or required by this AGREEMENT shall be addressed as follows:
RUHS-BH: County of Riverside
Riverside University Health System -Behavioral Health
Program Support Unit
4095 County Circle Drive
Riverside, CA 92503
CITY: City of Palm Springs
Office of the City Manager
Attn: Flinn Fagg
3200 E. Tahquitz Canyon Way
Palm Springs. CA 92262
F. CONFIDENTIALITY
PALM SPRINGS PD and RUHS-BH agree to maintain the confidentiality of all
behavioral health and substance use client information in accordance with all
applicable Federal, State and local laws and regulations. PALM SPRINGS PD and
RUHS-BH will ensure that names, addresses, phone numbers, and any other
individually identifiable infonnation concerning behavioral health and/or substance
use clients and the services they may be receiving are kept confidential. PALM
SPRINGS PD and RUHS-BH will not divulge any behavioral health and/or substance
use client information to any unauthorized person.
PALM SPRINGS PD and RUHS-BH shall maintain the confidentiality of all
behavioral health and substance use health records that it maintains, receives, or sends
to RUHS-BH. Records include, but may not be limited to, claims that include
individual identifying client information, individually identifiable health records and
information, and/or Management Information System records . PALM SPRINGS PD
and RUHS-BH shall have reasonable safeguards in place to prevent unauthorized
access to records.
Applicable Confidentiality Laws include, but may not be limited to, California
Welfare & Institutions Code, Sections 5328 through 5330, inclusive, 45 CFR Section
205.50, 42 CFR-Chapter I-Part 2. PALM SPRINGS PD and RUJ-1S-BH shall require
all its officers, employees, and agents providing services hereunder to acknowledge
the understanding of this Agreement and to fully comply with , such confidentiality
provisions.
PALM SPRINGS PD and RUHS-BH shall indemnify and hold harmless RUHS-BH,
its officers, employees, and agents, from and against any and all loss , damage,
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liability, and expense arising from any disclosure of such records and information by
PALM SPRINGS PD and RUHS-BH. respectively, or their respective officers,
employees, or agents.
RUHS-BH agrees to maintain the confidentiality of all criminal and law enforcement
infonnation in accordance with all applicable Federal. State and local laws and
regulations. RUHS-81-1 will ensure that names, addresses, phone numbers. and any
other individually identifiable information concerning criminal violations and related
law enforcement activities they may be receiving are kept confidential. RUHS-BH
will not divulge PALM SPRINGS PD confidential infonnation to any unauthorized
person.
RUHS-BH shall maintain the confidentiality of all behavioral health and substance
use health records that it maintains, receives, or sends to PALM SPRINGS PD.
Records include, but may not be limited to, claims that include individual identifying
client information. individually identifiable health records and infonnation, and/or
Management Information System records. RUHS-BH shall have reasonable
safeguards in place to prevent unauthorized access to records.
MISCELLANEOUS PROVISIONS
A. SEVERABILITY:
If any provision in this Agreement is held by a court of competent jurisdiction to be
invalid, void or unenforceable, the remaining provisions will nevertheless continue in
full force without being impaired or invalidated in any way.
B. MOLD HARMLESS-INDEPENDENT PARTNER:
It is understood and agreed that all parties are independent entities and that no
relationship of employer-employee exists between the parties hereto. CITY, PALM
SPRINGS PD, and their employees shall not be entitled to any benefits payable to
employees of the County of Riverside or RUHS-81-1, including County Workers'
Compensation Benefits. RUI-IS-BH is not required to make any deductions from the
compensation payable to CITY and /or PALM SPRINGS PD under the provisions of
this Agreement. BUHS-BH and its employees shall not be entitled to any benefits
payable to employees of the CITY or PALM SPRINGS PD, including Workers'
Compensation Benefits. As independent entities, CITY, PALM SPRINGS PD and
RUHS-BH hereby hold one another and /or the County of Riverside harmless from
any and all claims that may be made against RUHS-BH, PALM SPRINGS PD, the
CITY, and/or County of Riverside, or any of their respective employees, based upon
any contention that an employer-employee relationship exists by reason of this
Agreement.
C. INSURANCE-INDEMNIFICATION:
Each Party hereto agrees to indemnify and hold harmless the other Party, its agency,
officers, agents and employees, free and harmless from any liability whatsoever,
including wrongful death, based or asserted upon any acts or omission of such
Indemnifying Party, relating to or in any way connected with or arising from the
accomplishment of the work by the Indemnifying Party.
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Each Party further agrees to protect. indemnify and defend. at its expense, including
attorney fees, the other Party. its agencies, officers, agents and employees in any legal
action(s) or claim(s) against Indemnifying Party based upon such alleged acts or
omissions ..
Without limiting such indemnification, each Party shall maintain in force at all times
during the performance of this Agreement, insurance policies evidencing coverage
during the entire term of the Agreement as follows:
1. General liability insurance in the amount of not less than $1,000,000 per
occurrence and aggregate.
2. Workers' Compensation insurance in accordance with statutory
requirements.
3. If motor vehicles are used pursuant to this Agreement, not less than
$1.000.000 combined single limit for damage to property and injury to
persons.
These requirements may be met by a program of self-insurance.
D. RECORD RETENTION:
RUHS-BH agrees to retain all records pertaining to this Agreement for a period of ten
years after termination of this Agreement, or such federal and state provisions in
effect. If, at the end of three years, there is ongoing litigation or an audit involving
those records, RUHS-BH shall retain the original records until the resolution of such
litigation or audit; PALM SPRINGS PD shall retain copies of the records until the
resolution of such litigation or audit.
E. JURISDICTION. VENUE, ATTORNEY'S FEES:
This Agreement is to be construed under the laws of the State of California. The
parties agree to the jurisdiction and venue of the appropriate courts in the County of
Riverside, State of California. Should action be brought to enforce or interpret the
provisions of this Agreement.
SIGNATORIES
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RUHS-BH, CITY and PALM SPRINGS PD mutually agree to fully and faithfully perform all
applications set forth in this Agreement. Both parties agree to have their duly authorized
signatories sign this Agreement.
Signed:_-.£,dt....!:..:...L:-r .... ,
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Chairperson V. MA a PEREZ
Riverside County Board of Supervisors
Title: .a ;~ fl2a.01131 r:'.
Date: --+1 /2 _ _,?L-./2..;;;.2-._.r ____ _ /7 Date: _).....,,,..,.1;3~·,...,.;,.,,..~..,,_'{lj~--x-11-!S....,r..,_: -
ATTORNEY:
Approved as to Form !i.~s~
JAN 2 8 2025 3.:? I
KIMBERLY A. RECTOR, Clerk
COUNTY COUNSEL:
Approved as to Form
By: rntu:
Deputy County Counsel
ATTACHMENT 1
Page7 ofl I
Cooprrative Agretmtnl BtlWetn RliHS-BH and Cily of Palm Sprini:s-PALM SPRINGS PD
Cri1is Triage Behavioral HHhh Services
FY 2024/25
A. RUHS-BH RESPONSIBILITIES
I. RUHS-BH will provide one {I) full time Clinical Therapist to work with PALM
SPRINGS PD.
2. RUHS-BH Staff will work directly with police officers on patrol and with police
department administrators to bring direct knowledge and experience regarding
behavioral health resources.
3. All assigned RUHS-BH Staff will be required to pass a basic civilian security
background clearance as determined by PALM SPRINGS PD .
4. RUHS-BH Staff shall be required to adhere to dress code requirements as
specified by PALM SPRINGS PD for Community Behavioral Assessment Team
members.
5. RUHS-BH shall furnish polo shirts and light jackets with logos or insignia as
approved by PALM SPRINGS PD.
6. RUHS-BH will provide Behavioral Health Staff with cell phones that have e-mail
functionality.
7. RUHS-BH lnfonnation Technology (IT) Staff will coordinate IT installation of
RUHS-BH Electronic Management of Records database and e-mail with PALM
SPRINGS PD IT Staff.
8. RUHS-BH Staff will routinely attend PALM SPRINGS PD daily roll calls in
order to provide consultation and brief training as it is identified and requested by
PALM SPRINGS PD.
9. RUHS-BH Staff will routinely be assigned by PALM SPRINGS PD to ride with
patrol officers in the field in order to respond to 9-I -I calls as requested by
PALM SPRINGS PD Dispatch .
I 0. RlJHS-BH Staff will work to find alternatives to divert behavioral health
consumers into BH services and supports including emergency housing,
hospitalization, outpatient BH services and other BH support services.
11. RUHS-BH Staff will provide alternatives to incarceration and arrest through
referral and linkage to other community based behavioral health, substance use
(SU), and/or social services resources .
12. RUHS-BH Staff will provide alternatives to behavioral health involuntary
treatment through referral and linkage to other community based BH/SU and
social services resources .
13 . RUHS-BH Staff will provide crisis intervention service planning for individuals
with behavioral health issues who are frequently the subject of 9-1-1 calls .
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14. RUHS-BH Staff will work directly with police to improve the appropriateness
and quality of behavioral health detentions.
15. RUHS-BH Staff will work with police to provide direct intervention from the
perspective of behavioral health background and training.
16. RUHS-BH Staff will provide engagement and outreach services to homeless
behaviorally ill persons who come in contact with police officers.
17. RUHS-BH Staff will provide assistance in dealing with calls involving domestic
disturbances or violence that involve potential behaviorally ill or substance use
consumers. RUHS-BH Staff will provide assistance and support to children and
families in crisis, and linkage to appropriate community services.
18. RUHS-BH Staff working within the Police Department will have computer and
telephone access, RUHS-BH enrollment, and service contact information to
utilize and assist enrolled clients and police officers responding to 5150 calls.
19. When direct services with police patrol officers are not neededt RUHS-BH Staff
will remain at the police department offices and will provide consultation in-
person, by telephone or radio for police officers responding to behavioral health
crisis situations.
20. Police officers often go to locations where homeless persons congregate. RUHS-
BH Staff will go with police to work with homeless people where they congregate
in order to identify and engage persons that may be eligible for RUHS-BH
services and/or to facilitate referrals and linkage to community resources that may
assist general population and homeless persons. RUHS-BH Staff will coordinate
follow-up outreach with RUHS-BH Homeless Outreach Teams and/or City of
Palm Springs Homeless Outreach Teams as needed. RUHS-BH Staff will work
in the office to arrange social service supports and coordinate services with other
agencies and programs.
21 . RUHS-BH Staff will coordinate with jail incarceration diversion teams and
programs including behavioral health and drug courts to intervene and help to
divert persons with a serious behavioral health disorder into appropriate and
recommended BH treatment services and supports, and persons with impairing
substance use disorders into substance abuse treatment services and supports.
22 . RUHS-BH Staff may work directly with RUHS-BH Detention Behavioral Health
Staff to coordinate BH /SU services and assist with issues involving inmates
detained through PALM SPRINGS PD in post-booking, pre-trial diversion and
linkage to community resources upon release from incarceration.
23 . RUHS-BH Staff may work with other behavioral health crisis response services
involving 9-1-1 calls, such as training and support to ambulance emergency
medical technicians and Riverside Fire Department (RFD) paramedics.
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24. RUHS-BH Staff will compile public information brochures regarding police/BH
collaboration, contact information and phone numbers for community resources
and referrals, and Frequently Asked Questions (FAQs).
25. RUHS-BH staff shall perform other duties as agreed upon by both parties.
B. CITY RESPONSIBILITIES
CITY shall be responsible for payment of the amounts as outlined under
Attachment A -Schedule of Reimbursement.
C. PALM SPRINGS PD RESPONSIBILITIES
I. PALM SPRINGS PD will assign law enforcement personnel and RUHS-BH Staff
to respond to requests for assistance in the field.
2. Work stations at each of the PALM SPRINGS PD substations that RUHS-BH
Staff will be assigned with computers and Internet access.
3. Each Staff member will need general access Honeywell cards into PALM
SPRINGS PD Police Stations as identified by PALM SPRINGS PD.
4. PALM SPRINGS PD IT Staff will coordinate IT installations with RUHS-BH IT,
this includes compliance with Federal HlPAA required level of security and
providing RUHS-BH Staff with a City of Palm Springs e-mail account.
5. PALM SPRINGS PD will conduct security background investigations for
designated RUHS-Bt-f Staff and maintain the confidential records of the
investigation outcomes.
6. PALM SPRINGS PD shall provide a ballistic vest to RUHS-BH liaison/Staff.
7. PALM SPRINGS PD will provide training, based on a curriculum developed and
approved by RUHS-BH, regarding field operations and safety.
8. PALM SPRINGS PD staff shall perform other duties as agreed upon between by
both parties .
ATTACHMENT A
Schedule or Reimbursement
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Palm Springs PD
Total Costs
City of Palm Springs Payable to RUHS-BH
FY24/25 FY25126 FY26127 Total
$140,327 $140,327 $140,327 $420,981
$140,327 $140.327 $140,327 $420.981
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